DATE OF PUBLICATION: October 21, 2020
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DATE OF PUBLICATION: October 21, 2020
♦ TABLE OF CONTENTS ♦
SCHOOL OVERVIEW 1 COMPLAINT PROCEDURE 7
ADMINISTRATION 2 Inclement Weather 7
MISSION STATEMENT 3 Recruiting Policy 7
Brief History and Ownership 3 Grading System 7
Student’s Pledge for Success 3 Progress Reports 7
School Facilities 3 Scholarships 7
Library Facility 3 Graduation Requirements 7
ADMISSION REQUIREMENTS 4 ATTENDANCE POLICY 8
Non Discrimination Policy 4
Student Conduct 8
Prior to Admission 4
Make-Up Policy 8
Policy on the Handicapped 4
SATISFACTORY ACADEMIC PROGRESS 9
Transfer Policy 4
Academic Progress Evaluation 9
Leave of Absence Policy 4
Attendance Progress Evaluation 9
Re-Entry Policy 4
Determination of Status 9
Student Services 4
Financial Aid Warning and Probation 9
Drug and Alcohol Policy 4
Absences 9
FINANCIAL AID POLICY 5
Courses Incompletes 9
Payment Policy 5
Termination Policy 9
Withdrawal Procedure 5
Appeal Procedures 9
TITLE IV Code of Conduct 5
Reinstatement of Financial Aid 9
Ban on Revenue Sharing Agreements 5
Licensure Requirements 9
Ban on Gifts 5
COSMETOLOGY COURSE PA, DE 10 & 10A
Ban on Contracting Arrangements 5
ESTHETICIAN COURSE 11
Prohibition Against Steering Borrowers 5
STUDENT TEACHER COURSE PA & DE 12
Prohibition of Funds for Private Loans 5
NAIL TECHNICIAN COURSE 13
Ban on Staffing Assistance 5
RULES AND REGULATIONS 14
Ban on Advisory Board Compensation 5
CAMPUS SECURITY AWARENESS 15
FERPA Act 5
CLASS START DATES 16
REFUND POLICY 6
EDUCATIONAL COSTS 17
Federal Student/Plus Loans and Grants 6
DRESS CODE POLICY 18
Course Cancellation Policy 6
HOW OUR STUDENTS ARE DOING 19
School Closing Policy 6
ADDENDUM – CONSUMER INFORMATION 20
Responsibility for Personal Property 6
`♦ SCHOOL OVERVIEW ♦ 1 VENUS BEAUTY ACADEMY IS APPROVED BY Commonwealth of Pennsylvania Office of Vocational Rehabilitation Services Certified by State Approving Agency for Veterans’ Educational Benefits These approvals are state and school specific and does not apply to the Aston Campus VENUS SCHOOLS, INC. OWNS AND OPERATES VENUS BEAUTY ACADEMY VENUS BEAUTY ACADEMY IS A CORPORATION IN THE STATE OF PENNSYLVANIA. VENUS BEAUTY ACADEMY IS APPROVED BY THE DELAWARE DEPARTMENT OF EDUCATION PRIVATE BUSINESS AND TRADE SCHOOLS. (Aston Campus) ACCREDITED BY National Accrediting Commission of Career Arts & Sciences 3015 Colvin Street Alexandria, VA 22314 (703) 600-7600 www.naccas.org (MAIN CAMPUS) 1033 Chester Pike Sharon Hill, PA 19079 (BRANCH CAMPUS) 600 Turner Industrial Way Aston, PA 19014 LICENSED BY State Board of Cosmetology P.O. Box 2649 Harrisburg, PA 17105 (717) 783-7130 www.portal.state.pa.us
♦ ADMINISTRATION ♦ 2
PRESIDENT, OWNER: Janice E. Falcone (Aston - Sharon Hill
Campus’)
DIRECTOR: Christopher Falcone (Sharon Hill Campus)
Richard S. Falcone (Aston Campus)
ADMINISTRATIVE, Rhonda Craven (Sharon Hill - Aston Campus’)
FINANCIAL AID OFFICER (FAO): Christopher Falcone (Sharon Hill – Aston
Campus’)
OFFICE MANAGER: Mary Grace Bush (Aston Campus)
ADMISSIONS PERSONNEL: Diane Reynolds (Sharon Hill - Aston Campus’)
SCHOOL SUPERVISORS, TEACHERS: Gloria Snyder (Aston Campus)
Diane Reynolds (Sharon Hill Campus)
TEACHERS: Dianne Tsekuras (Aston – Sharon Hill Campus’)
Denise Ohlerking (Aston Campus)
Laureen Moir (Sharon Hill Campus)
Marianne Fetrow (Sharon Hill Campus)
Vicki Miller (Aston Campus)
Diane Reynolds- (Sub.Teacher- (S.H.)
Janice Falcone- (Sub. Teacher- (Aston)
Lauren Falcone-Testardi (Off Campus
Sub.Teacher-Both)
Kate Falcone (Off Campus Sub.Teacher-Both)
Rhonda Craven (Off Campus Sub.Teacher-Both)♦ MISSION STATEMENT ♦
♦STUDENT’S PLEDGE ♦ 3
♦ BRIEF HISTORY OF SCHOOL ♦ FACILITIES ♦
MISSION STATEMENT education for my success. This behavior will prove that I
am a professional who can work effectively with my future
As a Private School, the mission of Venus Beauty Academy is co-workers and employers.
to prepare and provide our students with an excellent education
with experienced instruction. We provide our students with the STUDENTS
technical and professional edge needed to succeed and • As a professional, I will cooperate and get along with my
become a skilled licensed professional. fellow students. I will maintain a positive, helpful
relationship with all students. My association with my
BRIEF HISTORY AND OWNERSHIP fellow students is an indication to employers that I can be a
team player.
Venus Beauty Academy was founded in 1960 by renowned
colorist and stylist Michael R. Falcone, his wife Josephine and SCHOOL
their son Richard. Not content with being a master in the • As a student, I am expected to take a personal
beauty field, the Falcone family felt a need for instructional responsibility for the appearance and cleanliness of the
excellence in the industry and opened their first school in school facilities, showing pride in my school. This will
Collingdale, PA. The beauty school moved to a larger location indicate that I will take care of my future employer’s place
in 1964 to Sharon Hill, PA, where the main campus is currently of business.
located. It is now owned and operated by Richard and Janice
Falcone with the same commitment to excellence that Venus CLIENTS
Beauty Academy was founded. In November of 2002, Richard • I will work to my maximum ability and take advantage of all
and Janice Falcone opened the Aston campus of Venus learning opportunities to ensure that my clients look and
Beauty Academy. This latest addition to Venus Beauty feel their best. I understand that employers look for the
Academy is a state-of-the art-facility and is on a beautiful two technical skills as well as people skills. These two points
acres. The Aston campus has the same dedication to are what will make me a success in the beauty industry.
excellence in training that Venus Beauty Academy was
founded. The Sharon Hill location provides training for PA
Cosmetologists, Student Teachers, and Nail Technicians. The SCHOOL FACILITIES
Aston campus provides training for PA Cosmetologists, DE
Cosmetologists, Estheticians, Student Teachers and Nail The total area of Venus Beauty Academy, Sharon Hill
Technicians. Campus is 8,570 square feet. The classroom area is 7,900
square feet. The remaining space is utilized for offices, library,
STUDENT’S PLEDGE FOR SUCCESS lunchroom, locker area, and restrooms. The classrooms are
fully equipped for beauty training, including visual aids, etc. The
PROFESSIONALISM clinic area is a fully equipped facility where students may
• To be successful, a positive, mature, and enthusiastic practice in a professional setting. The total area of Venus
attitude is necessary. I will be professional at all times so Beauty Academy, Aston Campus is 10,000 square feet. The
that I will be sought out by employers. My professional classroom areas are a total of 6,700 square feet. The
attitude will be incorporated in these five areas: remaining space is utilized for offices, library, lunchrooms,
locker area, and rest rooms. The classrooms are fully equipped
ATTENDANCE for cosmetology training, including visual aids, etc. The clinic
area is a fully equipped facility where students may practice in a
• As a student at Venus Beauty Academy, I must be in
school on time and commit myself to attend school as professional setting.
required. Consistent attendance ensures that I am
responsible and am receiving the training that I need to be LIBRARY FACILITY
successful.
Venus Beauty Academy (both campuses) maintains libraries
containing supplementary training and reference material;
ADMINISTRATION AND INSTRUCTORS however, for a student to use these materials, they must check
• I must treat the Administration, Teachers, and Student the material out and back in with their teacher. The current list
Teachers with the utmost respect and cooperation. I of materials is posted on the library cabinets.
understand that these people are here to give me the best♦ ADMISSION REQUIREMENTS ♦ POLICIES ♦
♦RE ENTRY POLICY♦ STUDENT SERVICES♦ 4
♦ DRUG & ALCOHOL POLICY ♦ ( Continued)
ADMISSION REQUIREMENTS
1) All requests for leaves of absence will be submitted in
PRIOR TO ADMISSION advance in writing, include the reason for the student’s
Students must be a minimum of 16 years of age, have request, and include the student’s signature unless
completed a 12th grade education or obtained a G.E.D. unforeseen circumstances prevent a student to apply in
diploma to be eligible to attend Venus Beauty Academy. advance.
Venus Beauty Academy does not accept Ability to Benefit 2) A leave of absence may be granted to a student who did
students.
not provide the request prior to the leave of absence due
All students who are accepted to begin classes at Venus to unforeseen circumstances if the school documents the
Beauty Academy must return the following to the school prior reason for its decision and collects the request from the
to enrollment: student at a later date. In this example, the beginning
date of the approved leave of absence would be
• State Issued ID, Birth Certificate or Passport determined by the school to be the first date the student
was unable to attend the school due to the unforeseen
• A High School Diploma or its equivalent (GED). circumstance.
3) If the student is a Title IV loan recipient, the school must
(The school must have evidence that verification of a foreign
student’s high school diploma has been performed by an explain to the student, prior to granting the leave of
outside agency that is qualified to translate documents into absence, the effects that the student’s failure to return
English and confirm the academic equivalence to a U.S. high from a leave of absence may have on the student’s loan
school diploma). repayment terms, including the expiration of the
student’s grace period.
• Financial Aid paperwork completed (if applicable). 4) The student must follow the school’s policy in requesting
the leave of absence.
• $100.00 Application Fee. This fee is not included in
the cost of tuition. 5) There must be a reasonable expectation that the
student will return from the leave of absence to
POLICY ON THE HANDICAPPED continue his/her education.
Venus Beauty Academy complies with all provisions of 6) The school must approve the student’s request for a
Section 504 of the Rehabilitation Act of 1973 in that no leave of absence in accordance with the school’s policy.
qualified, handicapped person, because of the handicap or 7) The student will not be charged any additional fees, and
disability, will be excluded from enrolling in a course of they are not eligible for any additional federal student
instruction. However, any handicapped or disabled person aid.
seeking admission should be aware that the course requires a 8) The leave of absence and any additional leaves may not
high level of dexterity and coordination.
exceed a total of 180 days in any 12 month period.
NON-DISCRIMINATION POLICY 9) A student granted a leave of absence that meets the
Venus Beauty Academy, in its admission, instruction, and criteria in this section is not considered to have
graduation policies, practices no discrimination based on age, withdrawn, and no return calculation is required.
race, color, ethnic origin, religion, sex, financial status, area of 10) The school must extend the student’s contract period by
origin or residence. However, we teach in English only – the same number of days taken in the leave of absence.
translators will not be supplied by the school. Changes to the contract period on the enrollment
agreement must be initialed by all parties or an
TRANSFER POLICY addendum must be signed and dated by all parties.
A student must first submit a transcript of hours from the 11) A student returning from a leave of absence must
previous institution. Venus Beauty Academy has the right resume training at the same point in the academic
to accept all, part, or none of the transfer hours program and in the payment period or period of
accumulated at said institution. enrollment that he/she would have been in if he/she had
not been on leave.
LEAVE OF ABSENCE POLICY 12) The school has the right to approve or disapprove
A Leave of Absence (LOA) is a temporary interruption in a the student’s leave of absence.
student’s program of study. Leave of absence refers to the
specific time during an ongoing program when a student is
not in academic attendance. It includes non-attendance for Upon the student’s return from the leave, he/she continues to
earn the Title IV aid previously awarded for the period. However, if
an institutionally scheduled break in a student’s program. A
a student does not return to the school by his/her expiration of the
leave of absence must meet certain conditions to be counted
approved leave of absence, the student’s withdraw date is the
as a temporary interruption in a student’s education instead
student’s last day of attendance, and a withdraw calculation will
of being counted as a withdraw. If a leave of absence does be performed.
not meet the conditions, the student is considered to have
ceased attendance and to have withdrawn from the school,
and the school is required to perform a return calculation
(see Refund Policy). Conditions to qualify for the leave of
absence are as follows:♦ ADMISSION REQUIREMENTS ♦ POLICIES ♦
♦RE ENTRY POLICY♦ STUDENT SERVICES♦ 4
♦ DRUG & ALCOHOL POLICY ♦ ( Continued)
beverages and illegal drugs. The school also calls attention to
RE-ENTRY POLICY the laws of the Commonwealth of Pennsylvania and although
If for any reason a student must withdraw temporarily due to not an enforcement agent of the state, the school will not impede
illness, pregnancy, personal reasons, etc., and they are a student the legitimate efforts of the Commonwealth to enforce the
in good standing (making satisfactory progress), the student may Pennsylvania State Law.
re-enter Venus Beauty Academy. If the student receives financial
aid, payments will be postponed and will be resumed when the Venus Beauty Academy has institutionally developed policies
student returns to school. If the financial aid student is absent for regarding the possession, use, or sales of alcoholic beverages
an extended period of time, the loan will be cancelled and the or illegal drugs as follows:
student may re-apply upon re-entry. Any Pell Grant monies will
be sent back to the Department of Education. The remainder of 1. The possession, use, or sale of illegal drugs, narcotics,
Pell Grant monies will have to be re-ordered upon the students and other controlled substances is a federal and state
return and if eligible. offense subject to mandatory heavy fines and
imprisonment. Any student who has in his/her
possession, or uses narcotics or illegal drugs or drug-
STUDENT SERVICES related paraphernalia (not specifically prescribed by a
EMPLOYMENT ASSISTANCE physician), and without the knowledge of the
Venus Beauty Academy maintains a placement service to assist Administration, or brings such narcotics or illegal drugs or
the graduate in obtaining employment. Venus Beauty drug-related paraphernalia, or causes them to be brought
Academy does not guarantee placement in employment as onto the school premises, will be dismissed.
an incentive to start school. Venus Beauty Academy is not
responsible for any failure to obtain a placement for the student 2. Applicable federal law states that students convicted of
or for any problem, which should arise upon placement in any various alcohol and illegal drug offenses will lose their
particular employment. There is no charge for this service. student aid eligibility for specified periods of time
depending upon whether the conviction was for use or
It is understood, however, that the school cannot guarantee sale, and how many times the student has been convicted.
employment to any student or graduate. We post job
opportunities on the bulletin board and a file is kept in the main 3. Venus Beauty Academy has a zero-tolerance policy
office. Upon successful completion of the Cosmetology, toward drug and alcohol use or abuse on the school
Esthetician (Aston), Student Teacher or Nail Technician, the premises. If a student is suspected to be “under the
graduate receives a diploma and an application is sent to the influence”, the student will be sent home in an appropriate
testing service so that the student can take their student boards manner. The Academy has the right and is solely in
for licensure. Most of our graduates enter employment as discretion to discharge any student appearing to be under
hairstylists or specialists in many phases of the beauty industry. the influence or distributing an illegal substance,and need
Future earnings depend on the operators’ ability, ambition, not be supported by any proof. (Students taking
eligibility, attitude, and interest in pleasing the client. Venus prescription drugs or over-the-counter medications that
Beauty Academy conducts periodic surveys of its graduates to could impair/affect functioning ability must inform the
obtain placement information and to be sure that graduates are school’s Administration Office).
properly trained for success.
4. Each student will receive an alcohol and drug abuse
COUNSELING educational packet at the school orientation. This packet
The staff at Venus Beauty Academy is available during the is also located in the main office and the student bulletin
working day for counseling purposes upon request regarding board. They are available upon request. This packet will
any problem which the student may encounter with regard to also have a list of rehabilitation centers with programs
practical work, theory, time schedules, payments, or in the related to drug and alcohol abuse education and
general policies of the school, also, for student referrals prevention.
pertaining to professional assistance. Counseling is available if
any problem arises with fellow students or with teacher- student The drug and alcohol policies are distributed annually to
relationships. students and employees, or upon request either written or
verbal to any staff member.
INSURANCE
All students are covered by student professional liability
insurance while they are in school. The policy is provided by
Venus Beauty Academy during the entire time the student is in
training.
HOUSING
Venus Beauty Academy does not maintain dormitory facilities.
DRUG AND ALCOHOL POLICY
Venus Beauty Academy complies with federal, state, and local
laws, including those that regulate the possession, use, and
sale of alcoholic beverages and controlled substances. Venus
Beauty Academy discourages the unlawful use of alcoholic♦ FINANCIAL AID POLICY ♦ PAYMENT POLICY ♦
♦ WITHDRAWAL PROCEDURE ♦ 5
FINANCIAL AID POLICY 9. Venus Beauty Academy has established an appeal
1. Venus Beauty Academy has the ability to design a process for students who may feel that their student
program of financial aid to assist qualified students to financial aid application was not given proper
meet the expenses of their education. Venus Beauty consideration. The appeals procedure is as follows:
Academy has been approved by the U.S. Department of
Education for the following programs: • The student submits an appeal to the Director.
• Pell • The Director schedules a personal interview with the
• SEOG (Supplemental Educational Opportunity Grant) student.
• Direct Federal Loans
1. Subsidized • The Director reviews the appeal, the results of the
2. Unsubsidized interview, and forwards a recommendation to the
3. PLUS Financial Aid Officer for a final action.
2. Financial Aid is broken down into two Academic School • The Director makes the final decision and notifies the
Years. The student will fill out a FAFSA Application (Free student accordingly.
Application for Federal Student Aid) for the first Academic
Year of 900 hours of training and again for the second 10. Transfer students must provide a Financial Aid Transcript
academic year of training (350 hours for PA students or for each previous institution that was attended.
600 hours for DE students.)
11. Competency-Based Programs with a Clock Hour
3. The Financial Aid Officer makes an evaluation of each Component – Notice to the student that, should the
student’s needs and then designs a package of financial student complete the program earlier than the estimated
aid (where qualified) including, finding financial aid from timeframe stated in the contract, the student’s financial aid
one or more of the above programs, to help the student package may be recalculated and that this may result in
meet his/her total educational expenses. liabilities owed by the student and/or the institution, if
applicable.
4. The package of financial assistance and the amount
thereof, is determined according to the guidelines set up 12. All students are given a specific completion date on their
by the U.S. Department of Education, and it is necessary enrollment contract. Students who do not complete their
for the student to provide the school with the information course by the contract graduation date will be charged, at
on the family income, family size, etc., and to fill out the the school’s discretion, an hourly rate for the remaining
appropriate applications honestly and accurately. All hours of instruction. (See Educational Costs)
information given to Venus Beauty Academy by the
applicant will be held in the strictest confidence and will Venus Beauty Academy has the right to suspend any
only be used to obtain the greatest amount of financial aid student who is late or has not made their monthly tuition
available to meet individual needs. payment on time. The suspension is not an
excused absence. If the suspension(s) cause the student
5. During the admission process, the Financial Aid Officer to go over contract and pass their graduation date, the
will explain all programs offered. student will be charged over contract fees and the student
will not graduate until all outstanding debts are paid.
6. Venus Beauty Academy is approved by the Bureau of No student shall be permitted to complete contracted
Vocational Rehabilitation (BVR) and Veteran’s hours, graduate, or receive a diploma until all debts are
Administration (Sharon Hill Campus only), through whom paid in full. The student acknowledges that he/she under-
eligible students may receive funding. stands that reasonable attorney’s fees and costs shall be
awarded in any action taken on the signed contract or any
7. Scholarships are offered to high schools and are given out part of it. If you attend irregularly, your course will cost
at the discretion of the individual high school. you more and you could also be in danger of losing your
Scholarships may be revoked at the Academy’s discretion financial aid and/or scholarship.
for the following: Excessive absence, poor academics, or
inappropriate conduct. 13. All tuition and fees are due and payable on the first day of
class, however, payment plans and financial aid is
8. Any student who has received financial aid whom available to those who qualify.
withdraws from training, and a refund is due because of For Financial Aid Recipients, understand that all monies
the refund policy shall have that applied directly to the received on their behalf from Student Loans, Pell Grant,
financial aid programs. Identified refunds will etc., are applied to tuition costs first. Any remaining
automatically be returned to the various aid programs on a funds available will be paid to the student only when the
priority basis up to the amount of the award. costs of tuition, kit, books, supplies, overcharges, etc.,
have been paid in full, at the end of the academic period
or upon graduation.
→ Continued♦ FINANCIAL AID POLICY ♦ PAYMENT POLICY
♦ WITHDRAWAL PROCEDURE ♦ (Continued) 5
PAYMENT POLICY as long as that training contributes to the professional
A student receiving financial aid with balances owed to the development of those individuals attending the training;
school and students that have no aid and have payment • Favorable terms and benefits to the student employed
balances will follow the payment schedule on the student’s by the institution as long as those same terms are
contract. Payment plans are scheduled monthly. The first provided to all students at the institution;
payment is to be paid on the first day of classes. The payments • Entrance and exit counseling as long as the institution’s
are based on the total amount owed, divided by the months staff are in control and they do not promote the services of
needed to complete the course being attended. Payments are a specific lender;
to be made promptly by the date stated on the contract. • Philanthropic contributions from a lender,
guarantee agency or loan servicer unrelated to
VENUS BEAUTY ACADEMY WITHDRAW PROCEDURE education loans;
Students wishing to officially withdraw from Venus Beauty • State education, grants, scholarships, or financial aid
Academy must provide the office with notification of their intent funds administered by or on behalf of the State.
to withdraw. Initial notification can be made in person, writing, • A gift to a family member of an officer or employee of the
fax or telephone. This notification will be recorded in the Institution, to a family member or an agent, or to any
student’s folder and used for notification purposes for the other Individual based on that individual’s relationship
federal government. Repayment of any federal funds will be with the Officer, employee, or agent, shall be considered
based on the date of notification. The student will also be a gift to The officer, employee or agent of the gift is given
required to have an exit interview which will consist of loan with know- ledge and acquiescence of the officer,
repayment obligations, information on the average monthly employee, or agent: and the officer, employee, or agent
repayments of loans, information on debt management has reason to believe the gift was given because of the
strategies, information about the student’s borrower and lender, official position of the officer, employee, or agent.
obtaining the student’s current address, expected employers
name and address, and next of kin. The school will also verify BAN ON CONTRACTING ARRANGEMENTS
the student’s social security number and driver’s license Venus Beauty Academy Financial Aid Office employees (or
number. employees who otherwise have responsibilities with respect to
A Student will be considered as withdrawn when one of the education loans) will not accept, from any lender or affiliate of
following occurs: any lender any fee, payment or financial benefit (including any
1. The Student officially notifies the Administration, of his/her opportunity to purchase stock) as compensation for any type
intent to withdraw. of consulting arrangement or contract to provide services to or
2. A Student will be automatically withdrawn if he/she is absent on behalf of a lender relating to education loans.
for 8 consecutive calendar days from the last day of physical EXCEPTIONS: An officer, employee or agent who is not
attendance. employed in the institutions financial aid office and who does
3. The School officially notifies the Student of dismissal not have responsibilities with respect to educational loans from
from the program. performing paid or unpaid service to a board of directors of a
lender, guarantor, or servicer of educational loans; or an
TITLE IV CODE OF CONDUCT IN (HEOA) HIGHER officer, employee, or agent of the institution who is not
EDUCATION OPPORTUNITY ACT employed in the financial aid office but who has responsibility
with respect to education loans as a result of a position held at
BAN ON REVENUE SHARING AGREEMENTS the institution from performing paid or unpaid service on a
Neither Venus Beauty Academy, nor any of its officers, board of directors of a lender, guarantor, or servicer of
employees or agents will enter into any revenue-sharing education loans, if the institution has a written conflict of
arrangements with any lender, which is defined by the Higher interest policy that clearly sets forth that officers, employees,
Education Opportunity Act of 2008, amending the High or agents must recuse themselves from participating in any
Education Act of 1965, Pub. L #110-315 (2008), (HEOA) as any decision of the board regarding educational loans at the
arrangement between a college and a lender that results in the institution or an officer, employee, or contractor of a lender,
lender paying a fee or other benefits, including a share of its guarantor, or servicer of educational loans from serving on a
profits, to the college, or its officers, employees or agents, as a board of directors, or serving as a trustee, of an institution, if
result of the college recommending the lender to its students or the institution has a written conflict of interest policy that the
families of those students. board member or trustee must recuse themselves from any
decision regarding education loans at the institution.
BAN ON GIFTS
Venus Beauty Academy Financial Aid Office employees (or INTERACTION WITH BORROWERS
employees who otherwise have responsibilities with respect to Venus Beauty Academy and its officers, employees or agents
education loans or financial aid) will not accept gifts from any shall not for any first-time borrower, assign, through award
lender, guaranty agency or loan servicer. A “gift” is defined as packaging or other methods, the borrower’s loan to a particular
any gratuity, favor, discount, entertainment, hospitality, loan, or lender or refuse to certify, or delay certification of, any loan
other item having monetary value of more than a minimal based on the borrower’s selection of a particular lender or
amount. This prohibition is not limited just to those providers of guaranty agency.
Title IV loans but includes lenders of “private educational loans”
as well. HEOA does provide for some exceptions related to PROHIBITION AGAINST STEERING BORROWERS
specific types of activities or literature. This includes: Venus Beauty Academy and its officers, employees or agents
• Brochures or training material related to default aversion or will not steer borrowers to particular lenders or delay loan
financial literacy;
• Food, training or informational materials as part of training♦ FINANCIAL AID POLICY ♦ PAYMENT POLICY
♦ WITHDRAWAL PROCEDURE ♦ (Continued) 5
certifications. This prohibition includes assigning any first-time • Parents or eligible students have the right to inspect and
borrower’s loan to a particular lender as part of the award review the student’s education records maintained by
packaging process or through other methods. Venus Beauty Academy. Venus Beauty Academy is not
required to provide copies of records unless for reasons
PROHIBITION ON OFFERS OF FUNDS FOR PRIVATE such as a great travel distance or it is impossible for
LOANS parents or eligible students to review the records. There
Venus Beauty Academy and its officers, employees or agents may be a charge for copies.
will not request or accept from any lender any offer of funds to
be used for private education loans. This prohibition includes • Parents or eligible students have the right to request that
any offer of funds for loans to students ( section 140 of Truth In Venus Beauty Academy correct records which they believe
Lending Act) including funds for an opportunity pool loan, to to be inaccurate or misleading. If Venus Beauty Academy
students in exchange for providing concessions or promises to decides not to amend the record, the parent or eligible
the lender for a specific number of loans made, insured, or student then has the right to a formal hearing. After the
guaranteed under this title or specified loan volume of such hearing, if Venus Beauty Academy still decides not to
loans, or a preferred lender arrangement for such loans. amend the record, the parent or eligible student has the
right to place a statement with the record setting forth
DEFINITIION OF OPPORTUNITY POOL LOAN his/her view about the contested information.
Opportunity Pool Loan is a private educational loan made bt a
lender to a student attending the institution or the family • Generally, Venus Beauty Academy must have written
member of the student that involves payment, directly or permission from the parent or eligible student in order to
indirectly, by the institution of points, premiums, additional release any information from a student’s education record.
interest, or financial support to such lender for the purpose of However, FERPA allows Venus Beauty Academy to
such lender extending credit to the student or the family. disclose those records, without consent, to the following
parties or under the following conditions:
BAN ON STAFFING ASSISTANCE
Venus Beauty Academy and its officers, employees or agents
will not request or accept any assistance with call center staffing 1. School officials with legitimate educational interest;
or financial aid office staffing. However, HEOA does not
prohibit schools from requesting or accepting assistance from a 2. Other schools to which a student is transferring;
lender related to:
• Professional development training for financial aid 3. Specified officials for audit or evaluation purposes;
administrators.
• Providing educational counseling materials, financial 4. Appropriate parties in connection with financial aid to a
literacy materials, or debt management materials to student;
borrowers, provided that such materials disclose to
borrowers the identification of any lender that assisted in 5. Organizations conducting certain studies for or on behalf of
preparing or providing such materials. the school;
• Staffing services on a short-term, non-recurring basis to
assist the school with financial aid-related functions during 6. NACCAS;
emergencies, including State declared or federally declared
natural disasters, and other localized disasters and 7. To comply with a judicial order or lawfully issued subpoena;
emergencies identified by the Secretary.
8. Appropriate officials in cases of health and safety
emergencies; and
BAN ON ADVISORY BOARD COMPENSATION
Employees of Venus Beauty Academy will not receive anything 9. State and local authorities, within a juvenile justice system,
of value from a lender, guarantor, or group in exchange for pursuant to specific State Law.
serving on an advisory board. They may however, accept
reimbursement for reasonable expenses incurred while Venus Beauty Academy may disclose, without consent,
serving in this capacity. “directory” information such as a student’s name, address,
telephone number, date and place of birth, honors and awards,
and dates of attendance. However, Venus Beauty Academy
ACCESS TO STUDENT FILES/FERPA ACT must tell parents and eligible students about directory
The Family Educational Rights and Privacy Act (FERPA) is a
information and allow parents and eligible students a
Federal law that protects the privacy of student education reasonable amount of time to request that the school not
records. The law applies to all schools that receive funds under disclose directory information about them. Venus Beauty
an applicable program of the U.S. Department of Education. Academy must notify parents and eligible students annually of
FERPA gives parents certain rights with respect to their their rights under FERPA. Notifications may include a special
children’s education records. These rights transfer to the letter, school catalog, or newspaper article. More information
student when he/she reaches the age of 18 or attends a school about FERPA can be found on www.ed.gov
beyond the high school level. Students to whom the rights have
transferred are “eligible students”.♦ REFUND POLICY ♦ ACCESS TO STUDENT FILES♦ 6
♦RESPONSIBILITY FOR PERSONAL PROPERTY ♦
REFUND POLICY % Time of Total Tuition
Any monies due the applicant or student shall be refunded Total of Course Owed to the School
within 45 days of official cancellation or withdraw. Official 20% & $150.00
cancellation or withdraw shall occur on the earlier of the dates 0.01% - 4.9% Termination Fee
that: 30% & $150.00
1. An applicant is not accepted by the school. This applicant 5% - 9.9% Termination Fee
shall be entitled to a refund of all monies paid with the 40% & $150.00
exception of a non-refundable application fee of $100.00. 10% - 14.9% Termination Fee
45% & $150.00
2. A student (or in the case of under legal age, his/her parent 15% - 24.9% Termination Fee
or guardian) cancels his/her contract and demands his/her 70% & $150.00
money back in writing, within three (3) business days of 25% - 49.9% Termination Fee
signing the contract. In this case, all monies collected by 100% of Total Tuition
the school shall be refunded with the exception of the non- 50% - 100% (No Termination Fee)
refundable application fee. This policy applies regardless of
whether or not the student has actually started training. FEDERAL STUDENT/PLUS LOANS AND GRANTS
Those students receiving Title IV funding shall be entitled to a
3. A student cancels his/her contract after three (3) business refund determined by the Department of Education refund
days after signing, but prior to entering classes. In this calculation. This refund is calculated according to the Federal
case, he/she shall be entitled to a refund of all monies paid Return of Title IV Funds Calculation procedure. Students under
to the school less the application fee $100.00. This fee is 60% in attendance for the Financial Award Period will have a
applicable for all classes. percentage of their loan and/or grant monies refunded to the
Federal Agencies where they originated. The monies shall be
4. A student notifies the institution of his/her withdraw so the refunded in the following order: Unsubsidized, Subsidized, Plus
student may receive exit counseling pertaining to loan Loan, Pell Grant, and SEOG. Those students 60% or greater
withdraw calculation procedure. The student is obligated to will have no money refunded to the Federal Agencies and are
pay back loan amounts borrowed as a result of the responsible for all the loans borrowed and will be responsible
withdraw calculation. The withdraw calculation is based on for repayment of the loans.
the student scheduled hours of attendance. If the students
attendance falls under 60% according to the withdraw COURSE/PROGRAM CANCELLATION POLICY
calculation, the student will be obligated to pay back on the If a course and/or program is cancelled subsequent to a
loan amounts that were needed to pay for the time in student’s enrollment and before instruction in the course has
attendance. If the calculation performed is 60% or higher, begun, the school shall at its option:
the student will be responsible for the entire loan borrowed.
• Provide a full refund of monies paid, or;
• Provide completion of the course and/or program
5. A student on an approved Leave of Absence notifies the
If the school cancels a course and/or program and ceases to
school that he/she will not be returning, the date of
offer instruction after students have enrolled and instruction has
withdraw shall be the earlier of the date of expiration of the
begun; the school shall at its option;
Leave of Absence or the date the student notifies the
institution he/she will not be returning. Unofficial withdraws • Provide a pro-rata refund for all students transferring
are determined by monitoring clock hours every thirty (30) to another school based on the hours accepted by the
days. receiving school, or;
• Provide completion of the course and/or program, or;
6. A student is expelled by the school. • Participate in a Teach-Out Agreement, or;
• Provide a full refund of all monies paid.
7. In case of illness, disabling accident, death in the
immediate family, or other circumstances beyond the SCHOOL CLOSING POLICY
control of the student, the school may consider a If the school closes permanently and ceases to offer instruction
settlement, which is reasonable and fair to both parties. after students have enrolled, and instruction has begun, the school
must make arrangements for students. The school shall at its
7. In type 2, 3, 4 or 5, official cancellations or withdraws, the option:
cancellation date will be determined by the postmark on • Provide a pro-rata refund, or;
written notification or the date said information is delivered • Participate in a Teach-Out Agreement
to school administration in person. Any monies due to a
student who unofficially withdraws from the institution shall COLLECTION POLICY
be refunded within 45 days of a determination by the Any collection procedures reflect good taste and, sound, ethical
institution that the student has withdrawn without notifying business practices. Any third parties involved in collection efforts
the institution. Refunds are calculated based on the are aware of the existence of Venus Beauty Academy’s Refund
student’s last day of attendance. Any cash paying student Policy.
that withdraws after starting classes, the withdraw
calculation will be based on the contract price for the RESPONSIBILITY FOR PERSONAL PROPERTY
course and shall include all fees, application fee, and the Venus Beauty Academy does not assume responsibility for loss
$150.00 termination fee. Fees will be charged for the kit, or damage to personal property through fire, theft, or premises.
items, and books received and are then property of the The Academy will not retain articles left in school longer than
student. (All refunds are based on scheduled hours and (30) days after termination or graduation. The Academy will
monies paid to the institution). (See Withdraw Chart) dispose of any such articles after a (30) day period.♦ COMPLAINT PROCEDURE ♦ INCLEMENT WEATHER ♦
♦ RECRUITING POLICY ♦ GRADING SYSTEM ♦ 7
♦ SCHOLARSHIPS ♦ GRADUATION REQUIREMENTS ♦
COMPLAINT PROCEDURE PROGRESS REPORTS
1. Student complaints will be resolved in a timely manner if Cosmetology: three (3) report cards
the student will discuss the complaint honestly and openly Esthetician (Aston) two (2) report cards
with the instructor. This is the first step in the complaint Student Teacher: two (2) report cards
procedure. Nail Technician: two (2) report cards
2. If the student is not satisfied with the discussion, then the With each progress report, awards are given according to
student should request to speak to the office personnel. grades and attendance. In addition, technical excellence
awards are given at the instructor’s discretion.
3. If the student is still not satisfied with the discussion with
the office personnel, the Director will have the student SCHOLARSHIPS
submit a written complaint. Scholarships are made available to high school seniors and
other students who wish to pursue or continue a career in the
4. Should the student still remain dissatisfied, he/she may cosmetology field. An individual must submit an application for
contact either NACCAS or the State Board of Cosmetology. a scholarship to his/her guidance counselor/vo-tech supervisor.
If the individual does not receive a Scholarship through his/her
INCLEMENT WEATHER school, eligibility for a Scholarship may be offered directly from
In the case of inclement weather, Venus Beauty Academy may Venus Beauty Academy or through ACE Grant. Contact the
close for the day if weather conditions are not favorable. office for more information. A scholarship is not redeemable as
Students should watch the designated station (Fox 29) posted cash and cannot be used to cover fees or down payments. A
by the school for closings and late openings. The school student must maintain satisfactory progress and satisfactory
closings can be downloaded to your cellular phone by attendance, school rules and regulations, and complete course
going to www.myfoxphilly.com requirements to have their Scholarship honored.
RECRUITING POLICY GRADUATION REQUIREMENTS
Venus Beauty Academy does not recruit students from other In order to receive a diploma from Venus Beauty Academy, the
beauty schools. student must complete the required steps:
GRADING SYSTEM 1. The student must have satisfactory completion of the
Every student’s progress is reviewed consistently by each required subjects in the prescribed curriculum.
instructor and examinations are given periodically. Grades and
ratings are provided as a continuous record of each student’s 2. The student’s grade point average must meet the minimum
progress according to the following scale: grade requirements of 75%.
A 93-100 Excellent 3. The student must have fulfilled all financial obligations to
B 85-92 Very Good the Academy.
C 75-84 Passing
D 70-74 Poor 4. The student must have completed the minimum attendance
F 0-69 Failure requirements of the Academy, State, and Federal Laws
and Regulations.
5. Complete an exit interview with a school administrator.♦ ATTENDANCE POLICY ♦
8
♦ STUDENT CONDUCT ♦ MAKE-UP POLICY ♦
ATTENDANCE POLICY STUDENT CONDUCT
1. Regular class attendance is mandatory. Conduct and moral character of our students is very important
so that all students may train in an atmosphere that is pleasant.
2. Attendance is taken twice daily. An exact record of For this reason, each student is given a set of Rules and
attendance becomes part of the student’s permanent Regulations. Any breech of these Rules and Regulations may
record. subject the student to disciplinary action up to and including
suspension for a term determined by the Director, and
3. The student must call in no later than 10:00 a.m. to report subsequent probation. Further breeches while on probation or
their absence. otherwise may subject the student to expulsion. Students that
are under scholarship will lose their scholarship award if they
4. Students must be on premises ten (10) minutes prior to breech these rules and regulations or do not maintain
class in order to prepare and ensure a prompt start. satisfactory progress. The Academy reserves the right to
dismiss any student whose personal conduct is deemed
5. Any student arriving after the scheduled start time of their unsatisfactory by the Director.
class without a valid excuse will be sent home. If the
excuse is accepted, you will not clock in until 10:00 a.m. MAKE UP POLICY / LEAVE OF ABSENCE
Any student that is continually late will be subject to Classes at Venus Beauty Academy are ongoing. Any student
suspension or expulsion. missing classes due to approved absences or an extended
Leave of Absence are responsible for finding out what theory
6. No student may leave the school premises before classes were missed during their absence. They may attend
scheduled end time unless prior arrangements have been any theory class given on any day to make-up missed classes
made with the office. and are responsible to make up all testing. A student’s practical
classes will be resumed from the point at which their absence
7. Students are required to make up all assignments due to took place.
lateness or absence. The school is not responsible for any lost or stolen items during
an absence or a Leave of Absence or at any time. It is the
8. If a student must be absent from school for an extended students’ sole responsibility for their belongings, i.e., kit, books,
period of time, he/she may be granted a Leave of Absence, manikins, etc. All items must be taken home by the student at
without charge, providing a written request has been the start of the Leave of Absence or extended absence or the
submitted in advance and approved by the office. school will discard the items after 30 days.
9. If a student finds it necessary to withdraw from the
Academy, it is the student’s responsibility to immediately
notify the office in writing. There is a $150.00 withdraw fee.
(See Refund Policy Section 6).
10. If you have excessive absences, you will have to bring your
account up-to-date by paying the hourly rate that was
agreed to when your contract was signed. This policy will
go into effect on your first day of attendance. The school
has the right to suspend any student and the student will
not be allowed to return to school until these fees are paid.
11. If a student’s payments are behind and they are nearing
completion of their course, they will not be permitted to
finish their hours until payments have been made.♦SATISFACTORY ACADEMIC PROGRESS POLICY♦ 9
The Satisfactory Academic Progress Policy is consistently COURSE/COURSE MAXIMUM TIME ALLOWED/WEEKS/
applied to all students enrolled in a specific program and SCHEDULED HOURS
scheduled for a particular category of attendance (part The maximum time for students in a clock hour program is
time/full time). It is printed in the catalog and also discussed 150% of the time it would take the student to complete the
during the initial interview and orientation to ensure that all scheduled hours in a clock hour school program. All hours of
students are aware of this policy. The policy complies with attendance are based on the scheduled clock hours of
the guidelines established by the National Accrediting completion.
Commission of Career Arts and Sciences (NACCAS) and the
federal regulations established by the United States
Example: The student whose program can be completed in
Department of Education.
42 weeks without absences, the maximum time frame of
150% of 42 weeks would be 63 weeks. The maximum time
EVALUATION PERIODS allowed for transfer students who need less than the full
Satisfactory Academy Progress evaluation periods are based course requirements or part-time students will be determined
on actual contracted hours at Venus Beauty Academy. based on 67% of the scheduled hours. Students who do not
Students are evaluated for Satisfactory Academic Progress complete within the Maximum of the required timeframe will
as follows: be permitted to continue to graduation. However, any student
not completing the course within their contracted time will be
Cosmetology 450 / 900/ 1250 clocked (actual) hours charged the hourly fee as stated on their enrollment
agreement for each hour needed to complete the course.
Cosmetology DE (Aston) 450 /900 /1500 clocked (actual)
hours
Cosmetology PA - $15.00 per hour
Esthetician (Aston) 175/ 300 clocked (actual) hours
Cosmetology DE (Aston) - $14.00 per hour
Student Teacher 300 / 600 clocked (actual) hours
Esthetician (Aston) - $12.00 per hour
Nail Technician 100 /200 (actual) hours
Student Teacher - $13.00 per hour
Nail Technician - $12.00 per hour
Evaluations will determine if the student has met the
minimum requirements for satisfactory academic progress.
The frequency of evaluations ensures that students have ACADEMIC PROGRESS EVALUATIONS
ample opportunity to meet both the attendance and academic The policy on Academic Progress is given to each student on
progress requirements of at least one evaluation by midpoint the first day of class and discussed during orientation. The
in the course. academic progress evaluation is scheduled at the mid-point of
the program. If a student’s academic progress is
This policy sets forth minimum standards and should not be unsatisfactory and below the minimum requirement of 75%,
viewed in any other context. Venus Beauty Academy’s goals the student may lose eligibility for financial aid from Title IV
and objectives strive for excellence, therefore, the HEA programs. Students will academically be evaluated on
orientation, the school, and its curriculum develops skills and testing, lab work, projects, etc. Student will be evaluated on
habits substantially higher than the minimum standards. their cumulative academic progress according to the progress
Venus Beauty Academy has established these grading report schedule for that course. Students must pass a Final
procedures to help provide students with a consistent written and practical exam prior to graduation. Students must
standard of training. make up failed or missed tests and incomplete assignments.
Numerical grades are considered according to the following
scale:
ATTENDANCE PROGRESS EVALUATIONS
Students are required to attend a minimum of 67% of the
A 93-100 Excellent
hours possible based on the applicable attendance schedule
in order to be considered maintaining satisfactory attendance B 85-92 Very Good
progress. Evaluations are conducted at the end of each C 75-84 Passing
evaluation period to determine if the student has met the D 70-74 Poor
minimum requirements. The attendance percentage is F 0-69 Failure
determined by dividing the total hours accrued by the total
number of hours scheduled. At the end of each evaluation
DETERMINATION OF PROGRESS STATUS
period, the school will determine if the student has
maintained at least 67% cumulative attendance since the Students meeting the minimum requirements for academics
beginning of the course which indicates that, given the same and attendance at the evaluation point are considered to be
attendance rate, the student will graduate within the making satisfactory academic progress until the next
maximum time frame allowed. These periods will be adjusted scheduled evaluation. Students will receive a hard-copy of
if the school is closed for inclement weather, any other their Satisfactory Academic Progress Determination at the
unforeseen circumstances, or the student is granted a leave time of each of the evaluations. Students deemed not
of absence. maintaining Satisfactory Academic Progress may have their
Title IV Funding interrupted, unless the student is on warning
or has prevailed upon appeal resulting in a status of
MAXIMUM TIME FRAME probation.
The maximum time (which does not exceed 150% of the
course length) allowed for students to complete each course
at satisfactory academic progress is stated below:♦SATISFACTORY ACADEMIC PROGRESS POLICY♦ 9
WARNING
Students who fail to meet minimum requirements for INTERRUPTIONS, COURSE INCOMPLETES,
attendance or academic progress are placed on warning and WITHDRAWALS
considered to be making satisfactory academic progress If enrollment is temporarily interrupted for a Leave of
while during the warning period. The student will be advised Absence, the student will return to school in the same
in writing on the actions required to attain satisfactory progress status as prior to the leave of absence. Hours
academic progress by the next evaluation. If at the end of the elapsed during a leave of absence will extend the student’s
warning period, the student has still not met both the contract period and maximum time frame by the same
attendance and academic requirements, he/she may be number of days taken in the leave of absence and will not be
placed on probation and, if applicable, students may be included in the student's cumulative attendance percentage
deemed ineligible to receive Title IV funds. calculation. Students who withdraw prior to completion of the
course and wish to re-enroll will return in the same
PROBATION & APPEAL PROCEDURE satisfactory academic progress status as at the time of
Students who fail to meet minimum requirements for withdrawal.
attendance or academic progress after the warning period
will be placed on probation and considered to be making NONCREDIT AND REMEDIAL COURSES
satisfactory academic progress while during the probationary Noncredit, remedial courses, and repetitions do not apply to
period, if the student appeals the decision, and prevails upon this institution. Therefore, these items have no effect upon the
appeal. Additionally, only students who have the ability to school's satisfactory academic progress standards
meet the Satisfactory Academic Progress Policy standards
by the end of the evaluation period may be placed on
TRANSFER HOURS
probation. Students placed on an academic plan must be
able to meet requirements set forth in the academic plan by Transfer hours from another institution that are accepted
the end of the next evaluation period. Students who are toward the student’s educational program are counted as
progressing according to their specific academic plan will be both attempted and completed hours for the purpose of
considered making Satisfactory Academic Progress. The determining when the allowable maximum time frame has
student will be advised in writing of the actions required to been exhausted. SAP evaluation periods are based on actual
attain satisfactory academic progress by the next evaluation. contracted hours at Venus Beauty Academy.
If at the end of the probationary period, the student has still
not met both the attendance and academic requirements PENNSYLVANIA LICENSURE REQUIREMENTS
required for satisfactory academic progress or by the Requirements for Cosmetology, Esthetician or
academic plan, he/she will be determined as NOT making Nail Technician
satisfactory academic progress and, if applicable, students • Be a minimum of 16 years of age
will not be deemed eligible to receive Title IV funds. • Must have proof of high school graduation or GED
completion in order to test. (Unless you are over 35 years
If a student is determined to not be making satisfactory of age however, this school requires a high school diploma
academic progress, the student may appeal the or GED) If your high school diploma, transcripts or GED are
determination within ten calendar days. Reasons for which not in English you must have them translated and evaluated
students may appeal a negative progress determination prior to testing.
include death of a relative, an injury or illness of the student, • Cosmetology - Complete 1250 hours of instruction in
or any other allowable special or mitigating circumstance. cosmetology, within a period of no less than 8 consecutive
The student must submit a written appeal to the school on months as a daytime student or completed 1250 hours of
the designated form describing why they failed to meet instruction in cosmetology.
satisfactory academic progress standards, along with • Esthetician (Aston) - Complete 300 hours of instruction in skin
supporting documentation of the reasons why the care in a licensed school of cosmetology
determination should be reversed. This information should • Nail Technician – Complete 200 hours of instruction in nail
include what has changed about the student’s situation that technology in a licensed school of cosmetology
will allow them to achieve Satisfactory Academic Progress by • Complete a criminal background check
the next evaluation point. Appeal documents will be • For all, pass your state licensure exam
reviewed and a decision will be made and reported to the Requirements for Student Teacher
student within 30 calendar days. The appeal and decision
• Be a minimum of 18 years of age
documents will be retained in the student file. If the student
• Completed 12th grade or the equivalent
prevails upon appeal, the satisfactory academic progress
determination will be reversed and federal financial aid will be • Hold a current cosmetology, esthetics or nail technology
reinstated, if applicable. license
• Must complete 500 hours of instruction in a teacher program
at a licensed school of cosmetology.
RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC • Complete a criminal background check
PROGRESS
• Pass your state licensure exam
All students may re-establish satisfactory academic progress
and Title IV aid, as applicable, by meeting minimum Note: Graduates must have completed all required hours,
attendance and academic requirements by the end of the attended an exit interview and completed all financial obligations
probationary period.You can also read
