EXHIBITOR MANUAL - Africa Down Under Conference 2021 Paydirt Media Pty Ltd Phone: Postal
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EXHIBITOR MANUAL
Africa Down Under Conference 2021
Paydirt Media Pty Ltd
Phone: +61 (0)8 9321 0355
Postal: PO Box 1589
West Perth
Western Australia 6872
CONFERENCE AND EXHIBITION VENUE
Pan Pacific Hotel
207 Adelaide Terrace
Perth, Western Australia
Tel: +61 (0)8 9224 7748
1. EXHIBITION OPERATION TIMES, REGISTRATION AND FUNCTIONS*
Tuesday 31 August 2021
15:00 – 17:00 Exhibitor Bump-in, Conference Level – Pan Pacific Hotel
15:00 – 17:00 Registrations Open (Name Badge Collection), Conference Level – Pan Pacific Hotel
17:00 Welcome Reception, sponsored by ASX Ltd, Bar Uma (Lobby Lounge) – Pan Pacific Hotel
Wednesday 1 September 2021
Arrival Tea, Coffee and Registration, Conference Level – Pan Pacific Hotel
08:15
Exhibition Opens, Conference Level – Pan Pacific Hotel
09:00 Conference Sessions Commence, Conference Level (Plenary) – Pan Pacific Hotel
17:30 AAMEG Awards Cocktail Function, sponsored by Perenti, Conference Level – Pan Pacific Hotel
Thursday 2 September 2021
Arrival Tea, Coffee and Registration, Conference Level – Pan Pacific Hotel
08:30
Exhibition Opens, Conference Level – Pan Pacific Hotel
09:00 Conference Sessions Commence, Conference Level (Plenary) – Pan Pacific Hotel
16:00 Closing Drinks, sponsored by PwC, Bar Uma (Lobby Lounge) – Pan Pacific Hotel
* Times are subject to change*
1.1 EXHIBITOR BUMP IN
Exhibitor bump-in will take place on Tuesday 31 August 2021 from 15:00 – 17:00. All
exhibition booths must be set up by 17:00. No booth set-up will be permitted on Wednesday
1 September 2021. All exhibitors will be required to collect their name badges from the
registration desk located on the Conference Level of the Pan Pacific Hotel, prior to proceeding
to the exhibition area for bump-in. Any booth equipment that has arrived at the venue via
courier will be delivered to your booth. If you are bringing (small/light) equipment with you,
hotel staff at concierge will be able to assist – trolleys will be available to transport equipment
to your booth. Heavy items must be delivered via the loading dock where banquet staff will
be available to assist.
1.2 EXHIBITOR BUMP OUT
Exhibitor bump-out will take place during the final conference session on Thursday 2
September 2021. Please ensure your booth is cleared by 17:00 and the area is left clean.
Should you wish to courier any items you will need to arrange this independently and have all
items clearly labelled with a courier consignment note. You may leave these items in the
booth and they will be moved to the loading dock for collection. If you are taking (small/light)
equipment away with you, hotel staff will be able to assist – trolleys will be available to
transport equipment to the lobby for pick up.
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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Please note Paydirt Media does not take any responsibility for items left at the hotel for
collection. The hotel accepts no responsibility for items left at the venue. Any items stored
for more than 48 hours may be subject to a storage fee.
2. EXHIBITION DISPLAYS
Each exhibition package includes a 3m wide x 2m deep x 2.4m high exhibition booth. Each
exhibition booth includes the following:
• Booth: 2.4m high display booth with black velcro compatible walls
• Signage: One company name per open side (written in UPPERCASE PAYDIRT ORANGE)
• Lighting: 2 x 150-watt spotlights per stand
• Power: 1 x 4-amp power outlet
• Posters to be attached using velcro dots (hook version only) to secure to material
backing panels
• Complimentary WiFi will be available to all delegates and exhibitors for the duration
of the conference. If you have large data requirements, please contact the Pan Pacific
Hotel to organise additional data services.
•
Please contain your exhibit within the area contracted.
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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2.1 PERTHEXPO
PERTHEXPO is the conference exhibition supplier and will provide all furniture and electrical
requirements for your booth. A representative from PERTHEXPO will be in touch with all
exhibitors. Should you wish to get in touch with PERTHEXPO, please contact
JenniferHume@perthexpo.com.au for all your:
• Furniture and display accessory requirements
• Fascia sign requirements. All fascia signs will be written in PAYDIRT ORANGE,
UPPERCASE, unless you specify otherwise. To add company logos or change the
font/colour of your company sign will incur an additional cost from PERTHEXPO.
• Electrical requirements such as power boards or extension leads, audio-visual (AV),
and IT requirements.
2.2 FIXING
No items or material shall be taped, tacked, stapled or otherwise affixed to any surface of the
venue. No core drilling or fixing into any floor is allowed or permitted. No structure can be
fixed to the venue structure. No pins, nails, tape, or tacks are to be used on any surface of the
venue. We recommend the use of Velcro dots (hook version) for affixing posters to your
exhibition stand walls.
2.3 SIGNAGE
Freestanding banners can be erected within the stand boundaries. Banners hung over aisles
or public areas are not permitted. Signage above 2.4m facing an adjoining stand is not
permitted.
2.4 CONTRACTORS
All contractors, services technicians and tradespeople who work in the venue are required to
adhere to all relevant Australian Standards, perform their tasks within set Industry Codes of
Practice, and hold all necessary licences. Apprentices must be supervised.
2.5 CABLES
Electrical or other cables crossing walkways or public areas at floor level could cause a trip
hazard. Cables need to be covered with carpet tile, matting or taped with gaffer. In high traffic
areas changes in floor level should be highlighted with high visibility or yellow/black hazard
tape.
2.6 STAND CLEANING
Public areas, foyers and exhibition aisles are cleared, and rubbish bins are emptied daily by
the venue’s cleaning staff. Exhibitors requiring individual stand cleaning should contact the
venue directly. If you have specific waste requirements, especially toxic, grease, oil etc., please
discuss the correct disposal method with venue.
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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3. DELIVERY OF BOOTH MATERIAL TO THE PAN PACIFIC HOTEL
Delivery of booth material will only be accepted through the loading dock between 07:00 and
15:00 (weekdays) from Thursday 26 August 2021. Please advise the conference organisers if
you will have large/heavy materials that are not able to be moved via trolley. Parking is not
permitted in the loading dock. Short stays are permitted only for the purpose of dropping off
goods. Leaving goods unattended is done at the responsibility of the driver.
All booth material must be delivered to the Pan Pacific Hotel by Monday 30 August 2021 using
the Booth Material Delivery Label.
NO GOODS WILL BE ACCEPTED AT THE LOADING DOCK AT ANY OTHER TIMES.
4. DELIVERY OF SATCHEL INSERTS TO PAYDIRT MEDIA
Sponsors and exhibitors are entitled to include one (1) piece of corporate literature or a
promotional item in the delegate satchels. You will be required to provide 350 satchel inserts
for inclusion in the delegate satchels.
All satchel inserts must be delivered to the offices of Paydirt Media by Wednesday 25 August
2021, using the Satchel Insert Delivery Label.
Please advise us of the item you will be including in the satchel or if you will NOT be
providing satchel inserts.
4.1 SATCHEL INSERT IDEAS
The key question every delegate ask is, “do I need or want this?” We encourage you to be
creative with selecting what to include in the delegate satchels. We have included some
suggestions for your consideration.
What items are delegates likely to keep?
• Electronics
• Attractive clothing/Hats
• Anything for children
• Novelty items
• Chocolates/Candy
• Beauty products
• Beer/Wine paraphernalia
What items are delegates likely to toss?
• Printed material/brochures
• Anything that won’t pass airport security
• Heavily branded items
• Low-quality items
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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5. SHIPPING
The preferred shipping and courier service for interstate and international deliveries is
Australian International Express. Please contact Vince Gallagher on +61 (0)8 9243 0808, or
email vince@aiexpress.com.au for a quote. If using Australian International Express please
mark your delivery as “free distribution valued at less than $1000” to avoid duty tax and
customs entry charge. International Air Express recommends allowing up to four (4) weeks
for overseas deliveries using the economy service. Paydirt Media will take no responsibility
for damaged items or for payment of customs clearance charges.
6. PARKING AND PUBLIC TRANSPORT
6.1 PARKING
The Pan Pacific entry and car park are located on Hill Street, just off Adelaide Terrace. Parking
is charged at $14.00 per day for self-park, and $38.00 per day for valet parking. This
information is correct at time of printing, however is subject to change without notice.
6.2 PUBLIC TRANSPORT
Buses are a fast way to travel from the Pan Pacific Hotel into the shopping precinct. All buses
heading west down St Georges Terrace can drop passengers into the shopping precinct and
this journey is free. Take the city buses a bit further to get to Kings Park for a small charge.
Taxi ranks are located outside the main entrance to Pan Pacific Hotel and at various locations
throughout the precinct.
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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7. ACCOMMODATION
7.1 PAN PACIFIC HOTEL
The Pan Pacific Hotel (Conference Venue) is a five-star hotel located on the eastern fringe of
the Central Business District and is ideally positioned for guests to enjoy all of Perth's
attractions. Overlooking the tranquil beauty of the Swan River and its foreshore parks,
providing every room and suite with breath-taking views, the hotel is just a short walk from
the central city shopping, entertainment and business district.
To book your accommodation please contact the hotel directly on +61 (0)8 9224 7777, or
email group.ppper@panpacific.com. Be sure to mention ‘ADU2021’ OR ‘Africa Down Under
2021’ to secure the best available rates.
8. KEY CONTACTS
The Africa Down Under Conference is organised by Paydirt Media.
8.1 Paydirt Media
Namukale Nakazwe
Marketing and Conference Manager
Phone: +61 (0)8 9321 0355
Mobile: +61 (0)450 508 836
Email: Kale@paydirt.com.au
8.2 PERTHEXPO
Jennifer Hume
Manager – Exhibition Projects
Tel: +61 (0)8 9475 2046
Mobile: +61 (0)409 529 452
Email: JenniferHume@perthexpo.com.au
8.3 Australian International Express
Vince Gallagher
Tel: +61 (0)8 9243 0808
Email: vince@aiexpress.com.au
8.4 Pan Pacific Hotel
Philippa Tuaine
Events Manager
Tel: +61 (0)8 9224 7759
Mobile: +61 (0)466 435 557
Email: Philippa.Tuaine@panpacific.com
Africa Down Under Conference, Paydirt Media Pty Ltd
P.O. Box 1589, West Perth, Western Australia 6872
Tel: (+61 8) 9321 0355 Email: Kale@paydirt.com.au
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