2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...

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2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020
PARTNERSHIP GUIDE
Promote your business through the
Lake Washington Human Resource Association
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
What is   The Lake Washington Human Resource Association (LWHRA) is
                a local chapter of the Society for Human Resource Management

 LWHRA and      (SHRM). LWHRA is a SHRM “Super-Mega” chapter – one of
                the largest in the U.S. with 1,200 members locally. We’ve been

   why would    consistently recognized by SHRM as a Platinum Level - Excel
                Award winner because of our educational programs, including the

 you want to    annual Symposium, and our strategic initiatives.

be a partner?   LWHRA reaches more than 5,000 HR professionals in the greater
                Puget Sound area through weekly electronic communications and
                regular posts to social media. Of these professionals, 78% work
                "in-house" in a human resource or organizational development
                role, and 58% are senior HR professionals making or influencing
                decisions.

                   AFFILIATED                         COMMUNITY                            HR LEADERS
                   MEMBERS                             OUTREACH

                                                                                                58%

                    1,200+                              5,000+                           are decision makers or
                                                                                          influence purchasing
                      PEOPLE                              PEOPLE                                descisions

                OUR MEMBERS REPRESENT
                Amazon, Boeing, City of Bellevue, Clark Nuber, Costco, Eddie Bauer, Esterline, Expedia, Microsoft,
                Nintendo, Nordstrom, Starbucks, T-Mobile, University of Washington, and many more organizations.
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
Key Sponsorship & Exhibitor Opportunities
           ANNUAL SPONSORSHIPS                    SYMPOSIUM SPONSORSHIPS

        Platinum Partnership Package | 4                 Exhibitor | 10

          Gold Partnership Package | 4               Premium Exhibitor | 11

                                                    Symposium Sponsor | 12
         Silver Partnership Package | 4
                                                     Breakfast Sponsor | 13
         Bronze Partnership Package | 4
                                                      Lunch Sponsor | 13
       Annual Partnerships at a Glance | 5
                                                   Morning Break Sponsor | 14

        ADDITIONAL SPONSORSHIPS                   Afternoon Break Sponsor | 14

           A La Carte Opportunities | 6                WiFi Sponsor | 15

          Advertising Opportunities | 7             Coffee Cart Sponsor | 16

                                                   Popcorn Cart Sponsor | 16

            TERMS & CONDITIONS                       Lanyard Sponsor | 17

     Annual Sponsor Cancellation Policy | 20        Grand Prize Sponsor | 18

   Sponsors/Exhibitors Cancellation Policy | 20     Program Advertising | 19

              Additional Terms | 20
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020 Annual Sponsorships
   Platinum Partnership Package $5,000                                   Gold Partnership Package $4,000
   • One chapter meeting sponsorship                                     • One chapter meeting sponsorship
   • One premium booth at Symposium (includes two attendees)             • One booth at Symposium (includes one attendee)
   • One full-page color ad in Symposium program book*                   • One half-page color ad in Symposium program book*
   • Linked logo included in all LWHRA weekly newsletters                • Linked logo included in all LWHRA weekly newsletters
   • Linked logo on partners “widget” on LWHRA website                   • Logo on partners “widget” on LWHRA website
   • Annual listing in LWHRA’s online Vendor Directory (up to three      • Annual listing in LWHRA’s online Vendor Directory (up to two
     categories)                                                           categories)
   • Listing on the chapter’s partners webpage                           • Listing on the chapter’s partners webpage
   • Access to LWHRA logo for partnership promotion (upon                • Access to LWHRA logo for partnership promotion (upon
     request)                                                              request)
   • Featured in monthly chapter meeting promotional reel                • Featured in monthly chapter meeting promotional reel
   • One complimentary LWHRA calendar posting
   • One complimentary LWHRA newsletter ad

   Silver Partnership Package $2,500                                    Bronze Partnership Package $1,000
   • One half-page color ad in Symposium program book*                  • One quarter page color ad in Symposium program book*
   • Linked name included in LWHRA weekly newsletters                   • Linked name included in all LWHRA weekly newsletters
   • Logo on partners “widget” on LWHRA website                         • Annual listing in LWHRA’s online Vendor Directory (one category)
   • Annual listing in LWHRA’s online Vendor Directory (one             • Listing on the chapter’s partners webpage
     category)
                                                                        • Access to LWHRA logo for partnership promotion (upon
   • Listing on the chapter’s partners webpage                            request)
   • Access to LWHRA logo for partnership promotion (upon
     request)
                                                                         *January 15, 2020: Deadline for ad artwork and logos to be
                                                                          included in the 2020 Symposium program book.

4 LWHRA 2020 Sponsorship & Exhibitor Prospectus    www.lwhra.org/partnerships
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020 Annual Sponsorships at a Glance
             Product                       Platinum $5,000         Gold $4,000   Silver $2,500   Bronze $1,000

            One chapter meeting
                                                  $1,000              $1,000
            sponsorship
            One premium booth at
                                                  $1,350
            Symposium

            One booth at Symposium                                    $1,000

            One ad in Symposium
                                                   $500               $325           $325            $225
            program book
            Logo/name included in LWHRA
                                                  $3,000              $1,500        $1,400          $1,000
            weekly newsletters
            Linked logo on partners
                                                  $1,500              $1,500        $1,500
            “widget” on LWHRA website
            Annual listing in LWHRA’s
                                                   $245               $210           $175            $175
            online Vendor Directory
            Listing on the chapter’s
                                                   $150               $150           $150            $150
            partners webpage
            Featured in monthly chapter
                                                   $450               $450
            meeting promo reel
            Access to LWHRA logo for
                                                   $100               $100           $100            $100
            partnership promotion
            One listing on the calendar,
                                                   $200
            one ad in the newsletter

            Total Value                           $8,495              $6,235        $3,650          $1,650

            You Save                              $3,495             $2,235        $1,150           $650

5 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020 A La Carte
   Sponsorships
    Mentorship Program Sponsor $500
    (One Available)
    Includes a linked image in the LWHRA partners “widget”
    and recognition at one chapter meeting*

    LWHRA Volunteer Appreciation Event
    Sponsor $500
    (One Available)
    Includes a linked image in the LWHRA partners “widget”
    and recognition at one chapter meeting*

    Scholarship Sponsor $500
    (Four Available)
    Includes a linked image in the LWHRA partners “widget”
    and recognition at one chapter meeting*

    Certification Program Sponsor $500
    (Two Available)                                                            Become Part of the Lake
    Includes a linked image in the LWHRA partners “widget”
    and recognition at one chapter meeting*                                    Washington Human
                                                                               Resource Association
                                                                               Community
6 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020 Advertising
                                                                               Opportunities
                                                                               NEW! Event Calendar Listings $100
                                                                               Members and Non-Members
                                                                               Inclusion in one category of the LWHRA Vendor
                                                                               Directory, additional categories $35 each

                                                                               NEW! Newsletter Advertisement $100
                                                                               Members, $150 Non-Members
                                                                               Reach out to more than 3,400 HR professionals in our
                                                                               region by placing a 400px by 120px ad in one of our
                                                                               weekly newsletters

                                                                               Vendor Directory Listing $175 Members,
                                                                               $225 Non-Members
                                                                               Inclusion in one category of the LWHRA Vendor
                                                                               Directory, additional categories $35 each

                                                                               LWHRA Job Board Listing Starting at
                                                                               $165 Members, $328 Non-Members
                                                                               Feature your organization's career listings to a wide

   Connect with
                                                                               range of highly qualified HR candidates. Visit the
                                                                               LWHRA Job Board at https://jobs.lwhra.org/

   a Wide Range of
   HR Professionals
7 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships                                                           7
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
2020 Symposium
     Join Us in 2020!

                                                                               HR 20/20 Vision

                                                    The role of a Human Resources Professional is ever changing
                                                    and becoming increasingly complex. Not only are we expected
                                                    to be well versed in areas such as business, interpersonal
                                                    relationships, and leadership, but we must also be able to look
                                                    into the future and anticipate the needs of our organizations.

                                                    With so many things pulling us in so many different directions we
                                                    sometimes lose sight of where we’re going, what we’re doing, and
                                                    who we are. Join us at the annual Symposium in our search for
                                                    clarity, focus, and foresight.
     2020 Symposium
     Tuesday, February 11, 2020                     What will your HR 20/20 Vision be?
     Meydenbauer Center
     11100 NE 6th Street                            Sign up to sponsor online: www.lwhra.org/partnerships
     Bellevue, WA 98004                             We look forward to seeing you at the
                                                    2020 Symposium!

8 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
Symposium Opportunities
   Sponsorship, Exhibition, and Marketing
   Be part of an exceptional marketing opportunity at this premier annual gathering of 350+ HR professionals.

   Highlights                                                           Benefits
   • Sponsor breakfast, lunch, breaks, WiFi, and more                   • Build relationships by connecting with your clients and meet
                                                                          promising new prospects
   • Exhibitor display opportunities to broaden exposure
                                                                        • Showcase your information, programs, products, and services to
   • Recognition online and in-print before, during, and after the
                                                                          those with purchasing power
     annual Symposium
                                                                        • Garner goodwill amongst your target audience by supporting
   • Sponsors will be personally introduced and thanked at the event
                                                                          their personal growth and the advancement of their profession
   • Appropriate opportunities are available for both organizations
                                                                        • Increase brand awareness and stand out from your competition
     in attendance and those who wish to be represented without
     sending staff                                                      • Maximize your marketing dollars

9 LWHRA 2020 Sponsorship & Exhibitor Prospectus     www.lwhra.org/partnerships
2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
Symposium Exhibitor
    Early Bird Thru September 15: $1,000
    Starting September 16: $1,100

                      What's Included:
                      • One 10 x 10 foot exhibit booth (table & two chairs included)
                      • One Symposium registration, includes full access to Symposium sessions and reception ($140 for additional booth
                        representatives – does not include access to Symposium sessions)
                      • Organization name linked on Symposium webpage
                      • Organization logo on screen during welcome and opening remarks, and during lunch and announcements
                      • Organization name listed in Symposium program and on signage at event
                      • Access to participant list including mailing and email addresses pre- and post-event for up to two mailings (email or
                        hard copy)

    Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special
    requirements such as internet connectivity, or electricity and other details.

10 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium Premium
      Exhibitor
      Early Bird Thru September 15:
      $1,350
      Starting September 16:
      $1,500

                           What's Included:
                           Includes all exhibitor benefits plus the following:
                           • Priority booth placement
                           • Opportunity to place materials on tables in plenary session ballroom
                           • Recognition as Premium Exhibitor with organization logo on screen during welcome and opening
                             remarks, and during lunch and announcements
                           • Recognition as Premium Exhibitor with organization logo and link on Symposium webpage

Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special requirements such as
internet connectivity, or electricity and other details.

  11 LWHRA 2020 Sponsorship & Exhibitor Prospectus      www.lwhra.org/partnerships
Symposium Title Sponsor
    2020: $5,000
    (Limit One)

                      What's Included:
                      Exhibitor benefits, plus Exclusive Title Sponsorship including the following:
                      • Prominently identified with organization name and logo as Symposium Sponsor on all material published for the
                        event, Symposium program book*, Symposium webpage, and event signage
                      • Linked logo in all Symposium marketing emails
                      • Thanked as part of the presentation at the welcome and opening remarks, and during lunch and announcements
                      • 5 minutes at lunch to present organization value proposition to audience
                      • First choice of exhibit table in prime location
                      • One additional Symposium registration, includes full access to Symposium sessions and reception

                      *January 15, 2020: Deadline for ad artwork and logos to be included in the 2020 Symposium program book.

12 LWHRA 2020 Sponsorship & Exhibitor Prospectus    www.lwhra.org/partnerships
Symposium Breakfast or Lunch Sponsor
    (One Available for Each)

    Early Bird Thru September 15: $1,500
    Starting September 16: $1,650

                     What's Included:
                     • Organization name and logo in printed Symposium program book
                     • Organization name and logo on meal signage
                     • Organization name and linked logo on Symposium webpage, with recognition as meal sponsor
                     • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                     • Sponsor acknowledgement by LWHRA leadership during sponsored event
                     • Add a booth to your sponsorship for only $850!

13 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium Morning or Afternoon
    Refreshment Break Sponsor
    (One Available for Each)
                            Early Bird Thru September 15: $500
                            Starting September 16: $650

                      What's Included:
                      • Organization name and logo in printed Symposium program book
                      • Organization name and logo on refreshment break signage
                      • Organization name and linked logo on Symposium webpage, with recognition as refreshment break sponsor
                      • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                      • Add a booth to your sponsorship for only $850!

14 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium WiFi Sponsor
    (One Available)

    Early Bird Thru September 15: $2,000
    Starting September 16: $2,500

                       What's Included:
                       • Organization name and logo in printed Symposium program book
                       • Organization name and logo on signage
                       • Organization name and link to website on Symposium webpage, with recognition as WiFi Sponsor
                       • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                       • Includes custom branding on the landing page. Redirects to website of your choice!
                       • WiFi sponsors will have the opportunity to select the WiFi password – you could use your organization name!
                       • Add a booth to your sponsorship for only $850!

15 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium Coffee Cart & Popcorn
    Sponsors
                             Coffee Cart Sponsor                                                 Popcorn Sponsor
                              (Three Available)                                                  (One Available)
                             Early Bird Thru September 15:                                       Early Bird Thru September 15:
                             $750                                                                $450
                                                                                                 Starting September 16:
                             Starting September 16:
                                                                                                 $550
                             $875

                          What's Included:
                          • Organization name and logo in printed Symposium program book
                          • Organization name and linked logo on Symposium webpage, with recognition as Coffee/Popcorn Cart Sponsor
                          • Organization logo on coffee/popcorn cart signage
                          • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                          • 3-hour service
                          • Coffee Cart: Opportunity to provide branded cups/sleeves (to be provided by sponsor)
                          • Popcorn Cart: Opportunity to provide branded bags (to be provided by sponsor)
                          • Add a booth to your sponsorship for only $850!

16 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium Lanyard Sponsor
    (One Available)
                                                                   Early Bird Thru September 15:
                                                                   $1,200
                                                                   Starting September 16:
                                                                   $1,500
                                                                   Organization name and/or logo on Symposium lanyards

                           What's Included:
                           • Organization name and logo in printed Symposium program book
                           • Organization name and linked logo on Symposium webpage, with recognition as lanyard sponsor
                           • Organization name logo on the event lanyard of every attendee
                           • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                           • Add a booth to your sponsorship for only $850!

    *Artwork must be approved by LWHRA. If preferred, the LWHRA office can coordinate the ordering of the sponsored item with your organization.

17 LWHRA 2020 Sponsorship & Exhibitor Prospectus     www.lwhra.org/partnerships
Symposium Grand Prize Sponsor
     (One Available)
                                                                    Early Bird Thru September 15:
                                                                    $750
                                                                    Starting September 16:
                                                                    $850
                                                                    Sponsor a gift card to be awarded to the winner of the
                                                                    annual drawing

                           What's Included:
                           • Organization name and logo in printed Symposium program book
                           • Organization name and linked logo on Symposium webpage, with recognition as the Grand Prize Sponsor
                           • Organization name logo on the the Grand Prize giveaway
                           • Organization logo on screens during welcome and opening remarks, and during lunch and announcements
                           • Add a booth to your sponsorship for only $850!

18 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Symposium Program Book Advertising
    Program Book Advertising Rates
    Artwork Deadline: January 15, 2020

       Color                      Thru                Starting           Black & White       Thru         Starting
       Rates                  September 15          September 16         Rates           September 15   September 16

       Full-Page                   $450                 $500            Full-Page            $275           $325

       Half-Page                   $275                 $325            Half-Page            $175           $225

       Quarter-Page                $175                 $225            Quarter-Page         $100           $150

    Ad Dimensions:
    • Full-Page (no bleed): 8.00” w x 10.50” h 			  Live Area: 7.50” w x 10.00” h
    • Half-Page (no bleed): 8.00” w x 5.00" h    		 Live Area: 7.50” w x 4.50” h
    • Quarter-Page (no bleed): 3.75” w x 5.00" h 		Live Area: 3.25” w x 5.00” h

                                                                         Learn more online at www.lwhra.org/partnerships
                                                                         Complete the partnership form today!

19 LWHRA 2020 Sponsorship & Exhibitor Prospectus   www.lwhra.org/partnerships
Terms & Conditions
    Annual Sponsorship Cancellation Policy
    LWHRA understands that circumstances may arise that prevent annual sponsors from fulfilling their initial sponsorship commitment. Full
    refunds will be sent for written cancellations received in writing no more than 30 days after purchase of an annual sponsorship. In the
    event an annual sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund
    will be based on the value of the exhibit booth. There will be no refunds if cancellations are made after 30 days of purchase of an annual
    sponsorship. Important note: Sponsorships benefits do not go into effect until sponsorship payment is paid in full. Annual sponsorships
    are based on the calendar year.

    Exhibitor Cancellation Policy
    LWHRA understands that circumstances may arise that prevent event sponsors/exhibitors from fulfilling their commitment to participate.
    Event sponsors/exhibitors who cancel on or before 60 days prior to event, will receive a refund of their balance after a $250 fee. Event
    sponsors/exhibitors who cancel between 60 and 30 days prior to event will receive a refund of their balance after a $500 fee. No refunds
    will be made for cancellations received less than 30 days prior to the event. Cancellations must be submitted by email to office@lwhra.org.
    No cancellations for event sponsors/exhibitors are accepted regardless of date if benefits have already been fulfilled. In the event an event
    sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund will be based on
    the value of the exhibit booth.
    If for any cause beyond the control of LWHRA such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public
    enemy, authority of the law, fire, or other force majeure LWHRA is unable to comply with the terms of this contract, this contract shall be
    considered terminated and any payments made hereunder by the sponsor/exhibitor shall be refunded to the event sponsor/exhibitor, less
    expenses incurred by LWHRA to the date of the termination allowable to the event sponsor/exhibitor after proration thereof among all
    event sponsors/exhibitors.

   Additional Terms
   All sponsorships and exhibitor opportunities are subject to the review and approval of the LWHRA Board, LWHRA Partnership Committee,
   and/or the LWHRA Symposium Committee.

20 LWHRA 2020 Sponsorship & Exhibitor Prospectus     www.lwhra.org/partnerships
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