2020 PARTNERSHIP GUIDE - Promote your business through the Lake Washington Human Resource Association - Lake Washington Human ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2020 PARTNERSHIP GUIDE Promote your business through the Lake Washington Human Resource Association
What is The Lake Washington Human Resource Association (LWHRA) is
a local chapter of the Society for Human Resource Management
LWHRA and (SHRM). LWHRA is a SHRM “Super-Mega” chapter – one of
the largest in the U.S. with 1,200 members locally. We’ve been
why would consistently recognized by SHRM as a Platinum Level - Excel
Award winner because of our educational programs, including the
you want to annual Symposium, and our strategic initiatives.
be a partner? LWHRA reaches more than 5,000 HR professionals in the greater
Puget Sound area through weekly electronic communications and
regular posts to social media. Of these professionals, 78% work
"in-house" in a human resource or organizational development
role, and 58% are senior HR professionals making or influencing
decisions.
AFFILIATED COMMUNITY HR LEADERS
MEMBERS OUTREACH
58%
1,200+ 5,000+ are decision makers or
influence purchasing
PEOPLE PEOPLE descisions
OUR MEMBERS REPRESENT
Amazon, Boeing, City of Bellevue, Clark Nuber, Costco, Eddie Bauer, Esterline, Expedia, Microsoft,
Nintendo, Nordstrom, Starbucks, T-Mobile, University of Washington, and many more organizations.
Key Sponsorship & Exhibitor Opportunities
ANNUAL SPONSORSHIPS SYMPOSIUM SPONSORSHIPS
Platinum Partnership Package | 4 Exhibitor | 10
Gold Partnership Package | 4 Premium Exhibitor | 11
Symposium Sponsor | 12
Silver Partnership Package | 4
Breakfast Sponsor | 13
Bronze Partnership Package | 4
Lunch Sponsor | 13
Annual Partnerships at a Glance | 5
Morning Break Sponsor | 14
ADDITIONAL SPONSORSHIPS Afternoon Break Sponsor | 14
A La Carte Opportunities | 6 WiFi Sponsor | 15
Advertising Opportunities | 7 Coffee Cart Sponsor | 16
Popcorn Cart Sponsor | 16
TERMS & CONDITIONS Lanyard Sponsor | 17
Annual Sponsor Cancellation Policy | 20 Grand Prize Sponsor | 18
Sponsors/Exhibitors Cancellation Policy | 20 Program Advertising | 19
Additional Terms | 20
2020 Annual Sponsorships
Platinum Partnership Package $5,000 Gold Partnership Package $4,000
• One chapter meeting sponsorship • One chapter meeting sponsorship
• One premium booth at Symposium (includes two attendees) • One booth at Symposium (includes one attendee)
• One full-page color ad in Symposium program book* • One half-page color ad in Symposium program book*
• Linked logo included in all LWHRA weekly newsletters • Linked logo included in all LWHRA weekly newsletters
• Linked logo on partners “widget” on LWHRA website • Logo on partners “widget” on LWHRA website
• Annual listing in LWHRA’s online Vendor Directory (up to three • Annual listing in LWHRA’s online Vendor Directory (up to two
categories) categories)
• Listing on the chapter’s partners webpage • Listing on the chapter’s partners webpage
• Access to LWHRA logo for partnership promotion (upon • Access to LWHRA logo for partnership promotion (upon
request) request)
• Featured in monthly chapter meeting promotional reel • Featured in monthly chapter meeting promotional reel
• One complimentary LWHRA calendar posting
• One complimentary LWHRA newsletter ad
Silver Partnership Package $2,500 Bronze Partnership Package $1,000
• One half-page color ad in Symposium program book* • One quarter page color ad in Symposium program book*
• Linked name included in LWHRA weekly newsletters • Linked name included in all LWHRA weekly newsletters
• Logo on partners “widget” on LWHRA website • Annual listing in LWHRA’s online Vendor Directory (one category)
• Annual listing in LWHRA’s online Vendor Directory (one • Listing on the chapter’s partners webpage
category)
• Access to LWHRA logo for partnership promotion (upon
• Listing on the chapter’s partners webpage request)
• Access to LWHRA logo for partnership promotion (upon
request)
*January 15, 2020: Deadline for ad artwork and logos to be
included in the 2020 Symposium program book.
4 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships
2020 Annual Sponsorships at a Glance
Product Platinum $5,000 Gold $4,000 Silver $2,500 Bronze $1,000
One chapter meeting
$1,000 $1,000
sponsorship
One premium booth at
$1,350
Symposium
One booth at Symposium $1,000
One ad in Symposium
$500 $325 $325 $225
program book
Logo/name included in LWHRA
$3,000 $1,500 $1,400 $1,000
weekly newsletters
Linked logo on partners
$1,500 $1,500 $1,500
“widget” on LWHRA website
Annual listing in LWHRA’s
$245 $210 $175 $175
online Vendor Directory
Listing on the chapter’s
$150 $150 $150 $150
partners webpage
Featured in monthly chapter
$450 $450
meeting promo reel
Access to LWHRA logo for
$100 $100 $100 $100
partnership promotion
One listing on the calendar,
$200
one ad in the newsletter
Total Value $8,495 $6,235 $3,650 $1,650
You Save $3,495 $2,235 $1,150 $650
5 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships
2020 A La Carte
Sponsorships
Mentorship Program Sponsor $500
(One Available)
Includes a linked image in the LWHRA partners “widget”
and recognition at one chapter meeting*
LWHRA Volunteer Appreciation Event
Sponsor $500
(One Available)
Includes a linked image in the LWHRA partners “widget”
and recognition at one chapter meeting*
Scholarship Sponsor $500
(Four Available)
Includes a linked image in the LWHRA partners “widget”
and recognition at one chapter meeting*
Certification Program Sponsor $500
(Two Available) Become Part of the Lake
Includes a linked image in the LWHRA partners “widget”
and recognition at one chapter meeting* Washington Human
Resource Association
Community
6 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships
2020 Advertising
Opportunities
NEW! Event Calendar Listings $100
Members and Non-Members
Inclusion in one category of the LWHRA Vendor
Directory, additional categories $35 each
NEW! Newsletter Advertisement $100
Members, $150 Non-Members
Reach out to more than 3,400 HR professionals in our
region by placing a 400px by 120px ad in one of our
weekly newsletters
Vendor Directory Listing $175 Members,
$225 Non-Members
Inclusion in one category of the LWHRA Vendor
Directory, additional categories $35 each
LWHRA Job Board Listing Starting at
$165 Members, $328 Non-Members
Feature your organization's career listings to a wide
Connect with
range of highly qualified HR candidates. Visit the
LWHRA Job Board at https://jobs.lwhra.org/
a Wide Range of
HR Professionals
7 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships 7
2020 Symposium
Join Us in 2020!
HR 20/20 Vision
The role of a Human Resources Professional is ever changing
and becoming increasingly complex. Not only are we expected
to be well versed in areas such as business, interpersonal
relationships, and leadership, but we must also be able to look
into the future and anticipate the needs of our organizations.
With so many things pulling us in so many different directions we
sometimes lose sight of where we’re going, what we’re doing, and
who we are. Join us at the annual Symposium in our search for
clarity, focus, and foresight.
2020 Symposium
Tuesday, February 11, 2020 What will your HR 20/20 Vision be?
Meydenbauer Center
11100 NE 6th Street Sign up to sponsor online: www.lwhra.org/partnerships
Bellevue, WA 98004 We look forward to seeing you at the
2020 Symposium!
8 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships
Symposium Opportunities
Sponsorship, Exhibition, and Marketing
Be part of an exceptional marketing opportunity at this premier annual gathering of 350+ HR professionals.
Highlights Benefits
• Sponsor breakfast, lunch, breaks, WiFi, and more • Build relationships by connecting with your clients and meet
promising new prospects
• Exhibitor display opportunities to broaden exposure
• Showcase your information, programs, products, and services to
• Recognition online and in-print before, during, and after the
those with purchasing power
annual Symposium
• Garner goodwill amongst your target audience by supporting
• Sponsors will be personally introduced and thanked at the event
their personal growth and the advancement of their profession
• Appropriate opportunities are available for both organizations
• Increase brand awareness and stand out from your competition
in attendance and those who wish to be represented without
sending staff • Maximize your marketing dollars
9 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnerships
Symposium Exhibitor
Early Bird Thru September 15: $1,000
Starting September 16: $1,100
What's Included:
• One 10 x 10 foot exhibit booth (table & two chairs included)
• One Symposium registration, includes full access to Symposium sessions and reception ($140 for additional booth
representatives – does not include access to Symposium sessions)
• Organization name linked on Symposium webpage
• Organization logo on screen during welcome and opening remarks, and during lunch and announcements
• Organization name listed in Symposium program and on signage at event
• Access to participant list including mailing and email addresses pre- and post-event for up to two mailings (email or
hard copy)
Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special
requirements such as internet connectivity, or electricity and other details.
10 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Premium
Exhibitor
Early Bird Thru September 15:
$1,350
Starting September 16:
$1,500
What's Included:
Includes all exhibitor benefits plus the following:
• Priority booth placement
• Opportunity to place materials on tables in plenary session ballroom
• Recognition as Premium Exhibitor with organization logo on screen during welcome and opening
remarks, and during lunch and announcements
• Recognition as Premium Exhibitor with organization logo and link on Symposium webpage
Exhibitor kits for the Symposium will be emailed by December 2020. This will include information on shipping materials, special requirements such as
internet connectivity, or electricity and other details.
11 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Title Sponsor
2020: $5,000
(Limit One)
What's Included:
Exhibitor benefits, plus Exclusive Title Sponsorship including the following:
• Prominently identified with organization name and logo as Symposium Sponsor on all material published for the
event, Symposium program book*, Symposium webpage, and event signage
• Linked logo in all Symposium marketing emails
• Thanked as part of the presentation at the welcome and opening remarks, and during lunch and announcements
• 5 minutes at lunch to present organization value proposition to audience
• First choice of exhibit table in prime location
• One additional Symposium registration, includes full access to Symposium sessions and reception
*January 15, 2020: Deadline for ad artwork and logos to be included in the 2020 Symposium program book.
12 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Breakfast or Lunch Sponsor
(One Available for Each)
Early Bird Thru September 15: $1,500
Starting September 16: $1,650
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and logo on meal signage
• Organization name and linked logo on Symposium webpage, with recognition as meal sponsor
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• Sponsor acknowledgement by LWHRA leadership during sponsored event
• Add a booth to your sponsorship for only $850!
13 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Morning or Afternoon
Refreshment Break Sponsor
(One Available for Each)
Early Bird Thru September 15: $500
Starting September 16: $650
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and logo on refreshment break signage
• Organization name and linked logo on Symposium webpage, with recognition as refreshment break sponsor
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• Add a booth to your sponsorship for only $850!
14 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium WiFi Sponsor
(One Available)
Early Bird Thru September 15: $2,000
Starting September 16: $2,500
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and logo on signage
• Organization name and link to website on Symposium webpage, with recognition as WiFi Sponsor
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• Includes custom branding on the landing page. Redirects to website of your choice!
• WiFi sponsors will have the opportunity to select the WiFi password – you could use your organization name!
• Add a booth to your sponsorship for only $850!
15 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Coffee Cart & Popcorn
Sponsors
Coffee Cart Sponsor Popcorn Sponsor
(Three Available) (One Available)
Early Bird Thru September 15: Early Bird Thru September 15:
$750 $450
Starting September 16:
Starting September 16:
$550
$875
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and linked logo on Symposium webpage, with recognition as Coffee/Popcorn Cart Sponsor
• Organization logo on coffee/popcorn cart signage
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• 3-hour service
• Coffee Cart: Opportunity to provide branded cups/sleeves (to be provided by sponsor)
• Popcorn Cart: Opportunity to provide branded bags (to be provided by sponsor)
• Add a booth to your sponsorship for only $850!
16 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Lanyard Sponsor
(One Available)
Early Bird Thru September 15:
$1,200
Starting September 16:
$1,500
Organization name and/or logo on Symposium lanyards
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and linked logo on Symposium webpage, with recognition as lanyard sponsor
• Organization name logo on the event lanyard of every attendee
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• Add a booth to your sponsorship for only $850!
*Artwork must be approved by LWHRA. If preferred, the LWHRA office can coordinate the ordering of the sponsored item with your organization.
17 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Grand Prize Sponsor
(One Available)
Early Bird Thru September 15:
$750
Starting September 16:
$850
Sponsor a gift card to be awarded to the winner of the
annual drawing
What's Included:
• Organization name and logo in printed Symposium program book
• Organization name and linked logo on Symposium webpage, with recognition as the Grand Prize Sponsor
• Organization name logo on the the Grand Prize giveaway
• Organization logo on screens during welcome and opening remarks, and during lunch and announcements
• Add a booth to your sponsorship for only $850!
18 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsSymposium Program Book Advertising
Program Book Advertising Rates
Artwork Deadline: January 15, 2020
Color Thru Starting Black & White Thru Starting
Rates September 15 September 16 Rates September 15 September 16
Full-Page $450 $500 Full-Page $275 $325
Half-Page $275 $325 Half-Page $175 $225
Quarter-Page $175 $225 Quarter-Page $100 $150
Ad Dimensions:
• Full-Page (no bleed): 8.00” w x 10.50” h Live Area: 7.50” w x 10.00” h
• Half-Page (no bleed): 8.00” w x 5.00" h Live Area: 7.50” w x 4.50” h
• Quarter-Page (no bleed): 3.75” w x 5.00" h Live Area: 3.25” w x 5.00” h
Learn more online at www.lwhra.org/partnerships
Complete the partnership form today!
19 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsTerms & Conditions
Annual Sponsorship Cancellation Policy
LWHRA understands that circumstances may arise that prevent annual sponsors from fulfilling their initial sponsorship commitment. Full
refunds will be sent for written cancellations received in writing no more than 30 days after purchase of an annual sponsorship. In the
event an annual sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund
will be based on the value of the exhibit booth. There will be no refunds if cancellations are made after 30 days of purchase of an annual
sponsorship. Important note: Sponsorships benefits do not go into effect until sponsorship payment is paid in full. Annual sponsorships
are based on the calendar year.
Exhibitor Cancellation Policy
LWHRA understands that circumstances may arise that prevent event sponsors/exhibitors from fulfilling their commitment to participate.
Event sponsors/exhibitors who cancel on or before 60 days prior to event, will receive a refund of their balance after a $250 fee. Event
sponsors/exhibitors who cancel between 60 and 30 days prior to event will receive a refund of their balance after a $500 fee. No refunds
will be made for cancellations received less than 30 days prior to the event. Cancellations must be submitted by email to office@lwhra.org.
No cancellations for event sponsors/exhibitors are accepted regardless of date if benefits have already been fulfilled. In the event an event
sponsor that receives an exhibit space as part of their sponsorship has to cancel their participation as an exhibitor, refund will be based on
the value of the exhibit booth.
If for any cause beyond the control of LWHRA such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public
enemy, authority of the law, fire, or other force majeure LWHRA is unable to comply with the terms of this contract, this contract shall be
considered terminated and any payments made hereunder by the sponsor/exhibitor shall be refunded to the event sponsor/exhibitor, less
expenses incurred by LWHRA to the date of the termination allowable to the event sponsor/exhibitor after proration thereof among all
event sponsors/exhibitors.
Additional Terms
All sponsorships and exhibitor opportunities are subject to the review and approval of the LWHRA Board, LWHRA Partnership Committee,
and/or the LWHRA Symposium Committee.
20 LWHRA 2020 Sponsorship & Exhibitor Prospectus www.lwhra.org/partnershipsYou can also read
