EXHIBITOR MANUAL Melbourne Convention and Exhibition Centre Thursday 13 to Sunday 16 June 2019 - Melbourne Boat Show
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EXHIBITOR MANUAL
Melbourne Convention and Exhibition Centre
Thursday 13 to Sunday 16 June 2019
2019 Exhibitors Manual MBS FINAL
Page 2 of 29
CONTENTS
WELCOME 4
EVENT DATES 4
KEY CONTACTS 5
CONTRACTOR CONTACTS 6
GENERAL INFORMATION 8
ACCESS TO EXHIBITON HALLS 8
ACCOMODATION 8
EXHIBITOR AWARDS 9
BANKING 9
BOAT ADVISE FORM 9
BOAT SHOW PROGRAM 9
BANNERS 10
CAR PARKING 10
CATERING 12
CLEANING ON STANDS 12
COMPETITION ON STANDS 12
CONTRACTORS 12
ELECTRICAL 12
EXHIBITOR FUNCTION 12
EXHIBITOR HELP DESK 12
EXHIBITOR/MEMBERS/DINING ROOM 13
EXHIBITOR/MEMBERS/MEDIA LOUNGE 13
EXHIBITOR FREE TICKETS 13
EXHIBITOR NAME BADGES 14
FAMILY ACTIVITIES 14
FIRE & FIRE AWARENESS 14 & 15
FILLING OF TANKS- water 15
FIRST AID MEDICAL ASSISTANCE 15
FORKLIFTS 16
FURNITURE 17
GAS CYLINDERS 17
INSURANCE 17
LIGHITNG OVERHEAD 18
LOADING DOCK 18
LOST CHILDREN 18
MOTOR VEHICLES 18
MOVE IN – NEW PROCESS 19
MOVE IN OVERVIEW HALLS & CONCOURSE 19 & 20
MOVE OUT 20
NOISE 20
OPEN STANDS 20
ORGANISER’S OFFICE 21
OVERWIDTH BOATS AND TRAILERS 21
PAYMENTS 21
PASS OUTS 21
PHOTOCOPYING 21
PLASTIC BAGS 21
POST FACILITIES 21
PROHIBITED AND CONTROLLED WEAPONS 21
PROMOTIONAL ACTIVITIES 22
PUBLIC ADDRESS SYSTEM – PA 22
SECURITY 22
SHOW NEWSLETTER 22
SMOKING 22
SPECIAL APPROVAL REQUIREED 22
STAFFING OF STAND 22
2019 Exhibitors Manual MBS FINAL
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STAND FLOORING 23
STAIRS 23
STORAGE 23
STOCK DELIVERY 24
RIGGING 24
SHARING OF WALLS 24
SAFETY/ OH&S 25 & 26
SPOTTERS 26
TESTING TAGGING 26
TICKET PRICES - visitors 26
TRAILER GUARDS 27
WIRELESS NETWORK 27
BOAT LICENCE/PWC TESTING 28
INDEPENDENT POWER BOAT HANDLING TRAINING 29
2019 Exhibitors Manual MBS FINAL
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Welcome to the BIGGER. BETTER. BOATIER. RACV Marine 2019 Melbourne Boat Show
The RACV Marine Melbourne Boat Show is the largest promotion of recreational boating in Victoria and we are excited to
have you exhibiting this year.
The RACV Marine Melbourne Boat Show is owned and organised by the Boating Industry Association of Victoria (BIAV),
which represents an industry worth $4.5 billion to the Victorian economy and provides more than 17,700 FTE jobs.
With a core function to support member businesses and promote the growth of recreational boating and the boating
lifestyle.
The Exhibitor Manual will assist Exhibitors with their preparations for the 2019 Show. Throughout this manual exhibitors
will be provided with important planning information and forms that must be completed and returned by specific due
dates.
Please read to ensure that all staff are aware of all safety protocols and procedures - especially for Move In!
If you have any queries please do not hesitate to contact us well before you Move In.
Thank you for being part of this year’s Show.
Event Dates:
Thursday 13 June 10:00 – 8:00pm
Friday 14 June 10:00 – 8:00pm
Saturday 15 June 10:00 – 7:00pm
Sunday 16 June 10:00 – 6:00pm
Organiser:
Boating Industry Association of Victoria
Marine House 24 York Street, South Melbourne, Victoria 3206
PH: 03 86965600
Email: info@biavic.com.au
Website: http://www.melbourneinternationalboatshow.com.au/
2019 Exhibitors Manual MBS FINAL
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Key Contacts
Events Manager Boating Industry Association of Victoria
Monica Tonner
Marine House, 24 York St
South Melbourne, Vic 3205
Tel: 03 8696 5600 or 0429 353 164
Organiser’s Office during Show Tel: 9235 8818
Email: monica@biavic.com.au
Organizer Office: Suite 3.101 Boating Industry Association of Victoria
• All general Show information Mary Papantoniou
• first aid
• name badges The Organiser’s office is located on site from Tuesday
• photo copying 11 June to close of Show Monday 17 to assist with all
your enquiries.
Tel: 9235 8818
Email mary@biavic.com.au
Media/ Communications Boating Industry Association of Victoria
• daily Show news updates
Amelia Kelly
Organiser’s Office during Show
Tel: 9235 8818
Email: communications@biavic.com.au
2019 Exhibitors Manual MBS FINALPage 6 of 29
Contractor Contacts:
Forklifts, Freight Forwarding & Cranage Agility Fairs & Events
Booking form: Agility Fairs & Events is the official freight forwarder
https://www.melbourneinternationalboatsho and onsite logistics provider to the RACV Marine
w.com.au/exhibitor-forms Melbourne Boat Show 2019
Event Logistics Specialist
Contact: Gus Craig
10 Marigold Place, MILPERRA NSW 2214
Tel: +61 2 8755 8812
Fax: +61 3 9330 3337
E-mail: gcraig@agility.com
MCEC Loading Dock services Melbourne Convention & Exhibition Centre (MCEC)
Please note that: mecdockenquiries@mcec.com.au
• Space hire is subject to availability and must be Loading Dock: +31 3 9235 8385.
pre-arranged.
https://mcec.com.au/exhibitors/deliveries
MCEC Exhibitor Services Melbourne Convention & Exhibition Centre (MCEC)
Contact: Exhibitor Services
GPO Box 777 ,
Melbourne, Vic 3001
Phone: 03 9235 8110
Fax: 03 9235 8121
Email: exservices@mcec.com.au
https://mcec.com.au/exhibitors
Rigging, Overhead Lighting & Audio Visual Clifton Productions
Services. Exhibitions & Conferences Account Managers
Booking form: Lewis Chase: (03) 9416 6818
https://www.melbourneinternationalboatshow.co
m.au/exhibitor-forms Sean Calleja : (03) 9416 6824
Email:
lewis.chase@cliftonproductions.com.au
sean.calleja@cliftonproductions.com.au
2019 Exhibitors Manual MBS FINALPage 7 of 29
Safety Officer/& general First Aid – Onsite Located in the Organisers Office during operational
hours of the Show
Tel: 9235 8818
Also contactable via a two way radio via security
Power, furniture hire, builds, plants & signage Moreton Hire
Tim Barry
Account Coordinator - VIC
POWER for Open sites MUST be ordered
through Moreton Hire
260 Fairbairn Road Sunshine West VIC 3020
Booking form:
https://www.melbourneinternationalboatshow. PO Box 116 Duke St Altona North VIC 3025
com.au/exhibitor-forms t 03 9300 5705 f 03 9300 5733 m 0411 472 069
e Tim.Barry@moreton.net.au
Stand Cleaning IMK Cleaning Services
Booking form Contact: Melody Chen
https://www.melbourneinternationalboatshow.co
m.au/exhibitor-forms Phone: 03 9994 3763
Mobile: 0410 518 771
Email:melody@imkcleaningservices.com
info@imkcleaningservices.com
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General Information
The Exhibitor Manual is provided to assist Exhibitors with preparations for the RACV Marine 2019 Melbourne Boat Show.
Throughout this manual you will be provided with important planning information and relevant forms required to be
completed and returned by specific due dates as listed below.
All forms are located on the website http://www.melbourneinternationalboatshow.com.au/exhibitors
1. Boats On Site Advise Form* new form (Due 26 April)
2. Exhibitor Open Stand – Custom Build/curtain/stage/platforms Advice Form (Due 3 May 2019)
3. Exhibitor Free Ticket Order Form (Due 3 May 2019)
4. Exhibitor Function Form (Due 7 June 2019) no wristband no entry
5. Exhibitor Name Badge Order Form (Due 3 May 2019)
6. Exhibitor Purchase of Public Liability form (Due 3 May 2019)
7. Agility Fairs & Events –Forklift /Storage / transport forms (Due 17 May 2019)
8. Clifton Productions - Banner & Overhead Lighting Form (Due 16 May 2019)
9. IMK Stand Cleaning Order Form (only if required)
10. MCEC Stock Delivery Label – Loading Dock (only if required)
11. Moreton Exhibitor order/power form ( Due 8th May)
12. Moreton Space Only Form and carpet removal ( Due 8th May)
Updates:
Exhibitor specific EDM’s will be sent on a regular basis leading up to the Show. Please check your emails to ensure you are
kept up to date with important news and information.
EDMs will also be posted on the Show website.
https://www.melbourneinternationalboatshow.com.au/exhibitorinformation
ACCESS to EXHIBITION HALLS:
Vehicle and equipment access to the MCEC during Move In and Move Out is via the loading dock accessible from Normanby
Rd. Delivery and pick up of exhibits and stand construction material can be made via the loading dock at the rear of the
exhibition halls.
It is mandatory for all exhibitors during Move In and Out periods to wear approved safety vests at all times.
SAFETY VESTS ARE NO LONGER AVAIABLE FREE ON SITE & ARE ONLY AVAILABLE from MCEC Vending Machines and
can be located in the foyer and loading Dock area.
EXHIBITOR EVENT DAY ACCESS:
Exhibitors will be granted access to the Show from 9am prior to the doors opening to the public at 10:00am each day. In
order to maintain security, Exhibitors will not be permitted into the Show prior to this time unless previously arrange
through Event Manger. Exhibitors must leave the Show when requested at the close of trade each day (generally within 30
minutes after closing)
ACCOMMODATION:
ShortStay Apartments are the official accommodation supplier for Show exhibitors and offer BIA members 15% off their
best available online rates for ALL apartment types between 12/04/19 - 31/12/19.
All Properties are bookable via our website - https://www.shortstay.com.au/ or by calling through to reservations (03
8256 7500 and ask for reservations)
Block-out Dates – 24-31 December, 9-15 December, 28 Nov-1 Dec, 18-24 Nov, 27-28 Sept, 19-21 April & 25-27 April 2019.
Please contact Mary Papantoniou at BIAV for all information and promo code for online bookings
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AWARDS: EXHIBITOR STAND AWARDS
BIAV Best Stand Awards recognize and celebrate businesses & organizations activation of products and services. The awards
will be judged from industry leaders who bring their extensive knowledge, enthusiasm and expertise to the judging process
ensuring that the winning entries are truly outstanding.
The awards will be presented at the Exhibitors Function in front of the stage Friday 14 June 8pm.
RSVP REQUIRED by 7st June for MCEC catering purposes (refer Our Digital Exhibitor Function form online)
The award categories may include:
Manufacturing, wholesale & distributors
Boat Dealers
Chandlery, Services and Associations
Marinas and Clubs
Best Open Stand
Best Shell Scheme
Display of Excellence - Best Overall
Based on:
WOW factor
New and inspiring ( not previously seen at other Boat Show’s)
Team spirit, friendliness and engaged staff
Attractiveness of display
Ease of maneuvering within floor space to see products
Use of lighting
Use of signage
BANKING:
ATMs are located adjacent to the Convention Centre customer service desk and on the Exhibition Centre
concourse.
Other ATMs are located in the foyer of the Crown Casino or South Wharf precinct adjacent to the exhibition venue.
Bank Locations:
Listed below are the major banks located closest to the exhibition venue.
ANZ Bank Westpac /Bank of Melbourne
307 Clarendon St, South Melbourne 301 Clarendon St, South Melbourne
Commonwealth Bank National Bank
277 Clarendon St, South Melbourne 260 Clarendon St, South Melbourne
BOAT ADVICE FORM: – new form 2019
A new form to assist with the planning requirements of fork lifting and marketing statistics.
Please complete and return to BIAV by 26 April 2019.
BOAT SHOW PROGRAM:
Exhibitors will be listed in the Official Melbourne Boat Show Program (excluding late applications due to print deadlines)
Hammerhead Media is the Official magazine publisher of the RACV marine Melbourne Boat Show Program. Advertising
can be booked by contacting Kosta Linardos P: 03 9772 0351 or M: 0418 544 507
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BANNERS
Drop off and collection of banners is the responsibility of the exhibitor. Banners are to be dispatched direct to the Loading
Dock office clearly marked with company name, contact name, phone number, stand number and name of Show.
When banners are removed at the conclusion of the Show, exhibitors must be on site to collect them or make arrangements
for their collection. If you cannot be on site to collect your banner, request that the banner be left near the Agility Fairs &
Events Help Desk that will be operational at the back of the Hall near the Loading Dock. Advise couriers to report to the
Help Desk to pick up the banner. Please note that BIAV, Clifton Rigging and Agility, will not be held responsible for any
misplaced banners
CAR PARKING:
For further information check https://mcec.com.au/visit/visit-information#car-parking
There are five car parks available for exhibitors and visitors to MCEC: Please note that Car parks are operated by third
parties and are not managed by MCEC.
Parking directly underneath the MCEC Exhibition Halls can be expensive please check costs prior to entering. There are
alternatives close by.
1. Exhibition Centre Car Park – enter/exit via Normanby Road, 24/7hrs managed by Wilson Parking
2. Siddeley Street Car Park – enter/exit via corner of Siddeley Street and Flinders Street Docklands. 24/7 hrs managed
Care Park
3. Freeway Car Park – enter/exit Normanby Road and Munro Street 24/7hrs managed by Wilson Parking
4. South Wharf Retail Carpark – Enter/exit via Convention Centre Place or Munro Street managed by Wilson Parking
5. Montague Street Parking – enter/exit via Munro Street, 24/7hrs managed by Care Park
Note: Parking rates may change without notice.
2019 Exhibitors Manual MBS FINALPage 11 of 29
MELBOURNE EXHIBITION CENTRE PARKING 24/7hrs
Fees (weekdays including public holidays):
0.0 - 1.0 hour $14.00
1.0 - 2.0 hour $28.00
2.0 - 3.0 hour $42.00
3.0 + hour $56.00
a) Evening rate
Monday to Thursday: $16.00, entry from 6.00pm and exit before 6.00am the next day. Casual rates will
otherwise apply.
Friday: $20.00, entry from 6.00pm and exit before 6.00am the next day.
b) Weekend Flat rate Saturday – Sunday $20.00
c) Early bird rate:
Monday to Friday: $17.00 entry between 6.00 – 9.00am and exit between 3.00pm - midnight. Casual rates will
otherwise apply.
SIDDELEY STREET CAR PARK: 24/7 hours
a. Enter/exit via corner Siddeley Street and Flinders Street Docklands –Monday to Friday (Enter between 6.00am
and 4.00pm)
b. 0 – 0.5hrs $6.00, 0.5 – 1hr $14.00, 1hr – 2hr $28.00, 2-3hrs $40.00, 3hrs + $55.00
c. Early Bird: Monday to Friday (Enter between 6.00am and 9.00am and exit between 12noon and 12midnight)
Early Bird rate $18.00
d. Evening Flat Rate: Monday to Thursday (Enter after 4.00pm and exit before 6.00am next day) $12.00
e. Evening Flat Rate: Friday (Enter after 4.00pm and exit before 6.00am next day) Flat rate $13.00
f. Saturday, Sunday & Public Holidays flat rate $13.00
FREEWAY CAR PARK: 24/7 hours
a. Enter/Exit via Normanby Road and Munro Street
b. Day Rate
0-1hr $12.00, 1 -2hrs $24.00, 2-3hrs $36.00, 3+ $48.00
c. Night Rate - Monday to Sunday $12.00 Entry after 6pm and exit before 6am next day.
SOUTH WHARF RETAIL CAR PARK: 24/7 hours
a. Enter/Exit Convention Centre Place or Munro Street
b. 0.0 – 1hrs $12.00, 1-2 hrs $24.00, 2-3 hrs $36, 3+hrs $48.00
c. Evening Rate $12.00 Monday to Sunday (Enter after 6.00pm and exit before 6.00am the next day)
MONTAGUE SREET PARKING: 24/7 hours
a. Pay and Display – Enter/exit via Munro Street
b. Casual hourly $7.00 per hr
c. Daily maximum $13.00 on 12hrs ticket
d. Event Days $16.00 on 12 hrs ticket
CARPET:
Exhibitor stands will be carpeted charcoal
Aisle ways will also carpeted charcoal and alternated with red tiles.
If you do NOT require carpet in OPEN sites please advise the Events Manager and complete the online Moreton Exhibitor
Space Only form.
Note: a fee will be charged to the exhibitor if carpet tiles are required to be lifted after they have been laid.
2019 Exhibitors Manual MBS FINALPage 12 of 29 CATERING: The MCEC has the sole catering rights for all food or drink within the MCEC. Exhibitors are not permitted to bring food and beverages into the venue from outside sources. Exceptions may be granted in relation to events involving food and/or wine tastings, however these must be discussed with the Organsier and approved by the MCEC. Further details are available in the MCEC Exhibitor Services Kit (available on the MCEC website) https://www.mcec.com.au/exhibitors including the sampling form required to be submitted to the MCEC. Exhibitors may arrange accounts for kiosk, for this facility all arrangements need to be made directly with the MCEC. Private Catering - For all your private catering needs, the MCEC offers an extensive menu selection. Please refer to the MCEC Exhibitor Services Kit online or contact Exhibition Services on (03) 9235 8110 to obtain further information. CLEANING: PLEASE NOTE: The cleaning of exhibition stands is the responsibility of the individual exhibitor. At the close of the show each day if you have any rubbish that needs to be taken away please place near the rubbish bins provided in the halls. Exhibitors requiring stand cleaning for the duration of the Show can book with IMK Cleaning Contractors by completing the online form. https://www.melbourneinternationalboatshow.com.au/exhibitor-forms COMPETITIONS ON STANDS: Exhibitors intending to run competitions on their stands over the value of $5,000 must contact the Victorian Casino and Gaming Authority on (+61) 1300 182 457 or (03) 9651 3333 at least one month prior to the Show to ensure compliance with current regulations. Details of any competition must also be sent to the Event Manager for approval one month prior to the Show. CONTRACTORS: The Organizer has appointed contractors for specific services – refer to Contact List in the first section of this manual. Unless otherwise stated, exhibitors are responsible for making their own arrangements for services required. It is the responsibility of all exhibitors to see that their contractors or agents are familiar with the Rules and Conditions of the Show and are registered contractors with the Melbourne Convention & Exhibition Centre. ELECTRICAL: Moreton is the official Electrical Contractor for the RACV Marine 2019 Melbourne Boat Show. As the official electrical contractor Moreton will be the ONLY company permitted to provide installation services into the electrical pits at the Melbourne Convention & Exhibition Centre. All Exhibitors and Stand Builders requiring an electrical connection will be required to inform Moreton of all electrical requirements and will need to place all electrical orders directly to Moreton. EXHIBITOR FUNCTION: OUR DIGITAL BOATING AFTER 8 NETWORKING/ EXHIBBITOR AWARDS FUNCTION For entry please complete and return booking form by 7 June send to Mary Papantoniou mary@biavic.com.au Function date: Friday 14 June – Wristband required for entry, no wristband no entry security manned From 8.00pm to 10.00pm 8.00pm Start at the stage for Official Awards and Presentations, followed by food and drink at the Great Northern Café/bar with live 3 piece band ‘Full Circle’. EXHIBITOR HELP DESK A Help Desk will be operated by Moreton Hire during the move in stage for all stand construction and electrical inquiries. The Help desk will be located internally of the Halls in front of entrance doors 4 & 5. Operation hours: Tuesday 11 and Wednesday 12 June from 8am to 6pm and Show Opening Thursday 13 June from 7am to 10am. 2019 Exhibitors Manual MBS FINAL
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EXHIBITOR/MEMBERS DINING ROOM:
A dining room for exhibitors & member’s will be available upstairs above the Organizers Office offering quality meals at an
affordable price. The dining room will be open Friday, Saturday & Sunday. Access to the dining room is via the Organizer’s
Office.
EXHIBITOR/MEMBERS & MEDIA LOUNGE:
The lounge area will be situated on site across from the Organizers Office. This site is external to the Organiser’s Office a
comfortable area in which to take a break, with high speed internet access and tea and coffee facilities.
Please contact Mary Papantoniou for further details.
All media are advised to contact Amelia Kelly on 03 8696 5600 prior to Show or email: communications@biavic.com.au
Or in the Organiser’s Office suite 3.101
EXHIBITOR FREE MBS TICKETS:
Exhibitor Free Ticket Form, please complete and return to Mary Papantoniou mary@biavic.com.au by Friday 3 May 2019.
All Free tickets will be sent to the address indicated on the Form, No Free tickets will be made available for collection at the
show.
SITE SIZE & FREE TICKET ALLOCATION
Shell scheme - 2 Free
Small open under 50sqm - 3 Free
Up to 50sqm - 5 Free
50 -100sqm - 8 Free
101- 200sqm - 10 Free
201- 300sqm - 12 Free
301- 400sqm - 15 Free
401- 500 sqm - 20 Free
501- 1000sqm - 30 Free
Each stand is entitled to the above allocation of FREE tickets, extra tickets can be purchased for $12.00
2019 Exhibitors Manual MBS FINALPage 14 of 29
EXHIBITOR NAME BADGES:
Exhibitor Name Badge Form please complete and return to Mary Papantoniou mary@biavic.com.au by Friday 3 May, 2019.
Exhibitors Badges are to be COLLECTED from the Organiser’s Office On site from Tuesday 11 June after 12noon
** Please note that Name Badges will not be mailed out **
Name Badges must be worn by all members of staff working on exhibitor stands for the duration of the Show and permit
access to the Melbourne Convention & Exhibition Centre for the duration of the Show. They will only be issued to bona fide
staff of exhibitors and are non-transferable.
Exhibitors will be required to show their Exhibitor Badges to security staff at the commencement of each day and a hand
stamp will be issued on exit for re-entry. No exhibitors will be allowed re- entry without a hand stamp.
The Organiser’s reserves the right to reject any application for Exhibitor Name Badges. The number of badges issued is
strictly limited according to the size of space booked. Badges will be allocated on the following basis:
Space No. Permitted Space No. Permitted
Up to 15sqm Maximum of 4 101sqm – 300sqm Maximum of 15
16sqm – 23sqm Maximum of 6 301sqm – 600sqm Maximum of 18
24sqm - 50sqm Maximum of 8 601sqm - 1000sqm Maximum of 25
51sqm - 100sqm Maximum of 10 Any stand over 1000sqm Maximum of 30
If you have Staff are unconfirmed prior to 3 May deadline: please order name badges as your “Business Name e.g. Marine
Life Staff “and include on the form as multiples
e.g. “Marine Life Staff” x 5
You may purchase additional badges over the allocated amount to your stand at a cost of $22 per badge.
Email to mary@biavic.com.au or call 03 8696 5600
FAMILY ACTIVITIES AT THE SHOW
Overview
The 2019 Melbourne Boat Show will provide Family Entertainment at its best.
Guest presenter USA’s National Geographic ‘Wicked Tuna’ Dave Marciano
Zip line- 8m high & 65m length
4 x 4 Iron Summit
Marine life touch tanks
Face painting and pirate magician
Rig Master Tackle fishing simulators
FIRE:
Please familiarise yourself with the nearest fire exit and in the event of a fire do not use lifts and follow fire
warden instructions.
Fire Proof Material
Any material used for stand construction or display purposes must conform to the following standards:
• Non-combustible and inherently non-flammable material;
• Durable, flame-proof fabric;
• Self-extinguishing plastic;
• Plywood, hardwood, pulpboard or fibre board rendered flame-resistant by a process of impregnation
acceptable to the Authorities.
2019 Exhibitors Manual MBS FINALPage 15 of 29
If material other than that described above are to be used, floor plans and descriptions of material must be submitted by
email to the Event Manager prior to 1 June 2018.
Additional safety precautions for Exhibit Stands
If your exhibit contains any features listed below, please contact the Events Manager to discuss any special approvals and
safety steps that may be required. If you require detailed information relating to stand construction please refer to the
MCEC Exhibitors Services Manual https://www.mcec.com.au/exhibitors
1. A second story
2. A solid ceiling or roof area more than 18 square metres
3. A structure more than 2.4 metres high
4. A motor vehicle
5. Dangerous Goods (as listed in the Victorian Dangerous Goods Storage and Handling Regulations 1989)
6. A discharge of noxious waste
7. LPG gas cylinder and overnight storage requirements
8. A cylinder containing compressed gas (other than LPG)
9. A naked flame (e.g. a candle)
10. Lighting lower than 2.2 metres above floor level. All portable light fittings used in the Centre are required to have
Certificate of Approval or Suitability from an Australian or New Zealand Electrical Safety Regulator
FIRE AWARENESS:
It’s illegal to:
• block or congest emergency exits
• block the access route to an emergency exit
• obscure or cover emergency exit signs
• store equipment or any other item in the fire stairs
• block open fire or smoke doors or any doors leading to fire stairs MCEC will not accept these practices and
adherence will be strictly enforced.
Report all incidents or near misses to the event organiser, event security or MCEC security control room on extension 8333
or +61 3 9235 8333.
FIRST AID & MEDICAL ASSISTANCE:
First Aid is located in the Organiser’s suite 3.101
In the event of non - emergency please contact the closest security guard or Organiser’s Suite Tel: 9235 8818
Or Dial ext. 6666 (or +61 3 9235 8333 from any phone)
In any emergency or higher level of assistance, also notify the event security immediately as security will then liaise with
the required emergency service to streamline the communication process through MCEC.
Melbourne Convention and Exhibition Centre (MCEC) Security Control Centre will dial 000 to co-ordinate emergency
service response aps required.
The nearest public casualty department is located at:
The Alfred Hospital - Commercial Road Prahran 3181- Ph: (03) 9076 2000
Medical Centre: Southbank Medical Clinic - 151 Sturt Street Southbank VIC 3006
Ph: (03) 9645 7775 8.30am – 6pm Monday to Friday, Saturday 9am – 12noon
FILLING OF TANKS: water (utility services)
Exhibitors requiring tanks to be filled on stands must advise the Event Manager prior to 1 June 2019.
Please note: Pit access for water and air will require organiser permission and completion of MCEC form
https://mcec.com.au/exhibitors
Note: Exhibitors will be required to provide their own licensed plumber for connection from the service pit to their
equipment
MCEC recommend: F. Wood and Son admin@fwoodplumbing.com.au
2019 Exhibitors Manual MBS FINALPage 16 of 29
Please note, F. Wood and Son are the only company that is able to connect to the MCEC Gas Supply
FOLK LIFTS/ CRANEAGE/STORAGE:
Agility Fairs & Events is the official freight forwarder and onsite logistics provider to the RACV Marine Melbourne Boat Show
2019.
Agility on line forms to be completed and returned to Agility by 17 May 2019
ONSITE MATERIALS HANDLING:
Exhibitors or their stand-builders requiring a forklift during move in or move out, must pre-book these services in
advance with Agility. Please do not just assume that Agility will be onsite.
To avoid disappointment, you must complete the MATERIALS HANDLING FORM (available on the Event web site) and
return it to Agility by the due 17 May.
Agility will be operating a forklift service during bump in and bump out to assist exhibitors requiring forklifts, pallet jacks
and flatbed trolleys. These are provided free of charge by BIAV as a service to exhibitors.
Please see the Agility staff at the loading dock for assistance. FOC forklifts are operating during the following days:
MOVE IN: Tuesday 11 June & Wednesday 12 June
MOVE OUT: Monday 17 June
Prior to the show, Agility will make contact to discuss and determine your individual freight and logistics requirements. In
the meantime, to request a quote, please complete and return the TRANSPORT QUOTE REQUEST FORM (available on the
Event web site).
Storage – empty packaging
There will be limited on-site storage facilities for packing materials and boxes. It is recommended that exhibitors consider
their storage needs (of packing crates and freight forwarding materials) for the duration of the exhibition. Exhibitors may
not leave boxes and packing material in the exhibition display area during the show. Agility can arrange off-site storage at
a cost of $66.00 incl. GST per m3 or part thereof if required.
Exhibitors or their stand-builders requiring offsite storage during the show, must pre-book these services in advance
with Agility. Please do not just assume that Agility will be onsite.
Please note:
• If you are using your own transport company, Agility cannot sign for delivery of goods on your behalf. Please
ensure you make specific arrangements with your transport provider and/or ensure you have a representative
onsite at the time of delivery.
• Agility Fairs & Events standard trading conditions apply for services provided – it is important that you are aware
of these. Services include: transport, cranage, forklift, porterage, clearance, delivery, storage, positioning and all
other onsite services.
Cranage MUST be scheduled pre-show and organised via Events Manager –craning of all boats will take place at individual
scheduled times on Tuesday 12 June ONLY.
2019 Exhibitors Manual MBS FINALPage 17 of 29 FURNITURE: ADDITIONAL LIGHTING, POWER (open sites) Moreton Hire is the official events/furniture contractor for the RACV Marine 2019 Melbourne Boat Show. For any queries contact Moreton - Tim Barry (refer contractor contacts front of manual) Moreton Hire Forms are available on the Event website please complete and return to Moreton by 8 May 2019 https://www.melbourneinternationalboatshow.com.au/exhibitor-forms GAS CYLINDERS: Exhibitors requiring the use of gas cylinders must submit full details to their event organiser at least seven days prior to their event. Each application will be assessed by the event organiser for approval and to confirm if there is adequate storage available at MCEC. Gas cylinders delivered on-site may be refused if the delivery was made without prior approval or if the representative of the exhibition stand is not present to accept the cylinders. LPG cylinders shall not exceed 9kg in size with a maximum of two per 3m x 3m stand. The installation and use of gas appliances and gas cylinders shall be undertaken in accordance with the relevant acts, regulations and Australian Standards as amended from time to time. LPG CYLINDERS STORAGE: All LPG cylinders and flammable liquids need to be removed from the exhibition area overnight and stored in the gas cage in the Exhibition Centre Loading Dock. The exhibitor is responsible for moving the cylinders to and from the gas cage in conjunction with the MCEC Logistics Team. INSURANCE: To purchase Public Liability Insurance from Network Steadfast, please complete the relevant form and return to Mary Papantoniou mary@biavic.com.au by 3 May 2019 Exhibitors are required to hold Public Liability Insurance cover, endorsed to the value of 20 million dollars ($20,000,000). Public Liability Insurance for the RACV Marine 2018 Melbourne Boat Show can be obtained via Network Steadfast Insurance Brokers for a cost of $350 inc GST. The BIAV must receive a copy of an Exhibitor’s Public Liability Insurance. Exhibitors who fail to provide the BIAV with a copy of their Public Liability Insurance will not be permitted to exhibit. Please ensure that the Public Liability Insurance is current for the duration of the Show In the case of Public Liability Insurance, Exhibitors must ensure they advise their underwriter of the dates and location of the Show to receive an endorsement that their present policy covers this event. If you need help with insurance: 2019 Exhibitors Manual MBS FINAL
Page 18 of 29
Important information relating to your Boat Show Insurance from Network Steadfast Insurance Brokers:
Do I Have The Correct Liability Insurance?
When you enter any boat show or exhibition, organizers will ask you for proof of your liability insurance and their interests
to be noted as interested parties. What you may not know is that not all Liability Insurance covers will protect you at
exhibitions; in fact some charge you extra for the extension of their cover. This is important to check at renewal time, you
should ensure that cover is in place for all your business activities, including exhibitions.
What about My Stock Whilst At the Show?
Business/Commercial Insurance Packages in respect to fire cover and burglary only cover your stock whilst at your business
location. Stock carried to and from the show in transit, plus whilst on display needs separate specific cover to ensure your
full protection.
What if A Prospective Buyer Wants To Take The Stock Boat On a Test Run After The Show?
For trailer boat retailers, your stock is covered at your site. You need to extend cover to allow your stock boat to be
transported to and from the water, whilst on the water and the liability cover should something go wrong on the water.
In the management of BIAV Marine Insurance, it is our aim to have our clients exposures covered, including their exhibition
activities. Should you wish to discuss this at any time please, do not hesitate to contact Joel Steendam at Network Steadfast
Insurance Brokers on 03 8420 8706
Please note: that the above advice is not specific and is general in nature. For your specific insurance requirements please
contact Network Steadfast Insurance Brokers.
LIGHTING OVERHEAD:
The organiser recommends truss lighting be used for Exhibitors lighting requirements. 1 light per 9m2 is recommended.
For further information contact Clifton Productions.
LOST CHILDREN:
If you have a lost child please contact the nearest security officer immediately or the Organsier Office as they
will place an announcement over the P.A and remain with the child until parent/ guardian arrives.
All lost property can be taken to the Organiser’s Office suite 3.101.
LOADING DOCK:
All vehicles entering the MCEC loading dock will be issued with a 30 minute unloading permit. Please advise loading dock
staff if a longer time is required.
The MCEC Loading Dock area is gazetted under the Road Safety Act and is under the control of the City of Melbourne.
Failure to remove your vehicle after 30 minutes may result in a parking fine issued by the City of Melbourne.
MOTOR VEHICLES;
Motor vehicles (including Electric and hybrid cars) that come on-site for display at events require prior approval from
Event Organiser and must adhere to the safety guidelines below:
• Vehicles in exhibitions cannot be started and run without prior permission from Event Organiser & MCEC.
• Flooring must be protected by drip trays under each vehicle.
• Under no circumstances is fuel to be decanted or vehicles filled in the Loading Docks or within MCEC.
• Ignition keys are not to be left in the vehicle and are to be strictly controlled by the exhibitor during the
exhibition.
• EVERY car must have at least 1 x 2.3kg, A:B:(E) dry powder extinguishers mounted in a prominent location in
accordance with relevant Australian Standards.
• All vehicle bump in/out must be discussed with the event organiser and approved by MCEC.
2019 Exhibitors Manual MBS FINALPage 19 of 29
• The motor vehicle fuel filter cap must be either sealed or secured to prevent the easy removal of the fuel cap by
unauthorised persons.
• Motor vehicles powered by flammable gas (LPG) may be displayed under the following conditions:
• LPG powered motor vehicles must have their systems fitted in accordance with relevant Australian Standards
for LPG gas fuel systems for vehicle engines.
MOVE IN – NEW PROCESS 2019
NOTE: Pre MBS Exhibitor meeting Tuesday 14 May at 5.30pm at BIAV (Move In and general Show information)
All exhibitors will be processed through Munro Street check point (located near the Freeway Carpark in Munro Street)
prior to transitioning to the MCEC Loading docks in Normanby Rd. Vehicles will need to arrive 15 minutes prior to their
scheduled Move In time and then will be held in Munro Street until MCEC advises they can proceed and join the queue on
Normanby Rd .
• Coloured cards will be issued to drivers by MCEC staff as they enter through the gates (cards are specific to the day and
time of Move In.
• If exhibitors arrive at the loading docks of the MCEC via Normanby Rd without a coloured card they WILL NOT be
allowed entry under any circumstances and will be advised to turn back and be processed through Munro Street.
• As vehicles enter through Munro Street check point MCEC staff will advise the driver either to proceed through to
loading docks via Normanby Rd or to wait. If exhibitors arrive too early MCEC staff will advise if they vehicles can stay
until a spot is available.
• Please ensure that your Spotter is with you or waiting in the MCEC halls/loading docks. If your spotter is waiting for
you in the halls please call them prior to your departure from Munro Street so that they can meet you at the loading
docks when you arrive.
Please ensure that you are wearing your high Vis vest when you enter the loading docks NO exceptions.
Please note: High Vis vest are NO longer available for free and only available from MCEC vending machines.
MOVE IN OVERVIEW HALLS:
The Organiser has control of bays 5 - 20 from 0.01hrs Tuesday 11 June when carpet and rigging will begin installation.
Bays 3-4 will be from 14.00hrs.
Move In details will be emailed to exhibitors and available on the Exhibitors page of the MBS website prior to the 1 June.
Note: Move In times also apply to any contractors that have been engaged to construct stands. It is extremely important
that times are adhered to, to ensure a smooth and cooperative Move In for ALL.
If you have any queries please contact Events Manager immediately.
2019 Exhibitors Manual MBS FINALPage 20 of 29
Remember:
• High Vis Vests are compulsory and must be worn at all times within the halls whilst Move In is in progress.
• Spotter required (note MCEC will not allow you to Move in without a spotter no exceptions)
Boats and Vehicles entering the halls ALL require a Spotter.
Each vehicle that is driven into the halls will require a spotter to walk the vehicle from the door way into the halls to the
position on the stand. All vehicles must travel at walking pace. Exhibitors will be required to provide spotters for all their
movements. Please ensure that you consider this in your planning.
MOVE IN – CONCOURSE (EXTERNAL OF THE HALLS)
Exhibitors with approved boats and equipment for the concourse will be required to be on site via the loading bays by
6:00am Tuesday 11 June, unless otherwise advised by the Events Manager. Time constraints are set in place as the
concourse is a public thoroughfare. If your goods can be hand cartable (by one person) you can access the foyer at any
time throughout the day.
Move Out Concourse: Sunday 16 June pack down can begin from 7pm.
However trailers/ boats/ heavy equipment cannot be moved from the concourse into the halls until late and advised by
events manager.
MOVE OUT: HALLS
Start Sunday 16 June 2019 Approx. 7.00pm until 12midnight, priority
passes for vehicles are required for Row E &
issued by BIAV. Hand cartable goods can be
remove from sites after Close of Show.
End Monday 17 June 2019 All equipment and boats MUST be cleared from
MCEC halls by 12noon.
Exhibitors in Row E (closest to loading bay doors) will have first priority for Move OUT on Sunday 16 June after close of
Show.
Priority Passes will only be issued to exhibitor site managers who then have the responsibility to distribute to their drivers
collecting boats. Priority cards will be issued on Sunday 16 June.
Remember: High Vis Vests are compulsory and must be worn at all times within the halls whilst Move Out is in progress.
Vehicles will not be granted access to the loading dock before 6.30pm on Sunday 16 June and will only be granted access
to the dock on a need only basis until Row E Exhibitors have been cleared.
Exhibitors are advised to be security and safety conscious at all times.
NOISE: SPRUIKING/ VIDEO
In the interest of all exhibitors, spruiking or excessive video noise will not be permitted and the organiser will determine
the acceptable level.
OPEN STANDS:
Note: Open sites rental costs are for CARPETED FLOOR SPACE ONLY and does not include - power, walls, fascia’s or
spotlights. Please contact Moreton hire for all your requirements including POWER.
All forms are available online click here
Open Stand - Custom Build design/ curtains/ stage/ platforms/advice form:
Please complete and return to the BIAV prior to Friday 3 May, 2019.
https://www.melbourneinternationalboatshow.com.au/exhibitor-forms
Exhibitors wishing to arrange for construction of custom built open stands must advise BIAV of their chosen stand
contractor and supply full details of their stand design for MCEC approval.
Please ensure that the plan is:
2019 Exhibitors Manual MBS FINALPage 21 of 29
a) Legible
b) Indicates exit points
c) To Scale
d) Details building materials used
ORGANISER’S OFFICE:
The Organiser’s Office will be located in suite 3.101 within the halls. (Turn right from entry door 2 or left at entry door 6.
For all general Show information please see BIAV staff on duty.
OVER WIDTH BOATS AND TRAILERS:
Over width boats and trailers. All boat trailers on display at the Melbourne boat show that are over 2.5 meters wide will
be required to display an A4 size sign that makes patrons aware of the additional legal requirements for towing of the trailer
on Victorian Roads.
The Organiser’s will inspect Exhibitor boats and trailers and distribute a sign to display in a prominent position on the
trailer. The sign will contain the following information.
NOTICE: Over - width Trailer
This boat or trailer is over standard width for Victorian Roads.
As such additional legal requirements apply to towing by VicRoads the trailer.
For more information visit. VicRoads.vic.gov.au
https://www.vicroads.vic.gov.au/business-and-industry/heavy-vehicle-industry/oversize-light-vehicles
Temporary Registrations for Trailers:
During Move In and Move Out the Victorian Police have a habit of positioning themselves on major roads leading out of
the MCEC with the intention of fining any drivers with unregistered trailers. To avoid the inconvenience and expense,
ensure that all trailers are registered for the period of move in to move out. Unregistered Vehicle Permits can be obtained
from your local VicRoads office Phone 13 11 71.
PAYMENTS:
ALL final payments for Boat Show space are due by 15 May, 2019. Exhibitors will NOT be allowed access to the MCEC until
full payment of all space costs has been received by the BIAV.
PASSOUTS:
A hand stamp will be issued on exit for re-entry. Re- entry will not be granted without a hand stamp.
PHOTOCOPYING:
Photocopying facilities will be available in the Organizers Office suite 3.101
PLASTIC BAGS:
It is a BIAV policy that no plastic bags are to be distributed from stands to the public/visitors during the Show at the
Melbourne Conventions and Exhibition Centre. Reusable tote bags only.
POST FACILITIES:
Post boxes are located on Clarendon Street, outside the main entrance.
PROHIBITED AND CONTROLLED WEAPONS
MCEC and the Event Organiser bans carriage, display or possession of ALL the firearms, prohibited and controlled
weapons on site including exhibitions and all other events. This includes but is not limited to:
• knives/daggers
• spear guns
• batons
• machetes
• axes/tomahawks
• swords
• imitation firearms
2019 Exhibitors Manual MBS FINALPage 22 of 29
PROMOTIONAL ACTIVITIES:
All promotional activities MUST be kept within the exhibitor’s allocated boundaries including any high density pedestrian
traffic that it may attract. Promotional staff are not permitted, at any time, to walk around the Show handing out flyers or
promoting specific exhibitors.
Please forward details of your product launch to Amelia Kelly communications@biavic.com.au so we can help promote
your event.
PUBLIC ADDRESS SYSTEM:
The public address system is controlled by the Organiser’s and reserved for official announcements and emergencies to
avoid excessive noise.
SECURITY:
The Show will be patrolled by BIAV contracted security (Securevent Security) 24 hours from Move In to Move Out.
Security will be located at entry doors 2 & 6 or via Organiser’s Office suite 3.101
Fire, medical and security emergencies
Dial ext. 6666 (or +61 3 9235 8333 from any phone)
In any emergency, notify the event security immediately or dial 6666 from the nearest internal phone.
Melbourne Convention and Exhibition Centre (MCEC) Security Control Centre will dial 000 to co-ordinate emergency
service response aps required.
For non-emergency security enquiries dial ext. 8333 (or 9235 8333 from any phone)
Theft/Loss/ Damage
Whilst every reasonable precaution is taken, the Organizer accepts no responsibility for any loss or damage which may
occur to persons or property at the exhibition from any cause whatsoever.
Precautions to minimize theft:
• Assume that all exhibition venues are high risk areas and warn your staff accordingly;
• Security mark all valuable equipment;
• Do not leave personal belongings – mobile phones, wallets, handbags etc. lying around;
• At all times there must best a least one person on your stand during operational hours
• DO NOT open emergency exit doors, except in the case of an emergency or advised by Security
• Do not leave any personal belongings including lap tops in shell booths/cupboards after close of Show Sunday
16 June.
SHOW NEWSLETTER:
The Exhibitor Newsletter will be available free of charge each morning of the Show, a copy will be delivered to each
exhibitor’s stand. Additional copies will be available from the Organizer’s Office. The Newsletter is an important means of
communication during the Show and can further support your marketing efforts.
Please Contact Amelia Kelly communications@biavic.com.au as all input is welcomed.
SMOKING:
The MCEC has a ‘No Smoking’ policy inside the exhibition halls. Exhibitors are therefore required not to smoke while in the
venue.
SPECIAL APPROVAL REQUIRED
Exhibitor displays which include animals, helium balloons or food tasting as part of their exhibit are required to submit a
proposal in writing to the Event Manager briefly outlining the purpose of the display and how it will be used.
Please refer to the MCEC Exhibitors Services Manual for further details https://www.mcec.com.au/exhibitors
STAFFING OF STANDS:
All exhibitor sites must be staffed at all times during Show hours and staff must be wearing exhibitor name badges.
Please complete and return Exhibitor Name Badge Order form prior to 3 May
2019 Exhibitors Manual MBS FINALPage 23 of 29
STAND DESIGN:
As a general rule the MCEC Operations or Logistics Manager will endeavour to inspect all stands to ensure that they are
safe and do not pose a hazard to any user at MCEC. MCEC reserves the right to request modification or close any stand
which is deemed to be a safety hazard.
Custom stand plans and upgrades will need to be approved by the Organiser.
STAND FLOORING:
Flooring that is between 32mm and 115mm high requires a bevelled edge which does not exceed an angle of 30 degrees
or a grading of 1:1.4. This bevelled edge is to be incorporated within the stand space and not encroach into the aisle.
All flooring that exceeds 115mm in height is deemed to be a step. If the stand is to be occupied by the general public or
exhibition attendees, a ramp must be provided within the allocated stand space.
STAND MATERIALS:
• Must not cause dampness, stain or be readily ignitable.
• Must not be capable of emitting toxic fumes should ignition occur.
• Crepe paper, corrugated cardboard, straw, hay, untreated hessian, untreated material fabrics or PVC sheet
(except on floors as a protective membrane) requires prior approval from MCEC.
• Sawdust, tan bark or wood chips of reasonable size may be used to decorate floors, with the below
considerations:
• A protective membrane is laid first and chips are kept slightly moist at all times.
• A fire extinguisher must be provided by the exhibitor and be placed in a prominent location on the stand.
• Any fabric used in the construction or decoration of a stand, including the stand ceiling, must be treated with a
fire retardant. MCEC will require proof of treatment.
• Moving machinery or equipment likely to injure a member of the public or a swimming pool or spa containing
water, must be separated from the public by a physical barrier and supervised at all times.
• Fountains, aquariums, spas, rock pools and swimming pools can be displayed, provided suitable provisions are
made to prevent water leakage onto the floor.
• No core drilling or fixing into any floor or wall is permitted.
STAIRS: - HAND RAILS
If two or more steps are installed, a handrail will be required to be installed on at least one side, all steps and
platforms will be inspected by MCEC prior to opening.
Where the width of the stairs is 2m or more, there must be a handrail affixed on both sides
Handrails must be at a height of not less than 865 mm measured above the nosing of stair treads and the floor
surface of the ramp, landing, or the like.
STORAGE:
There is no onsite storage available for exhibitors at the Show. If you require storage this needs to be arranged through
Agility who can store it offsite during the Show.
To organize offsite storage please complete the Agility Material Handling order form online or contact directly for all
enquiries.
2019 Exhibitors Manual MBS FINALPage 24 of 29
STOCK DELIVERY:
Stock Delivery Label for the MCEC is located on Event website
The address for stock delivery to the Melbourne Exhibition Centre is:
Melbourne Exhibition Centre
Loading Dock – enter off Normanby Road
South Wharf, Melbourne Vic 3006
Stock must be clearly marked with the following information: (as listed on the label)
1. Contact Name
2. Contact phone number
3. Event Name : RACV Marine 2019 Melbourne Boat Show
4. Event Number 42441
5. Event Dates Thursday 13 June – Sunday 16 June 2019
6. Room/Area For Delivery : Exhibition – Bays 3-20
7. Stand Name
8. Stand Number
9. Total Number of Items
10. Item Number
Deliveries – Couriers:
For exhibitors arranging the delivery of stock to the MCEC outside of the Agility services, PLEASE ensure exhibitor contact
name, mobile phone number & stand number are provided to the couriers.
***Do not direct your delivery to the Organiser’s Office.
RIGGING:
Clifton Productions are the official Rigging, Banner and Overhead Lighting provider to the RACV Marine Melbourne Boat
Show 2019.
Clifton Productions Rigging, Banner and Overhead Lighting Form located on the Event website please complete and
return to Clifton’s directly by 16 May 2019.
The suspension of banners and/or promotional material is permissible in the area directly above an exhibitors stand. All
rigging must be contained within the vertical boundaries of your allocated space.
All rigging must be constructed by an approved MCEC rigging contractor.
SHARING OF WALLS:
For those open space exhibitors who back onto another exhibitor please do not assume that a wall for your use will exist.
A line delineating your space with your neighbors on the floorplan does not mean that a divisional wall will be installed. It
is up to open space exhibitors to construct their own walls.
If you are backing onto another space contact your neighboring exhibitor to discuss what type of stand they are
constructing. You may both wish to split the cost of a wall.
Note: Walls are only permitted on sites that back onto the MCEC halls/fire egress, all other walls will require approval by
the Event Manager.
Any walls that are constructed MUST be finished on both sides, it is the responsibility of the exhibitor to ensure that walls
meet with all build requirements.
2019 Exhibitors Manual MBS FINALPage 25 of 29 SAFETY: Aisle Way Clearance: It is a requirement of the Melbourne Convention and Exhibition Centre that a minimum clear 3 metre aisle must be maintained at all time (including overhead). Exhibitors are not permitted to place product, anchors, A Frames, stands or activation/ promotion material including banners in designated aisle ways at any stage including Move In. Exhibitor equipment and stock must remain within their site boundaries at all times. Children on Loading Dock: Any persons under the age of 15 years are prohibited on the loading dock, or in the halls whilst move in or move out are taking place. Persons under the age of 15 are not permitted to remain in any vehicle unattended by an adult whilst vehicle is being loaded/unloaded on the loading dock. Clear Aisles: Note that certain aisles will be designated as clearways for forklifts and pedestrians. These aisle ways will be identified with signage during move in and move out and must be kept clear at all times. Display of Sharp Objects: We recommend that dangerous or sharp objects, such as fishing knives, be displayed behind lockable glass cabinets and placed in a position where sales staff are present at all times. Emergency Evacuation Procedures: It is important for all occupants of the Melbourne Convention and Exhibition Centre to be aware of the MCEC Emergency Evacuation Plans. Please take the time to familiarize yourself with all emergency exits when on site and with the emergency evacuation procedures in the MCEC Exhibitor Services Guide http://www.mcec.com.au/exhibitors Fire, Medical or security emergencies: In any emergency please notify security immediately, or dial 6666 internally from the nearest wall phone. Melbourne Convention and Exhibition Centre Security Control Centre will dial 000 to co-ordinate emergency service response as required. For non-emergency security enquiries dial ext. 8333 (or 9235 8333 from any phone) Fire: Please familiarise yourself with the nearest fire exit and in the event of a fire Do not use lifts and follow fire warden instructions. Forklifts: Are required to have a spotter whilst moving inside the buildings and must be fitted with flashing lights and reverse beepers. Forklifts are strictly operated at a Walking Pace only at all times. All forklift drivers must be able to produce their licence upon request. Evacuation: In the event of an emergency one of two alarms may sound. 1 - ALERT ALARM -BEEP-BEEP-BEEP. The alert alarm is operated from the building’s emergency warning intercommunication system. It is designed to alert everyone in the vicinity of a possible emergency. This is only a warning alarm – if it sounds please standby for further instructions. 2- EVACUATION ALARM - WHOOP-WHOOP-WHOOP evacuation alarm is designed to notify all occupants that an evacuation is necessary. When the evacuation alarm sounds all occupants will be directed by wardens to leave via the emergency exits. Everyone must follow directions issued by the wardens and meet at the nearest evacuation assembly area. The evacuation assembly points will be at the discretion of the chief fire warden, depending on the location of the emergency, type of emergency, crowd density and wind conditions. 2019 Exhibitors Manual MBS FINAL
Page 26 of 29
Portable fire extinguishers:
Every car must have at least 1 x 2.3kg, A:B:(E) dry powder extinguishers mounted in a prominent location in accordance
with relevant Australian Standards and is the responsibility of the exhibitor.
OH&S:
In the interests of Occupational Health and Safety it is important to recognize that during Move In and Move Out the
exhibition is a construction zone and extreme care must be taken at all times. We request that you adhere to the following
basic safety requirements.
o All vehicles entering the halls must have a spotter otherwise they will be turned away and not permitted
to enter
o Enclosed solid footwear should be worn at all times
o Aisle ways must be kept clear at all times
o Be aware of forklift thoroughfares and keep a look out
o Exercise care around moving equipment such as forklifts, cranes, scissor lifts, etc. be aware of your
surrounding when walking through the halls.
o Remove your vehicle from the loading dock area as soon as you have unloaded. Look out for other
vehicles, forklifts and trucks.
o All accidents, injuries and near misses MUST be reported to the Organiser’s Office
o All persons working at the event must have the current, appropriate Licences for the work they perform.
Pedestrians on the Loading Dock:
Safety zones are established on the MCEC loading area. All pedestrians must utilise the pedestrian walkway behind the
bollards when walking along the dock and cross the dock at the appropriate pedestrian crossing. Pedestrians are to enter
and exit halls via areas marked RED at Roller Doors and through fire exit doors located in each bay.
Exhibitors MUST report all incidents or near misses to the Organiser Office or Security. This allows for tracking and
rectification of hazards and common problems.
Safety Vests:
Please ensure all staff are supplied with safety vest prior to arriving onsite. It is the responsibility of the exhibitor to provide
safety vests for all staff who enter the halls.
SPOTTERS/ SAFETY OBSERVER
Boats and Vehicles entering the halls ALL require a Spotter.
Each vehicle that is driven into the halls will require a spotter to walk the vehicle from the door way into the halls to the
position on the stand. All vehicles must travel at walking pace. Exhibitors will be required to provide spotters for all their
movements. Please ensure that you consider this in your planning.
TESTING & TAGGING:
All plug in type electrical equipment must be inspected, tested and tagged. It is a legal requirement within all temporary
exhibition work sites that all electrical equipment be tested and tagged in accordance with AS/NZS 3760:2010 In – service
Safety Inspection and Testing of Electrical Equipment. This applies to all contractors working on site and exhibitors who
bring in electrical leads and appliances for their stands during exhibitions.
TICKET PRICES: for Visitors
Online At the door
Adults (18yrs and over) $22.00 $25.00
2 day Adult pass any two days $34.00 $37.00
Family (2 adults & 3 children) $47.00 $50.00
Pension/Seniors/ Full Time Student (proof $18.00 $21.00
of ID required)
Child (11 – 17years) $12.00 $14.00
Child under 10 years Free Free
Twilight ticket (Thursday & Friday evening $15.00 $17.00
4pm until 8pm)
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