Exhibitor Prospectus Information and Application to Exhibit - American Medical Billing Association
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Exhibitor Prospectus
Information and
Application to Exhibit
2021 AMBA National Conference
Direct all inquiries to Katie Taylor at (580) 369-2700 or katie@ambanet.net.
American Medical Billing Association – 2465 E. Main St. Davis, OK 73030
Fax (580) 369 – 2703
Fax, Email, or Mail Applications to Exhibit
2021 AMBA National Conference
Why should your company exhibit?
The AMBA has had nineteen years of successful national conferences. Here are some key factors below:
• Our attendees come by choice – not by necessity.
• “Decision Makers” comprise our attendee audience, i.e., billing company owners and physicians.
• Our exhibitors get PRIME real-estate in the heart of the action.
• Our attendees want innovative and streamlined solutions.
• This conference is marketed and publicized to:
o Our 17,000 past & present members
o Our 8,000 social media followers
o Our 10,000 in private groups
o Our countless website visitors
Attendee Statistics & Demographics
• Conference average - 175 attendees
annually
• 2021 attendee growth expectation: 25%
• 85% female & 15% male
• AMBA has members (past, present, & future
attendees) in all 50 states.
• Over 50% are unhappy with their current
billing solution, program, payer portals, and/or clearinghouse.
• 100% must comply with state & federal guidelines, and they need your help to do that!
While our competitors are complacent, AMBA is striving for growth by leveraging our knowledge gained through
our network of members, social media followers, and trusted partners. We would like for you to join us on our
mission to realize the full potential of the medical billing and coding industry! Our growth projections, based on
past performance, and technology implementation, indicate that we are on track to capture the lion share of our
market…
2021 AMBA National Conference
Location
Caesar’s Palace
3570 S Las Vegas Blvd
Las Vegas, NV 89109
Exhibitor space is limited, so do not wait to register!
Exhibitor Agenda
Exhibitor Info Wednesday, October Early Exhibitor Set Up
13th, 2021 5:00pm-TBA
Exhibitor Hall Open 8:00am-6:00pm Early Exhibitor Set Up
October 15th, 2021 6:00-8:00am
Exhibitor Hall Open 8:00am-5:00pm Attendee & Exhibitor
October 16th, 2021 Introductions 8:30-9:00am
The Exhibitor Hall will remain open for the entirety of the Break for Exhibitor Hall
event on Thursday and Friday. This enables the attendees 10:30-11:00am
to interact with you at their leisure. It is expected that
Thursday, October
various attendees will skip a session here and there to visit 14th, 2021 Lunch 12:00-1:00pm
the Exhibitor Hall. This enables prime marketing
opportunities for your company! Break for Exhibitor Hall
2:00-2:30pm
AMBA asks that every exhibitor complete our satisfaction
survey at the closing of the conference. We value your input Networking Social Event
and utilize it to improve the “exhibitor experience” each 6:00-7:30pm
year.
Break for Exhibitor Hall
Exhibitor Prizes & Giveaways 10:30-11:00am
Promotional prizes and/or drawings are encouraged. You Lunch 12:00-1:00pm
can give away your own gifts by conducting a drawing. We
have set aside time for you to present these prizes during our Break for Exhibitor Prize
afternoon break around 2:00pm on Friday. Drawings & Exhibitor
Handouts in Exhibitor Hall
If you would like to donate additional prize(s) for our Friday, October 2:00-3:00pm
Medical Money Madness Auction, please contact Katie 15th, 2021
Taylor at (580) 369-2700 or katie@ambanet.net. For these
additional prize(s), your company will receive special
recognition before and during the conference!
2021 AMBA National Conference
Exhibitor Package Includes:
• 10x10 Exhibitor Space
• (1) 8’ Draped Table
• (2) Folding Chairs
• (2) Name Badges for Exhibitor Reps
• Recognition in AMBA’s Conference Brochure
• Link Exchange (from AMBA’s page to yours & vice versa) with Your Logo
and Company Information
• Recognition in AMBA’s Pre- & Post-Conference Online Newsletters
(sent to 17,000 people)
• (2) Lunch Passes for Thursday & Friday
• Pre- and Post-Conference Attendee List (name, email, & company)
Cost to Exhibit:
Exhibitor space is assigned on a first come, first served basis. Your space will be
assigned when your signed contract and exhibitor fee has been received.
$1450 per Exhibitor Package (if registered before March 1st, 2021)
$1600 per Exhibitor Package (if registered before June 1st, 2021)
$1700 per Exhibitor Package (if registered before August 15th, 2021)
$1850 per Exhibitor Package (if registered on or after August 15th, 2021)
Additional Company Representative - $175 each (if you have more than 2 reps)
Standards for Exhibiting:
Exhibitor spaces must be ready for display no later than 8:00am on October 14th, 2021. Exhibitors must have at
least 1 company rep at their exhibitor space when the exhibitor hall is open. Exhibitors can offer goods and services
inside their exhibitor space only. Exhibitor spaces cannot be shared amongst exhibitors. Exhibitors that paid for
their exhibitor space can market and sell. No exhibitor shall enable a separate company to sell or market during the
conference from their exhibitor space. Assembly, disassembly, and removal of exhibits are the exhibitor’s
responsibility. Failure to remove an exhibit will result in the said exhibitor being charged and liable for all expenses
directly or indirectly related to the exhibit removal. Exhibitors are responsible for all shipping and handling fees
associated with their exhibit to and from the conference. American Medical Billing Association accepts no
responsibility or liability for exhibitor property before, during, or after the conference.
Use of Exhibit Space:
Exhibitors are bound by all laws (local, state, & federal). Exhibitors may accept orders but may not distribute
customer products purchased at the conference during the conference. Exhibitors must distribute all products sold
during the conference from said exhibitor’s own location after the conference.
Exhibitor Cancellation:
Exhibitor cancellation requests must be received in writing no later than August 15, 2021 by the American Medical
Billing Association at 2465 E. Main St., Davis, OK 73030. All cancellation requests are subject to a $500
cancellation fee per exhibitor package. No cancellations will be accepted and no refunds will be given after August
15, 2021. No sponsorship fees, prize donation fees, or donated prizes will be refunded or returned.2021 AMBA National Conference Exhibitor Internet/Electrical Access: If exhibitor requires electric, telephone, or internet access, said exhibitor must contact Katie Taylor at (580) 369- 2700 or katie@ambanet.net. All applicable charges will apply. Exhibitor Shipping: Exhibitors must address any and all packages shipped as follows: Hold For: (exhibitor guest name, AMBA Conference, and exhibitor arrival date) First & Last Name of Exhibitor Guest Caesar’s Palace Package Center 3667 Las Vegas Blvd. South Las Vegas, NV 89109 Exhibitor Guest Mobile Contact Number Package #_____of_____ Handling charges are assessed and applied to all incoming and outgoing packages as follows: 0-15 pounds - $7 16-30 pounds - $14 31-50 pounds - $21 51-75 pounds - $30 76-100 pounds - $40 Over 100 pounds - $.75 per pound C.O.D. packages will not be accepted. All incoming packages will be located at the package center. It is exhibitor’s responsibility to pick up their packages. All outgoing packages must be sealed and clearly labeled. If outgoing packages require outside carrier transport, it is the exhibitor’s responsibility to notify said outside carrier and hotel prior to exhibitor’s departure. Exhibitors are responsible for any and all fees associated with lost or damaged packages and for packages held at the hotel for more than 3 days. Exhibitor Room Rates: Exhibitors must use group code (TBA) when reserving rooms. The AMBA’s group code room rates are $122 for October 13 and 14, and $132 for October 15. There is a $35 per night fee for room internet access. Each additional guest requires a $30 per night per guest fee, with a maximum of 4 guests per room. Exhibitors must stay at Caesar’s Palace and use AMBA’s group code (TBA). Exhibitors that do not stay at Caesar’s Palace and use AMBA’s group code will be charged a $500 fee by the AMBA. Caesar’s Palace Room Booking Link: Coming Soon! Book Room by Phone: Coming Soon!
2021 Conference Application to Exhibit
Application to Exhibit
Business Name: __________________________________________________________________________
Contact Person(s): ________________________________________________________________________
Address: (must match credit card billing address) ___________________________________________________
City: __________________________________ State: __________ Zip Code: _________________________
Work #: __________________________________ Fax #: _________________________________________
Email for Contact Person(s): ________________________________________________________________
Website: _________________________________________________________________________________
Check all below that apply
[ ] Exhibitor agrees to the general information and contract to exhibit section of this invitation.
Authorized Company Rep Signature: _____________________________________ Date: _______________
[] included Exhibitor Rep #1: ____________________________ Email: _____________________________
[] included Exhibitor Rep #2: ____________________________ Email: _____________________________
[] add $175 Exhibitor Rep #3: ____________________________ Email: _____________________________
[] add $175 Exhibitor Rep #4: ____________________________ Email: _____________________________
[] add $175 Exhibitor Rep #5: ____________________________ Email: _____________________________
Tell us about your company for our brochure & website (25-word limit): _____________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Amenities: [] included Bringing Exhibitor Booth [ ] included 1 Table [ ] included 2 Chairs
[] Fee$ Extra Chair [] Fee$ Extra Chairs [] Fee$ Extra Chairs
[] Fee$ may apply Electrical Access [] Fee$ may apply Internet Access2021 Conference Application to Exhibit
Total Amount Enclosed: $__________
Payment Information: [ ] Credit Card [ ] Check
Make Checks Payable to: American Medical Billing Association, 2465 E Main St, Davis OK 73030
Credit Card #: ___________________________________ Exp. Date ______________ CSV #: ___________
Cardholder Name: __________________________ Cardholder Signature: ___________________________
Exhibitor Agrees to the following by signing below.
American Medical Billing Association will not accept liability for damages of any nature sustained by
Exhibitor/Sponsor or their accompanying persons, or the loss or damage of Exhibitor/Sponsor’s property as a
result of the 2021 AMBA National Conference or related events. Exhibitor/Sponsor agrees that they have
read and understand all the information in the Invitation to Exhibit and 2021 Conference Application to
Exhibit, and furthermore agrees that they will follow all the enclosed instructions.
Release of Liability (initial each paragraph and sign below)
_____ Exhibitor hereby agrees to hold harmless AMERICAN MEDICAL BILLING ASSOCIATOIN INC (AMBA), Caesars
Entertainment Corporation, and their subsidiaries, affiliates, owners, officers, shareholders, and personnel from any
and all liability, costs, expenses, judgments, claims, etc. related to or in connection with the 2021 AMBA National
Annual Conference event.
_____ Exhibitor acknowledges that AMERICAN MEDICAL BILLING ASSOCIATION INC nor Caesars Entertainment
Corporation maintain insurance covering Exhibitor’s property or personnel, and that Exhibitor must obtain insurance
sufficient to cover any loss sustained by the Exhibitor, Exhibitor’s property, or Exhibitor’s personnel.
_____ Exhibitor hereby agrees to hold harmless of liability and waive any and all claims relating to AMERICAN MEDICAL
BILLING ASSOCIATION INC if the event is canceled, delayed, relocated, reorganized, or any such action or event
where Exhibitor is negatively impacted because of any action or act of God beyond AMERICAN MEDICAL BILLING
ASSOCIATION INC’s control.
Exhibitor Representative Signature: ________________________________________ Date: _____________You can also read
