Family Handbook 2018-2019 - CAP Tulsa

 
Family Handbook 2018-2019 - CAP Tulsa
2018-2019
Family
Handbook
Family Handbook 2018-2019 - CAP Tulsa
Table Of Contents
General Information                  2              Teaching & Learning               20
    Table of Contents                                  Curriculum and Assessment
    Contact Information                                Outdoor Learning Environment
    Program Calendar                                   Positive Guidance
    School Location Map                                Transitions

Agency Overview		                    7              Nutrition Services		              22
    Your Commitment

                                                    Health Services		                 23
Parents As Partners                  9                 Health
    Family Support
                                                       Requirements
    Get Involved
                                                       Medication
    Family Advancement
                                                       Illness, Injury, or Incident
                                                       SoonerCare
Attendance			12                                        Behavioral Health
    Absence and Tardy Policy                           Special Services
    Arrival and Dismissal
    Before and After Care
                                                    Learning@Home		                   27

General Policies
and Procedures		                     14
    Family Educational Rights
    & Privacy Act (FERPA)
    Dress Code
    Rest Time
    Inclement Weather
    Playground Weather Policy
    Child Abuse Reporting
    Lost and Found
    Pedestrian & Parking Lot Safety
    Parent Conduct
    Complaint Process
    Safety Guidelines

2       CAP Tulsa   captulsa.org   (918) 382-3247
Family Handbook 2018-2019 - CAP Tulsa
Contact Information
School addresses, phone numbers, and hours of operation:
 Location                Address                                    Zip         Phone                      Hours (am-pm)               School District

 Asbury                  6767 S Mingo Rd.                          74133        918-392-4598              8:10 – 2:30                 Union
                         Tulsa

 Briarglen**             3303 S 121st East Ave.                    74146        918-938-6600              8:10 – 2:30                 Union
                         Tulsa

 Disney*                 11610 E 25th St.                          74129        918-439-9608              8:10 – 2:30                 Tulsa
                         Tulsa

 ECDC Reed*              10908 E 5th St.                           74128        918-935-3101              8:10 – 2:30                 Tulsa
                         Tulsa

 Eugene Field            1120 W 22nd St.                           74107        918-340-5600              8:10 – 2:30                 Tulsa
                         Tulsa

 Frost                   203 W 28th St. North                      74106        918-556-0319              8:10 – 2:30                 Tulsa
                         Tulsa

 McClure*                6150 S Yorktown Ave.                      74136        918-747-7123              8:10 – 2:30                 Tulsa
                         Tulsa

 Reed*                   10940 E 5th St.                           74128        918-437-1495              8:10 – 2:30                 Tulsa
                         Tulsa

 Rosa Parks              13804 E 46th Pl South                     74134        918-286-0660              8:10 – 2:30                 Union
 ECEC**                  Tulsa

 Sand Springs*           1701 E Park Rd.                           74063        918-419-2900              8:10 – 2:30                 Sand Springs
                         Sand Springs

 Skelly*                 8811 E 31st St.                           74146        918-949-3400              8:10 – 2:30                 Tulsa
                         Tulsa

 *These schools offer before care beginning at 7:00 a.m. and after care        ** These schools offer before and after care services and also offer full-day
 until 6:00 p.m. Fees are associated with this service. See page 13 for more   programming from 7:00 a.m. to 6:00 p.m. that is convenient for families
 information.                                                                  receiving child care subsidy due to their work or training schedules.

CAP Tulsa Contact Numbers
Early Childhood Program Administrative Offices		 918-382-3200
Family & Children’s Services				                 918-281-8500
Admissions					918-382-3247
Family Advancement / CareerAdvance®			918-442-2200
Family Advancement / ESL				                     918-382-3366
Learning@Home					918-382-3247
Special Services					918-382-3306

Other Helpful Telephone Numbers
Police, Fire, and Health Emergency			 911
Child Abuse Hotline					1-800-522-3511
Poison Control Center				1-800-222-1222
SoonerCare Choice Helpline				1-800-987-7767
Tulsa 211 Helpline					               918-836-4357 or 918-836-2111
                                                                                                                                                               3
Family Handbook 2018-2019 - CAP Tulsa
2018-2019 Program Calendar                         2018 - 2019 School Calendar
Any updates to the calendar will be posted at your child’s school and sent home in Tuesday Folders.

           July 2018                                                  NOTES                                              August 2018
Su   Mo    Tu We Th       Fr   Sa                                                                                   Su Mo Tu We Th           Fr   Sa
 1    2     3 ★ 5         6    7                                                                                              1 ♦            ↔    4
 8    9    10 11 12       13   14                                                                                    5 ♣ ♣ ♣ ♣               ♣    11
15   16    17 18 19       20   21                                                                                   12 ♣ ↔ ↔ ↔               ↔    18
22   23    24 25 26       27   28                                                                                   19 ↔ ► 22 23             24   25
29   30    31                                                                                                       26 27 28 29 30           31

    September 2018                         October 2018                          November 2018                          December 2018
Su Mo Tu We Th Fr Sa                  Su Mo Tu We Th            Fr   Sa      Su Mo Tu We Th Fr                Sa    Su Mo Tu We Th Fr Sa
                   1                      1 2 3 4               5    6                     1 2                3                       1
 2 ★ 4 5 6 7 8                         7 8 9 ↑ 11               12   13       4 5 6 7 8 9                     10     2 3 4 ↑ 6 7 8
 9 10 11 ↑ 13 14 15                   14 15 16 17 ♣             ♣    20      11 12 13 14 15 16                17     9 10 11 12 13 14 15
16 17 18 19 20 21 22                  21 ↔ 23 24 25             26   27      18 19 20 ♣ ★ ★                   24    16 17 18 19 20 21 22
23 24 25 26 27 28 29                  28 29 30 31                            25 26 27 28 29 30                      23 ★ ★ ★ ★ ★ 29
30                                                                                                                  30 ★
     January 2019                          February 2019                           March 2019                                   April 2019
Su Mo Tu We Th            Fr   Sa     Su Mo Tu We Th Fr              Sa      Su Mo Tu We Th Fr                Sa    Su Mo       Tu We Th     Fr   Sa
       ★ ♣ 3              4    5                         1           2                        1               2         1        2 3 4       5    6
 6 7 8 9 10               11   12      3 4 5 ↑ 7 8                   9        3 4 5 6 7 8                     9      7 8         9 ↑ 11      12   13
13 14 15 16 17            18   19     10 11 12 13 14 15              16      10 11 12 13 14 ↔                 16    14 15       16 17 18     19   20
20 ★ 22 23 24             25   26     17 ↔ 19 20 21 22               23      17 ♣ ♣ ♣ ♣ ♣                     23    21 22       23 24 25     26   27
27 28 29 30 31                        24 25 26 27 28                         24 25 26 27 28 29                30    28 29       30
                                                                             31
      May 2019                              June 2019                                      July 2019                     August 2019
Su Mo Tu We Th            Fr   Sa     Su Mo Tu We Th Fr Sa                   Su Mo         Tu We Th      Fr   Sa    Su Mo Tu We Th           Fr   Sa
          1 2             3    4                        1                        1          2 3 ★        ♣    6                   ♦          ↔    3
 5 6 7 8 9                10   11      2 3 4 5 6 ↔ 8                          7 8           9 10 11      12   13     4 ♣ ♣ ♣ ♣               ♣    10
12 13 14 15 16            17   18      9 ☼ 11 12 13 14 15                    14 15         16 17 18      19   20    11 ↔ ↔ ↔ ↔               ↔    17
19 20 21 22 23            24   25     16 17 18 19 20 21 22                   21 22         23 24 25      26   27    18 ↔ ⌂ 21 22             23   24
26 ★ 28 29 30             31          23 24 25 26 27 28 29                   28 29         30 31                    25 26 27 28 29           30   31
                                      30
►     First day of School 2018                                               ↑         Early Release Day - Pickup at 12:00 pm
★     No School - CAP Holiday                                                ◄         Last day of Regular Programming
 ♦    Last day of SummerU 2018                                               ☼         First day of SummerU 2019
 ♣    No School - Not CAP Holiday                                             ♦        Last day of SummerU 2019 (Estimated)
↔     No School - Staff Work Day                                             ⌂         First day of School 2019 (Estimated)
Notes:
 v School staff will be required to document Professional Development hours obtained during each school year.
 v Calendar dates are subject to change, particularly CAP Holidays and the dates for starting/ending the school year.
 v On August 13, 2018, New Teachers will report for Professional Development.

                                                                  Version: 6/29/2018
Family Handbook 2018-2019 - CAP Tulsa
Frost
CAP Tulsa Early Childhood                                                                      203 W. 28th St. N.
Education Centers 2018-2019                                                                        0 1 2 3 4

                                                                                                                                       ECDC Reed                       Reed
                                                                                                                                                                  10940 E. 5th St.
                                                                                                                                   10908 E. 5th St.
                                                                                                                                                                   0 1 2
                                                                                                                                             3 4
      Sand Springs
     1701 E. Park Rd.
       0 1 2 3

                                                                                                                                                                                           Disney
                                                                                                                                                                                       11610 E. 25th St.
                                                                                                                                                                                         0 1 2 3 4
                                                                                                                        Skelly
                                                                                                                    8811 E. 31st St.
                                    Eugene Field
                                   1120 W. 22nd St.                                                                  0 1 2 3 4
                                     0 1 2 3

                                                                                                                                                      Briarglen
                                                                                                                                              3303 S. 121st E. Ave.
                                                                                                                                                   0 1 2 3

                                                                                                                                                                                 Rosa Parks ECEC
                                                                                                                                                                                 13804 E. 46th Pl. S.

                                             R
                                                 O F E XC E L
                                                                                                                                                                                     0 1 2 3

                                       E
                                                            LE
                                                                                                                                  Asbury

                                                                NCE

                                      CENT
                                                                                        McClure
                                                                                                                                                                                                           School Location Map

                                                                                                                            6767 S. Mingo Rd.
                                         DE                                       6150 S. Yorktown Ave.
                                                 SIG NEE
                                                                                                                                 0 1 2
                                                                                       0 1 2 3 4

      0 1 2 3 4

       Ages Served
are based on your child’s age on                                           Before & After Care
      September 1, 2018                                               offered at the highlighted locations
Family Handbook 2018-2019 - CAP Tulsa
Talk, Read, SING!

 You are your Child’s First Teacher!
 We believe it is important to spend time talking, reading, singing and teaching your child
 important skills even after the school day has ended.

 Our partner, Talking is Teaching provides tips and information on ways to help you
 connect with your child and make sure they are on track for success.

                                                                   Talking i s
Talkingi s Teaching . ORG                                           Teaching.

 Visit talkingisteaching.org and follow
 CAP Tulsa on social media
 for resources and tips!
Family Handbook 2018-2019 - CAP Tulsa
AGENCY
                                                        OVERVIEW

                                                   Proven leader in early
Welcome to                                         childhood education
CAP Tulsa!                                           • Degreed and certified high-
                                                       quality teaching staff
We are excited to have you
join us for the new school year!                     • Staff is supported by experienced
We look forward to working together to create a        Instructional Coaches
great experience for your family.
                                                     • National Association for the
  • Our mission is to help young                       Education of Young Children
    children in lower-income                           (NAEYC) accredited
    families grow up and achieve
                                                     • Listed as a “Center of Excellence” by
    economic success.
                                                       the national Office of Head Start
  • Our vision for the future is that
                                                   CAP Tulsa is also honored to have been
    children grow up and achieve
                                                   recognized with the following awards:
    economic success so that their
    children are not born into poverty.              • Best Nonprofit to Work For
                                                       by the NonProfit Times
  • Our method is to combine
                                                       (2015, 2016, 2017, 2018)
    high quality early childhood
    education with innovative                        • Top Inclusive Workplace by Tulsa
    family services and resources.                     Regional Chamber’s Diversity
                                                       Business Council (2015, 2016, 2017)
We believe every child and every family deserves
the same opportunity for success.                    • Certified Healthy Oklahoma Business
                                                       (2013, 2014, 2015, 2016, 2017)

                                                     CAP Tulsa   captulsa.org   (918) 382-3247   7
Family Handbook 2018-2019 - CAP Tulsa
Making the most of this
    opportunity
    Your commitment to success!
    CAP Tulsa spends up to $25,000 on each child in
    our program, and none of that cost is passed on
    to you. We ask that you be an active participant in
    exchange for our services through the following:

      • Bring your child to school every                    • Take part in school activities like
        day, on time, unless they are sick                    monthly celebrations, family
                                                              gatherings, and reading events
      • Take part in two Home Visits and
        two Parent Teacher Conferences                      • Volunteer to assist in your child’s
        during the school year                                classroom or with other school activities
      • Attend at least three of the monthly                • Keep your contact information up-to-
        Family Connections meetings                           date so you can be reached in case of an
        during the school year                                emergency and for program updates
      • Review Tuesday Folder information                   • Keep your emergency contacts
        sent home by your child’s                             and release authorizations
        teacher/school each week                              (persons authorized to pick child
                                                              up from school) up to date
      • Support what your child is learning
        at school by participating in at-home               • Keep your child’s immunizations
        learning activities, including reading                and well-child checkups
        at least 15 minutes every day                         current and on-file with us

                                                            • Establish a medical home (doctor or
                                                              clinic), which is a program requirement

                                                            • Complete your Family Success Plan
                                                              to assess your family’s needs, set
                                                              goals and to connect to resources

                                                          Studies show that children at CAP Tulsa who
                                                          have participated for multiple years are ready
                                                          for kindergarten. We are committed to helping
                                                          your child develop the skills that lead to life-long
                                                          learning. By meeting these commitments, your
                                                          family will have the best experience at CAP Tulsa.

8           CAP Tulsa   captulsa.org   (918) 382-3247
Family Handbook 2018-2019 - CAP Tulsa
PARENTS AS
                                                           PARTNERS

A secure environment is important to your            CAP Tulsa believes helping your family through
child’s development. CAP Tulsa can help you          difficult times is important for success.
with your education, career and parenting goals.
This partnership will help you work toward a
great future for your family!                        Bilingual Support
                                                     Bilingual School Support (BSS) staff are available
                                                     at all schools to help families communicate with
Family Support                                       school staff by providing interpretation and
Family Support Specialists (FSS) are available       translation in your family’s home language. BSS
through our partnership with Family & Children’s     can also assist families with home languages
Services. FSS provide free individualized support    other than Spanish, Burmese, and Zomi by
and can link you to advocacy, parenting, and         utilizing our partnerships in the community.
other community resources your family may            If you ever need assistance with interpretation
need.                                                or translations at your child’s school, please
                                                     speak with the Bilingual Support Staff at your
A Family Support Specialist will work with
                                                     school.
you to create a Family Success Plan to better
understand your needs and to help you set
goals. This one-on-one discussion will help you      Get Involved
find opportunities and improvements for your         We want you to be involved in the development
family. FSS will also partner with you to find       of your child! Studies show that the earlier you
resources to help you reach your goals.              are involved in your child’s education, the more
                                                     successful they will be in school. We encourage
If your family experiences a crisis, your school’s
                                                     you to join us in the following opportunities:
FSS will connect you to community resources
and other services. Family Support Specialists
                                                     Storytime Tuesday
are your best resource when you need help.
                                                     CAP Tulsa partners with our families through
                                                     Storytime Tuesday. This program provides

                                                       CAP Tulsa    captulsa.org   (918) 382-3247         9
Family Handbook 2018-2019 - CAP Tulsa
monthly story times in the afternoon at most          Home to School & School to Home
 schools. The goal of Storytime Tuesday is to          As a parent, you are your child’s first teacher. It
 promote the development of early literacy skills      is important to share your knowledge with your
 at home. Each family that attends gets a free         child’s classroom teacher to work together to
 book to keep. Ask your child’s teacher or School      create appropriate learning goals for your child’s
 Leader about the dates and times at your school.      specific needs.

 Lending Library                                       Parent Committees
 To assist you in reading at least 15 minutes          You will be able to help with activities that
 every day with your child, each school has a          address the needs of children enrolled in CAP
 Lending Library that is available to all ages and     Tulsa classrooms. There are many opportunities
 contains a selection of age-appropriate books.        for you to support children and families in the
 We encourage you to check out books to read           program by volunteering for various committees.
 with your child at home. Some schools have a
 central Lending Library and some have them in         First Five Years
 the classroom. Check with your child’s teacher        You are invited to participate in our program
 about where you can check out books.                  for parents that focuses on ways to build a
                                                       strong foundation for your child. These fun and
 Volunteering                                          interactive classes occur each school year and
 CAP Tulsa wants to include families in all areas      focus on topics such a preventing problems,
 of the program. Parent volunteers are always          encouraging positive behavior and preparing
 welcome to help with activities in the classroom.     your child for school success. Talk with your
 Talk to your child’s teacher to learn more.           Family Support Specialist to find out the days
                                                       and times of these sessions at your school.
 Family Connections
 These monthly meetings let you learn about            Policy Council
 what is going on at the school, interact with         Members of Policy Council meet monthly to
 staff and community resources, get access to          share ideas for program improvements, approve
 research-based parent programming and get to          and disapprove decisions for policies, budgets,
 know other parents. Guest speakers and Family         and hiring of staff. They also learn new skills
 Support Specialists cover many topics required        in leadership, decision-making, finance, and
 by our program or topics that have been               communication. The Policy Council handles
 determined by parent feedback and interest.           the Parent Activity Fund which is set aside in
 Dates and times will be posted at your school.        the annual program budget to provide families
                                                       experience in planning, developing, and
 Male Involvement Activities                           implementing an agency-wide activity. Parents
 We encourage fathers and important male               interested in these leadership positions for
 figures to be an active part of their child’s life.   their school will run for the position of Policy
 This program provides opportunities to build          Council Representative through an election
 your relationship with your child and family          process. Once elected to the Policy Council,
 through quarterly activities. Dates and times will    members have the opportunity to run for several
 be posted at your child’s school.                     council positions, including: Chairperson, Vice
                                                       Chairperson, Secretary, Treasurer, Historian
                                                       or Sergeant-at-Arms. The Policy Council
                                                       Chairperson also serves on the CAP Tulsa Board
                                                       of Directors as a parent representative.

10       CAP Tulsa   captulsa.org   (918) 382-3247
• Classes are only offered to
Advancing your Family toward                             parents with children in the early
Success                                                  childhood program and are offered
                                                         while your child is in school
We help parents and caregivers in our Family
Advancement programs create a secure and               • New classes begin in
nurturing environment for their families. We             August and January
do this by focusing on parenting, education
                                                     For more information talk to your Family
and economic success. Being a part of Family
                                                     Support Specialist, call 918-382-3366 or visit
Advancement can help your family gain greater
                                                     captulsa.org/esl.
stability and financial security. CAP Tulsa can
help you on this path with a wide variety of free    CareerAdvance®
services:                                            CareerAdvance is a career training program
  • Parenting groups where you can                   offered through CAP Tulsa that prepares parents
    learn and interact with other families           in the Tulsa area for careers in the healthcare or
                                                     early childhood education fields at no cost. The
  • English language classes                         program offers the support of a Coach, Financial
    to improve your skills                           Coach, Family Support Specialist, and other
                                                     parents like you to help you meet your career
  • Training and higher learning
    opportunities to get you on                      goals.
    the path for a great career
                                                     With CareerAdvance® you can:
Supporting Parents                                     • Earn a certificate to work in a
We know being a parent or guardian is a hard job.        healthcare or early childhood
CAP Tulsa has many opportunities throughout              education career
the year for you to take part in support groups.
Schools will also hold mental wellness groups          • Gain employment through
throughout the year. Please ask your Family              partner employers and receive
                                                         assistance to advance on the job
Support Specialist for details.
                                                       • Receive peer support from
English as a Second Language                             other parents like you
The English as a Second Language (ESL)
program is free for CAP Tulsa parents who want         • Connect with financial tools
to learn everyday English skills. You will learn         and resources that will help
how to talk to your child’s teacher, call 911, and       your family reach their goals
fill out important forms. These classes help you
                                                     Some CareerAdvance healthcare tracks are also
become more involved in your child’s education
                                                     available to parents in the Tulsa community
and better able to connect with others. The
                                                     who meet certain requirements. For more
program pairs you with coaches that offer
                                                     information or to attend an orientation session,
support and help balancing home and school
                                                     call 918-973-3760 or visit
responsibilities.
                                                     captulsa.org/careeradvance.
  • English classes are offered at
    the Beginning, Intermediate,
    and Advanced Levels

                                                       CAP Tulsa    captulsa.org   (918) 382-3247     11
ATTENDANCE

                                                      about your child’s absence, a Family Support
 The most important factor                            Specialist or our automated calling system will
 in being successful in our                           contact you to follow-up. For more information
 program is attendance                                on the importance of attendance, please visit
                                                      attendanceworks.org
 Our internal data shows that children with high
 attendance levels are more school ready than
 children who have lower attendance levels.           Arrival and Dismissal
 Every day and every hour matters when it comes
                                                      Please review the School Contact Information
 to early learning. Your child should be at school
                                                      on page 3 to find the times that your child’s
 every day and on time, unless they are ill.
                                                      school day begins and ends.
     • Your child is to arrive by
                                                        • Your child may arrive no earlier than
       8:30 a.m. each day.
                                                          8:10 unless they are in extended care.
     • Arrivals after 8:30 a.m. are tardy.
                                                        • Your child must be escorted to
     • Excessive tardiness and/or                         their classroom by you or another
       excessive absences will result in an               adult designated by you.
       Attendance Improvement Plan.
                                                        • You, or your designated adult, must
     • Failure to attend every day,                       sign your child into the classroom
       or excessive tardiness, could                      upon entry each morning.
       result in your child losing
                                                        • Dismissal time begins 30 minutes
       their spot in the program.
                                                          before the end of the school day.
 We cannot stress this enough, attendance
                                                        • If your child is not enrolled in
 matters. If your child is going to be absent             extended day services, you MUST
 or tardy for any reason, call the school as              pick them up by 2:30 p.m.
 soon as you can. If you do not call the school

12        CAP Tulsa   captulsa.org   (918) 382-3247
• Your child will only be released to you          co-payment amount that is due to the school on
    or another person designated by you.             the 1st day of each month. It is important that
                                                     you pay the pre-arranged co-payment by the
  • Any changes to your list of authorized
                                                     5th of the month so that we may continue to
    persons who may pick up your
                                                     accept your child in the extended care program.
    child must be made in person. If an
    unauthorized person attempts to pick             Electronic Benefit Transfer (EBT) machines (for
    up your child we will contact you.
                                                     your childcare assistance card) are located at
  • You are responsible for letting                  the front desk. You are responsible for swiping
    the school know as soon as                       your EBT card at check in and check out so that
    possible if there are any changes                we can receive payment for the time your child
    to your child’s pickup list.                     is with us during extended hours. This must be
                                                     done daily. If you miss a swipe you must make
  • To protect the safety of your child, a
                                                     up the missed swipe within two days. Your child
    photo identification may be requested
                                                     cannot continue to attend the extended care
    of anyone picking up your child.
                                                     program until swipes are made up. Failure to
  • Verification of photo identification             make up missed swipes within the DHS 10 day
    is required of persons other than                requirement will result in you being required
    the parent/guardian before a child’s             to pay the full DHS payment for the days with
    release.                                         missed swipes. Your child will not be allowed to
    Acceptable forms of photo                        attend until swipes and payments are made up.
    identification include:
      • Any federal or state issued identification   If you are a private pay family, you must pay
      • Student identification                       weekly. Upon enrollment, the full week’s tuition
                                                     is due before extended care program services
      • Work identification
                                                     begin. The first week must be paid in full
                                                     before your child is able to start the program.
We cannot stress this enough, attendance             Your payment is due on Friday the week before
matters. If your child is going to be absent         services. If payment is not received, your child
or tardy, call the school as soon as you can.        cannot attend the extended care program until
                                                     your balance is paid in full.

                                                     Children enrolled in the extended care program
Before and After Care
                                                     must be picked up no later than 6:00 p.m. Late
Extended care program services are available at      fees begin at 6:01 p.m. If your child is picked
the following schools: Briarglen, Disney, ECDC       up late on a frequent basis, you will be put on a
Reed, McClure, Reed, Rosa Parks ECEC, Sand           late pick up action plan and may lose your spot
Springs and Skelly.                                  in the extended care program. Only people
                                                     included on the pickup list maintained in the
We welcome DHS State Child Care Assistance,
                                                     child’s electronic file will be allowed to pick up
Tribal Child Care Assistance, and private pay
                                                     your child. At times, for safety purposes, photo
for the extended care program. If you have
                                                     identification may be requested of anyone
questions about enrolling, contact your School
                                                     picking up your child.
Support Associate or School Leader and they
will help you with the paperwork. If you are on
childcare assistance, DHS will give you a monthly

                                                       CAP Tulsa    captulsa.org   (918) 382-3247    13
  POLICIES &
PROCEDURES

                                                      Parent involvement is a great way for parents
 Family Educational Rights                            and teachers to build relationships. If you plan to
 and Privacy Act (FERPA)                              join your child for breakfast or lunch, you must
 CAP Tulsa follows all federal and state laws         give a 24-hour notice to your child’s teacher,
 applicable to the information you provide,           School Leader, or School Nutrition Associate.
 including, the Family Educational Rights and
 Privacy Act (FERPA) about student records. Full
 information about your child’s student record,
                                                      Dress Code
 confidentiality and your rights regarding your       Your child must dress in appropriate clothing for
 child’s student record may be found in your          the weather and wear their shoes at all times.
 Welcome Packet folder.                               We ask all parents to bring an extra change of
                                                      clothing, labeled with your child’s name, to keep
                                                      at school. Please bring these clothes the first
 Open Door Policy                                     day of attendance and give them to your child’s
 You are always welcome to visit your child during    teacher. If you need help with extra clothing or
 the school day. Our school doors are open only       diapers, contact a Family Support Specialist.
 during drop off and pick up times. Visitors who
                                                      Schools/classrooms may hold special events
 enter before or after those times will only be
                                                      related to current lesson plans throughout the
 allowed to enter the building upon unlocking
                                                      year. These events may include pajama day,
 the doors by a School Support Associate or other
                                                      backward day, fairytale day, etc. As a way to
 personnel at the school front desk.
                                                      take part in these events, we may invite children
 We encourage involvement in our program by           to dress up. Dress-up days are not related to a
 reading stories, volunteering, attending parent      specific holiday, as CAP Tulsa does not hold or
 meetings, and serving on school committees.          sponsor specific holiday celebrations. When
 If you are volunteering, be sure to sign in at the   participating in such events, child safety is the
 school to receive your volunteer badge to wear       top priority. Please remember these helpful
 for the day.                                         hints when dressing your child:

                                                        • Clothing should be short
                                                          enough to prevent tripping
14       CAP Tulsa   captulsa.org   (918) 382-3247
• Shoes and footwear should fit well
                                                        Inclement Weather
  • There should be no long strings,
                                                        At times, schools will close due to inclement
    sashes, or ribbons which could become
    tangled and potentially choke the child             weather conditions. CAP Tulsa schools will follow
                                                        public school districts decisions to close due to
  • Avoid masks or hoods that can impair
                                                        ice, snow, or other dangerous weather conditions
    your child’s line of sight or vision
                                                        unless otherwise notified via our automated
  • Make sure face paint or makeup is                   calling system. For example, schools located
    non-toxic and safe for your child                   in the Tulsa Public School district, follow their
  • Hats should fit properly to prevent                 decision about whether schools are open, open
    them from sliding over eyes                         late, or will close. Schools located in the Union
  • Accessories, such as swords or canes                or Sand Springs Public School district will follow
    should be avoided to prevent injuries               their decision to remain open or closed. Contact
  • Clothing/accessories should not be                  your school or refer to the Contact Information
    valuable, expensive, or sentimental*                page 3 to learn what district your school is
                                                        located in.
*CAP Tulsa is not responsible for any lost or damaged
items.                                                  We will send an automated call notifying you
                                                        of a closure. Please be sure to keep your home
                                                        or mobile phone number updated with your
Rest Time                                               school so we can notify you of closures or other
Sleep is essential for your child’s health and          emergencies. CAP Tulsa will only notify the local
development. Important physical and mental              television stations (ABC, CBS, FOX, and NBC)
development occurs in early childhood, and              when all school districts close. You may also
rest time provides downtime for growth and              follow our Facebook page where school closures
rejuvenation.                                           or notifications will also be shared.

Sleep sacks for swaddling are provided by the
school per parent request for infants 0 to 3            Playground Weather Policy
months old. Children ages 4 to 12 months old
                                                        Classrooms have scheduled outside learning
will be placed in a crib to sleep with a fitted sheet
                                                        and play each day. We have several guidelines
only. All infants are placed on their back to sleep
                                                        in place to ensure the health and safety of your
during rest time as this is the safest position
                                                        child while outdoors. These guidelines include,
for an infant to sleep. For your child’s safety, no
                                                        but are not limited to, the following:
blankets or pillows will be allowed in cribs.
                                                          • Children, volunteers, and staff will
All children 12 months and older are                        not engage in outdoor playground
transitioned to a mat for rest time. Children               activities for more than 15 minutes
12 months and older may also bring a special                when the temperature and/or
small-sized blanket to use during rest time.                temperature and heat index are
                                                            90 degrees Fahrenheit or above.
If you have questions about rest time at school
                                                          • Children, volunteers, and staff will
or safe sleep practices, please talk to your child’s
                                                            not engage in outdoor playground
teacher. For more information on safe sleep
                                                            activities for more than 15 minutes
you may also visit: https://www.cdc.gov/sids/               when the temperature and/or
parents-caregivers.htm

                                                          CAP Tulsa    captulsa.org   (918) 382-3247    15
temperature and wind chill are                   • Neglect – failing to provide a child
       36 degrees Fahrenheit or below.                    with basic needs such as food, shelter,
     • Children, volunteers, and staff                    supervision, education, or medical care
       will not engage in outdoor                      What are some signs a child may be
       playground activities when                      being abused or neglected?
       under an official Ozone Alert.
     • Children who have “at risk”                      • Child makes statements about
       health conditions should                           someone hurting or touching
       have a healthcare provider’s                       him/her inappropriately
       confirmation statement on file.                  • Suspicious bruises or injuries
     • Children will wear, and keep coats               • Noticeable change in mood
       on outdoors when the temperature                   and/or behavior
       is less than 60 degrees Fahrenheit.
                                                        • Extreme aggression, seems withdrawn,
                                                          or seems “in their own world”
 Licensing Compliance File                              • Displays unusual sexual behaviors
 Each school maintains a Licensing Compliance             or makes sexual statements
 File. This file contains records and information       • Often tired, hungry, or unclean
 related to childcare licensing, monitoring and
                                                        • Displays fear of parents or adults
 correspondence. This includes, but is not limited
 to, monitoring reports, licensing complaints, and     What are some ways you can help
 Investigative Summary Notifications. You will be      prevent child abuse?
 shown where to find this file and how to access
                                                        • Prevention begins right in your
 this information during Parent Orientation. You
                                                          own home or neighborhood.
 will sign a form acknowledging that you know
 where the Licensing Compliance File is located         • Educate yourself about parenting. It’s
                                                          the most important role you’ll ever play.
 at your school. If you have any questions, please
 talk to your School Leader.                            • Take a look at yourself. Reach out
                                                          for help if you feel overwhelmed.
                                                        • Learn the indicators of abuse/neglect.
 Child Abuse Reporting                                    Be aware of what is going on around
 What is Child Abuse?                                     you. Report abuse if you suspect it.
 Child abuse can be:                                      If a friend seems to need help with
                                                          the stress of parenting, reach out.
     • Physical – child is mistreated                   • Nurture and encourage your child.
       physically or sexually                             Express your love and appreciation.
     • Sexual – any sexually oriented                     A few words of encouragement
       act with a child, inappropriate                    and some moments of undivided
       touching, exposure to sexual acts                  attention make a big difference.
     • Emotional – placing excessive or                 • Don’t be too busy to give
       unrealistic demands on a child,                    a hug and a smile.
       name calling, providing constant                 • Start a parent support group in
       criticism, excessive yelling                       your neighborhood. Request
                                                          speakers on parenting for school

16        CAP Tulsa    captulsa.org   (918) 382-3247
or church meetings. Volunteer your           Services Child Welfare Division. You can make
    time or contribute financially.              reports at any time to the Child Abuse and
  • Start talking to your child about            Neglect Hotline at 1-800-522-3511. The
    body safety as early as age 3. Tell          hotline is available 24 hours a day, seven days a
    your child that their body is very           week.
    special and no one has the right to
    touch them if they don’t want to be
    touched (this includes hugs, kisses,         Mandatory Reporting of
    tickling or being held too tight).           Human Trafficking
  • Give your child words to say when            Every person, private citizen or professional,
    someone touches them in a way
                                                 who has reason to believe that a person or
    they dislike. For example, a child
                                                 child-placing agency is engaging in the crime
    could say “Stop touching me” or
                                                 of trafficking children should report the matter
    “I don’t like that. Please stop.”
                                                 promptly to the Oklahoma Bureau of Narcotics
  • Read books on body safety to your            and Dangerous Drugs Control. You can make
    child to help talk with them about it.
                                                 reports at any time to the Human Trafficking
    Sometimes this will encourage the
                                                 Hotline at 1-855-617-2288.
    child to ask you more questions.
  • Encourage your child to tell you if
    someone is hurting them or touching          Lost and Found/Personal
    them in a way that is not ok with them,
    even if it is someone they know. Give
                                                 Belongings
    your child permission to tell other          Contact your child’s teacher or School Leader to
    adults if someone is hurting them or         locate the Lost and Found at your child’s school.
    touching them (sometimes people
    who harm children make threats to            Please do not leave purses, cell phones or other
    the child, stating that they’ll cause        valuables in your car.
    further harm if the child tells you what
    they did). Help your child identify          CAP Tulsa is not responsible for any lost or
    adults other than yourself that they         damaged items. Please call the police to file a
    could tell (grandparents, teachers,          report for any stolen belongings.
    police officers, doctors, etc.).
  • Educating yourself and your child
    is one of the best preventions!
                                                 Pedestrian & Parking Lot Safety
                                                 NEVER allow your child or any other child
If you have questions about child abuse
or neglect, please talk to your School           under the age of nine to cross the street alone.
Leader or a Family Support Specialist.           Always have yourself or an older child that has
                                                 demonstrated pedestrian safety to cross with
                                                 them. Cross the street hundreds of times with
Mandatory Reporting of Child                     your child before letting them cross alone.
Abuse                                              • STOP at the curb or edge of the road
Every person, private citizen or professional,     • MAKE SURE your children know
who has reason to believe that a child has           that they should cross streets at
been abused, has a mandate by law to report          the corner and crosswalks
suspected abuse to the Department of Human
                                                   • NEVER walk into the street

                                                   CAP Tulsa   captulsa.org   (918) 382-3247    17
• LISTEN and LOOK for traffic to the left,         • Refrain from using profanity
       to the right, and to the left again                and inappropriate language
     • TEACH children who don’t know                      on school property
       left from right to look “this way,”              • Handle complaints by seeking a
       “that way,” and “this way” again                   resolution with the person(s) involved
     • WAIT until the street is clear                     in a positive and professional manner

     • KEEP LOOKING until you’ve                        • Threatening behavior of any
       crossed the street safely                          kind will not be tolerated

     • ACCOMPANY your children, nine                    • Do not leave any children
       years old or younger, until they can               unattended in your car
       show that they are safe pedestrians              • Practice safe and respectful
     • TEACH your children not to enter                   driving skills in school parking
       the street from between parked cars                lots and turn car radios down
       or from behind bushes or shrubs                  • Cell phones should not be
     • REMIND your children to be extra                   used while in the school
       alert in bad weather, as visibility
       might be poor and motorists                    Complaint Process
       might not be able to see them
                                                      If you ever have a complaint about an
     • BE AWARE that handicap spaces in our           incident, please speak with the staff directly
       parking lots can only be used by those
                                                      involved with the incident or notify the School
       with a handicap parking sticker/placard
                                                      Leader. If you still feel that the issue has
     • DO NOT park or block spaces                    not been resolved, contact our main office
       in our parking lots designated                 at 918-382-3200 and ask to speak with the
       for wheelchair access                          Associate Director of School Compliance and
     • DO NOT park in spaces that are                 Management. A formal complaint form can be
       not designated parking spots                   filed in the event that a resolution is not made
       and are not clearly marked                     and can be found at captulsa.org/contact-us.
 BE A GOOD role model by obeying traffic signals
 and markings. Even if your child is not with you,    Emergency Procedures and
 someone else’s child may follow your example!
                                                      Guidelines
                                                      CAP Tulsa has preparations and practices in
 Parent Conduct                                       place in the event of an emergency. Families will
 As your child’s first teacher, you have great        receive notifications from school personnel or an
 influence in shaping your child’s academic           automated message from our call alert system in
 performance and behavior. We ask all parents         the event of an actual emergency.
 and guardians at our schools to model
                                                      If an emergency occurs, we ask that you follow
 appropriate behavior and to be good examples
                                                      these procedures to ensure the safety of your
 to our school community.
                                                      child and our staff:
     • Be respectful to teachers, staff, children,
       and other parents at all times

18        CAP Tulsa   captulsa.org   (918) 382-3247
Evacuation (i.e. fire, gas leak, etc.)
                                                   Safety Drills
  • All children, staff, and visitors
    evacuate the building until                    CAP Tulsa regularly conducts safety drills. Safety
    given an “all clear” signal                    drills are a time for your child, teachers, staff,
  • Occupants will go to a previously-             and visitors to prepare for an actual emergency.
    identified, safe location                      School doors are locked during safety drills and
                                                   no one is allowed to enter or exit the building
  • A sign will be posted on the front
                                                   during a drill. There will be a sign posted on the
    door of the building to let you
                                                   front door of the building notifying families when
    know where to pick up your child
                                                   a drill is being conducted. For your convenience,
  • In the event that all children and
                                                   safety drills are not conducted during drop off or
    staff must move to an alternate
                                                   pick up times.
    location, the school will use
    the call alert system and other
                                                   Evacuation Drills
    communications to let parents know
                                                   (i.e. fire, gas leak, etc.)
Lockdown
                                                     • Conducted monthly
  • All children will remain in their current
    classroom or previously identified safe          • Children, staff and visitors
    areas until otherwise notified                     evacuate the building until an “all
                                                       clear” signal has been given
  • No one will be allowed to enter or
    leave the school for any reason                Lockdown Drills
                                                     • Conducted monthly
  • When a lockdown occurs, families will
    be notified after the event by phone           Intruder on Campus (IOC) Drills
    call                                             • Conducted monthly
  • A sign will be on the front door               Tornado Drills
    notifying parents during pick up                 • Conducted monthly
Intruder on Campus (IOC)
  • All children will remain in their current
    classroom or previously identified
    safe areas until otherwise notified
  • No one will be allowed to enter or
    leave the school for any reason
In the event of an emergency, school staff will
work at all times to ensure the safety of your
child. We encourage parents NOT to come to
school during an emergency. In most cases, local
emergency responders are the only individuals
allowed to enter or leave the school during
emergencies. Parents should move to a safe
area away from the school until the emergency
has been resolved so as not to interfere with
emergency personnel.

                                                     CAP Tulsa    captulsa.org   (918) 382-3247    19
TEACHING &
LEARNING

                                                        your child and share this information, so we
 Curriculum and Assessment                              can partner to set goals for your child and have
 Through our agency’s unique curriculum that            ongoing conversations about their growth and
 is offered in CAP Tulsa’s program, your child          progress. We will share information about your
 will learn the necessary skills to ensure they         child’s progress with you during home visits and
 are kindergarten ready! A curriculum is what is        parent/teacher conferences.
 used to teach your child through lessons and
 certain subject studies that will help them learn
 important abilities through experience and             Positive Guidance
 knowledge.                                             Learning social-emotional skills is an important
                                                        stage of a child’s educational development.
 A curriculum is the knowledge, experiences and
                                                        These skills include acceptance, positive and
 skills your child will learn. The goal of our unique
                                                        helpful behavior, cooperation, appropriate
 curriculum is that each child is kindergarten
                                                        conflict resolution, respect for self and others,
 ready.
                                                        and self-regulation. These social-emotional skills
 The Early Childhood Curriculum at CAP Tulsa            are the foundation for academic learning.
 is guided by the Head Start Early Learning
                                                        To run a successful classroom, we explain the
 Outcomes Framework. Our highly-qualified and
                                                        rules, limits, and expectations about classroom
 trained teachers use the Creative Curriculum,
                                                        behavior and discipline to the children.
 GOLD Assessment and Building Blocks
                                                        Conscious Discipline is a resource to teach
 Curriculum to guide your child’s development in
                                                        positive guidance expectations. Redirection,
 the following areas: Social-Emotional, Physical,
                                                        setting limits and teaching social-emotional
 Literacy, Mathematics, Language, Cognitive,
                                                        skills are the methods of positive guidance.
 Science & Technology, Social Studies, and Fine
 Arts. CAP Tulsa conducts observations and              Corporal punishment (spanking) is not
 evaluations in these areas throughout the              used in our Early Childhood Program
 program year. We ask that you also observe             nor is it allowed in our schools.

20       CAP Tulsa    captulsa.org   (918) 382-3247
Outdoor Learning                                       Transitions
Environment                                            There are many transitions throughout our
We provide daily outdoor learning opportunities        program as your child grows with us. We have
(weather permitting). All CAP Tulsa schools have       procedures in place to support your child and
state-of-the-art playgrounds and equipment             family through the transition process for all age
that inspire children to think, move and create.       groups.

Outdoor learning and play are necessary for            Our transition plans include your child and
early childhood development. Exploring the             family in activities and events that support the
outdoors supports physical activity and engages        transition from one classroom setting to the
all of the senses.                                     next. Families play an important role in helping
                                                       children transition to different classrooms and
                                                       into kindergarten. We encourage your family to
Field Trips                                            take part in your child’s school transition events.
                                                       Classroom teachers will inform your family of
4-year-old classroom teachers may plan field
                                                       activities and events happening at your child’s
trips to extend learning beyond the classroom.
                                                       school.
Your child’s teacher will notify you of upcoming
field trips and will get the required permission       CAP Tulsa will also provide resources during your
slips from you for your child to take part. We         child’s year in the program as a 4-year-old to help
encourage you to join in the learning experience       your family have the best possible transition
by accompanying your child on field trips. Parent      experience to kindergarten. We encourage you
volunteers are also needed during field trips to       to join us in the following transition planning for
help ensure supervision and safety.                    your 4-year-old:
Staff brings an emergency first aid kit on all           • Public school visits
field trips. If a child becomes ill or injured while
                                                         • Mock kindergarten day
away from the school, staff will administer first
aid and/or call 911. Staff will call the child’s         • Attend our Kinder Connections event
parent/guardian and/or emergency contacts to               that will connect families together
make them aware of the incident. Staff will also         • Watch videos provided by CAP Tulsa
complete an Incident/Injury Report upon return             about going to kindergarten
to the school.                                           • Attend our Kinder Transition
                                                           Event (during this event we help
CAP Tulsa uses Tulsa Public Schools and Sand               to inform you of your child’s
Springs Public Schools transportation services             projected elementary school
during field trips. Parents who attend field trips         based on your address)
must provide their own transportation.

We also invite guests into the classrooms of our
younger children so that they can experience
learning from experts in different fields. These
guests may bring in music, movement, art, STEM
(science, technology, engineering and math)
activities and more.

                                                         CAP Tulsa    captulsa.org   (918) 382-3247     21
NUTRITION
SERVICES

 All outside food is prohibited for children.        Classroom Meal Times*:
 Due to health regulations, we only serve food
                                                              Breakfast		8:30 a.m.
 provided and prepared by the school in the
 classroom. If your child has a food allergy, you             Lunch		11:30 a.m.
 will need to provide documentation from your                 Snack		2:00 p.m.
 child’s primary care physician so that we can
                                                     *(Some classroom meal times may vary. Please
 accommodate their needs.
                                                     speak with your child’s classroom teacher to
 Food supplied by the program may not leave the      confirm meal times).
 building. Per food program requirements, if your    Arriving on time each day lets your child take
 child is eating when you arrive, you must allow     part in social activities, helps to ensure their
 them to finish the snack in the classroom.          nutritional needs are met and also allows the
                                                     classroom to run smoothly without disruptions
 All classrooms practice family-style dining.
                                                     to schedules and routines.
 We encourage your child to serve and feed
 themselves and assist with cleaning up after
 meals. Meal and snack times are a pleasant social
 experience, which may include opportunities
 for learning about and respecting cultural
 preferences. Teachers/adults will interact with
 your child during meals to provide a model of
 good nutrition and social habits.

22       CAP Tulsa   captulsa.org   (918) 382-3247
HEALTH
                                                               SERVICES

Your child’s health is important to us, and good       A current immunization record for your child is required.
health is necessary for school readiness. CAP Tulsa    You will get a notice if your child’s immunization becomes
tracks and monitors your child’s health milestones     past due. You will have 14 business days to present updated
to ensure they are up-to-date and on track. Our        immunization information once you receive a notice. If
program requires that your child has an established    immunizations are not provided, your child will be excluded
medical and dental home for early intervention and     from the classroom until current immunization records are
well-child care. If you do not have an established     received. This is a State Department of Health regulation as
medical and dental home, CAP Tulsa will work with      well as a program requirement.
you to find one.
                                                       Starting at age 3, your child must have a dental exam every
                                                       six months. Every child under 3-years-old should receive a
Early Childhood Program                                dental screening during the well child exam. We encourage
Health Requirements                                    all children to receive a dental exam by age 1.

Our program requires that EVERY child be current       Lead screenings must be conducted at age 12 months and
and remain up-to-date with the Early Periodic          24 months. If your child did not receive a screening at those
Screening, Diagnosis, and Treatment (EPSDT) Well       times, your child must receive a screening before the age of 5.
Child Exam guidelines. A copy of all Well Child and
dental visits and any follow-up associated with the    During enrollment, parents signed consent to allow CAP
health event is required to be turned in to complete   Tulsa’s Health Services Team to provide a lead screening
your child’s record.                                   that consists of a finger stick blood sample collection
                                                       from your child’s finger. This screening will take place at
EPSDT Well Child Exam Guidelines:                      school if we do not receive documentation of lead testing for
                                                       your child.
     • 2 months                • 15 months
     • 4 months                  (optional)            One-time H&H screenings (Hematocrit and Hemoglobin)
                               • 18 months             must occur between the ages of 9 to 12 months. This can
     • 6 months
                                                       be done during your well-child exam or during a Women,
     • 9 months                • 24 months
                                                       Infants and Children (WIC) evaluation.
     • 12 months               • Every Year
                                 Thereafter

                                                          CAP Tulsa       captulsa.org      (918) 382-3247          23
Your child will receive sensory screenings (hearing and vision)   should not come to school. This will help your child
 by CAPTulsa Early Childhood Program Staff within 45 days of       regain their health quicker, and will also protect
 enrollment.                                                       other children in the program. If your child is going
                                                                   to be absent due to illness, please notify the school
 We expect you to follow up with any medical or dental needs       by 9:00 a.m. that day so we can record the absence.
 that arise and provide documentation to CAP Tulsa Early
 Childhood Program Staff.                                          If your child becomes ill we will care for them and
                                                                   supervise them in a room other than the classroom
                                                                   to maintain the health and safety of the children at
 Medication and                                                    school and to minimize the spread of any contagious
 Administration of Medication                                      illness. We will contact you immediately to pick
                                                                   up your child should they become ill at school. If
 If your child requires that prescribed or over-the-
                                                                   we cannot reach you, we will call your emergency
 counter medication be given while at school, please
                                                                   contact(s) to locate someone on the pickup list who
 make sure to adhere to the following guidelines:
                                                                   is authorized to pick up your child. For the protection
     • All medication must be packaged in the                      of all, children with symptoms of an infectious illness
       original container with proper information                  (diarrhea, vomiting, or fever) must be symptom free
       and instructions on the label.
                                                                   for 24 hours before returning to school. If your child
     • We will give over-the-counter medication                    shows signs of having live lice at school, we will
       with a doctor’s written order.
                                                                   contact you immediately to pick up your child and
     • We will give over-the-counter and or                        provide instructions and educational materials to
       prescription medication at school only
                                                                   remove and treat the lice.
       when an agreement to give medication
       outside school hours is not made.
                                                                   If a life-threatening emergency, injury or incident
     • You must start new medication at home.                      involving your child occurs, we will call 911 to
       Your child must be on new medication 24
                                                                   transport your child to the nearest hospital and notify
       hours before their return to school.
                                                                   you. A teacher will also complete an injury report if
     • Medication cannot be used beyond                            needed within 24 hours of the incident. If we cannot
       the expiration date on the container or
                                                                   reach you, we will notify your emergency contact(s).
       beyond date given by the doctor.
                                                                   It is critical that you update your child’s electronic
     • Any unused or expired medication
                                                                   file with school staff when there is a change in your
       will be returned to you.
                                                                   address, phone number, or emergency contacts.
     • If your child requires a rescue medication, such
       as an epi-pen or inhaler, it is mandatory that              Should your child ever be exposed to a
       medication must be kept in the classroom
                                                                   communicable disease at school, we will send
       at all times while your child is at school.
                                                                   a letter home to families with information on
     • Your child will not be able to attend school if they
                                                                   prevention and treatment.
       do not have the required rescue medication

 If you have questions about administration
 of prescribed or over-the-counter                                 SoonerCare
 medication during school hours, please
                                                                   Medical insurance through SoonerCare may be available
 talk with your School Leader or Teacher.
                                                                   to your child at no cost. SoonerCare is Oklahoma’s health
                                                                   insurance program for children and pregnant women.
 Illness, Injury, or Incident                                      This program is offered through the Oklahoma Health
 When your child has a sore throat, earache, stomach               Care Authority. For more information or assistance with
 ache, fever, or any suspected contagious illness, they            enrollment, contact your Family Support Specialist.

24         CAP Tulsa      captulsa.org       (918) 382-3247
and teachers, and works with children in inclusive
Behavioral Health Services                                  learning environments with activities designed for
As a parent, you want what is best for your child, but it   their developmental levels. This encourages them
is not always easy to know what type of support they        to learn from each other as they strengthen their
need. Our Behavioral Health Specialists can provide         skills.
help to your family in a variety ways, ranging from
strengthening social skills and developing self-control     Any child enrolled in our school-based early
to solving problems on their own and improving the          childhood education program with a supporting
parent/child relationship.                                  Individualized Family Service Plan (IFSP) from
                                                            SoonerStart or an Individualized Education Plan
The role of the Behavioral Health Specialist at your        (IEP) from the public school, will have a member
school is to provide support to any child, caregiver,       of the Special Services Team assigned to help
family member, or staff member. A Behavioral Health         their teachers provide individualized learning and
Specialist can assist in situations when:                   support at their school.

   • You or your child’s teacher have concerns about
                                                            What is a developmental delay?
     your child’s emotions, social skills, behaviors, or
     general development in the classroom or at home
                                                            All children are unique and grow at their own pace.
                                                            A child with a developmental delay may need extra
   • Your family is experiencing a big change such as a
                                                            help as they grow when compared to children their
     new baby, unemployment, moving, new marriage,
     divorce, death of a loved one, incarceration, car      own age. A child can experience a delay in the
     accident, house fire, community or domestic violence   following areas:
   • You feel stressed or overwhelmed and need
                                                               • physical development
     to talk, or interested in seeking counseling
                                                                 (fine motor skills, gross motor skills)
     services for yourself or your child
                                                               • cognitive development (thinking abilities)
   • You have regular parenting questions about
     discipline, toilet training, sibling rivalry, sleep       • communication development
     concerns for you or your child, temper-tantrums,            (speech and language)
     or other areas of social-emotional development            • social or emotional development
                                                                 (social skills and emotional control)
Services provided by the Behavioral Health Specialist
at your school may include classroom presentations;            • adaptive or self-care skills
consultation, observation and follow up with parents
                                                            What is early intervention?
and teachers when concerns are identified for specific
                                                            Early intervention is a system of services that helps
children; counseling for children and families at your
                                                            infants and toddlers with developmental delays or
child’s school.
                                                            disabilities. In every state, very young children can
                                                            get early intervention help to meet developmental
For more information about Behavioral Health Services,
                                                            milestones through a wide range of services.
contact your school’s Behavioral Health Specialist or
Family Support Specialist.
                                                            Because children grow and change at their own
                                                            pace, it may not always be easy to determine when

Special Services                                            a child is in need of early intervention. Addressing
                                                            a developmental concern early is key for a child to
CAP Tulsa’s early childhood education programs              overcome the delays or to learn the appropriate
provide children with learning experiences that             skills despite the presence of a developmental
address all developmental areas. The Special                delay.
Services Team provides support for children with
developmental delays, along with their families

                                                               CAP Tulsa     captulsa.org       (918) 382-3247   25
If you suspect your child has not developed in any        information about their developmental history (the
 of the areas listed, your child may need to receive       age when they started walking, said first words, toilet
 an evaluation by a professional to determine any          training, etc.). You must give your written permission or
 delays in their development.                              signed consent for the professionals from SoonerStart
                                                           or the public school to evaluate your child. A member
 How to evaluate a child?                                  of the Special Services Team from your child’s school
 Teachers will screen your child in the five stated        will assist you throughout this referral process and be
 areas while they attend CAP Tulsa. Teachers will          available for any questions you may have.
 make a referral to the Special Services Team at CAP
 Tulsa if there is a concern. An early intervention        After evaluation, if the child is eligible for early
 agency or public school district will receive the         intervention services, they will receive an Individualized
 referral for evaluation consideration. Pediatricians,     Family Service Plan (IFSP) or Individualized Education
 psychologists, and child development specialists          Program (IEP). This plan includes the goals to address
 can also conduct screenings and evaluations.              any delays in the child’s developmental areas. The child
                                                           will also begin receiving services in the home or school
 Referrals for children under the age of three             setting.
 are submitted to Oklahoma’s statewide early
 intervention provider, SoonerStart. Referrals for         Transitioning            for       children       with
 children over the age of three are submitted to           special needs
 the local public school district where they live.         Children enrolled in CAP Tulsa’s Early Childhood
 Parents should share the evaluation results with          Education     Program       will    experience     many
 the school to discuss how this might impact the           transitions. We want to make sure you and your
 child’s learning and educational outcomes.                child receive support along the way.

 To schedule a free evaluation for your                    When children have a developmental delay,
 child, contact the following:                             before their third birthday, you will be offered to
                                                           transition their services from SoonerStart’s IFSP to
 SoonerStart of Tulsa County
                                                           an IEP with the public school district to continue
 (918) 835-8691
                                                           strengthening their skill development. SoonerStart
 (for children under age three)
                                                           only works with children until age three. Once a
 Public School District Special Education                  child turns three, the public school is responsible
 Departments                                               for assessing and administering special services.
                                                           These transitions are important to help your child
 Broken Arrow Public Schools – (918)-259-5700
                                                           maintain the progress they have made in their
 Jenks Public Schools -- (918) 299-4415
                                                           learning and development. As your child grows
 Sand Springs Public– (918) 246-1426                       and remains in the CAP Tulsa program, they will
 Tulsa Public Schools – (918) 746-6391                     transition from a 4-year-old classroom into the
 Union Public Schools – (918) 357-4321                     services offered by the kindergarten in their public
 (for children over age three)                             school district. A meeting will be set up for each
                                                           transition and a Special Services Team member
 Getting a child evaluated and determined eligible for     will attend with you to help walk you through the
 special education services can be a long process. To      process before the actual transition takes place.
 help make sure the process moves along as quickly as
 possible, active participation is needed from families.   For more information on special education services
 Professionals from early intervention agencies will ask   for your child, contact CAP Tulsa’s Special Services
 about concerns you have about your child’s skills, and    Team at (918) 382-3306.

26        CAP Tulsa    captulsa.org    (918) 382-3247
You can also read
NEXT SLIDES ... Cancel