Family Handbook 2018-2019 - CAP Tulsa
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
2018-2019 Family Handbook
Table Of Contents
General Information 2 Teaching & Learning 20
Table of Contents Curriculum and Assessment
Contact Information Outdoor Learning Environment
Program Calendar Positive Guidance
School Location Map Transitions
Agency Overview 7 Nutrition Services 22
Your Commitment
Health Services 23
Parents As Partners 9 Health
Family Support
Requirements
Get Involved
Medication
Family Advancement
Illness, Injury, or Incident
SoonerCare
Attendance 12 Behavioral Health
Absence and Tardy Policy Special Services
Arrival and Dismissal
Before and After Care
Learning@Home 27
General Policies
and Procedures 14
Family Educational Rights
& Privacy Act (FERPA)
Dress Code
Rest Time
Inclement Weather
Playground Weather Policy
Child Abuse Reporting
Lost and Found
Pedestrian & Parking Lot Safety
Parent Conduct
Complaint Process
Safety Guidelines
2 CAP Tulsa captulsa.org (918) 382-3247
Contact Information
School addresses, phone numbers, and hours of operation:
Location Address Zip Phone Hours (am-pm) School District
Asbury 6767 S Mingo Rd. 74133 918-392-4598 8:10 – 2:30 Union
Tulsa
Briarglen** 3303 S 121st East Ave. 74146 918-938-6600 8:10 – 2:30 Union
Tulsa
Disney* 11610 E 25th St. 74129 918-439-9608 8:10 – 2:30 Tulsa
Tulsa
ECDC Reed* 10908 E 5th St. 74128 918-935-3101 8:10 – 2:30 Tulsa
Tulsa
Eugene Field 1120 W 22nd St. 74107 918-340-5600 8:10 – 2:30 Tulsa
Tulsa
Frost 203 W 28th St. North 74106 918-556-0319 8:10 – 2:30 Tulsa
Tulsa
McClure* 6150 S Yorktown Ave. 74136 918-747-7123 8:10 – 2:30 Tulsa
Tulsa
Reed* 10940 E 5th St. 74128 918-437-1495 8:10 – 2:30 Tulsa
Tulsa
Rosa Parks 13804 E 46th Pl South 74134 918-286-0660 8:10 – 2:30 Union
ECEC** Tulsa
Sand Springs* 1701 E Park Rd. 74063 918-419-2900 8:10 – 2:30 Sand Springs
Sand Springs
Skelly* 8811 E 31st St. 74146 918-949-3400 8:10 – 2:30 Tulsa
Tulsa
*These schools offer before care beginning at 7:00 a.m. and after care ** These schools offer before and after care services and also offer full-day
until 6:00 p.m. Fees are associated with this service. See page 13 for more programming from 7:00 a.m. to 6:00 p.m. that is convenient for families
information. receiving child care subsidy due to their work or training schedules.
CAP Tulsa Contact Numbers
Early Childhood Program Administrative Offices 918-382-3200
Family & Children’s Services 918-281-8500
Admissions 918-382-3247
Family Advancement / CareerAdvance® 918-442-2200
Family Advancement / ESL 918-382-3366
Learning@Home 918-382-3247
Special Services 918-382-3306
Other Helpful Telephone Numbers
Police, Fire, and Health Emergency 911
Child Abuse Hotline 1-800-522-3511
Poison Control Center 1-800-222-1222
SoonerCare Choice Helpline 1-800-987-7767
Tulsa 211 Helpline 918-836-4357 or 918-836-2111
3
2018-2019 Program Calendar 2018 - 2019 School Calendar
Any updates to the calendar will be posted at your child’s school and sent home in Tuesday Folders.
July 2018 NOTES August 2018
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 ★ 5 6 7 1 ♦ ↔ 4
8 9 10 11 12 13 14 5 ♣ ♣ ♣ ♣ ♣ 11
15 16 17 18 19 20 21 12 ♣ ↔ ↔ ↔ ↔ 18
22 23 24 25 26 27 28 19 ↔ ► 22 23 24 25
29 30 31 26 27 28 29 30 31
September 2018 October 2018 November 2018 December 2018
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5 6 1 2 3 1
2 ★ 4 5 6 7 8 7 8 9 ↑ 11 12 13 4 5 6 7 8 9 10 2 3 4 ↑ 6 7 8
9 10 11 ↑ 13 14 15 14 15 16 17 ♣ ♣ 20 11 12 13 14 15 16 17 9 10 11 12 13 14 15
16 17 18 19 20 21 22 21 ↔ 23 24 25 26 27 18 19 20 ♣ ★ ★ 24 16 17 18 19 20 21 22
23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 23 ★ ★ ★ ★ ★ 29
30 30 ★
January 2019 February 2019 March 2019 April 2019
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
★ ♣ 3 4 5 1 2 1 2 1 2 3 4 5 6
6 7 8 9 10 11 12 3 4 5 ↑ 7 8 9 3 4 5 6 7 8 9 7 8 9 ↑ 11 12 13
13 14 15 16 17 18 19 10 11 12 13 14 15 16 10 11 12 13 14 ↔ 16 14 15 16 17 18 19 20
20 ★ 22 23 24 25 26 17 ↔ 19 20 21 22 23 17 ♣ ♣ ♣ ♣ ♣ 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 24 25 26 27 28 29 30 28 29 30
31
May 2019 June 2019 July 2019 August 2019
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 1 2 3 ★ ♣ 6 ♦ ↔ 3
5 6 7 8 9 10 11 2 3 4 5 6 ↔ 8 7 8 9 10 11 12 13 4 ♣ ♣ ♣ ♣ ♣ 10
12 13 14 15 16 17 18 9 ☼ 11 12 13 14 15 14 15 16 17 18 19 20 11 ↔ ↔ ↔ ↔ ↔ 17
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 18 ↔ ⌂ 21 22 23 24
26 ★ 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 25 26 27 28 29 30 31
30
► First day of School 2018 ↑ Early Release Day - Pickup at 12:00 pm
★ No School - CAP Holiday ◄ Last day of Regular Programming
♦ Last day of SummerU 2018 ☼ First day of SummerU 2019
♣ No School - Not CAP Holiday ♦ Last day of SummerU 2019 (Estimated)
↔ No School - Staff Work Day ⌂ First day of School 2019 (Estimated)
Notes:
v School staff will be required to document Professional Development hours obtained during each school year.
v Calendar dates are subject to change, particularly CAP Holidays and the dates for starting/ending the school year.
v On August 13, 2018, New Teachers will report for Professional Development.
Version: 6/29/2018
Frost
CAP Tulsa Early Childhood 203 W. 28th St. N.
Education Centers 2018-2019 0 1 2 3 4
ECDC Reed Reed
10940 E. 5th St.
10908 E. 5th St.
0 1 2
3 4
Sand Springs
1701 E. Park Rd.
0 1 2 3
Disney
11610 E. 25th St.
0 1 2 3 4
Skelly
8811 E. 31st St.
Eugene Field
1120 W. 22nd St. 0 1 2 3 4
0 1 2 3
Briarglen
3303 S. 121st E. Ave.
0 1 2 3
Rosa Parks ECEC
13804 E. 46th Pl. S.
R
O F E XC E L
0 1 2 3
E
LE
Asbury
NCE
CENT
McClure
School Location Map
6767 S. Mingo Rd.
DE 6150 S. Yorktown Ave.
SIG NEE
0 1 2
0 1 2 3 4
0 1 2 3 4
Ages Served
are based on your child’s age on Before & After Care
September 1, 2018 offered at the highlighted locations
Talk, Read, SING!
You are your Child’s First Teacher!
We believe it is important to spend time talking, reading, singing and teaching your child
important skills even after the school day has ended.
Our partner, Talking is Teaching provides tips and information on ways to help you
connect with your child and make sure they are on track for success.
Talking i s
Talkingi s Teaching . ORG Teaching.
Visit talkingisteaching.org and follow
CAP Tulsa on social media
for resources and tips!
AGENCY
OVERVIEW
Proven leader in early
Welcome to childhood education
CAP Tulsa! • Degreed and certified high-
quality teaching staff
We are excited to have you
join us for the new school year! • Staff is supported by experienced
We look forward to working together to create a Instructional Coaches
great experience for your family.
• National Association for the
• Our mission is to help young Education of Young Children
children in lower-income (NAEYC) accredited
families grow up and achieve
• Listed as a “Center of Excellence” by
economic success.
the national Office of Head Start
• Our vision for the future is that
CAP Tulsa is also honored to have been
children grow up and achieve
recognized with the following awards:
economic success so that their
children are not born into poverty. • Best Nonprofit to Work For
by the NonProfit Times
• Our method is to combine
(2015, 2016, 2017, 2018)
high quality early childhood
education with innovative • Top Inclusive Workplace by Tulsa
family services and resources. Regional Chamber’s Diversity
Business Council (2015, 2016, 2017)
We believe every child and every family deserves
the same opportunity for success. • Certified Healthy Oklahoma Business
(2013, 2014, 2015, 2016, 2017)
CAP Tulsa captulsa.org (918) 382-3247 7
Making the most of this
opportunity
Your commitment to success!
CAP Tulsa spends up to $25,000 on each child in
our program, and none of that cost is passed on
to you. We ask that you be an active participant in
exchange for our services through the following:
• Bring your child to school every • Take part in school activities like
day, on time, unless they are sick monthly celebrations, family
gatherings, and reading events
• Take part in two Home Visits and
two Parent Teacher Conferences • Volunteer to assist in your child’s
during the school year classroom or with other school activities
• Attend at least three of the monthly • Keep your contact information up-to-
Family Connections meetings date so you can be reached in case of an
during the school year emergency and for program updates
• Review Tuesday Folder information • Keep your emergency contacts
sent home by your child’s and release authorizations
teacher/school each week (persons authorized to pick child
up from school) up to date
• Support what your child is learning
at school by participating in at-home • Keep your child’s immunizations
learning activities, including reading and well-child checkups
at least 15 minutes every day current and on-file with us
• Establish a medical home (doctor or
clinic), which is a program requirement
• Complete your Family Success Plan
to assess your family’s needs, set
goals and to connect to resources
Studies show that children at CAP Tulsa who
have participated for multiple years are ready
for kindergarten. We are committed to helping
your child develop the skills that lead to life-long
learning. By meeting these commitments, your
family will have the best experience at CAP Tulsa.
8 CAP Tulsa captulsa.org (918) 382-3247
PARENTS AS
PARTNERS
A secure environment is important to your CAP Tulsa believes helping your family through
child’s development. CAP Tulsa can help you difficult times is important for success.
with your education, career and parenting goals.
This partnership will help you work toward a
great future for your family! Bilingual Support
Bilingual School Support (BSS) staff are available
at all schools to help families communicate with
Family Support school staff by providing interpretation and
Family Support Specialists (FSS) are available translation in your family’s home language. BSS
through our partnership with Family & Children’s can also assist families with home languages
Services. FSS provide free individualized support other than Spanish, Burmese, and Zomi by
and can link you to advocacy, parenting, and utilizing our partnerships in the community.
other community resources your family may If you ever need assistance with interpretation
need. or translations at your child’s school, please
speak with the Bilingual Support Staff at your
A Family Support Specialist will work with
school.
you to create a Family Success Plan to better
understand your needs and to help you set
goals. This one-on-one discussion will help you Get Involved
find opportunities and improvements for your We want you to be involved in the development
family. FSS will also partner with you to find of your child! Studies show that the earlier you
resources to help you reach your goals. are involved in your child’s education, the more
successful they will be in school. We encourage
If your family experiences a crisis, your school’s
you to join us in the following opportunities:
FSS will connect you to community resources
and other services. Family Support Specialists
Storytime Tuesday
are your best resource when you need help.
CAP Tulsa partners with our families through
Storytime Tuesday. This program provides
CAP Tulsa captulsa.org (918) 382-3247 9
monthly story times in the afternoon at most Home to School & School to Home
schools. The goal of Storytime Tuesday is to As a parent, you are your child’s first teacher. It
promote the development of early literacy skills is important to share your knowledge with your
at home. Each family that attends gets a free child’s classroom teacher to work together to
book to keep. Ask your child’s teacher or School create appropriate learning goals for your child’s
Leader about the dates and times at your school. specific needs.
Lending Library Parent Committees
To assist you in reading at least 15 minutes You will be able to help with activities that
every day with your child, each school has a address the needs of children enrolled in CAP
Lending Library that is available to all ages and Tulsa classrooms. There are many opportunities
contains a selection of age-appropriate books. for you to support children and families in the
We encourage you to check out books to read program by volunteering for various committees.
with your child at home. Some schools have a
central Lending Library and some have them in First Five Years
the classroom. Check with your child’s teacher You are invited to participate in our program
about where you can check out books. for parents that focuses on ways to build a
strong foundation for your child. These fun and
Volunteering interactive classes occur each school year and
CAP Tulsa wants to include families in all areas focus on topics such a preventing problems,
of the program. Parent volunteers are always encouraging positive behavior and preparing
welcome to help with activities in the classroom. your child for school success. Talk with your
Talk to your child’s teacher to learn more. Family Support Specialist to find out the days
and times of these sessions at your school.
Family Connections
These monthly meetings let you learn about Policy Council
what is going on at the school, interact with Members of Policy Council meet monthly to
staff and community resources, get access to share ideas for program improvements, approve
research-based parent programming and get to and disapprove decisions for policies, budgets,
know other parents. Guest speakers and Family and hiring of staff. They also learn new skills
Support Specialists cover many topics required in leadership, decision-making, finance, and
by our program or topics that have been communication. The Policy Council handles
determined by parent feedback and interest. the Parent Activity Fund which is set aside in
Dates and times will be posted at your school. the annual program budget to provide families
experience in planning, developing, and
Male Involvement Activities implementing an agency-wide activity. Parents
We encourage fathers and important male interested in these leadership positions for
figures to be an active part of their child’s life. their school will run for the position of Policy
This program provides opportunities to build Council Representative through an election
your relationship with your child and family process. Once elected to the Policy Council,
through quarterly activities. Dates and times will members have the opportunity to run for several
be posted at your child’s school. council positions, including: Chairperson, Vice
Chairperson, Secretary, Treasurer, Historian
or Sergeant-at-Arms. The Policy Council
Chairperson also serves on the CAP Tulsa Board
of Directors as a parent representative.
10 CAP Tulsa captulsa.org (918) 382-3247• Classes are only offered to
Advancing your Family toward parents with children in the early
Success childhood program and are offered
while your child is in school
We help parents and caregivers in our Family
Advancement programs create a secure and • New classes begin in
nurturing environment for their families. We August and January
do this by focusing on parenting, education
For more information talk to your Family
and economic success. Being a part of Family
Support Specialist, call 918-382-3366 or visit
Advancement can help your family gain greater
captulsa.org/esl.
stability and financial security. CAP Tulsa can
help you on this path with a wide variety of free CareerAdvance®
services: CareerAdvance is a career training program
• Parenting groups where you can offered through CAP Tulsa that prepares parents
learn and interact with other families in the Tulsa area for careers in the healthcare or
early childhood education fields at no cost. The
• English language classes program offers the support of a Coach, Financial
to improve your skills Coach, Family Support Specialist, and other
parents like you to help you meet your career
• Training and higher learning
opportunities to get you on goals.
the path for a great career
With CareerAdvance® you can:
Supporting Parents • Earn a certificate to work in a
We know being a parent or guardian is a hard job. healthcare or early childhood
CAP Tulsa has many opportunities throughout education career
the year for you to take part in support groups.
Schools will also hold mental wellness groups • Gain employment through
throughout the year. Please ask your Family partner employers and receive
assistance to advance on the job
Support Specialist for details.
• Receive peer support from
English as a Second Language other parents like you
The English as a Second Language (ESL)
program is free for CAP Tulsa parents who want • Connect with financial tools
to learn everyday English skills. You will learn and resources that will help
how to talk to your child’s teacher, call 911, and your family reach their goals
fill out important forms. These classes help you
Some CareerAdvance healthcare tracks are also
become more involved in your child’s education
available to parents in the Tulsa community
and better able to connect with others. The
who meet certain requirements. For more
program pairs you with coaches that offer
information or to attend an orientation session,
support and help balancing home and school
call 918-973-3760 or visit
responsibilities.
captulsa.org/careeradvance.
• English classes are offered at
the Beginning, Intermediate,
and Advanced Levels
CAP Tulsa captulsa.org (918) 382-3247 11ATTENDANCE
about your child’s absence, a Family Support
The most important factor Specialist or our automated calling system will
in being successful in our contact you to follow-up. For more information
program is attendance on the importance of attendance, please visit
attendanceworks.org
Our internal data shows that children with high
attendance levels are more school ready than
children who have lower attendance levels. Arrival and Dismissal
Every day and every hour matters when it comes
Please review the School Contact Information
to early learning. Your child should be at school
on page 3 to find the times that your child’s
every day and on time, unless they are ill.
school day begins and ends.
• Your child is to arrive by
• Your child may arrive no earlier than
8:30 a.m. each day.
8:10 unless they are in extended care.
• Arrivals after 8:30 a.m. are tardy.
• Your child must be escorted to
• Excessive tardiness and/or their classroom by you or another
excessive absences will result in an adult designated by you.
Attendance Improvement Plan.
• You, or your designated adult, must
• Failure to attend every day, sign your child into the classroom
or excessive tardiness, could upon entry each morning.
result in your child losing
• Dismissal time begins 30 minutes
their spot in the program.
before the end of the school day.
We cannot stress this enough, attendance
• If your child is not enrolled in
matters. If your child is going to be absent extended day services, you MUST
or tardy for any reason, call the school as pick them up by 2:30 p.m.
soon as you can. If you do not call the school
12 CAP Tulsa captulsa.org (918) 382-3247• Your child will only be released to you co-payment amount that is due to the school on
or another person designated by you. the 1st day of each month. It is important that
you pay the pre-arranged co-payment by the
• Any changes to your list of authorized
5th of the month so that we may continue to
persons who may pick up your
accept your child in the extended care program.
child must be made in person. If an
unauthorized person attempts to pick Electronic Benefit Transfer (EBT) machines (for
up your child we will contact you.
your childcare assistance card) are located at
• You are responsible for letting the front desk. You are responsible for swiping
the school know as soon as your EBT card at check in and check out so that
possible if there are any changes we can receive payment for the time your child
to your child’s pickup list. is with us during extended hours. This must be
done daily. If you miss a swipe you must make
• To protect the safety of your child, a
up the missed swipe within two days. Your child
photo identification may be requested
cannot continue to attend the extended care
of anyone picking up your child.
program until swipes are made up. Failure to
• Verification of photo identification make up missed swipes within the DHS 10 day
is required of persons other than requirement will result in you being required
the parent/guardian before a child’s to pay the full DHS payment for the days with
release. missed swipes. Your child will not be allowed to
Acceptable forms of photo attend until swipes and payments are made up.
identification include:
• Any federal or state issued identification If you are a private pay family, you must pay
• Student identification weekly. Upon enrollment, the full week’s tuition
is due before extended care program services
• Work identification
begin. The first week must be paid in full
before your child is able to start the program.
We cannot stress this enough, attendance Your payment is due on Friday the week before
matters. If your child is going to be absent services. If payment is not received, your child
or tardy, call the school as soon as you can. cannot attend the extended care program until
your balance is paid in full.
Children enrolled in the extended care program
Before and After Care
must be picked up no later than 6:00 p.m. Late
Extended care program services are available at fees begin at 6:01 p.m. If your child is picked
the following schools: Briarglen, Disney, ECDC up late on a frequent basis, you will be put on a
Reed, McClure, Reed, Rosa Parks ECEC, Sand late pick up action plan and may lose your spot
Springs and Skelly. in the extended care program. Only people
included on the pickup list maintained in the
We welcome DHS State Child Care Assistance,
child’s electronic file will be allowed to pick up
Tribal Child Care Assistance, and private pay
your child. At times, for safety purposes, photo
for the extended care program. If you have
identification may be requested of anyone
questions about enrolling, contact your School
picking up your child.
Support Associate or School Leader and they
will help you with the paperwork. If you are on
childcare assistance, DHS will give you a monthly
CAP Tulsa captulsa.org (918) 382-3247 13 POLICIES &
PROCEDURES
Parent involvement is a great way for parents
Family Educational Rights and teachers to build relationships. If you plan to
and Privacy Act (FERPA) join your child for breakfast or lunch, you must
CAP Tulsa follows all federal and state laws give a 24-hour notice to your child’s teacher,
applicable to the information you provide, School Leader, or School Nutrition Associate.
including, the Family Educational Rights and
Privacy Act (FERPA) about student records. Full
information about your child’s student record,
Dress Code
confidentiality and your rights regarding your Your child must dress in appropriate clothing for
child’s student record may be found in your the weather and wear their shoes at all times.
Welcome Packet folder. We ask all parents to bring an extra change of
clothing, labeled with your child’s name, to keep
at school. Please bring these clothes the first
Open Door Policy day of attendance and give them to your child’s
You are always welcome to visit your child during teacher. If you need help with extra clothing or
the school day. Our school doors are open only diapers, contact a Family Support Specialist.
during drop off and pick up times. Visitors who
Schools/classrooms may hold special events
enter before or after those times will only be
related to current lesson plans throughout the
allowed to enter the building upon unlocking
year. These events may include pajama day,
the doors by a School Support Associate or other
backward day, fairytale day, etc. As a way to
personnel at the school front desk.
take part in these events, we may invite children
We encourage involvement in our program by to dress up. Dress-up days are not related to a
reading stories, volunteering, attending parent specific holiday, as CAP Tulsa does not hold or
meetings, and serving on school committees. sponsor specific holiday celebrations. When
If you are volunteering, be sure to sign in at the participating in such events, child safety is the
school to receive your volunteer badge to wear top priority. Please remember these helpful
for the day. hints when dressing your child:
• Clothing should be short
enough to prevent tripping
14 CAP Tulsa captulsa.org (918) 382-3247• Shoes and footwear should fit well
Inclement Weather
• There should be no long strings,
At times, schools will close due to inclement
sashes, or ribbons which could become
tangled and potentially choke the child weather conditions. CAP Tulsa schools will follow
public school districts decisions to close due to
• Avoid masks or hoods that can impair
ice, snow, or other dangerous weather conditions
your child’s line of sight or vision
unless otherwise notified via our automated
• Make sure face paint or makeup is calling system. For example, schools located
non-toxic and safe for your child in the Tulsa Public School district, follow their
• Hats should fit properly to prevent decision about whether schools are open, open
them from sliding over eyes late, or will close. Schools located in the Union
• Accessories, such as swords or canes or Sand Springs Public School district will follow
should be avoided to prevent injuries their decision to remain open or closed. Contact
• Clothing/accessories should not be your school or refer to the Contact Information
valuable, expensive, or sentimental* page 3 to learn what district your school is
located in.
*CAP Tulsa is not responsible for any lost or damaged
items. We will send an automated call notifying you
of a closure. Please be sure to keep your home
or mobile phone number updated with your
Rest Time school so we can notify you of closures or other
Sleep is essential for your child’s health and emergencies. CAP Tulsa will only notify the local
development. Important physical and mental television stations (ABC, CBS, FOX, and NBC)
development occurs in early childhood, and when all school districts close. You may also
rest time provides downtime for growth and follow our Facebook page where school closures
rejuvenation. or notifications will also be shared.
Sleep sacks for swaddling are provided by the
school per parent request for infants 0 to 3 Playground Weather Policy
months old. Children ages 4 to 12 months old
Classrooms have scheduled outside learning
will be placed in a crib to sleep with a fitted sheet
and play each day. We have several guidelines
only. All infants are placed on their back to sleep
in place to ensure the health and safety of your
during rest time as this is the safest position
child while outdoors. These guidelines include,
for an infant to sleep. For your child’s safety, no
but are not limited to, the following:
blankets or pillows will be allowed in cribs.
• Children, volunteers, and staff will
All children 12 months and older are not engage in outdoor playground
transitioned to a mat for rest time. Children activities for more than 15 minutes
12 months and older may also bring a special when the temperature and/or
small-sized blanket to use during rest time. temperature and heat index are
90 degrees Fahrenheit or above.
If you have questions about rest time at school
• Children, volunteers, and staff will
or safe sleep practices, please talk to your child’s
not engage in outdoor playground
teacher. For more information on safe sleep
activities for more than 15 minutes
you may also visit: https://www.cdc.gov/sids/ when the temperature and/or
parents-caregivers.htm
CAP Tulsa captulsa.org (918) 382-3247 15temperature and wind chill are • Neglect – failing to provide a child
36 degrees Fahrenheit or below. with basic needs such as food, shelter,
• Children, volunteers, and staff supervision, education, or medical care
will not engage in outdoor What are some signs a child may be
playground activities when being abused or neglected?
under an official Ozone Alert.
• Children who have “at risk” • Child makes statements about
health conditions should someone hurting or touching
have a healthcare provider’s him/her inappropriately
confirmation statement on file. • Suspicious bruises or injuries
• Children will wear, and keep coats • Noticeable change in mood
on outdoors when the temperature and/or behavior
is less than 60 degrees Fahrenheit.
• Extreme aggression, seems withdrawn,
or seems “in their own world”
Licensing Compliance File • Displays unusual sexual behaviors
Each school maintains a Licensing Compliance or makes sexual statements
File. This file contains records and information • Often tired, hungry, or unclean
related to childcare licensing, monitoring and
• Displays fear of parents or adults
correspondence. This includes, but is not limited
to, monitoring reports, licensing complaints, and What are some ways you can help
Investigative Summary Notifications. You will be prevent child abuse?
shown where to find this file and how to access
• Prevention begins right in your
this information during Parent Orientation. You
own home or neighborhood.
will sign a form acknowledging that you know
where the Licensing Compliance File is located • Educate yourself about parenting. It’s
the most important role you’ll ever play.
at your school. If you have any questions, please
talk to your School Leader. • Take a look at yourself. Reach out
for help if you feel overwhelmed.
• Learn the indicators of abuse/neglect.
Child Abuse Reporting Be aware of what is going on around
What is Child Abuse? you. Report abuse if you suspect it.
Child abuse can be: If a friend seems to need help with
the stress of parenting, reach out.
• Physical – child is mistreated • Nurture and encourage your child.
physically or sexually Express your love and appreciation.
• Sexual – any sexually oriented A few words of encouragement
act with a child, inappropriate and some moments of undivided
touching, exposure to sexual acts attention make a big difference.
• Emotional – placing excessive or • Don’t be too busy to give
unrealistic demands on a child, a hug and a smile.
name calling, providing constant • Start a parent support group in
criticism, excessive yelling your neighborhood. Request
speakers on parenting for school
16 CAP Tulsa captulsa.org (918) 382-3247or church meetings. Volunteer your Services Child Welfare Division. You can make
time or contribute financially. reports at any time to the Child Abuse and
• Start talking to your child about Neglect Hotline at 1-800-522-3511. The
body safety as early as age 3. Tell hotline is available 24 hours a day, seven days a
your child that their body is very week.
special and no one has the right to
touch them if they don’t want to be
touched (this includes hugs, kisses, Mandatory Reporting of
tickling or being held too tight). Human Trafficking
• Give your child words to say when Every person, private citizen or professional,
someone touches them in a way
who has reason to believe that a person or
they dislike. For example, a child
child-placing agency is engaging in the crime
could say “Stop touching me” or
of trafficking children should report the matter
“I don’t like that. Please stop.”
promptly to the Oklahoma Bureau of Narcotics
• Read books on body safety to your and Dangerous Drugs Control. You can make
child to help talk with them about it.
reports at any time to the Human Trafficking
Sometimes this will encourage the
Hotline at 1-855-617-2288.
child to ask you more questions.
• Encourage your child to tell you if
someone is hurting them or touching Lost and Found/Personal
them in a way that is not ok with them,
even if it is someone they know. Give
Belongings
your child permission to tell other Contact your child’s teacher or School Leader to
adults if someone is hurting them or locate the Lost and Found at your child’s school.
touching them (sometimes people
who harm children make threats to Please do not leave purses, cell phones or other
the child, stating that they’ll cause valuables in your car.
further harm if the child tells you what
they did). Help your child identify CAP Tulsa is not responsible for any lost or
adults other than yourself that they damaged items. Please call the police to file a
could tell (grandparents, teachers, report for any stolen belongings.
police officers, doctors, etc.).
• Educating yourself and your child
is one of the best preventions!
Pedestrian & Parking Lot Safety
NEVER allow your child or any other child
If you have questions about child abuse
or neglect, please talk to your School under the age of nine to cross the street alone.
Leader or a Family Support Specialist. Always have yourself or an older child that has
demonstrated pedestrian safety to cross with
them. Cross the street hundreds of times with
Mandatory Reporting of Child your child before letting them cross alone.
Abuse • STOP at the curb or edge of the road
Every person, private citizen or professional, • MAKE SURE your children know
who has reason to believe that a child has that they should cross streets at
been abused, has a mandate by law to report the corner and crosswalks
suspected abuse to the Department of Human
• NEVER walk into the street
CAP Tulsa captulsa.org (918) 382-3247 17• LISTEN and LOOK for traffic to the left, • Refrain from using profanity
to the right, and to the left again and inappropriate language
• TEACH children who don’t know on school property
left from right to look “this way,” • Handle complaints by seeking a
“that way,” and “this way” again resolution with the person(s) involved
• WAIT until the street is clear in a positive and professional manner
• KEEP LOOKING until you’ve • Threatening behavior of any
crossed the street safely kind will not be tolerated
• ACCOMPANY your children, nine • Do not leave any children
years old or younger, until they can unattended in your car
show that they are safe pedestrians • Practice safe and respectful
• TEACH your children not to enter driving skills in school parking
the street from between parked cars lots and turn car radios down
or from behind bushes or shrubs • Cell phones should not be
• REMIND your children to be extra used while in the school
alert in bad weather, as visibility
might be poor and motorists Complaint Process
might not be able to see them
If you ever have a complaint about an
• BE AWARE that handicap spaces in our incident, please speak with the staff directly
parking lots can only be used by those
involved with the incident or notify the School
with a handicap parking sticker/placard
Leader. If you still feel that the issue has
• DO NOT park or block spaces not been resolved, contact our main office
in our parking lots designated at 918-382-3200 and ask to speak with the
for wheelchair access Associate Director of School Compliance and
• DO NOT park in spaces that are Management. A formal complaint form can be
not designated parking spots filed in the event that a resolution is not made
and are not clearly marked and can be found at captulsa.org/contact-us.
BE A GOOD role model by obeying traffic signals
and markings. Even if your child is not with you, Emergency Procedures and
someone else’s child may follow your example!
Guidelines
CAP Tulsa has preparations and practices in
Parent Conduct place in the event of an emergency. Families will
As your child’s first teacher, you have great receive notifications from school personnel or an
influence in shaping your child’s academic automated message from our call alert system in
performance and behavior. We ask all parents the event of an actual emergency.
and guardians at our schools to model
If an emergency occurs, we ask that you follow
appropriate behavior and to be good examples
these procedures to ensure the safety of your
to our school community.
child and our staff:
• Be respectful to teachers, staff, children,
and other parents at all times
18 CAP Tulsa captulsa.org (918) 382-3247Evacuation (i.e. fire, gas leak, etc.)
Safety Drills
• All children, staff, and visitors
evacuate the building until CAP Tulsa regularly conducts safety drills. Safety
given an “all clear” signal drills are a time for your child, teachers, staff,
• Occupants will go to a previously- and visitors to prepare for an actual emergency.
identified, safe location School doors are locked during safety drills and
no one is allowed to enter or exit the building
• A sign will be posted on the front
during a drill. There will be a sign posted on the
door of the building to let you
front door of the building notifying families when
know where to pick up your child
a drill is being conducted. For your convenience,
• In the event that all children and
safety drills are not conducted during drop off or
staff must move to an alternate
pick up times.
location, the school will use
the call alert system and other
Evacuation Drills
communications to let parents know
(i.e. fire, gas leak, etc.)
Lockdown
• Conducted monthly
• All children will remain in their current
classroom or previously identified safe • Children, staff and visitors
areas until otherwise notified evacuate the building until an “all
clear” signal has been given
• No one will be allowed to enter or
leave the school for any reason Lockdown Drills
• Conducted monthly
• When a lockdown occurs, families will
be notified after the event by phone Intruder on Campus (IOC) Drills
call • Conducted monthly
• A sign will be on the front door Tornado Drills
notifying parents during pick up • Conducted monthly
Intruder on Campus (IOC)
• All children will remain in their current
classroom or previously identified
safe areas until otherwise notified
• No one will be allowed to enter or
leave the school for any reason
In the event of an emergency, school staff will
work at all times to ensure the safety of your
child. We encourage parents NOT to come to
school during an emergency. In most cases, local
emergency responders are the only individuals
allowed to enter or leave the school during
emergencies. Parents should move to a safe
area away from the school until the emergency
has been resolved so as not to interfere with
emergency personnel.
CAP Tulsa captulsa.org (918) 382-3247 19TEACHING &
LEARNING
your child and share this information, so we
Curriculum and Assessment can partner to set goals for your child and have
Through our agency’s unique curriculum that ongoing conversations about their growth and
is offered in CAP Tulsa’s program, your child progress. We will share information about your
will learn the necessary skills to ensure they child’s progress with you during home visits and
are kindergarten ready! A curriculum is what is parent/teacher conferences.
used to teach your child through lessons and
certain subject studies that will help them learn
important abilities through experience and Positive Guidance
knowledge. Learning social-emotional skills is an important
stage of a child’s educational development.
A curriculum is the knowledge, experiences and
These skills include acceptance, positive and
skills your child will learn. The goal of our unique
helpful behavior, cooperation, appropriate
curriculum is that each child is kindergarten
conflict resolution, respect for self and others,
ready.
and self-regulation. These social-emotional skills
The Early Childhood Curriculum at CAP Tulsa are the foundation for academic learning.
is guided by the Head Start Early Learning
To run a successful classroom, we explain the
Outcomes Framework. Our highly-qualified and
rules, limits, and expectations about classroom
trained teachers use the Creative Curriculum,
behavior and discipline to the children.
GOLD Assessment and Building Blocks
Conscious Discipline is a resource to teach
Curriculum to guide your child’s development in
positive guidance expectations. Redirection,
the following areas: Social-Emotional, Physical,
setting limits and teaching social-emotional
Literacy, Mathematics, Language, Cognitive,
skills are the methods of positive guidance.
Science & Technology, Social Studies, and Fine
Arts. CAP Tulsa conducts observations and Corporal punishment (spanking) is not
evaluations in these areas throughout the used in our Early Childhood Program
program year. We ask that you also observe nor is it allowed in our schools.
20 CAP Tulsa captulsa.org (918) 382-3247Outdoor Learning Transitions
Environment There are many transitions throughout our
We provide daily outdoor learning opportunities program as your child grows with us. We have
(weather permitting). All CAP Tulsa schools have procedures in place to support your child and
state-of-the-art playgrounds and equipment family through the transition process for all age
that inspire children to think, move and create. groups.
Outdoor learning and play are necessary for Our transition plans include your child and
early childhood development. Exploring the family in activities and events that support the
outdoors supports physical activity and engages transition from one classroom setting to the
all of the senses. next. Families play an important role in helping
children transition to different classrooms and
into kindergarten. We encourage your family to
Field Trips take part in your child’s school transition events.
Classroom teachers will inform your family of
4-year-old classroom teachers may plan field
activities and events happening at your child’s
trips to extend learning beyond the classroom.
school.
Your child’s teacher will notify you of upcoming
field trips and will get the required permission CAP Tulsa will also provide resources during your
slips from you for your child to take part. We child’s year in the program as a 4-year-old to help
encourage you to join in the learning experience your family have the best possible transition
by accompanying your child on field trips. Parent experience to kindergarten. We encourage you
volunteers are also needed during field trips to to join us in the following transition planning for
help ensure supervision and safety. your 4-year-old:
Staff brings an emergency first aid kit on all • Public school visits
field trips. If a child becomes ill or injured while
• Mock kindergarten day
away from the school, staff will administer first
aid and/or call 911. Staff will call the child’s • Attend our Kinder Connections event
parent/guardian and/or emergency contacts to that will connect families together
make them aware of the incident. Staff will also • Watch videos provided by CAP Tulsa
complete an Incident/Injury Report upon return about going to kindergarten
to the school. • Attend our Kinder Transition
Event (during this event we help
CAP Tulsa uses Tulsa Public Schools and Sand to inform you of your child’s
Springs Public Schools transportation services projected elementary school
during field trips. Parents who attend field trips based on your address)
must provide their own transportation.
We also invite guests into the classrooms of our
younger children so that they can experience
learning from experts in different fields. These
guests may bring in music, movement, art, STEM
(science, technology, engineering and math)
activities and more.
CAP Tulsa captulsa.org (918) 382-3247 21NUTRITION
SERVICES
All outside food is prohibited for children. Classroom Meal Times*:
Due to health regulations, we only serve food
Breakfast 8:30 a.m.
provided and prepared by the school in the
classroom. If your child has a food allergy, you Lunch 11:30 a.m.
will need to provide documentation from your Snack 2:00 p.m.
child’s primary care physician so that we can
*(Some classroom meal times may vary. Please
accommodate their needs.
speak with your child’s classroom teacher to
Food supplied by the program may not leave the confirm meal times).
building. Per food program requirements, if your Arriving on time each day lets your child take
child is eating when you arrive, you must allow part in social activities, helps to ensure their
them to finish the snack in the classroom. nutritional needs are met and also allows the
classroom to run smoothly without disruptions
All classrooms practice family-style dining.
to schedules and routines.
We encourage your child to serve and feed
themselves and assist with cleaning up after
meals. Meal and snack times are a pleasant social
experience, which may include opportunities
for learning about and respecting cultural
preferences. Teachers/adults will interact with
your child during meals to provide a model of
good nutrition and social habits.
22 CAP Tulsa captulsa.org (918) 382-3247HEALTH
SERVICES
Your child’s health is important to us, and good A current immunization record for your child is required.
health is necessary for school readiness. CAP Tulsa You will get a notice if your child’s immunization becomes
tracks and monitors your child’s health milestones past due. You will have 14 business days to present updated
to ensure they are up-to-date and on track. Our immunization information once you receive a notice. If
program requires that your child has an established immunizations are not provided, your child will be excluded
medical and dental home for early intervention and from the classroom until current immunization records are
well-child care. If you do not have an established received. This is a State Department of Health regulation as
medical and dental home, CAP Tulsa will work with well as a program requirement.
you to find one.
Starting at age 3, your child must have a dental exam every
six months. Every child under 3-years-old should receive a
Early Childhood Program dental screening during the well child exam. We encourage
Health Requirements all children to receive a dental exam by age 1.
Our program requires that EVERY child be current Lead screenings must be conducted at age 12 months and
and remain up-to-date with the Early Periodic 24 months. If your child did not receive a screening at those
Screening, Diagnosis, and Treatment (EPSDT) Well times, your child must receive a screening before the age of 5.
Child Exam guidelines. A copy of all Well Child and
dental visits and any follow-up associated with the During enrollment, parents signed consent to allow CAP
health event is required to be turned in to complete Tulsa’s Health Services Team to provide a lead screening
your child’s record. that consists of a finger stick blood sample collection
from your child’s finger. This screening will take place at
EPSDT Well Child Exam Guidelines: school if we do not receive documentation of lead testing for
your child.
• 2 months • 15 months
• 4 months (optional) One-time H&H screenings (Hematocrit and Hemoglobin)
• 18 months must occur between the ages of 9 to 12 months. This can
• 6 months
be done during your well-child exam or during a Women,
• 9 months • 24 months
Infants and Children (WIC) evaluation.
• 12 months • Every Year
Thereafter
CAP Tulsa captulsa.org (918) 382-3247 23Your child will receive sensory screenings (hearing and vision) should not come to school. This will help your child
by CAPTulsa Early Childhood Program Staff within 45 days of regain their health quicker, and will also protect
enrollment. other children in the program. If your child is going
to be absent due to illness, please notify the school
We expect you to follow up with any medical or dental needs by 9:00 a.m. that day so we can record the absence.
that arise and provide documentation to CAP Tulsa Early
Childhood Program Staff. If your child becomes ill we will care for them and
supervise them in a room other than the classroom
to maintain the health and safety of the children at
Medication and school and to minimize the spread of any contagious
Administration of Medication illness. We will contact you immediately to pick
up your child should they become ill at school. If
If your child requires that prescribed or over-the-
we cannot reach you, we will call your emergency
counter medication be given while at school, please
contact(s) to locate someone on the pickup list who
make sure to adhere to the following guidelines:
is authorized to pick up your child. For the protection
• All medication must be packaged in the of all, children with symptoms of an infectious illness
original container with proper information (diarrhea, vomiting, or fever) must be symptom free
and instructions on the label.
for 24 hours before returning to school. If your child
• We will give over-the-counter medication shows signs of having live lice at school, we will
with a doctor’s written order.
contact you immediately to pick up your child and
• We will give over-the-counter and or provide instructions and educational materials to
prescription medication at school only
remove and treat the lice.
when an agreement to give medication
outside school hours is not made.
If a life-threatening emergency, injury or incident
• You must start new medication at home. involving your child occurs, we will call 911 to
Your child must be on new medication 24
transport your child to the nearest hospital and notify
hours before their return to school.
you. A teacher will also complete an injury report if
• Medication cannot be used beyond needed within 24 hours of the incident. If we cannot
the expiration date on the container or
reach you, we will notify your emergency contact(s).
beyond date given by the doctor.
It is critical that you update your child’s electronic
• Any unused or expired medication
file with school staff when there is a change in your
will be returned to you.
address, phone number, or emergency contacts.
• If your child requires a rescue medication, such
as an epi-pen or inhaler, it is mandatory that Should your child ever be exposed to a
medication must be kept in the classroom
communicable disease at school, we will send
at all times while your child is at school.
a letter home to families with information on
• Your child will not be able to attend school if they
prevention and treatment.
do not have the required rescue medication
If you have questions about administration
of prescribed or over-the-counter SoonerCare
medication during school hours, please
Medical insurance through SoonerCare may be available
talk with your School Leader or Teacher.
to your child at no cost. SoonerCare is Oklahoma’s health
insurance program for children and pregnant women.
Illness, Injury, or Incident This program is offered through the Oklahoma Health
When your child has a sore throat, earache, stomach Care Authority. For more information or assistance with
ache, fever, or any suspected contagious illness, they enrollment, contact your Family Support Specialist.
24 CAP Tulsa captulsa.org (918) 382-3247and teachers, and works with children in inclusive
Behavioral Health Services learning environments with activities designed for
As a parent, you want what is best for your child, but it their developmental levels. This encourages them
is not always easy to know what type of support they to learn from each other as they strengthen their
need. Our Behavioral Health Specialists can provide skills.
help to your family in a variety ways, ranging from
strengthening social skills and developing self-control Any child enrolled in our school-based early
to solving problems on their own and improving the childhood education program with a supporting
parent/child relationship. Individualized Family Service Plan (IFSP) from
SoonerStart or an Individualized Education Plan
The role of the Behavioral Health Specialist at your (IEP) from the public school, will have a member
school is to provide support to any child, caregiver, of the Special Services Team assigned to help
family member, or staff member. A Behavioral Health their teachers provide individualized learning and
Specialist can assist in situations when: support at their school.
• You or your child’s teacher have concerns about
What is a developmental delay?
your child’s emotions, social skills, behaviors, or
general development in the classroom or at home
All children are unique and grow at their own pace.
A child with a developmental delay may need extra
• Your family is experiencing a big change such as a
help as they grow when compared to children their
new baby, unemployment, moving, new marriage,
divorce, death of a loved one, incarceration, car own age. A child can experience a delay in the
accident, house fire, community or domestic violence following areas:
• You feel stressed or overwhelmed and need
• physical development
to talk, or interested in seeking counseling
(fine motor skills, gross motor skills)
services for yourself or your child
• cognitive development (thinking abilities)
• You have regular parenting questions about
discipline, toilet training, sibling rivalry, sleep • communication development
concerns for you or your child, temper-tantrums, (speech and language)
or other areas of social-emotional development • social or emotional development
(social skills and emotional control)
Services provided by the Behavioral Health Specialist
at your school may include classroom presentations; • adaptive or self-care skills
consultation, observation and follow up with parents
What is early intervention?
and teachers when concerns are identified for specific
Early intervention is a system of services that helps
children; counseling for children and families at your
infants and toddlers with developmental delays or
child’s school.
disabilities. In every state, very young children can
get early intervention help to meet developmental
For more information about Behavioral Health Services,
milestones through a wide range of services.
contact your school’s Behavioral Health Specialist or
Family Support Specialist.
Because children grow and change at their own
pace, it may not always be easy to determine when
Special Services a child is in need of early intervention. Addressing
a developmental concern early is key for a child to
CAP Tulsa’s early childhood education programs overcome the delays or to learn the appropriate
provide children with learning experiences that skills despite the presence of a developmental
address all developmental areas. The Special delay.
Services Team provides support for children with
developmental delays, along with their families
CAP Tulsa captulsa.org (918) 382-3247 25If you suspect your child has not developed in any information about their developmental history (the
of the areas listed, your child may need to receive age when they started walking, said first words, toilet
an evaluation by a professional to determine any training, etc.). You must give your written permission or
delays in their development. signed consent for the professionals from SoonerStart
or the public school to evaluate your child. A member
How to evaluate a child? of the Special Services Team from your child’s school
Teachers will screen your child in the five stated will assist you throughout this referral process and be
areas while they attend CAP Tulsa. Teachers will available for any questions you may have.
make a referral to the Special Services Team at CAP
Tulsa if there is a concern. An early intervention After evaluation, if the child is eligible for early
agency or public school district will receive the intervention services, they will receive an Individualized
referral for evaluation consideration. Pediatricians, Family Service Plan (IFSP) or Individualized Education
psychologists, and child development specialists Program (IEP). This plan includes the goals to address
can also conduct screenings and evaluations. any delays in the child’s developmental areas. The child
will also begin receiving services in the home or school
Referrals for children under the age of three setting.
are submitted to Oklahoma’s statewide early
intervention provider, SoonerStart. Referrals for Transitioning for children with
children over the age of three are submitted to special needs
the local public school district where they live. Children enrolled in CAP Tulsa’s Early Childhood
Parents should share the evaluation results with Education Program will experience many
the school to discuss how this might impact the transitions. We want to make sure you and your
child’s learning and educational outcomes. child receive support along the way.
To schedule a free evaluation for your When children have a developmental delay,
child, contact the following: before their third birthday, you will be offered to
transition their services from SoonerStart’s IFSP to
SoonerStart of Tulsa County
an IEP with the public school district to continue
(918) 835-8691
strengthening their skill development. SoonerStart
(for children under age three)
only works with children until age three. Once a
Public School District Special Education child turns three, the public school is responsible
Departments for assessing and administering special services.
These transitions are important to help your child
Broken Arrow Public Schools – (918)-259-5700
maintain the progress they have made in their
Jenks Public Schools -- (918) 299-4415
learning and development. As your child grows
Sand Springs Public– (918) 246-1426 and remains in the CAP Tulsa program, they will
Tulsa Public Schools – (918) 746-6391 transition from a 4-year-old classroom into the
Union Public Schools – (918) 357-4321 services offered by the kindergarten in their public
(for children over age three) school district. A meeting will be set up for each
transition and a Special Services Team member
Getting a child evaluated and determined eligible for will attend with you to help walk you through the
special education services can be a long process. To process before the actual transition takes place.
help make sure the process moves along as quickly as
possible, active participation is needed from families. For more information on special education services
Professionals from early intervention agencies will ask for your child, contact CAP Tulsa’s Special Services
about concerns you have about your child’s skills, and Team at (918) 382-3306.
26 CAP Tulsa captulsa.org (918) 382-3247You can also read
