FINAL PRESENTATION GUIDELINES FOR GROUP AND ECO-E PROJECTS - Satie Airamé and Allison Horst
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FINAL PRESENTATION GUIDELINES FOR GROUP AND ECO-E PROJECTS Satie Airamé and Allison Horst April 10, 2019
TODAY PART 1 (SATIE): DEADLINES, TIMELINES, and LOGISTICS PART 2 (ALLISON): PRESENTATION GUIDELINES
FINAL PRESENTATIONS TIMELINE
Date Deliverable
Final pdf of poster & brief due to Group Project Coordinator
Apr 22 and Faculty Advisor(s); hard copy poster & briefs must be
printed
April 17, 18, 19, 22, 23 MANDATORY practice for public presentations
Hang poster, drop off hard copy project briefs and
Apr 26, 9:00 am presentation file on thumb drive at the Hilton Santa Barbara
Beachfront Resort
Apr 26, 10:00 am Class photo, Rotunda at Hilton SB Beachfront Resort
Apr 26, 10:30 am – 1:00 pm Sound check and practice (30 min per group)
Apr 26, 1:00 pm Dean’s Welcome
Apr 26, 1:15 – 4:50 pm Presentations!
Apr 26, 5:00 – 6:30 pm Poster session and reception
After poster session, give poster and leftover briefs to Satie
Apr 26, 6:30 pm
and Sophia
DRESS AND PARKING
• Dress:
– Business attire
– Dress in business attire before you arrive
– Don’t bring your clothes to change later
– Speakers wear a jacket or button shirt with collar to attach the lapel
microphone; wear a pocket or belt for battery pack; no scarves
• Parking:
– Hilton Santa Barbara Beachfront Resort, 633 E Cabrillo Blvd, Santa
Barbara
– Access through Calle Puerto Vallarta from E. Cabrillo Blvd. or S. Milpas St.↑ (ocean) ↑
Cabrillo Blvd.
PARKING
↓ (freeway) ↓POSTER SESSION
• Hang posters on Fri, Apr 26th at 9:00 – 9:45 am
• Each group will have a small, round cocktail table for
briefs and business cards (not cocktails)
• If you need something special i.e. extra space or an
electrical outlet, contact Sean Kerr today
• Poster session begins at 5:00 pm
• During the poster session, have business cards and
several resumes on hand, in case you meet a potential
future employerPRESENTATIONS • Copy your presentation into designated folder on G: drive Thursday April 25th before 5:00pm – Follow emailed instructions from the compute team • Bring your presentation on a thumb drive (also make sure it exists somewhere online in case something goes wrong) • During your class photo, the Compute Team can update your presentation to the laptop in your presentation room • During your practice session, review all of your slides
MICROPHONES
• Equipment:
– 1 handheld and 2 lavalier microphones
• Speakers 1 and 2:
– Put on lavalier mic
– Look at staff or student assistant to confirm that mic is ON. If not,
turn it ON
– Speaker 2, have on mute then turn ON to speak
• Speaker 3, if applicable:
– After Speaker 1 finishes, turn mic to mute or off and give mic to
Speaker 3
– Don’t forget to turn mic back ON!
• Panel:
– Use handheld mic to answer questions
– Speak into the micSOUND CHECK SCHEDULE Time on April 26th Group Room 10:30 – 11:00 am MidRiffs Watch Sierra Madre North 10:30 – 11:00 am Seatizen Science Sierra Madre South 10:30 – 11:00 am Windfall LCA Anacapa/Santa Cruz 11:00 – 11:30 am Walker Rangers Sierra Madre North 11:00 – 11:30 am Smart Charge Sierra Madre South 11:00 – 11:30 am Naturally Insured Anacapa/Santa Cruz 11:30 am – 12:00 pm Eco-E: Roots Sierra Madre North 11:30 am – 12:00 pm Vital Signs Rwanda Sierra Madre South 11:30 am – 12:00 pm Oakology Anacapa/Santa Cruz
SOUND CHECK SCHEDULE
Time on April 26th Group Room
12:00 – 12:30 pm Buche Bros Sierra Madre North
12:00 – 12:30 pm Wind Belt Sierra Madre South
12:00 – 12:30 pm Cite Plan Anacapa/Santa Cruz
12:00 – 12:30 pm Sustain Apparel San Miguel/Santa Rosa
12:30 – 1:00 pm Eco-E: The Hurd Co. Sierra Madre North
12:30 – 1:00 pm Western Gate Sierra Madre South
12:30 – 1:00 pm Shared Source Anacapa/Santa Cruz
12:30 – 1:00 pm CBS 100 San Miguel/Santa Rosa
• NOTE: If you have additional sound in your presentation (e.g. associated
with a video), you need to let us know ASAP. There are currently not audio
hookups provided. They can be requested, but cost an additional $70/room.LUNCH • Take a break before or after your sound check to eat a good lunch so that you are alert and energetic for your presentation and poster session! • Try not to drink more caffeine than you usually do • Pack some nutritious snacks and your water bottle so that you have something handy in case you get hungry or thirsty!
FINAL PRESENTATION SCHEDULE Time on April 26th Group Room 1:00 – 1:10pm Dean’s Welcome San Rafael 1:15 – 1:50 pm MidRiffs Watch Sierra Madre North 1:15 – 1:50 pm Seatizen Science Sierra Madre South 1:15 – 1:50 pm Windfall LCA Anacapa/Santa Cruz 2:00 – 2:35 pm Walker Rangers Sierra Madre North 2:00 – 2:35 pm Smart Charge Sierra Madre South 2:00 – 2:35 pm Naturally Insured Anacapa/Santa Cruz 2:45 – 3:20 pm Eco-E: Roots Sierra Madre North 2:45 – 3:20 pm Vital Signs Rwanda Sierra Madre South 2:45 – 3:20 pm Oakology Anacapa/Santa Cruz
FINAL PRESENTATION
SCHEDULE
Time on April 26th Group Room
3:30 – 4:05 pm Buche Bros Sierra Madre North
3:30 – 4:05 pm Wind Belt Sierra Madre South
3:30 – 4:05 pm Cite Plan Anacapa/Santa Cruz
3:30 – 4:05 pm Sustain Apparel San Miguel/Santa Rosa
4:15 – 4:50 pm Eco-E: The Hurd Co. Sierra Madre North
4:15 – 4:50 pm Western Gate Sierra Madre South
4:15 – 4:50 pm Shared Source Anacapa/Santa Cruz
4:15 – 4:50 pm CBS 100 San Miguel/Santa Rosa
5:00 – 6:30 pm POSTER SESSION & Santa Ynez/San Rafael
RECEPTIONPART 2: PRESENTATION GUIDELINES
GOAL AND AUDIENCE
• Goal: Present key findings of group project to a public audience
in a meaningful way
• Audience:
– Bren School and other UCSB faculty, students and staff
– Parents, siblings, and friends
– Potential employers
– Members of the community
• If you would like your external advisory committee to attend, you
should invite them
• YOU should invite your client, committee, friends, family, etc.
(consider forwarding link from Bren Events)FOCUS
• Focus on key findings and why these matter to your
audience
• Important elements to communicate:
– What is the problem or question?
– Why should your audience care about it?
– What is the solution to your problem or question?
– What are the benefits or risks for your audience of
implementing the solutions you propose?
• Avoid flashy animationsSPEAKERS
• Introduce the members of your group
• Speak slowly, clearly and precisely
• Avoid jargon and excessive/obscure abbreviations
– If you use it, define it and periodically remind your audience of what
it means
• Avoid fillers: “um,” “like,” “kind of,” “sort of”, “so”, “you know”
• Practice smooth transitions between slides and speakers
• Designate a back-up speaker for every speaker who plans to
present
– If the primary speaker is sick or has an emergency, the back-up
speaker should be ready to presentPANELISTS • Sit up straight, looking engaged • Direct your enthusiastic gaze to the speaker (best) or audience • Do not talk to each other • Do not chew gum • Do not wave at or otherwise communicate with people in the audience • Turn off cell phones and other disruptive devices • Be engaged in Q + A • Clear your table of glasses, cups, papers, pens, etc., when you leave
TIMING • 35 minutes total – For presentation and questions • 20-25 minutes of presentation – 2 speakers, preferred – 3 speakers, practice seamless transitions – Avoid switching back & forth • 10-15 minutes of questions – From audience – Targeted to entire group
PRESENTATION ELEMENTS
*Approx. # of
Topic slides
Title slide (must display a photo of your group) 1
Problem, motivation, significance 5
Research questions or objectives 1–2
Solutions / major findings 5-7
Benefits and risks of implementing the solutions 3+
Conclusions and/or recommendations 3
Acknowledgments 1
Total 19 – 22
*Actual number of slides will vary depending on the project!PROJECT TITLE
Picture of group members here
(you also may include your advisor)
Group or Eco-E project members
Advisor
Client (if appropriate)
Final Presentation
Bren School of Environmental Science & Management
April 26, 2019
#BrenProjectsINTRODUCTION
• Problem/motivation
– Clearly state problem or knowledge gap
– Include sufficient background to motivate the need for your
project
• Who cares?
– Who does the problem affect?
– Include reasons why your audience should care
• Clearly state research questions / objectivesFINDINGS/SOLUTIONS
• Present findings or solutions to your questions or
problems
• Include graphics that illustrate your key findings in a
way that will connect with your audience
– Avoid overly complicated tables and figures
– Simplify quantitative information so that you convey the
meaning
• Explain what your results meanCONCLUSIONS
• Benefits/Limitations:
– Describe benefits and limitations of your solutions or findings
– If appropriate, provide recommendations based on your
findings
– Identify lingering or new questions and next steps
– Big picture final impact slide/statement
• Acknowledgments:
– Thank your advisors, funders, and collaboratorsQUESTIONS • Identify potential questions in advance and discuss appropriate responses • Divide topics such that each group member plans to cover topics with which they are most familiar • Select a facilitator to manage questions • The facilitator should – know topics that group members will address – repeat/restate questions for the audience using the microphone – quickly select the group member(s) to respond to the question
STRATEGIES FOR Q+A
• Repeat/restate the question (as necessary) to clarify the
question
• Directly and succinctly answer (60 – 90 seconds max)
• If you don’t know the answer, say so
– Provide other related information, if you have it
– Ask reviewers or audience if they have information to help answer
the question
– Investigate the question further (after the faculty review), if the
response has important implications for your project
• Do not fabricate responses to questions if you don’t know the
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