Getting Started 2020/21 - Contents...
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Getting Started 2020/21 Contents... 02 Welcome to the University 03 New student checklist 05 Principal’s welcome 06 Welcome from your Sabbatical Officers 07 Our University values 08 Welcome week 09 Events app 10 Your essential top 6 tasks 17 About health care in Scotland 18 Your wellbeing 19 Taking care of yourself 21 Preparing for study 23 Your new student life 24 Sport and exercise 25 Living on campus - University accommodation 26 Finding private accommodation 27 Your safety 28 Travel to Edinburgh 29 Travelling within Edinburgh 31 Settling into university 32 Challenges you may face as a new student 36 Helpful links to resources 37 Useful numbers #EdWelcome
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 02 Welcome to the University of Edinburgh! It is not too long to go until you begin your studies, and whilst some things about university in 2021 may initially be different, some things won’t. We are really excited to welcome you to your new community, and while we know some of you may not be able to join us in Edinburgh straight away, we look forward to you all becoming a valued student in one of the world’s leading universities! There are a lot of things to think about when getting ready for university to ensure you are fully prepared to start as a new student. This guide acts as one place to find all of the practical advice and information that you need to know. Start by looking through your checklist which outlines the important tasks you need to do before you start/arrive and when you start. Take your time to go through each section of this guide and make sure you understand what you need to do. You will also discover really useful resources, top tips from our current students and more information about the professional support services to help you throughout your academic studies and university journey. Get connected www.ed.ac.uk/ before you arrive new-students On our New Student 2020/2021 Stay Facebook group you can find your fellow classmates, ask questions, learn connected more about your new community: when you start www.facebook.com/groups/ Get the latest announcements, news and events from the University: UoENewStudents20202021 www.ed.ac.uk/ www.ed.ac.uk/news/students #EdWelcome news/covid-19 www.fb.com/EdinUniStudents twitter.com/EdinUniStudents blogs.ed.ac.uk/studentstories blogs.ed.ac.uk/sharing- things-blog/ ©iStock.com/dibrova
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 03 New student checklist As a new student, you probably have lots of questions about where to go to find the resources and information you need to prepare and get started at university. The new student’s checklist is a useful tool which lists the essential things you need to be aware of and do before and when you start, in priority order. You can download/save the checklist and use the interactive tick boxes to keep on track. Click onto the page references below to read more about the information provided via the checklist. Tasks to do before you arrive (all students) More info Read all relevant sections of the New Student Getting Started Guide, including the top tips Read all emails received from the University of Edinburgh, especially from your School/Programme Read all the emails received from the Edinburgh University Students’ Association If accessible, join relevant social media groups, including the UoE new students 2020/2021 Facebook Page 02 group, your School/Programme groups, your University accommodation groups Download the UoE Events App (www.ed.ac.uk/new-students/eventsapp) Page 09 Register your University Login and login to MyEd (the University of Edinburgh’s web portal) Page 11 Activate your Office365 and install Microsoft Software Page 12 Set up and access your personalised timetable Page 12 Fulfil any admissions criteria (if required) Page 13 Register online with the University as a student Page 13 Pay or organise to pay your tuition fees Page 14 Pay your accommodation fees (if living in University of Edinburgh accommodation) Page 14 Research which UK bank account is best for you (if required) Page 15 Apply online for your University student card Page 15 Research which GP Practices will be closest to your Edinburgh home, for GP registration. Page 16 Check that you have had any necessary vaccinations, and if not, make arrangements to get them Page 17 Familiarise yourself with helpful student support resources and services. Page 36 Tasks to do before you start/arrive on campus (additional for students outside the UK, if required) More info Seek out immigration advice if coming from outside the UK, EU, EEA or Switzerland (if required) Page 13 For more information: www.ed.ac.uk/immigration Upload an image of your current passport and visa (essential) Page 13 Information to read - to support you throughout your university journey (all students) More info Where to start with your wellbeing in the university community Page 18 Taking care of yourself Page 19 Have more awareness of your safety and security Page 27 Your new student life – introduction to the Edinburgh University Students Association, Sports Union Page 23-24 and Sport & Exercise Settling into university – academic, independence and social challenges Page 31-35 Helpful links and useful numbers to support you at university Page 36-37 Continues on the next page...
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 04 Items to have with you when you start (if required) Passport (proof of identity for all circumstances) Driving licence (additional proof of identity, if in possession of one) Printed proof of term-time Edinburgh address (GP Practices must see original proof of address) At least three months of prescribed medication and an explanation letter from your doctor (for GP registration) Letter evidence of a disability, learning difficulty or health condition - written in English within last 6 months by a medical professional, outlining disability and how it may affect learning. More information: www.ed.ac.uk/student- disability-service/students/evidence Cash (in case opening a bank account takes a longer time, recommended no more than £1000.00) Additional items to have with you when you start/arrive on campus (for students outside the UK, if required) Study visa (for all international students to be checked at a UK airport) Tuberculosis (TB) Certificate (if applicable to your home country, you must carry in hand luggage) Tasks to do when you start/arrive on campus (all students) More info Use the ‘new students 2020-2021 guide’ on the UoE Events app to plan your first few weeks Page 09 (prioritising induction activities hosted by your School/Programme) Stay connected on social media: New Students Facebook Group, Edinburgh Student Facebook Page 37 page, Edinburgh Student Twitter Check your emails to find out more about your School/Programme induction event/activities (essential) If you are on campus, get connected to eduroam Wifi Page 12 If you will be living in University accommodation, get connected to Optify Wifi Page 12 Attend any essential School/Programme activities – read your emails from your School/Programme Page 13 for more information (essential) Pay your tuition fees (if required) Page 14 Go to your chosen GP Practice to register for a doctor (if required) Page 16 Register with a dentist and an optician (if required) Page 17 If in University accommodation, complete your e-induction. Read your emails from accommodation Page 25 for more information (essential) If in private accommodation, update your address on your student record and submit your Council Page 26 Tax Exemption Letter (essential) Additional tasks to do when you start/arrive on campus (for students outside the UK, if required) More info Take a picture of your passport clearly showing your visa vignette and entry clearance stamp and Page 13 upload the images to the Immigration section of MyEd Open a Bank account (if required) Page 15
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 05 Principal’s welcome On behalf of all students and staff at the University of Edinburgh, huge congratulations on your successful application and a very warm welcome! The extraordinary circumstances of 2020 as the world adapts to the Covid-19 pandemic have posed additional challenges to you and to us. We remain very confident that your success in joining one of the world’s greatest universities will be the start of an exciting and productive next phase of your lives. We are a large global community, currently with around 41,000 students, over 15,000 staff and an ever growing alumni community of over 260,000. Our students and staff come from around 160 countries making the University of Edinburgh a uniquely diverse place to learn; we are justifiably proud of our whole community which aims to be open in both outlook and ethos. Arriving at University, especially this year when circumstances dictate that some of your experience will be “hybrid”, ie a mixture of face-to-face and online interactions with your teachers and with others including your fellow students, is both exciting and daunting. We have been trying to give you as much certainty as possible about what to expect but we all have to accept that there will still be uncertainty about the pandemic and its implications for public health advice and government guidelines. One thing can be certain: your degree from the University of Edinburgh will be a marker of excellence that will open doors for you in the future and be a source of respect throughout the world. We know this because we have 430 years of experience on which to base that conclusion! I encourage you to take every opportunity to meet your fellow students, learn about the services available to you and meet the staff you will be working with before you start your studies, and also to explore the wonderful city of Edinburgh, its nearby seaside and the spectacular surrounding countryside, but to do so whilst respecting health and safety for yourself, your loved ones and the general public. Necessarily this means that some of the meetings and some of the new experiences will be electronic rather than physical. Your generation is much more accustomed to these technologies than mine, but if you have practical or technical difficulties, including but not limited to concerns about access to equipment, broadband or WiFi, we are here to help and your University has a fabulous array of expertise and experience to address these issues. My top tips to remember when starting university: 1. Cherish the wonderful opportunity that you 4. Look after yourself, you are not alone: don’t be have earned for yourself, apply yourself to your studies afraid to ask for help. During your time at university, and make sure you take advantage of everything the you will face challenges. They could be academic, University offers to help you during your time here. financial, or social, and may test your confidence. There are many people here to help you - your 2. Embrace new ideas in your studies, extra- wellbeing is a priority for us. curricular activities and personal life. Try something new and explore - you will never again get an 5. Enjoy Edinburgh as much as you can in the opportunity like this one. circumstances, it is a beautiful city. Learn about its rich history and most importantly have fun whilst staying 3. Celebrate difference, seek out different cultures, safe. subjects and interests and be open to different points of view. Be kind to others. You will encounter teachers and researchers who are among the leading figures in their field and passionate about their subjects. Take every opportunity that you can to learn from them to find out more about yourself and to build your own success. As you embark on your studies, do reflect from time to time on all those who helped to get you here; your families, your friends and your supporters. You will of course see less of them, but do remember to include them and to keep in touch. They will be thinking of you, and will want to know about the experiences you have and the progress you make. Many challenging and rewarding experiences lie ahead for you, the University of Edinburgh is a wonderful place (physical and virtual!) – enjoy your time with us! Warmest regards, and all best wishes for your studies and the next phase of your lives, Principal and Vice-Chancellor Peter Mathieson
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 06 Welcome from your G e t invol ve d Sabbatical Officers in t hings t h at m at te r to you El le n, - you’l l f ind like- Pre side n t Hello and welcome minde d pe ople to the University of Tr y some t hing ne w ! he re ! The re are a h uge and Edinburgh! di ve rse amoun t of We are your Sabbatical Officer team for s t ude n t opport uni t ie s this year and we are here to support and e ve n ts h appe ning and represent you. As a student at the and some of t he be s t University, you automatically become e x pe r ie nce s come f rom a member of Edinburgh University place s you would ne ve r Students’ Association and anyone who wishes to take part in sport will become e x pe c te d. a member of the Edinburgh University Sports Union. We’re run by students, for students, and we’re here to Amanda, represent everyone who studies here, VP C ommuni t y If you ne e d he lp, so make sure you get involved. There ASK! Our job is to are countless opportunities for you to support yo u, so meet new people, gain valuable CV se nding an em ail boosting skills and make a difference to Take advantage of c an re al l y go a long the things you care about. You can find out more about the ways you can get our wide varie t y way in re ce i v ing t he involved at: www.eusa.ed.ac.uk and of sports clubs and he lp yo u ne e d. www.eusu.ed.ac.uk acti v itie s to boost Niamh, your mood, stay VP We lf are We know this won’t be how you he althy and make envisaged your start to university lifelong f riends. would be, but we want you to be assured by the fact that everyone is in the same boat. We also want to let you know there will still be plenty of opportunities to make new friends and try out new things, whether you are K at ie, here in Edinburgh or studying online. Sports There will still be quite a lot happening Pre side n t on campus and online for you to get involved with! Also, remember this is temporary - in the not too distant Ke e p an e ye ou t future we will all be together again Make sure you go f or socie t ie s on campus and student life as you to your clas se s and St ude n t ’s imagined it will resume with loads of (v i rt ual l y or f ace to As sociat ion e ve n ts, opportunities to try new things, make friends, go on nights out, and have f ace ) and t r y to t alk as we l l as any online the university experience you hoped to pe ople in t hem , groups f or ne w for when you chose to study at the i t ’s so import an t to s t ude n ts to join! University of Edinburgh. m ake course f r ie nds! We are here for you, so please do get in touch if you have any questions or need Fizz y, support. You can find our contact info VP Educ at ion at: www.eusa.ed.ac.uk/yourreps and www.eusu.ed.ac.uk/contact Looking forward to meeting as many of you online and in person when you R ache l , start your studies in January! VP Ac t i v i t ie s
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 07 Our University values • We are diverse, inclusive and accessible to all • We are always willing to listen • We aim to achieve excellence, whilst always being principled, considerate and respectful • We are a place of transformation and of self- improvement • We strive to create a welcoming community, where staff, students, and alumni feel proud to be members of our University We’re always working to improve your university experience. Here are just some examples of what we’ve been doing to make things better for you: Sustainable University EdHelp We’re passionate about being a Once you get closer to starting at the socially responsible and sustainable University, you will be able to use the university. As part of our commitment Edhelp service. to become carbon neutral by 2040, we’ve returned our carbon emissions EdHelp provides clear and to 2007-08 baseline year levels. straightforward access to key student services such as library, IT, finance and Creating a greener campus administration, all from one place. The introduction of a levy on single- use coffee cups has led to a reduction We want to ensure that information in disposable cup usage of 37% in and help is easy to find, meaning you University-owned cafes over the past will spend less time searching and year! more time learning. You’ll have access to the Edhelp service 6 weeks prior to Keep up to date with Sustainable starting at the University. University news: www.ed.ac.uk/ sustainability/news/2020 For more information about EdHelp support: www.ed.ac.uk/edhelp
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 08 Welcome Week ‘Welcome Week’ is the week prior to the first week of the academic semester (www.ed.ac.uk/ semester-dates/202021) and is the first opportunity for the University to welcome you to your new environment and to the people who will help shape your experiences at University. This essential time before classes University induction: start allows you to get to meet fellow For all students starting University students and academics, and get a this year, a hybrid delivery will be the sense of the university life that awaits new experience and there will be you. lots of opportunity within Welcome Week and for the continuing weeks to All areas of the University are excited join activities and learn information to meet you, and during Welcome about hybrid learning, guidance on Week and for several weeks into the looking after your mental health and start of semester too, there will be lots wellbeing and provide you with a basic of online and in-person events and grounding in equality and diversity. activities that you may join, that will provide you with essential information There will be large community events to get started, opportunities to that will take place online to formally network, explore and contribute, and welcome all new students to the provide you with that first and lasting University and many smaller in-person connection to the University. activities to help you get to know your neighbours and the city. School/Programme induction (essential): There will be a specific welcome Your School/programme induction programme for all Postgraduate is the most important to attend and students and there will be lots of ways will likely take place within Welcome to explore your interests and hobbies Week and the information included too with society and sports clubs will be available afterwards for you activities. too. There is no expectation to attend Your school/programme induction any induction activity outside of your activities willprovide you with ways school/programme but it is highly to connect to your classmates, help recommended that where possible, you feel part of the community and you attend what you want to during understand what is expected of you this welcome period. and how you can succeed in your studies. The Welcome programme of induction activities will be available You will be emailed with more details on the UoE Events App. You will also about what this induction includes and receive direct communications about how to attend. specific activities nearer to the start date and we recommend that you check your emails regularly! Photo of Greyfriars Bobby by Lauren Tonti
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 09 UoE Events App All of your induction events will be featured in the ‘New Students 2020-2021’ guide within the Guidebook ‘UoE Events app’ a few weeks before the start of your studies. This guide allows you to find the events/activities that you are required to attend (all school/programme induction activities are essential to attend) alongside lots of optional activities that might interest you. You will find details about how to engage with the activities, if there are any pre- requisites and you can add them to your personalised timetables. Download the This app also includes helpful UoE Events App checklists and resources so you can now! have all the information you need at www.ed.ac.uk/new-students/ hand, anywhere and anytime. eventsapp Search ‘edinburgh events’ on Google Play or iTunes to find the UoE Events App.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 10 Your essential ‘Top 6 Tasks’ It is absolutely essential that you read and complete these tasks. These essential ‘Top 6 Tasks’ are for all new students to complete either before, or when you start/arrive, to enable you to get started at the University. 1 3 Registe ry 2 e the Univer our Get Started Complet ion s t Login ity on Office matricula an login t d process o 365 MyEd 6 e g i s ter R 4 5 h a local ur wit or Pay your Apply for yo doct fees University student card ‘How to’ get started with the ‘Top 6 Tasks’ 9 Read through the information for each task 9 Complete steps as outlined in the tasks 9 For more information about the tasks and to keep up to date with the latest information, please remember to check the ‘New Student Website’ (www.ed.ac.uk/new-students/top-6-tasks) and the ‘UoE Events App’ (www.ed.ac.uk/new-students/eventsapp) 4 If you are planning to arrive from overseas, we also recommend that you read the ‘Welcome to Edinburgh’ guide for International Students for extra information and tips before and when you start. Find the guide at: www.ed.ac.uk/students/new-students/getting-started-resources/ getting-started-guides
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 11 Task Don’t forget to keep a note of your Accounts - manage your personal 1 new updated password (securely), as details and password, check your you’ll need this to login to MyEd, Learn card PIN, access your student record and all the other systems that you’ll (sometimes called EUCLID), and pay use. for fees, accommodation, printing and catering. Get started with MyEd When you login to MyEd nearer to your Student Life - news and events, start date, you may notice that the getting around, support services, and content is different to what you saw as information from Edinburgh University an applicant. Students’ Association. Register your University As a new student, your homepage Careers - help from the Careers Login and login to MyEd gives you direct access to the content Service, and access to MyCareerHub. that you will use most often, including Login to MyEd - Before you start Learn, Library and email. You’ll also For more information about how the see your notifications here, which are information and resources in MyEd will What is MyEd? alerts about tasks you must complete support you during your studies and MyEd is the University of Edinburgh’s or important information. Look out for time at university: www.ed.ac.uk/ web portal, and the best way to find the Notifications icon in the top right information-services/myed-for- and access many of the University’s corner of MyEd. students online resources. It gives you easy access to the systems, tools and MyEd gives you access to much Using MyEd on a public computer? information that you will use most more than just the content on the If you are using MyEd on a public often while you’re studying at the homepage. Explore the other menus computer, please remember to logout University. These include Learn, your to find more support, information and from MyEd and your email service at Virtual Learning Environment (VLE) guidance, tailored to you. the end of your session and close all (see page 21), your email, timetables, browser windows. the student record system (EUCLID) Studies - everything you need to and much more. support your studies, including access to Learn your VLE and other study Register Your University Login tools, timetables, library resources and You need to register for Your University study spaces. Check your notifications here Login before you can access MyEd and other University systems. Step 1 – Find the email which contains your University username (UUN) and a registration password for your account on the University’s MyEd portal and follow the instructions. Step 2 – You will need to update the temporary registration password for future use. Once you have completed the registration process, you will then be logged into MyEd.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 12 Task Activate Office365 Details and instructions on how to 2 Step 1 – to activate your free Office365 go to: www.office365.ed.ac.uk Step 2 – login in with your new user- name (in the format email@example.com) and view your personalised timetable can be found here: www.ed.ac.uk/ personalised-timetables/student- timetables password and activate your Office365 email account. You can also access your timetable through MyEd by clicking the following Set up the Office365 account on tabs: MyEd Homepage – Click onto any of your devices (you can install Studies > My courses > Timetables and activate on up to five devices). Get started on Guidance on how to do this: Office365 www.ed.ac.uk/is/office365/email- calendar Activate your Office365 and install Microsoft Software for free Note After activating this account, - Before you start most future communications from Once you have registered for your the University will go to this email, account on the University’s MyEd therefore it is important to access this portal you can: account regularly, including before you Your Office365 calendar will start • Sign up to Office365 via MyEd or the start your studies. showing your teaching activities University’s Office 365 sign in page from December, however due to • Install Office365 software for your Install Microsoft Office software the volume of activities, please note future studies You can install Office365 software updates can take time to appear into allowing you to fully use the your Office365 calendar and will be As a student, you will have free access applications for your academic studies inputted in scheduled phases. to the applications/software available and collaborate with your peers at on Office365 for the duration of your university. To install Microsoft Office For the Academic Year 20/21, as studies. Access to Office365 software software onto your personal computer the university moves to a hybrid will enable you to work from any (Windows or Mac): method for teaching delivery, please location and any device. Plus, with an check with your School about what internet connection you can update Step 1 – Sign into: you should expect to see on your and share ‘live’ documents to work https://portal.office.com/account Personalised Timetable. collaboratively on projects with your Step 2 – Choose ‘Install Office’ and peers. follow the on-screen instructions to download and install Microsoft Office Get connected to WIFI Office365 is entirely cloud-based, which means that you can access on your computer. Step 3 – When opening an app, you when you’re on campus! your email, calendar, files and office may be asked to sign in with your eduroam programs (such as Word, PowerPoint, University Office 365 account using This is the wireless network available Teams and Excel) whenever you your uun in the following format: across University campuses. In require, wherever you are. firstname.lastname@example.org advance of coming on campus, launch the app on your device for Office365 includes access to: For further guidance on this and how the quickest way to connect to the • Word, Excel, PowerPoint and to install onto Android and/or iOS eduroam WIFI. Find the app and OneNote devices how to do this, with step more information here: • Emails and Calendar (your by step instructions and links, visit: www.ed.ac.uk/information-services/ personalised timetable) for daily use www.ed.ac.uk/information-services/ wifi-networking/configure-device • OneDrive for storing and sharing files office365/latest-office • Teams, SharePoint and Planner for Optify collaborating with others Set up your personalised timetable This is the wireless network available Step 1 – Through Office365, you can in university accommodation. Find Further information on all the available add your timetable to your phone, out how to connect to Optify: applications and how you can access computer or other devices. More www.accom.ed.ac.uk/for-students/ them can be found here: www.ed.ac.uk/ information about this: www.ed.ac.uk/ it-facilities/optify/ information-services/office365 is/office365/timetable
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 13 Task Step 2 – Annual Registration Further information on the entire 3 Registration is open to any student with matriculation process is also an unconditional offer approximately signposted online: www.ed.ac.uk/ four to six weeks prior to your new-students/top-6-tasks programme start date. You must complete annual registration ahead of your start date, to be able to start your Extra Step: International Check-In studies. (only for students coming from • You will receive an email to your outside UK/EU/EEA to complete University email address with details after arriving in Edinburgh) on how to complete this step and when to complete your registration The University of Edinburgh has a Complete the by. legal obligation to make sure that matriculation process • You will continue to receive all non-EU/EEA/Swiss students have reminder emails to complete suitable immigration permission to “Matriculation” is the step by step registration. study in the UK. process by which you will formally • You will be able to access the enrol into the University of Edinburgh annual registration link via the email Once you arrive in the UK you will before you start your studies. The first that is sent to you, alternatively need to upload an image of both step to matriculation is registering you will need to login into MyEd the details page and the page with online with the University in advance and access your student record the visa vignette and entry clearance of starting. system (EUCLID) by clicking onto stamp from your passport to the the following tabs on the MyEd immigration section on your student The final part of the matriculation homepage: Accounts > Progression record. This is necessary to ensure process is when you start your studies. > My student record that you have the correct permission This involves your School officially • You will be required to input to study in the UK. confirming your attendance on personal information. programme when your studies • You will be able to update Once these checks are finished, you commence. Without fully information anytime and use have completed this step. matriculating (registering online and any device to complete your your School confirming you have registration. You will receive more information started your studies), you will be about this process from the Student cancelled off the programme you have For more information about the Immigration Service in advance of applied to study and you will be requirements on registration and arriving in the UK. unable to access any of the University’s frequently asked questions about online services and/or facilities. registration: www.ed.ac.uk/student- For more information, please contact: systems/support-guidance/students/ email@example.com Step 1 – Fulfil any admissions criteria matriculation/online-registration/ (if required). You may have been registration-faqs You can find further information asked for additional criteria in your for all new international, visiting offer communication, such as evidence Step 3 – Start your studies and exchange students in the of English language proficiency, To complete the matriculation process, ‘Welcome to Edinburgh: A guide for completion of a Disclosure Scotland your School will confirm that you have international students’ at: application, etc. You will need to started your studies. This is also called www.ed.ac.uk/students/new- follow all instructions provided in order confirming your attendance. students/getting-started-resources/ to complete this first step. If you were getting-started-guides not asked to provide anything else as The School/Programme in which you part of your offer, you do not need to will be studying will contact you at the do anything. start of your programme to explain the next steps on how they will confirm that you have started your studies. The process for confirming your attendance does vary between School, types of study and Programme. So, if you have any queries on this, please contact your School/Programme directly.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 14 Task Self-funded students can pay online, by Helpful tools... University accommodation fees (if 4 bank transfer, or (in some cases) direct applicable) debit instalments. Find out how here: If you have opted to pay your www.ed.ac.uk/fees/self-funded accommodation fees by instalments, your first rental payment will be For more information about paying automatically collected using the bank your tuition fees whether you are or card details provided at the time a self-funded, internally-funded, or you accepted your contract. You can externally-funded student: amend your method of payment up www.ed.ac.uk/tuition-fees/payment to 10 calendar days before payment is due. Deadlines for tuition fees Pay your fees The final dates to pay your tuition fees Find more information about paying in full (not by instalment) are: your student accommodation fees and Tuition Fees all payment FAQs here: Without paying your tuition fees, you • 3 February 2021, for courses www.accom.ed.ac.uk/for-students/ will be cancelled off the course you commencing in January 2021 paying-your-rent/ have applied to study and you will be unable to access any of the University’s Further student finance FAQs here: Read about managing your living costs services and/or facilities. www.ed.ac.uk/finance/students/faqs on the New Student Website: www.ed.ac.uk/new-students/finances Every programme has a cost Additional costs to tuition associated with it and up-to-date (applicable to Postgraduate Task 4 - Opening a bank account - tuition fee levels are available online: Programmes only) continues on the next page... www.ed.ac.uk/tuition-fees/find You should also check your offer letter to see whether there are any To contact your Fees and Student additional costs associated with Support Team email: firstname.lastname@example.org your Programme, including any or call on 0131 650 2230, with any deposit required by your School. queries you may have relating to: For example, a deposit is required for some Postgraduate Programme, • Your tuition fee level see the “Fees and Costs” section of • The Graduate/Alumni Scholarship the Programme entry on the Degree • Issues with your application to SAAS, finder, to find out more. Student Finance England, Wales or Northern Ireland The deadline for the deposit payment will vary depending on the Programme Paying tuition fees you have applied for and information How you pay your tuition fees (in on this will also be included in the full or by instalments) is dependent offer letter. For further information on whether you are a self-funded, about tuition fee deposits for internally-funded, or externally-funded Postgraduate programmes including student. deadlines for payments: www.ed.ac.uk/tuition-fee-deposits Tuition fees and related charges are due in full, in advance or during the first few weeks of semester. Your invoice will only be available to see on your MyEd after you have completed registration.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 15 Opening a bank account (if required) When you start/arrive on campus Bank Introduction Letter: If you have completed online Task 5 If you plan to make any regular registration and have also entered your payments through direct debit (tuition correct semester-time address on your fees, rent or household bills), or are student record, you will be eligible to receiving any support loans, it is access your Bank Introduction Letter recommended that you open a bank which is needed to open a UK bank account in the UK. You should spend account. A printed version of this time before you arrive to work out can also be a useful form of proof of what type of bank account will work address to use when registering with a best for you. doctor. The University cannot recommend If you will be living in University which account you should open but can help you in making your own accommodation, you will receive a printed copy of this letter when Apply for your University choice. More information on the you have successfully checked in. student card different types of bank account: Alternatively, you can download a www.ed.ac.uk/new-students/banking digital copy of this letter from MyEd, You will receive your University card save it and then attach it to your when you start University and it Opening a bank account in the UK: application for a bank account, or will be your official student ID and All students who are studying at the print it (depending on your bank’s token of being part of the Edinburgh University for one year or longer are requirements). community, as well as your library eligible to open a UK bank account. For card, door access control card to shorter visits the choice is more limited, More information on the Bank university buildings, and identification and it is recommended that you seek Introduction Letter: www.ed.ac.uk/ to benefit from various student more information from banks directly. student-administration/bank-letter discounts. This process may take up to two weeks if you have all the required For general banking information; • You will need to upload and submit documentation ready to go the types of accounts available to your photograph in advance of beforehand. students; understanding terminology starting through MyEd. and helpful guidance on how to open • You will receive an email to your • You must have a local semester a UK bank account more information personal email address (the one you address recorded on your student can be found here: www.ed.ac.uk/ used to apply with) with details on record. new-students/banking how to complete this step. • You will need to have all of these to open a UK bank account: A guide to submitting your photo is » Your passport (banks will not Printing facilities: available online: www.ed.ac.uk/is/ accept your University card as When you start your studies, you card/photo-submission proof of identification) will receive a £4 free quota for » Your Biometric Residence permit printing. Submitting the photo late or not (Tier 4 students only) submitting it at all, will result in the » University bank Introduction Letter, More information about the card not being ready for you for the this will be accepted by a selection printing/copying and scanning start of semester. of local banks as proof of student facilities available at the University status and proof of semester-time and how to print here: www.ed.ac. A guide to applying for and collecting address. uk/information-services/printing your student card is available online: www.ed.ac.uk/is/getting-first-card
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 16 Task Please note there are some limitations to the Scotland Service Directory Register with a GP Practice If they can accept you as a patient, 6 information and although general practices highlighted would probably cover your address, it is best to check on their website for their they’ll ask you to register. The GP Practice that you do register with, will provide further guidance exact practice area and if they are on how to proceed with the full registering at the time. registration process on the practice website. You will be required to Not all GP Practices are just open on complete one or two forms for weekdays, some are open on Saturdays registration. Details of how to register and evenings. We recommend you and the registration forms they require look up the opening times of each GP you to complete, including further Register with a local Practice and also work out how to get documentation that will be required Doctor there (see page 30). for proof of address/identity and student status, will usually be outlined We want to ensure that you look If you are already registered with a on the GP practice website and/or after yourself whilst studying, both GP in another part of the UK then it is within the registration forms. physically and mentally, and that recommended that you register with you know how to get any medical an Edinburgh practice if that will be You may be required to download assistance if you need it. your main home whilst at University. these forms to complete them, with There is no direct transfer of your further information provided from the It is important that you register with a medical records between general GP practice on how they wish forms GP (General Practitioner) which is your practices therefore you require to to be returned. During Covid19, many local doctor at a GP Practice. If you register with a practice in Edinburgh practices wish the forms to be posted have questions about your health and and they will arrange for transfer of into the practice rather than handing require advice or treatment, your GP your records from your previous GP. in-person at the GP practice. will usually be the first point of contact to help. After you have registered with Step 2 – When you start/arrive on • GP Registration Form (GPR) – a GP practice, this will make it easier campus you can register with a GP You will be requested to provide to access the national health service Practice. previous doctor’s details (if (NHS) throughout your studies. Any applicable) and have the option to person can register and access their Contact the GP Practice complete organ donor registration nearest GP Practice if studying for Once you have found your nearest and blood donor registration. longer than three months. GP practice please check their website which should have up to date You can also keep informed on the Step 1 – Before you arrive information on whether or not they NHS inform website and find out more Look up which GP Practices will be are registering at present and how to about the number of NHS health closest to your Edinburgh home. As register with that particular practice. services available across Scotland: some GP Practices fill up with new www.nhsinform.scot/ students quickly, it is recommended that you look up at least three After you have registered, check different GP Practices that are closest that you understand how your GP Practice works – where you need to to your semester-time address in Click here to go to see a doctor, how you make Edinburgh. You can use the Google Map, via the circle to the right, to find find a GP practice an appointment, how you order a prescription, etc. the nearest GP Practices to you (also close to you using shows all University accommodation sites). our google map to help as a guide. You can also use Scotland’s Service Directory to look up your postcode and see which GP Practice will accept you: www.nhsinform.scot/scotlands- service-directory/gp-practices
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 17 About health care in Scotland The NHS (National Measles, Mumps and Rubella (MMR) The MMR vaccine is safe and effective, You should also bring at least a three-month supply of your regular Health Service) is a free protecting you against three separate medication with you to ensure you health care service for illnesses in a single injection. do not run out as you make your new arrangements. all residents of the UK. • Measles is a highly infectious viral illness that is spread by coughs and Please note that not all medications NHS Guidance on Coronavirus sneezes in use overseas are available under the (Covid-19) and accessing medical • Mumps is a viral illness that is spread NHS or are available in the UK. assistance: www.nhsinform.scot/ by coughs and sneezes or close illnesses-and-conditions/infections- contact with someone who already For more information about and-poisoning/coronavirus-covid-19/ has the infection. Both measles and prescription charges visit: coronavirus-covid-19-general-advice mumps can have potentially fatal www.nhsinform.scot/care-support- complications and-rights/nhs-services/pharmacy/ If you become ill when living in • Rubella is a viral illness, now rare prescription-charges-and-exemptions Edinburgh and have not registered in the UK, and is spread in a similar with a GP Practice, then you can way to mumps and measles. For more information about the contact local practices to check if NHS GP Service: www.nhs.uk/ they are able to see you, if they have You do not need to show evidence of choiceintheNHS/Yourchoices/ capacity on a particular day. If you are having had the vaccinations, but it is in GPchoice/Documents/rcgp_iyp_full_ unable to get to a GP Practice or need your best interest to have them. booklet_web_version.pdf immediate medical advice, call NHS24 by phoning 111 or go to: www.nhs24. NHS Vaccination advice: www.nhs.uk/ Register with a Dentist scot/ conditions/vaccinations/how- You can register as an NHS patient vaccines-work/?tabname=all-about- at any dental practice which makes If you are in serious need of vaccinations#eliminating-disease the dentist more cost-effective than emergency medical attention at paying for private treatment. You any time, even without registering For your protection from the can find your local dental practice by for a GP in advance, call Emergency time you arrive at University, it is looking at: www.nhs.uk/Service-Search Services by phoning 999. strongly recommended you have the vaccinations in advance. If you Private dental practices are also Vaccinations are unable to obtain the necessary available and there is an independent Check your vaccination record: vaccinations before arriving at dental surgery called Vitality, which It is likely that you have received University, please arrange these within currently accepts NHS patients, some vaccinations in your youth, a week of arriving to University, for located in Potterrow: but if you are not sure, speak to your your personal protection. Please check https://vdental.co.uk/ current doctor and arrange to take the with the practice you are registering following vaccinations in advance of with as to the arrangements for More information on how to register arriving to campus: obtaining these vaccinations, however with a dentist can be found online: please note that you will not gain www.nhslothian.scot.nhs.uk/Services/ Meningococcal ACWY (MenACWY) protection from these immediately. Dentists/Pages/default.aspx Immunisation You can arrange the vaccinations This vaccination is for first time when you register with a doctor (see Register with an university entrants (only students under 25 years), to protect yourself page 16). Optician If you experience any problems with against the rare, but life-threatening Medications your eyes, you will need to see an meningitis and/or septicaemia (blood A lot of basic medication, such as a optician. Eye tests are free in Scotland poisoning). It is strongly recommended paracetamol and cold and flu remedies and it is recommended that your eyes that you get the MenACWY single-dose are cheaply available in pharmacies, are checked on a regular basis. vaccine at least two weeks before you without a prescription in the UK. arrive at the University, regardless of To find an optician near you, please where you are travelling from, which Prescriptions are free of charge in go to the NHS Lothian webpages for will protect you and others from Scotland, but you will need to register more information: www.nhslothian. potentially fatal illnesses. with a GP practice to organise your scot.nhs.uk/Services/Opticians/Pages/ NHS MenACWY Advice: prescription orders. It would be useful default.aspx www.nhsinform.scot/healthy-living/ if you could ask your current doctor for immunisation/vaccines/meningitis- a patient summary to bring to give to acwy-menacwy-vaccine your new GP practice.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 18 Your wellbeing We are dedicated to supporting positive, physical and mental health and wellbeing of every single person in the University community. Counselling Service: Our Student Counselling Service is a confidential service, offering a range of support options to help you work through mental health concerns, personal issues and difficult Part of the Edinburgh University circumstances. Students’ Association, the Advice Place The new Health and Wellbeing is a free, professional, independent Centre due to open in 2020, will All students (on campus and online) and confidential advisory service for all house counsellors and disability can use this free, confidential service. students at the University. advisers, new “drop in” services Counsellors offer in-person, telephone for students, mindfulness provision; services and email counselling. They advise on: additional online support, and more training for staff: www.ed.ac.uk/ More information: • health and wellbeing students/health-wellbeing www.ed.ac.uk/student-counselling • accommodation • finances Student Disability Service Chaplaincy • anything related to your studies If you have any form of disability, The Chaplaincy is for students of all neurodiversity condition, or physical faiths and none. You can receive advice in person or and mental health issues, the Student via phone, email or videocall during Disability Service can support you The Chaplaincy team offer a range opening times or by appointment. Full in getting started and throughout of wellbeing services and practices, contact details on the website: your studies. You are required to get including: www.eusa.ed.ac.uk/advice/contact directly in touch with the Student Disability Service as soon as you have • pastoral support The Advice Place has offices based at been made an offer (conditional or • free mindfulness sessions Potterrow and King’s Buildings House. unconditional) to arrange support • the University Listening Service with: • yoga drop-ins More information: • free and inexpensive relaxation www.eusa.ed.ac.uk/advice • Teaching and learning adjustments, methods including extra time on short loan or reserve books and no penalties More information: for poor spelling, grammar or www.ed.ac.uk/chaplaincy structure in exams • 1:1 specialist support (such as Support in a Crisis proofreading, mental health We can help point you to resources mentoring and notetaking) and organisations that can help in • Provision of assistive technology and the event of a mental health crisis or training in how to use it crime, including sexual assault and harassment. More information: www.ed.ac.uk/ student-disability-service/information- More information: www.ed.ac.uk/ for-applicants health-wellbeing/crisis-support If you want to speak to someone, there are a range of student support services to help you, which you can access before you start University.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 19 Take care of yourself before and when you start studying As you prepare to start your studies at university, you may be excited and also a bit apprehensive, but over the next few weeks you will discover a host of people and services to help put your concerns to rest. It is important to make sure that you look for help when you need it, and that you prioritise self-care. Be Take Keep Give Connect active notice learning Introduction to the Further details can be found on the New Student Website: Five Ways to Wellbeing www.ed.ac.uk/new-students/ at the University of managing-your-wellbeing Edinburgh The Five Ways to Wellbeing is a national campaign with five distinct “Wellbeing can be actions that you can use to allow understood as how you to manage and improve your people feel and how personal wellbeing. they function, both on a Click onto one of the distinct personal and a social level, actions on page 20 to be directed and how they evaluate to the New Students Webpages and discover more about the support, their lives as a whole.” development opportunities and/or (New Economics Foundation (2012) Measuring spaces for you to reflect and learn in. Wellbeing: A guide for practitioners, London: New Economics Foundation.) This information will provide you with tips, advice and support services, which will eases your transition into and throughout your university journey.
Connecting with the people around you, in person or online is important – with family, friends, peers, societies and your University community. To further connect in your online space Connect within your home, set up your learning area, which in turn will allow you to feel that you are in that space “to study”. Click here for more information about how to connect. Take regular breaks throughout the day and take some time away from the screen. Keeping active plays a key role in both Be your physical and mental wellbeing. The University has plenty active of opportunities and activity pages to explore, and there is something for everyone. Click here for more information about how to be active. It is important to be mindful and keep an awareness of the present moment. If studying at home take time to plan your day ahead and Take settle into your study space. Take notice of your surroundings, your notice feelings and the world around you. Click here for more information about how to take notice. The University provides you with plenty of opportunities for personal and academic growth, becoming more confident throughout your Keep time at Edinburgh. Take time to reflect on what works for you when learning you are learning. Click here for more information about how to keep learning. There are lots of opportunities as a student to give back to your community. The University encourages volunteering, offering students opportunities to enrich their lives and the wider Give community. Alternatively, you may offer someone a helping hand or contact that one person who needs to talk. Giving, however big or small, can be incredibly rewarding and creates connection with the people around you. Click here for more information about how to give.
The University of Edinburgh New Student GETTING STARTED Guide 2020/21 21 Preparing for study How will you learn? Step 3 – It may be that there is not much information initially on your Keep checking your timetable When choosing your optional courses As you get nearer to the start of Learn pages, please wait to hear from you will be responsible for checking semester, you will find links to your School/Programme for further your timetable to ensure there are no resources to help you prepare for your information about using Learn. clashes with your classes. studies at: www.ed.ac.uk/students/ Discover how to navigate Learn here: Whilst timetables for optional choices new-students/getting-started-resources www.ed.ac.uk/information-services/ can be found through helpful tools such learn as PATH and DRPS, you will also need There are various types of teaching at to check your personalised timetable University and each course will also Digital Skills (please refer to task 2 for further be taught differently. Your School/ To help you study more effectively information) which will not be fully Programme will be able to tell you and become familiar with the many confirmed until just before classes start. more about how the teaching will digital tools and support offered at the work on your course. You will be given University, we recommend you have To find out if you have an optional more detail about this a few weeks a look at these resources before you course as part of your programme, prior to starting University. start. you can enquire with your School or alternatively find out more about if Understand the different types of study Additional resources to develop your you have optional courses as part of you may expect to find at University digital skills before you start: your Programme through the degree here: www.ed.ac.uk/new-students/ finder: www.ed.ac.uk/studying/ your-campus-life (Remember that with • Digital Skills Framework: undergraduate/degrees all modes of study there will be a level www.digitalskills.ed.ac.uk of independent study involved) • Digital Skills Awareness online Helpful tools course: www.ed.ac.uk/is/skills/ There are also helpful tools you can Learn digital-skills-awareness access before you start that will Learn is your Virtual Learning • Student guide to online learning assist you in considering your course Environment (VLE) and an online tools: www.ed.ac.uk/is/skills/ options. It is important to note that learning platform where you: student-online-learning-tools these tools will not confirm any course • Digital Skills Toolkit for enrolments. • will find resources related to your Undergraduates: www.ed.ac.uk/is/ course; skills/undergraduate-toolkit • Path is a tool which allows you • may be asked to engage in • Digital skills live training courses to consider your whole degree collaborative learning and (online + classroom): www.ed.ac.uk/ pathway before your programme assessment activities; is/skills/taught-courses starts. You can review your • may be required to submit course • LinkedIn Learning: (access compulsory courses and understand assignments and engage actively through MyEd): www.ed.ac.uk/is/ your co-requisite and pre-requisite with assessment feedback. linkedinlearning courses to see how your outside • Digital Safety and Citizenship: course choices fit in. To access You will have access to Learn in www.ed.ac.uk/is/digital-safety go online: https://path.is.ed.ac.uk advance of your course start date. • 23 Things for Digital Knowledge: (requires your university login This will give you the opportunity to www.23things.ed.ac.uk password) familiarise yourself with the online • Course Timetable Browser shows course space, including the digital When will you learn? you a number of possible timetables resources that are available and the and acts as an aid for the student online activities that you will be asked Choose your optional courses (If and relevant members of staff to to engage in. applicable): Degree programmes plan classes and courses to study. It are made up of individual courses. lets you explore how your courses Access Learn “Optional courses” (also referred to will fit into your timetable and Step 1 – Access Learn via your MyEd as electives, outside courses, outside what each day will look like for homepage in advance of your course subjects) are courses that are available you. Access through your MyEd or start date by clicking in the Learn to choose if your Programme offers https://browser.ted.is.ed.ac.uk feature box. some level of flexibility. You may Step 2 – Familiarise yourself with the have an opportunity to choose your Find more information and guidance online course space, including the optional courses as part of your on accessing timetables here: digital resources that are available and Programme. Please check with your www.ed.ac.uk/personalised- any online activities that you will be Programme for further information. timetables/student-timetables asked to engage in.
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