GUIDE 2020/2021 FOR REGIONAL AND INTERNATIONAL STUDENTS - (Undergraduate) - The University of the West ...
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the university 2020/2021
PRE-ARRIVAL
of the
west indies
GUIDE
CAVE HILL CAMPUS
BARBADOS
FOR REGIONAL AND
I N T E R N AT I O N A L S T U D E N T S
(Undergraduate)
PRE-ARRIVAL GUIDE
WELCOME
We are delighted that you have chosen to study at
The University of the West Indies, Cave Hill Campus
and we congratulate you on the offer of a place!
We look forward to meeting you soon.
The Student Enrolment and Retention Unit (SERU)
REGIONAL AND INTERNATIONAL STUDENT SUPPORT
Website: www.cavehill.uwi.edu/seru
Email: seru@cavehill.uwi.edu
serucavehill
PRE-ARRIVAL GUIDE 3
PREPARING FOR UWI CAVE HILL CAMPUS
Ensure you have returned all required Finalize your financial arrangements
documents to the Admissions Office as
Check with your relevant Ministry to
requested in your offer letter:
confirm Economic Cost sponsorship by
l Acceptance form your Government (if applicable). If the
l Medical form (including a copy of your Ministry provides you with correspondence
Immunization Record) confirming your sponsorship for submission
l Photos to the University, it must be addressed to the
University.
l Evidence of sponsorship (where
relevant) Similarly, if you have secured sponsorship
from a financial institution or a private
l Full-time 3-Year Request Form with
individual, they must provide you with
relevant documents (where applicable)
correspondence addressed to the University.
Student Visa Ensure that you have adequate funds to
Have you returned your completed cover your Tuition Fees, meals, transportation
Immigration Forms, a copy of your birth and living expenses for the duration of your
certificate, your passport bio data page, programme.
photos, visa application fee and original Use the current financial information
police certificate of character / or your brochure https://www.cavehill.uwi.edu/
country’s equivalent? financial/fees/tuition-fees.aspx as a guide
Note: The Barbados Government has waived to estimate the amount of funds you will
the application fee for nationals of UWI need.
contributing countries. You may pay your fees before you arrive and
See page 6 for additional information. you may pay in full before registration. (see
page 13 for further information)
Arrange your accommodation in
Barbados Travel
On-Campus Accommodation - Have This year due to restrictions associated with
you returned your Hall application the COVID-19 pandemic orientation and
form?” - https://www.cavehill.uwi.edu/ registration will be done online. You should
Accommodation/halls-application-form. set your travel date to arrive in Barbados
aspx ahead of the orientation on August 28th.
Off Campus Accommodation - Contact the l Book your ticket.
Off-campus Accommodations Officer for
l When making travel arrangements,
help in securing campus-approved housing.
students are advised to travel on a
Email charles.boyce@cavehill.uwi.edu or call
return and NOT a one-way ticket. All
(246) 417-4578. You can also visit: https://
flight information should be submitted
www.cavehill.uwi.edu/Accommodation/off-
before arrival.
campus-accommodation.aspx
l Due to national protocols for the
containment of COVID-19, there will
be no Airport Meet & Greet service.
4 PRE-ARRIVAL GUIDE
However, we would still like to have Important Dates to Know for Arrival
a record of your travel and arrival
Online Orientation website for all new
information. Register your information
students available from Wednesday
here https://www.cavehill.uwi.edu/
August 12. For more information visit:
newstudents/international-regional/
https://www.cavehill.uwi.edu/newstudents/
meet-and-greet.aspx
orientation.aspx
l “Travel Protocols” – The Campus will
Friday, August 28
be guided by the national protocols of
Live Online Orientation for all new students
Barbados. You are advised to review
the information available using the Saturday, August 29
following webpages: There will be tours and other orientation
activities taking place over this weekend.
https://www.visitbarbados.org/covid-
19-travel-guidelines-2020 Registration Week for all new students –
Monday, August 31 to Friday, September
https://gisbarbados.gov.bb/covid-19-
4. All new students get Academic Advising,
protocols/
register (Online) and pay fees. For more
https://www.cavehill.uwi.edu/covid19/ information visit: https://www.cavehill.uwi.
home.aspx edu/newstudents/your-next-steps.aspx
Register for Disability Services Monday, September 7
Teaching for Semester I begins
The UWI Cave Hill Campus provides a wide
range of services for sudents with disabilities. When are you planning to arrive?
For further information visit https://www. Once you have finalized your date of arrival
cavehill.uwi.edu/studentservices/disabilities. notify the Halls of Residence or your landlord
aspx of your arrival date.
Prepare yourself for studying in Also notify the Student Enrolment &
Retention Unit of your travel and arrival dates
Barbados
by completing the online form. (See page 4)
We encourage you to review general
information about the Cave Hill Campus,
including information on Campus Life, by
visiting the New Students webpage at:
https://www.cavehill.uwi.edu/newstudents/
home.aspx
Regional students: Did you submit your
recent CSEC and CAPE results?
Regional students: Have you requested the
final transcript from your Associate Degree
programme to be sent directly to The UWI?
International students: Have you ensured
your final high school diploma and transcript
were sent to The UWI?
PRE-ARRIVAL GUIDE 5
APPLYING FOR A are Antigua & Barbuda, Anguilla,
Belize, Bermuda, The Bahamas, The
STUDENT VISA British Virgin Islands, Cayman Islands,
Commonwealth of Dominica, Grenada,
Jamaica, Montserrat, St. Kitts & Nevis,
You would have received the relevant
St. Lucia, St. Vincent & The Grenadines,
information to assist with the completion of
Trinidad & Tobago and Turks & Caicos
your student visa forms. Ensure that you
have returned the documents and the photos 8) COVID-19 Protocols on Arrival
as outlined below:
Depending on the country from which
Non-Barbadian students must obtain a you are arriving and your recent travel
student visa which is processed through the history, you may be required to present
University. This process is started before you proof of a recent negative COVID-19
arrive on Campus. test and/or be quarantined on arrival
in Barbados in keeping with national
The visa is granted for the duration of your
protocols for containment of the
studies, unless otherwise stated by the
COVID-19 pandemic. For information
Immigration Department.
on the requirements see page 5.
To comply with the immigration requirements
All documents (no scanned copies or
new students must submit the completed
photocopies) must be submitted to Student
application forms (H-1 and H-2) along with:
Affairs, Records before arriving in the
1) One (1) Passport size photograph (full country.
front view, no straps, no arms out, no
International Students - A visa application
shades, no head gear and photo must
fee of BDS $300 (USD $150.00) must be
be on a white background)
paid by all students whose country does
2) A clean clear copy of the bio data page not contribute to the University’s recurrent
of your passport budget (Bank draft, International Money
3) A clean clear copy of your birth Order or Credit Card Authorisation made
certificate payable to The University of the West Indies
is acceptable).
4) An original Police Certificate of
Character / or your country’s If your flight is in-transit and you have to
equivalent stop over in another country before arrival
5) Proof of accommodation in Barbados, you are required to meet the
stipulated entry requirements of that country.
6) Proof of financial support (Ensure you You are advised to present the letter of offer
have copies for Barbados Immigration from the University to support your request.
officials who may request them)
7) Application fee of BBD $300 (USD Some international students may also
$150.00). The Government of require an Entry Visa for Barbados. Check
Barbados has agreed to waive the the Immigration Office website to verify
visa application fee for citizens of whether you will need an entry visa https://
the countries that contribute to the www.immigration.gov.bb/pages/Visa_
University’s recurrent budget. Students Requirements.aspx
from a contributing county who hold a
foreign (e.g. Canadian) passport must If you need further assistance with
satisfy the Immigration Department completing the form, you may contact our
of their citizenship of the contributing team of specialist immigration advisers at
country. The contributing countries Records@cavehill.uwi.edu.
BUDGETING FOR LIFE IN FEES
BARBADOS
PAYING YOUR FEES
Ensure you have sufficient funds for the Fees may be paid:
duration of your studies. You will need (online)
to have enough money to cover your Wire transfer (you may send a copy of the
Economic Cost, Tuition Fees, University Fees, receipt to studentaccounts@cavehill.uwi.edu)
accommodation and living expenses. Credit Card - UWI accepts all major credit
cards (Credit Card authorization form may be
For an estimate of living expenses for a
requested)
single student, we recommend you prepare
a budget. Refer to Page 6 of the financial (via mail)
information brochure for guidance https:// Cheque - only Managers’ Cheques and
www.cavehill.uwi.edu/financial/fees/tuition- Certified Cheques are accepted***
fees.aspx (other methods available in Barbados)
Cash
Opening a Bank Account Online via CHOL
Debit Card
You are advised to open a bank account in
Credit Card - UWI accepts all major credit
Barbados.
cards
For regional students, if your local bank has a Cheque - only Managers’ Cheques and
branch in Barbados, you may check with the Certified Cheques are accepted
institution to discuss the procedure. RBC Royal Bank of Canada online payment
system*
For international students whose local bank
Bank of Nova Scotia online payment
is not represented in Barbados you are
system*
required to produce a letter of reference
Any branch of Republic Bank (Barbados)
from your banking institution at home along
Limited*
with proof of address in Barbados and your
All SurePay outlets**
student ID card.
Note:
There are a number of services available
to students, including online banking. The Online via CHOL
banks on the island include: RBC Royal (Access will only be granted if you have accepted
your offer of a place)
Bank of Canada, CIBC First Caribbean
International, Republic Bank (Barbados) Ltd, Step 1: Go to Payment of Fees (https://www.
Bank of Nova Scotia and First Citizens Bank. cavehill.uwi.edu/financial/how-to-
pay- fees.aspx)
Find out more about expenses and payment Step 2: Select CHOL (click here to pay online)
options: Step 3: Select “Student and Staff”
Payment Plans Step 4: Enter your University ID – this is your
https://www.cavehill.uwi.edu/financial/ student ID Number and your default
tuition-payment-plans.aspx password is your date of birth in
the following format dd/mm/yr
Halls of Residence Fees and Living e.g. 06/12/94
Expenses Step 5: Follow the prompts and have your
https://www.cavehill.uwi.edu/financial/fees/ credit card information available
living-expenses.aspx
* Allow two (2) business days for
processing to your student account.
8 PRE-ARRIVAL GUIDE
** Allow one (1) business day for Climate
processing to your student account.
Barbados offers sunshine everyday. The
*** All cheques should be payable to The
constant cool breezes of the trade winds
University of The West Indies and sent to
keep average day time temperatures
the Student Accounts Section
at 80°F to 85°F (27°C - 29°C.). Night
time temperatures average 76°F (23°C).
(Cash/cheques in Guyanese, Jamaican and
December to May in Barbados are the driest
Trinidadian currency will not be accepted.
months. Afternoon rain showers fall during
Cheques from the Bahamas and British Virgin
the months of June to November. These are
Island must be drawn from an international
often welcomed to cool down from the heat
bank)
of the sun and can often last simply a few
minutes.
Clothing
LIVING IN BARBADOS Barbados is a tropical island; clothing should
be lightweight and suitable for a climate that
is fairly humid in the summer. You should
Health And Insurance travel with at least one semi-formal outfit
All registered students of The UWI Cave Hill and one set of business attire.
Campus are automatically enrolled in the Cave
Hill Campus Medical Assistance Programme. Campus Accommodation
If you already have medical insurance in your
home country, check whether you can extend To apply for a place in the University-
it to cover your stay in Barbados. managed accommodation you were required
to complete and return the application form
Registered students are expected to be fully by June 26, 2020.
immunized against polio, tetanus, diphtheria,
pertussis, measles, mumps and rubella, which Students accepted to reside on-campus will
are all highly infectious diseases. It is also receive their housing offer by email. The
advisable to be immunized against varicella, email will provide all relevant information for
hepatitis B and to update your flu vaccine your stay on the Halls.
yearly.
The Faculty of Medical Sciences has specific
mandatory immunization requirements.
For further information, view the
following https://www.cavehill.uwi.
edu/ studentservices/health-wellness/
healthinsurance.aspx
Find out more about the Health Clinic https://
www.cavehill.uwi.edu/ studentservices/
health-wellness/healthclinic.aspx
For information on UWI Cave Hill’s COVID-19
protocols and guidelines visit https://www.
cavehill.uwi.edu/covid19/home.aspx
PRE-ARRIVAL GUIDE 9
WHERE DO YOU
WANT TO LIVE?
Off-Campus Accommodation Prescription & Illegal Drugs
There is useful information available and If you have to bring any prescription
you are free to submit your queries to the medication, you are advised to bring
Off-Campus Accommodation Officer, Mr. documentary proof of the nature of the
Charles Boyce at charles.boyce@cavehill. drugs, otherwise they may be confiscated.
uwi.edu. Visit http://www.chillhousing.com/ Ensure the medication is kept in its original
to review the information on the types of packaging.
accommodation available.
Drugs such as marijuana, LSD, cocaine and
Whether you plan to stay on or off campus, heroin are prohibited and customs officers
you can use the following checklist to and police have the right to search for illegal
get ready for your transition: https:// drugs. The laws concerning illegal drugs
www.cavehill.uwi.edu/Accommodation/ in Barbados, as in most countries, are very
frequently-asked-questions.aspx strict and penalties are heavy.
Customs
Students will be required to complete a
WHAT TO PACK Customs Declaration Form on entry to
Barbados. Your luggage is subject to search
by Customs Officials on arrival.
Ensure that you have all the essential
documents you need in your hand luggage Arriving in Barbados
including:
Follow the directions and guidance from the
officials at the Grantley Adams International
l Your passport
Airport (GAIA)
l A copy of your letter of offer
l Confirmation of your address while at You will need to make arrangements for
the University transportation to your accommodation. Taxis
are available at the Airport.
l Any outstanding documentation you
need to submit Note that US $, CAN $ and British £ are also
l Documents which provide evidence acceptable currency and may be used to pay
of sufficient funds for tuition and other the taxi. There is also a foreign exchange
fees and maintenance to support bureau available (check opening hours)
yourself financially for the duration of
the course. If for any reason you are unable to register
during Registration Week, you should
consult with your respective Faculty and the
Admissions Office on arrival at the Campus.
10 PRE-ARRIVAL GUIDEPRE-ARRIVAL GUIDE 11
REGIONAL AND INTERNATIONAL STUDENT SUPPORT The Student Enrolment & Retention Unit The University of West Indies Cave Hill Campus Leslie Robinson Building We’ve Got Your Back! When you attend UWI Cave Hill, you’re never alone. From enrolment through graduation, we’re here to assist you every step of the way. Like our Facebook Pages https://www. facebook.com/serucavehill and https://www. facebook.com/CaveHillInternational/. Follow us on Instagram https://www. instagram.com/serucavehill/ and at https:// www.instagram.com/cavehillinternational/! Youtube: @serucavehill Email us at seru@cavehill.uwi.edu Call us at (1-246) 417-4977/4972/4994/4656 Whatsapp: (1-246) 230-5052 .
ABOUT BARBADOS
STUDENT SUCCESS IS OUR BUSINESS!!!
Capital: Bridgetown
Name: The name “Barbados” is derived
from the Bearded Fig Tree once found in
abundance on the island.
Population: Approximately 285,000
Geography: A 21 mile x 14 mile island in the
Caribbean. The west and south coast have
the calm Caribbean sea and endless beaches.
Rugged cliffs and the Atlantic Ocean are on
the East Coast.
Language: English with a broad dialect
Currency: Barbados Dollar—USD $1 = BBD
$2 approx.
Time: GMT-4hrs. There is no daylight saving
time in Barbados.
The People: Barbadians have a history of
long ingrained Christian principles and a
sound education system with a literacy rate
of 97%.
Electrical Supply: Electricity in Barbados is
110 volts/50 cycles. Standard plug types are:
flat blade (2 flat blades) or flat blades with
grounding pin.
PRE-ARRIVAL GUIDE 13You can also read
