HEALTH PROMOTION INITIATIVES FUND - Application Toolkit 2021-22
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HEALTH PROMOTION INITIATIVES FUND
Application Toolkit 2021-22
Last updated: June 2021
1CONTENTS
OVERVIEW ................................................................................................................................ 3
APPLICATION PROCESS .......................................................................................................... 3
Selection Process .................................................................................................................... 4
Re-Submitting an Application .................................................................................................. 5
PROJECT ELIGIBILITY .............................................................................................................. 5
ASSESSMENT CRITERIA .......................................................................................................... 7
PROJECT LEAD RESPONSIBILITIES ....................................................................................... 9
PAST PROJECT PROFILES ...................................................................................................... 9
MORE INFORMATION ............................................................................................................. 15
2OVERVIEW
The Health Promotion Initiatives Fund (HPIF) is a funding program established to support the
physical, emotional, mental, spiritual and/or social health and wellness of PHSA
employees. Adapted from the successful Healthy UBC model, this program allows any
department, site or group of employees to apply for up to $1000 to coordinate a healthy living
project in their workspace.
Do you have an innovative idea for holistically supporting the health and wellbeing of your team
or department? This guide provides you with everything you need to know about applying for a
grant and turning your great idea into a great solution.
Do you have a ‘Green’ project idea related to sustainability?
The GreenCare sponsored Sustainability Stream of the health promotion initiative fund will
support energy and environmental sustainability projects within PHSA. While this fund is open to
all staff across PHSA, preference for green or sustainability related projects will be given to
already registered Green+Leaders from any department, site or group to apply for funding to
coordinate and implement an innovative workplace sustainability project.
Not a Green+Leader but interested in joining? Simply visit the Green+Leaders Program
webpage to learn more and register!
If you have any questions about the content of this toolkit, your project idea or the Health
Promotion Initiatives Fund in general, please email healthpromotion@phsa.ca.
APPLICATION PROCESS
To apply for a HPIF grant, you must complete and submit the HPIF Application Form. The
application will ask you to describe your project, its goals, and audience and intended health
and/or sustainability benefits. You will also be asked to provide a timeline and budget, as well as
plans for evaluating your project.
Applications can be submitted any time between July 1, 2021 to October 1, 2021. You will
receive a decision on your application approximately four weeks after submission. Please note,
we review and fund applications on a first-come-first-serve basis. We encourage you submit
your application at the earliest date possible.
3Selection process for healthy workplace projects:
All applications are assessed by members of the PHSA Health Promotion program. Projects
focused on environmental sustainability will also be assessed by a representative from the
GreenCare team. Applications are assessed against a set of criteria (see Assessment Criteria).
This assessment takes into account not only your project idea, but also the quality and
completeness of your application.
In general, projects that best meet the following tend to rank higher during the selection
process:
Identifies a specific health and/or environmental sustainability concern of a staff group
and proposes a cost-effective method of addressing this need.
Identifies specific outcomes of the project as indicators of success and outlines a
potential method of measuring these outcomes.
Considers how the project will contribute toward building a healthy and/or
environmentally sustainable workplace culture and how initial efforts can be sustained in
the long-term, with or without further funding.
Demonstrates efforts to utilize existing resources, where available.
Demonstrates efforts to partner with other departments or sites to maximize the number
of employees who may benefit from the project.
Funding criteria for sustainability projects:
Funds are available to pursue innovative environmental sustainability projects
addressing any one of the following focus areas:
1. Healthy Transportation
2. Climate Action
3. Food
4. Energy & Water Conservation
5. Material Waste Reduction
Funding for projects that meet the following preferences will be more favorably
considered:
Sustainability skills and understanding are being promoted and enhanced to a wide
audience.
Initiatives where there is clear departmental commitment, resources (including in-kind)
resources) and potential for success.
4 Projects which are creative and innovative in scope.
Projects which can be scaled up as health organization wide initiatives.
Demonstrated intent to collaborate or partner with other units, departments and/or
groups.
Projects that show an attempt to foster behaviour change or a change in departmental
practices.
Outline of how the project will be evaluated for success.
Inclusion of a plan to share best practices and sustainable solutions to the wider health
organization community.
There is no set number of projects which are funded each year. The exact number of projects
will depend upon the available budget for the program as well as the specific funding asks of
individual applications.
Re-Submitting an Application
If your application is initially unsuccessful, you will receive comments and feedback from PHSA
Health Promotion via email. You are encouraged to use this feedback to update your
application, and re-submit it. Upon re-submission, your application will be assessed by the same
process.
It is important to note that due to the turnaround time for feedback, applications submitted near
the end of the application period may not be eligible for re-submission until the following year.
PROJECT ELIGIBILITY
All applicants will be applying to receive a maximum of a $1000 seed fund for a healthy
workplace initiative. These initiatives must commence during the fiscal year in which funding is
awarded, and all funds must be spent within this fiscal year. Multiple projects will be awarded for
each funding period.
Eligible projects must meet the following conditions:
Each project must have two identified project leads, both of whom are PHSA
employees.
Supervisors of each project lead must endorse and approve of the proposed project.
A maximum of $1000 can be applied for, i.e. requests for funding amounts less than
$1000 are acceptable.
Attempts to obtain additional sources of funding (e.g. fund matching by the applicant’s
department) are strongly recommended but not always necessary.
All funding must be spent after the awarding of funding; requests for reimbursement of
previously spent funds are not accepted.
5 Service providers offering training, education, clinical and/or therapeutic services must
be appropriately credentialed.
The following project ideas/expenses are NOT eligible for funding:
Requests for equipment and/or other material purchases WITHOUT an associated
health related program or educational component. Please note that any fitness-related
projects must adhere to the PHSA Fitness Guidelines and Fitness Equipment
Guidelines.
Use of funding to cover membership/admission/registration fees or to cover backfill
salary.
Use of funding for any catering.
Departmental operational expenses.
Research based projects, although evaluation and dissemination of project deliverables
are encouraged.
6ASSESSMENT CRITERIA
All projects will be assessed by members of the PHSA Health Promotion Program and the
GreenCare team (for environmental sustainability projects) using the same set of criteria. This
criteria is summarized below in the form of a rubric.
4 – Excellent 3 – Good 2 – Acceptable 1 – Insufficient
A specific employee health A specific employee A common or broad No attempts have
Health or Sustainability Impact
and/or sustainability health and/or issue that generally been made to assess
concern is the basis of the sustainability concern affects employee employee health
project. is the basis of the health or sustainability and/or sustainability
Identification of the above project. is the basis of the needs prior to
is supported by strong Identification of the project (e.g. “stress developing the project
evidence (e.g. survey above is supported by management” or idea.
results, history of incomplete “healthy eating”) rather Project has little to no
workplace incidents, assessments (e.g. than a concern specific impact on employee
literature reviews). based on word-of- to the target audience. health or
The impact of the project mouth impressions or Identification of the sustainability.
on physical, emotional, assessment on a select above is supported by
spiritual, social health and group of staff not incomplete
wellness, and/or representative of the assessments.
sustainability is clearly wider audience to be The impact of the
evident. reached). project on physical,
The impact of the emotional, spiritual,
project on physical, social health and
emotional, spiritual, wellness, and/or
social health and sustainability is vague.
wellness, and/or
sustainability is
somewhat evident.
Project is tailored to be as Project is tailored to be Project activities or Project benefits a
Scope
inclusive of as many staff as inclusive of as many outcomes are made limited number of
members. staff members. available to an staff, despite the
Project also benefits a Project also benefits a appropriate number of potential to be made
group of staff for whom group of staff for whom staff relative to the accessible to a larger
access to health and/or access to health expense. group of employees.
sustainability programming programming and Project excludes
and resources are difficult resources are difficult. harder to reach
(e.g. due to geographical populations such as
location, nature of work, shift workers or those
etc.) working in a clinical
Project supports setting.
collaboration between
different teams,
departments, or agencies.
7 Proposed budget provides Proposed budget Proposed budget Proposed budget
Resource Use
a detailed and realistic provides a detailed and provides a list of provides no details
breakdown of intended realistic breakdown of potential expenses and as to what specific
expenses. intended expenses. their estimated costs. expenses will be
Quotes or estimates from Quotes or estimates Budget considers not incurred.
potential vendors are from potential vendors only major expenses,
provided. are provided. but smaller costs that
Research completed to may be important for the
determine minimize costs success of the project
is evident.
Efforts have been made to
obtain supplemental funds
from other sources.
Timeline: Timeline: Timeline: Timeline:
Planning Quality
Project milestones are Project milestones are Project milestones are Few details are
clearly noted, including clearly noted, including clearly noted, including provided; it is unclear
planning, marketing and planning, marketing and planning, marketing and when certain steps
evaluation phases of the evaluation phases of evaluation phases of the will be taken in the
project. the project. project. project.
Additional details of what Some timeline details Evaluation: Evaluation:
will need to be done for are included such as Expected outcomes of No attempts to
each stage are included, potential start dates of the project are identified. identify specific
such as projected dates of various steps. outcomes of the
initiation and completion for Evaluation: project to evaluate
each step. Expected outcomes of have been made.
Evaluation: the project are
Expected outcomes of the identified.
project are identified (e.g. A general measurement
increase in participation, methodology is
perceived health, etc.). included.
Details of the methodology
(who will measure, with
what tools, and how often)
are included.
Project idea is an Project idea is an Project idea borrows Project aims to simply
Proposal Quality
innovative and creative innovative and creative from a past or existing provide a standalone
solution to an identified solution to an identified initiative but tailors the or one-time service.
problem (e.g. uses a novel problem. project to the No attempts have
approach, builds or needs/culture of the been made to tailor
improves upon an existing workplace. the project to the
or common approach to the specific employee
same problem, or makes culture or the
use of unique features of resources and
the workplace). features of the
Proposed activities or existing workplace.
effects of the project have
the potential to be
sustained beyond the initial
year of funding.
8PROJECT LEAD RESPONSIBILITIES
If your project is awarded funding, there are a number of things you will need to do in order to
gain access to your funds. These include:
Use the provided funds (including submitting all expense claims and invoices to PHSA
Health Promotion) by the last day of February in the fiscal year you are awarded funding.
Keep PHSA Health Promotion informed of relevant project updates, including the
completion of mandatory quarterly status updates and a final summary evaluation at the
end of your project.
Acknowledge the funding contributed from the Health Promotion Initiative Fund program
in communication materials about your project.
PAST PROJECT PROFILES
You can view a full list of past project profiles here.
Project Title Program Service Health Project Description
Area concern/issue
addressed
Art and Yoga Therapy BC Women’s Hospital Mental health, stress This project addressed burnout
reduction, prevention and stress reduction
by offering three types of
activities: yoga, art therapy, and
a walking group.
Care for the Caregiver BC Cancer – Kelowna Mental health, self-care, This initiative provided 8 weekly
through Art resilience sessions with a qualified art
therapist. The project used art to
promote staff well-being and
resilience; self-reflection and
compassion; reduce stress and
burnout; and enhanced
knowledge and skills to support
self-care.
2020/21
COVID Kilometer Club BC Children’s Hospital Physical activity, social This project promoted both
connection physical and mental health by
Division of Respiratory organizing individual and small
group walks, tracking
participation, and sending
monthly emails promoting
mindfulness resources for staff.
Staff who participated were
entered to win random prize
draws that support healthy
activities.
9Project Title Program Service Health Project Description
Area concern/issue
addressed
Decolonizing Practices BC Centre for Disease Anti-racism This initiative provided staff with
Control a workshop/external facilitator to
support conversations about
decolonization, anti-racism, and
racial justice in order to improve
services and health outcomes for
the patients and communities
they serve. This initiative also
held a Community of Practice
meeting to discuss the
“Decolonizing Workbook”
(created by a Ta7talíya Michelle
Nahanee a local Squamish
woman).
Desk Bike Challenge BCEHS- Vancouver Physical activity This department is a 24/7
Dispatch Operations operation that requires staff to
work at their desk for 12 hours, 4
days in a row. Desk bike chairs
and resistant bands were
provided to staff in an effort to
promote physical activity.
Health and Fitness BCEHS-Station 353, Alexis Physical activity This challenge encouraged
Challenge Creek, B.C fitness and general health
practices at work by encouraging
staff to partake in a monthly
fitness challenge, and by utilizing
purchased fitness equipment
(indoor spin/cycling bike and
snowshoes).
Health and Wellness PHSA Corporate Nutrition This 8 week series was designed
Online Cooking Series to provide a mix of recipes,
Transformation Leadership cooking tips and Q&A webinars
Office by a chef trained in holistic
nutrition to all PHSA staff. The
goal was to provide PHSA staff
with an introduction to eating
sustainably and locally, and
healthy cooking skills.
Healthy Team Building BC Children’s Hospital Self-care, social This project provided an
connection opportunity for staff to participate
Neonatal Follow Up in self-care practices. This
Program initiative hosted monthly team
challenges to promote team
building and healthy behavior.
Monthly challenges included
mindfulness; cultivating gratitude;
daily water intake goal; setting
and committing to a healthy habit
etc.
10Project Title Program Service Health Project Description
Area concern/issue
addressed
Indigenous Health and PHSA Corporate Overall wellbeing, This wellness project created an
Wellness Circle holistic online wellness circle, which
Indigenous Health (IH) focused on responding to needs
of Indigenous employees at
PHSA. The wellness circles were
facilitated by Indigenous Health
Elders who shared cultural
teachings and perspectives
about wellness that address
mental, physical, emotional and
spiritual health.
Kloshe Nanitch, BC Centre for Disease Mental Health This initiative included a series of
(meaning “Take Care” Control community
in Chinook Jargon) engagements/listening sessions
with the BCCDC Operations
Leadership Team to identify
activities to support the health
(mental, emotional, and physical)
of staff. A total of 6 pet therapy
sessions were delivered to staff,
as a result of the
engagement/listening sessions.
The intention was to help people
recognize and to take small
steps to 'thrive', rather than just
'survive' during this pandemic.
Promoting Hand BC Children's Hospital Hand hygiene This initiative implemented a
Hygiene Health among Surgical Suites/Acute Care hand hygiene health promotion
Staff project within the Surgical Suites
and Acute Care areas of BC
Children’s Hospital. The project
involved four activities: a writing
contest; speaker’s corner inviting
staff to share strategies on hand
hygiene; incentives; and a
presentation and communication
of the outcomes.
ReGenerativiTea: Soul BC Cancer Mental health, self-care This project created 7
Care for Staff ReGenerativiTea Kits available
BC Children’s and at each of the BC Cancer
Women’s Hospital Centres and at C&W. The kits
were used by the Spiritual Care
Department to host creative self-
care breaks for staff. The kits
included art supplies &
instructions to guide reflective art
projects.
11Project Title Program Service Health Project Description
Area concern/issue
addressed
Serenity Space BCEHS Mental health, self-care, Staff revamped a quiet room into
stress reduction a safe healing area to allow for
Kamloops Dispatch self-care following stressful
Operation Centre. events at Kamloops Dispatch
Centre. The Serenity Room
creates a calming environment
with a noise machine that allows
for different soothing sounds, a
diffusor, adult coloring books,
puzzles, and self-care resources.
This project also offered two
stress management strategies
sessions to help staff deal with
stressful situations.
Snacking for Wellness/ BCMHSUS Nutrition, self-care At this remote work location,
Wellness Room many staff are unable to leave
Correctional Health their post during their breaks.
Services, Alouette This project created a canteen
Correctional Centre for with healthy snacks, fruit and
Women vegetable options, and treats.
This project also created a
wellness room to offer a self-care
space for staff to recharge and
focus on their wellness.
Synergy Satisfaction PHSA Corporate Social connection, self- This initiative hosted monthly
care virtual team activities to support
WMS Scheduling and creating positive relationships,
Timekeeping decrease stress and improve
morale. Activities included a
fitness challenge, a Karma
Kindness scavenger hunt, a
designated space to do yoga in
the office (with equipment
available to staff), and creating a
‘comfy corner’ for relaxation.
Song-cology BC Cancer – Vancouver Social connection, Choirs and singing in a work
Singing for health and Centre stress reduction chorus can help decrease stress,
well-being while providing a sense of
team/belonging and
camaraderie. This project
supported the Song-cology choir
at BC Cancer with professional
coaching for choir members,
video/editing for their virtual
performances, and maintaining
and building connection.
12Project Title Program Service Health Project Description
Area concern/issue
addressed
Transforming the BC Women’s Hospital Anti-racism The Department of Midwifery put
Culture of Healthcare together an Anti-Racism Working
Delivery to An Anti- Department of Midwifery Group (ARWG) geared towards
racist Framework
providing education and training
to midwives. This project hired a
consultant to perform an audit of
the departmental practices and
delivered two workshops on Anti-
Oppression to staff. The audit
and workshops were intended to
give staff the tools to work
towards practicing in an anti-
racist, anti-oppressive lens, thus
allowing the medical staff to be
better allies to their BIPOC (
black, Indigenous and people of
color) colleagues and to provide
better care to BIPOC patients.
Yoga for Wellbeing Forensic Psychiatric Physical activity The Yoga for Wellbeing initiative
Hospital (FPH) offered weekly yoga available on
a drop-in basis for staff at FPH.
The aim of the project was to
integrate well-known health and
wellness practices into weekly
yoga and meditation classes to
assist staff in improving, and
maintaining, their psychological
well-being and physical health.
Art Cycle BCEHS Station 132, Healthy transportation A local artist built a custom bike
Sointula B.C rack at the station. The goal was
to have a creative, visible, and
functional bike rack to help raise
awareness of active and green
transportation, and to support
staff biking to work. A bike repair
stand was also built into the rack
and included tethered tools and a
pump for shared use in the
community.
Bike Rack Project BCEHS Station 280 Healthy transportation The aim of this project was to
encourage regular bicycle
commuting to work through the
addition of cycling specific station
improvements, such as a bike
rack for safe and secure storage.
13Project Title Program Service Health Project Description
Area concern/issue
addressed
Penticton Ambulance BCEHS Station 329, Healthy transportation The goal of this project was to
Station Bike Storage Penticton B.C. create a safe and secure,
Project dedicated peddle-bike storage
amenities at the station to help
protect and promote peddle-
biking to work as a viable and
compelling, green and healthy
mode of active transportation.
Facilitating Health BC Children’s Hospital Healthy transportation This project provided two bicycle
through a Workplace repair days to help support and
Bike-to-Work encourage staff to ride to work at
BC Children’s and Women’s
Campus. This initiative
encouraged staff who already
cycle to work and helped inspire
other cyclists in the workplace.
Importantly, this initiative
supported the use of safe
bicycles that are well maintained
and roadworthy.
Rooftop Zen Garden BCEHS Station 106, Sustainability skills, This project built a flower and
Project Sydney B.C social connection vegetable Zen garden on the
station rooftop to provide a space
for relaxation, and for staff to
learn about composting,
gardening, and reducing their
carbon footprint. This project also
provided comfortable chairs at
the station barbeque area to
support building social
connections.
Safe Bike Storage BC Cancer Kelowna Healthy transportation This project provided staff with a
Kelowna safe and secure place to store
their bike during work hours. This
initiative contributed to a healthy
lifestyle and promoting a
sustainable environment.
Station 339 Garden BCEHS Station 339, West Sustainability skills, This project created raised
Project Kelowna B.C. Social connection garden boxes outside the
ambulance station to plants
fruits, vegetables and flowers.
Gardening improves connection
with nature, teamwork and moral
among colleagues working
towards a common goal, and
supports psychological
wellbeing.
14The Tranquility Lookout BCEHS Station 765, Stress reduction This project involved creating
Granisle B.C. flowerbeds and installing a picnic
table outside of the station, to
support staff in distressing after a
long day or a tough call. The
garden and picnic area have a
view of the Babine Lake steps
away.
READY TO APPLY?
Complete the HPIF Application Form, which can be found on the HPIF POD and PHSA.ca
pages, and send it to healthpromotion@phsa.ca.
MORE INFORMATION
More information can be found by reading the Frequently Asked Questions available on the
HPIF POD page. If you still have questions about the program or the application process,
please email healthpromotion@phsa.ca.
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