INTERNATIONAL STUDENT HANDBOOK - ATQ College

 
INTERNATIONAL STUDENT HANDBOOK - ATQ College
INTERNATIONAL
          STUDENT HANDBOOK
                                    &
            ORIENTATION GUIDE
                                Version 3.0

Akram Kahla Pty. Ltd. Trading as Australian Training and Qualification College

                  ABN: 50 166 113 159 | RTO Code: 41336
                     CRICOS Provider Code: 03651G

    Address: Level 1, 372 Chapel Road, Bankstown NSW 2200 Australia
                       Telephone – 1300 687 287
                    Email: cricos@atqcollege.edu.au
INTERNATIONAL STUDENT HANDBOOK - ATQ College
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

                                                         Table of Contents

1.0       REGISTERED TRAINING ORGANISATION ........................................................................... 5
2.0       MISSION PHILOSOPHY AND VISION .................................................................................... 5
3.0       ETHICS .................................................................................................................................... 5
4.0       CLIENT SERVICES ................................................................................................................. 5
4.1       Student Protection through Legislation ............................................................................... 6
4.2       Dissemination of Legislative Information ATQ COLLEGE and Course Information .......... 7
4.3       Critical Incidents .................................................................................................................... 8
4.3.1     Policy...................................................................................................................................... 8
4.4       Access and Equity ................................................................................................................. 9
4.5       WH&S ...................................................................................................................................... 9
4.6       Catering to Diverse Student Learning Needs ....................................................................... 9
4.7       Communication (Language, Numeracy & Literacy) Support ............................................. 10
4.8       Fees & Refund Policy ........................................................................................................... 10
5.0       ATQ COLLEGE ENTRY REQUIREMENTS ........................................................................... 14
5.1       Student English Levels ........................................................................................................ 14
5.2       Student Academic Levels .................................................................................................... 14
5.3       Student Age. ......................................................................................................................... 14
5.4       International Students.......................................................................................................... 14
5.5       Department of Home Affairs ................................................................................................ 14
5.6       Confirmation of Enrolment .................................................................................................. 15
5.7       Course Progress and Attendance Policy............................................................................ 15
5.8       OSHC..................................................................................................................................... 21
5.9       Students at ATQ COLLEGE with dependent children ........................................................ 21
5.10      Leave Entitlements ............................................................................................................... 21
5.11      Punctuality ............................................................................................................................ 21
5.12      Preparation ........................................................................................................................... 21
5.13       Change of Provider ............................................................................................................. 21
6.0       TRAINING DELIVERY ........................................................................................................... 22
6.1       Competency Based Training ............................................................................................... 22
6.2       Training Package Requirements ......................................................................................... 22
6.3       Professional Staff Recruitment ........................................................................................... 22
6.4       Guest Trainers ...................................................................................................................... 22
6.5       Flexible Delivery ................................................................................................................... 23
6.6       Excursions ............................................................................................................................ 23
6.7       Training Outcomes ............................................................................................................... 23

Version 3.0                                                      Page 2 of 49                                                          February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

7.0       ASSESSMENT....................................................................................................................... 23
7.1       Competency Grading ........................................................................................................... 23
7.2       Industry Committees ............................................................................................................ 24
7.3       Flexible Assessment ............................................................................................................ 24
7.4       Assessment Moderation ...................................................................................................... 24
7.5       Assessment Recording........................................................................................................ 24
7.6       Late Submissions................................................................................................................. 25
7.7       Incomplete Assessment ...................................................................................................... 25
7.8       Appeals for Reassessment .................................................................................................. 25
7.9       Student Submission of Group Work ................................................................................... 25
8.0       RECOGNITION OF PRIOR LEARNING (RPL) AND EXEMPTIONS ..................................... 25
8.1       Recognition of Prior Learning ............................................................................................. 25
8.2       Exemptions and National Recognition ............................................................................... 26
9.0       REGISTRATION .................................................................................................................... 26
9.1       Subject and Course Registration ........................................................................................ 26
9.2       Fast Tracking ........................................................................................................................ 26
9.3       Course/ Program Information .............................................................................................. 26
9.4       Course Deferment, Cancellations and Exclusions............................................................. 26
9.5       Registration on Behalf of Other Students .......................................................................... 29
10.0      ORIENTATION....................................................................................................................... 29
10.1      Student Orientation .............................................................................................................. 29
10.2      First Day of Class ................................................................................................................. 29
10.3      Structure of Orientation Proceedings ................................................................................. 29
10.4      Academic and Vocational Support ...................................................................................... 30
10.5      Personal Counselling ........................................................................................................... 30
10.6      Student Input and Feedback................................................................................................ 31
11.0      RECORDS MANAGEMENT................................................................................................... 32
11.1      Records ................................................................................................................................. 32
11.2      Security and Confidentiality ................................................................................................ 32
11.3      Access to Records by Students .......................................................................................... 33
11.4      Change of Student Contact Details ..................................................................................... 33
11.5      Student Results Recording.................................................................................................. 33
11.6      Class Rolls and Attendance ................................................................................................ 33
12.0      WARNING AND REPORTING ............................................................................................... 34
13.0      Complaint and Appeals Policy ............................................................................................ 34
COMPLAINTS AND APPEALS ......................................................................................................... 34
ASSESSMENT APPEALS ................................................................................................................ 36
14.0      ATQ COLLEGE RESOURCES .............................................................................................. 39

Version 3.0                                                      Page 3 of 49                                                         February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

14.1      Computers and the Internet ................................................................................................. 39
14.2      ATQ COLLEGE Building Security System and Smoke Alarms ......................................... 39
14.3      Equipment............................................................................................................................. 42
14.4      Texts and References .......................................................................................................... 42
15.0      ISSUANCE OF QUALIFICATIONS ........................................................................................ 42
16.0      COURSE COMPLETIONS ..................................................................................................... 42
16.1      Rules Ensuring Comfort & Convenience ............................................................................ 42
16.1.1 Alcohol ................................................................................................................................. 43
16.1.2 Smoking ............................................................................................................................... 43
16.1.3 Chewing Gum ...................................................................................................................... 43
16.1.4 Drugs .................................................................................................................................... 43
16.1.5 Spitting ................................................................................................................................. 43
16.1.6 Firearms and Knives ........................................................................................................... 43
16.1.7 Dress .................................................................................................................................... 43
16.1.8 Mobile Phones ..................................................................................................................... 43
16.1.9 Food and Drink .................................................................................................................... 43
16.1.10 Litter ..................................................................................................................................... 43
16.1.11 Other Important Tips ........................................................................................................... 44
17.0      LIVING IN SYDNEY ............................................................................................................... 44
17.0      Living in Sydney ................................................................................................................... 46
17.1      Climate .................................................................................................................................. 46
17.2      Cost of Living ....................................................................................................................... 46
17.3      Accommodation Options ..................................................................................................... 47
17.4      Homestay .............................................................................................................................. 47
17.5      Student Employment............................................................................................................ 47
17.6      Telephone, Internet and Post .............................................................................................. 47
17.7      Emergency Support Services .............................................................................................. 47
17.8      International calls ................................................................................................................. 48
17.9      Banking ................................................................................................................................. 48
17.16      School Aged Dependant Children ...................................................................................... 48
18.0 CHANGES TO ATQ COLLEGE OWNERSHIP OR MANAGEMENT OR PREMISES ............... 48
19.0      Understanding of ATQ COLLEGE Rules & Receipt of Student Handbook ....................... 49

Version 3.0                                                       Page 4 of 49                                                         February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

1.0       Registered Training Organisation

Registered training organisations are providers and assessors of nationally recognised training. Only registered
training organisations can issue Australian Qualification Framework qualifications.

In order to become registered, training providers must meet the Standards for Registered Training Organisations
(RTOs) 2015. This ensures the quality of vocational education and training throughout Australia.

Australian Training & Qualification College (ATQ COLLEGE) assures the protection of student fees through
membership to the Australian Federal Governments Tuition Protection Scheme.

2.0       Mission Philosophy and Vision

The mission of ATQ COLLEGE is to be a leading academic College in Australia by providing students with high
quality education designed to meet their vocational goals in an efficient, professional, compliant and safe
learning environment.

ATQ COLLEGE believes in the transfer of knowledge and skills and therefore our vision is to assist all our
students in developing themselves both personally and vocationally. ATQ COLLEGE believes in a holistic
approach to education. It offers students from all over the world the opportunity to develop their potential in an
educational environment that is warm, friendly, exciting and multicultural and free from discrimination and
harassment.

Australia’s diverse population and strong educational tradition make it particularly suited to international
education and ATQ COLLEGE intends to continue to be a significant contributor to Australia’s continuing role as
a regional leader in education.

3.0       Ethics

ATQ COLLEGE undertakes to act at all times in an ethical manner. All activities of ATQ COLLEGE are carried
out honestly, fairly, accurately to give value to our clients. High standards of financial probity, marketing and
advertising integrity are always maintained. Program delivery benefits clients through high standards of
education and training, up to date methods, quality materials and expert staff.

4.0       Client Services

ATQ COLLEGE is committed to high standards in the provision of vocational education and training and other
services to all ATQ COLLEGE clients. ATQ COLLEGE in all of its dealings will meet the requirements of the:

Students are able to rely upon the support of the College 24/7, if you need assistance in any matter please call
us on 1300 687 287 or email us on cricos@atqcollege@edu.au.
(This number is monitored by one of our staff members.)

Version 3.0                                                   Page 5 of 49                           February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

4.1       Student Protection through Legislation

The ATQ COLLEGE follows all relevant Commonwealth and State laws as detailed below:

Commonwealth of Australia Acts
      •   Education Services for Overseas Students (Registration Charges) Act 1997
      •   Education Services for Overseas Students Act – 2000 (ESOS Act)
      •   Education Services for Overseas Students Regulations 2001
      •   Education Services for Overseas Students Amendment (Re-registration of Providers and Other Measures) Act
          2010.
      •   National Vocational Education and Training Regulator Act 2011
      •   National Vocational Education and Training Regulator (Charges) Act 2012
      •   National Vocational Education and Training Regulator (Transitional Provisions) Act 2011.
      •   Standards for Registered Training Organisations (RTOs) 2015
      •   National Vocational Education and Training Regulator Amendment Bill 2015
      •   Human Rights and Equal Opportunity Commission Act 1986
      •   Disability Discrimination Amendment (Education Standards) Act 2005
      •   Disability Discrimination Act 1992
      •   Racial Discrimination Amendment Act 1980
      •   Racial Discrimination Act 1975
      •   Sex Discrimination Act 1984
      •   Sex Discrimination Amendment Act 1991
      •   Privacy Act 1988
      •   Privacy Amendment (Enhancing Privacy Protection) Act 2012
      •   Australian Privacy Principles (2014)
      •   Work Health and Safety Act 2011
      •   Work Health and Safety Regulations 2011
      •   Workplace Surveillance Act 2005

State Based Legislation
      •   NSW Anti-discrimination Act (1977)
      •   Workers Compensation Regulation 2003
      •   Workplace Injury Management and Workers Compensation Regulation 2002
      •   Affirmative Action (Equal Employment Opportunity for Women) Act (1986)
      •   WorkCover Legislation Amendment Act (1996 No. 120)
      •   Copyright Act, 1879. 42 Vic No 20 (modified 2006)
      •   NSW Commission for Children and Young People Act 1998.

Regulations and Codes
      •   Education Services for Overseas Students Act 2000 - National Code 2018

Version 3.0                                                   Page 6 of 49                            February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Useful Websites:

National Code Explanatory Guide: https://internationaleducation.gov.au/regulatory-
information/pages/regulatoryinformation.aspx

All students may have access to any details concerning legislative requirements, Australian Qualifications and
Training College and course information upon request to management.

Staff can access the legislation if desired at:

      •   Federal Government Legislation: https://www.legislation.gov.au/
      •   State Government Legislation: https://www.legislation.nsw.gov.au/

Additional Information can be gained from:
ESOS Act support page:
https://internationaleducation.gov.au/Regulatory-Information/Pages/Information-for-Students.aspx

4.2       Dissemination of Legislative Information ATQ COLLEGE and Course Information

Information covering all legislative requirements, ATQ COLLEGE and course details, including Policy
documentation is disseminated to all students as both pre and post registration information through the following:

          •     ATQ COLLEGE Policy Manual                                    •   Student and Staff notice boards

          •     Student Handbook                                             •   Mail outs

          •     Staff & Student Information                  Folder          •   ATQ COLLEGE Brochure, Posters
                (Legislative Requirements)

          •     Student memos and notices                                    •   ATQ COLLEGE Website

          •     Student Meetings                                             •   Reception

All students may have access to any details concerning legislative requirements, ATQ COLLEGE and course
information upon request to management.

College contact details
Head Office: Level 1, 372 Chapel Road, Bankstown NSW 2200 Australia
Phone: 1300 687 287
Email: cricos@atqcollege.edu.au
Send all documents to the Head Office address.

College Hours
Office hours:
*Monday-Friday: 9 am – 5 pm.
 *Weekend: Reception is closed

Version 3.0                                                   Page 7 of 49                                    February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Courses Offered
The ATQ College is registered by ASQA to offer nationally accredited qualifications.
The nationally recognised qualifications on our scope of registration that we are currently offering to International
Students are as follows:

BSB51918 – Diploma of Leadership and Management
BSB61015 – Advanced Diploma of leadership and Management
BSB52415 – Diploma of Business
BSB50215 – Diploma of Marketing and Communication
FNS40217 – Certificate IV in Accounting and Bookkeeping
FNS50217 – Diploma of Accounting
SHB50115 – Diploma of Beauty Therapy
CHC50113 – Diploma of Early Childhood Education and Care

4.3       Critical Incidents

4.3.1          Policy

This Policy relates to critical incidents directly involving staff and/or students on any campus which impact not
only on the individual but also on other member of ATQ COLLEGE community. A Critical Incident is defined as a
traumatic event where the physical safety or life of a student or staff member is threatened examples may
include personal assault, an armed robbery, hostage situation act of violence, accident, natural disaster or
suicide.

This policy would also apply for people who were witnesses to, or were involved in a critical incident. Early
appropriate professional intervention following an incident can assist in minimising psychological, physical,
educational and social effects and the related human and financial costs to organisations in particular Work-
cover.
ATQ COLLEGE has a responsibility to abide by relevant Acts of Parliament such as Workplace and Safety Act
1995, Freedom of Information Act (Commonwealth) 1982.
ATQ COLLEGE has a responsibility to staff and students in terms of their physical safety and emotional well-
being so the optimal learning and employment outcomes can be achieved.
Co-ordinated, systemic institutional procedures enable rapid, appropriate and comprehensive responses to a
critical incident.
Therefore it is the policy of ATQ COLLEGE to ensure optimal educational and employment outcomes for all
students, through effective Comprehensive Critical Incident Management, which:

      •   Enables ATQ COLLEGE community to deal with all stages of critical incidents promptly and
          professionally in order to prevent the development of post traumatic stress syndrome or harm to the
          learning environment.

      •   Supports pro-active strategies which will help minimise the occurrence of some critical incidents.

      •   Encourages the early identification of potentially critical incidents within ATQ COLLEGE.

Version 3.0                                                   Page 8 of 49                              February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

      •   Ensures critical incidents in the workplace are managed in line with established Quality Management
          and Occupational Health and Safety objectives and Emergency or Disaster procedures.

      •   Provides clearly accessible and understood directions for all personnel caught up in a critical incident.

      •   Assists people to cope with critical incidents by providing appropriate practical and psychological
          support.

      •   Provides appropriate assistance to people who may require longer term assistance.

      •   Ensures ongoing training, support and review for staff
All staff of ATQ COLLEGE will act as an immediate “Point of Contact” for all critical incidents. They will then refer
the student to the General Manager. The General Manager is the designation point of contact for all critical
incidents. This is for students, students family and friends, Emergency services and for Media.

4.4       Access and Equity

Access and equity policies are incorporated into the Code of Practice and all operational procedures. ATQ
COLLEGE prohibits discrimination towards any group or individuals in any form, inclusive of

              •     Gender                                               •   Physical or intellectual or psychiatric
                                                                             disability, or any organism capable of
                                                                             causing disease

              •     Pregnancy                                            •   Homosexuality (male or female, actual or
                                                                             presumed)

              •     Race, colour, nationality, ethnic or                 •   Age
                    ethno-religious background

              •     Marital status
Programs are designed and wherever possible facilities set up to enhance flexibility of delivery in order to
maximize the opportunity for access and participation by all students.

4.5       WH&S

The safety of staff and clients is of primary importance. ATQ COLLEGE observes all Workplace Health and
Safety legislation and copies of the relevant Act are available to staff and clients. Trainers incorporate WH&S
considerations when planning and delivering training, and students will be advised of the WH&S requirements of
their programs and supervised accordingly.

4.6       Catering to Diverse Student Learning Needs

ATQ COLLEGE aims to identify and respond to the learning needs of all students. It is ATQ COLLEGE policy
that all Trainers are to identify, at the start of training, the learning and assessment needs of their students.
Initial efforts to identify learning needs through the recruitment and enrolment process. Additional efforts and
clarification of need are undertaken through class discussion. Trainers will ask questions that uncover the
general English level of the students, understanding of subject concepts and technical skills, previous
experience and considerations regarding possible assessment formats. The Trainers when formulating their
lesson will use this information and assessment plans.

Version 3.0                                                   Page 9 of 49                                   February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Students should express their views about their learning needs at all stages of their learning experience. ATQ
COLLEGE helps students to identify their learning needs through the orientation procedure, Student Feedback
Forms, Trainer discussion and an open invitation to approach staff with suggestions at any stage. Again these
strategies provide staff with the required student based information for use in designing client training, facilities
and services and assessment strategies

Our Academic Manager, is also readily by appointment to assist in the literacy and additional English support for
struggling students.

4.7       Communication (Language, Numeracy & Literacy) Support

Our course incorporates units, which focus on communication skills, addition language, literacy and numeric
support is accessible to all ATQ COLLEGE students and can be organized on a case-by-case basis during
student orientation or at any point during the course.

4.8       Fees & Refund Policy

All refunds are subject to the guidelines outlined in ATQ COLLEGE’s Student Refund Policy below.

Students are strongly advised to consult the Refund Policy before:
               •     withdrawing from a subject
               •     withdrawing from a Programme
Please note: ATQ COLLEGE reserves the right to change its fees, conditions, Course times or Course
commencement dates.

Refund Policy
Refunds for International Students
        Refunds Application Process –
                a. ATQ College refund policy applies to both commencing and re-enrolling students.
                b. To claim any refund, you must complete the ATQ College refund application form.
                c. The ATQ College refund application form is available through the ATQ College website or at our
                reception desk.
                d. Return the form along with proof of payment of course fees and copies of any supporting documents,
                (such as visa rejection letter, etc.) to ATQ College.
                e. Refunds will be paid in Australian dollars to the applicant only, unless authorisation is given by the
                student in favour of another party.
                f.   Students will be sent/given a statement explaining how their refund was calculated.
                g. Refund cheques can be posted to an address in the student’s country of origin.
                h. Money should be refunded to the student within 28 days of the refund approval date.
                i. The ATQ College Application processing/enrolment fee and college Course material fee are non-
                refundable, except in the unlikely event ATQ College is unable to provide the course offered.
                j. All course monies, including fees otherwise referred to as non-refundable, will be refunded as per
                ATQ College refund policy stated below.
                k. Any bank fees, fines, etc., incurred by ATQ College as a result of misinformation, error, etc., on behalf
                of a student, will be passed on to the student in addition to an administration fee of $250.
                l. A further $50 COE charge will be deducted if the student has not commenced the course and has
                applied for refund.
                m. If a student defers his/her course he/she is not eligible for a refund.

Version 3.0                                                  Page 10 of 49                                              February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

                n. If the student applies for deferment first, and then reapplies for a refund of course fee, a partial refund
                of 25% of the fees paid.
                o. False or misleading information in your application or during your course of study automatically
                disqualifies you from any refunds

        Personal insurance and student expenses are not included in the fees quoted and are the responsibility of
        the student. This policy does not remove the right to take further action under Australia’s Consumer
        Protection Laws http://consumerlaw.gov.au/the-australian-consumer-law/legislation/

        Refund – Visa Rejection
                a. Tuition fees and OHSC are refunded in full, only if the student visa application is rejected.
               Students must submit written notification and copies of documents as evidence of the refusal,
               including a certified copy of the letter from the Australian Embassy, High Commission or immigration
               Office.
                b. If a visa application is rejected for a student applying for enrolment from offshore, then the tuition
               fees will be refunded in full provided that sufficient evidence of visa refusal is given to the institute by
               the refusing Australian Embassy, High Commission or Immigration Office. The application enrolment
               fee of AUD$300 is not refunded. An administration charge of AUD$250 will apply if
               Application/Enrolment Fees are waived due to special conditions/offers.
                c. If a visa application is rejected for a student applying for enrolment from onshore, before the date
               of the course commencement as indicated on the eCoE, then the tuition fees will be refunded in full
               provided that the rejection is certified. The Application/Enrolment Fee will not be refunded.
                d. If a visa application is rejected for a student applying for enrolment from onshore, if ATQ College
               Pty Ltd is not notified in writing and the course has already commenced as indicated on the eCoE
               (Confirmation of Enrolment), the current semester tuition fees paid will be forfeited. The
               Application/Enrolment Fee will not be refunded.
                e. Please note that the refund does not apply where the Australian Government has cancelled a
               visa as a result of a breach of visa conditions or rejected a renewal of a visa.

        Refund – Withdrawals Prior to Course Commencement
                a. If a student withdraws from a course 10 weeks before the course start date a full refund is given
               (excluding the non-refundable Application/Enrolment Fee).
                b. Students must give written notice of their intention to withdraw from a course a minimum of 28
               calendar days prior to the course commencement date. Within this period, tuition fees will be
               refunded less a cancellation fee of 25% of the total tuition fees already paid.
                c. Tuition fees for students who withdraw from their course less than 28 days prior to the course
               commencement date will only be refunded 50% of the total course tuition fees already paid

        Refund – Withdrawals after Course Commencement
                a. Accepted students who subsequently withdraw after course commencement will not have their
                tuition fees refunded except under exceptional circumstances.
                b. An administration charge of $AUD250 will apply for withdrawals after course commencement.
                Refund – Students Enrolled in Packaged Courses
                a. No refunds will be made after the commencement date, of the course. Where 2 or more courses
                are packaged, the conditions apply to all elements. Note that for packaged courses the course start
                date is taken to be the start date of the first course.
                Refund – Courses Cancellations
                a. No refunds will be made if a student cancels his/her course due to non-compliance with the
               conditions in the Enrolment Agreement at ATQ College Pty Ltd or any breach of the visa
               requirements of his or her visa imposed by the Australian Government. No refunds will be given to
               students who give false or misleading information to ATQ College Pty Ltd.
                Refund – Provider Default, Reschedule or Cancelled
               a. In the unlikely event that ATQ College Pty Ltd is unable to deliver its course in full; ATQ College
               Pty Ltd will refund all tuition fees paid within 14 days of the course ceasing to be provided.

Version 3.0                                                  Page 11 of 49                                                February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

                 b. Alternatively, students may be offered enrolment in an alternative and suitable course within ATQ
                College Pty Ltd at no extra cost. Students will have the prerogative to choose whether they will accept
                a full refund of course fees or accept a place in another course. Course and other fees are not
                transferable to another student.
                c. If a student accepts placement in another course, the student will sign a new Enrolment
                Agreement with ATQ College Pty Ltd, and a new eCoE will be created.
                 d. In the unlikely event that ATQ College Pty Ltd is unable to provide a refund or place the student
                in an alternative course offered by ATQ College Pty Ltd, Tuition Protected Scheme (TPS)
                administered by the Commonwealth will place the student in a suitable alternative course at no extra
                cost to the student.
                 e. Finally if in the event the Commonwealth managed Tuition Protection Scheme (TPS) cannot
                place the student in a suitable alternative course, or this is not possible the student will be eligible for
                a    refund      as   calculated      by    the    TPS       Fund     Manager.      Please      refer     to
                https://tps.gov.au/Home/NotLoggedIn for more information on the TPS.

        Payment of Refunds
                    a.     ATQ College Pty Ltd undertakes to effect payment for refunds within 28 working days of
                           receipt of the written application or claim for refund.
                    b.     ATQ College Pty Ltd will deduct Bank charges for refunds made by bank draft or electronic
                           transfer from the refund amount.
                    c.     Prior to any refunds the student will receive a statement that explains how the refund
                           amount has been worked out.
                    d.     The Refunds Statement will be sent by email to the student. The statement will be written in
                           clear, plain English, detailing:
                                i.   The circumstances for refund
                                ii. How the calculations will be made
                               iii. The timelines for processing refunds
                               iv.   The student’s rights to pursue other legal action
              Fees Paid to Third Party/ Agent
                      a.      ATQ College Pty Ltd will not authorise the transfer of fees or payment of refunds to
                     other institutions or any student’s bank account other than the applicants.
                      b.     Fees paid by the student to a third party/person or education agent, who retains any
                     portion of the payment for acting on the student’s behalf or charges any additional fees, will not
                     be refunded by ATQ College Pty Ltd, except the portion of prepaid tuition fees paid by the
                     student to the Approved Education Agent.

          Complaints Relating to Refunds
                      a.     If students have any complaints in relation to refund claims, they may take up the matter
                             using ATQ College Pty Ltd’s Complaints and Appeals Procedures.
                      b.     This agreement, and the availability of ATQ College Pty Ltd’s Complaints and Appeals
                             Processes, does not remove the right of the student to take action under Australia’s
                             consumer        protection laws      http://consumerlaw.gov.au/the-australian-consumer-
                             law/legislation/

          Other
                      a.     If a student completes the course early, the full tuition fees and additional fees must be
                             paid before a certificate can be issued.
                      b.     If a student extends their course, they will be required to pay additional fees before the
                             commencement of the extended course.
                      c.     If a student changes courses after commencement of the course in which they were
                             originally enrolled, they will be required to pay the fees that apply to such a course at that
                             time.
                      Disenrollment
                            The College reserves the right to dis-enrol a student for breaching the Rules of the
                            College. Should this occur, fees for the current semester would be retained by (or due to)
                            the College.

Version 3.0                                                  Page 12 of 49                                              February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Other non-tuition fees
 The fees applicable to each course and category of student and payment schedules are detailed in the offer letter.
 Additional charges may apply include:

    Fee Name                                                                 Description

                                                                             The Application Processing Fee of
    The Application Processing Fee                                           $300 is non-refundable and payable
                                                                             upon acceptance of an offer of
    (sometimes referred to also as the Enrolment                             enrolment along with your course
    Fee)                                                                     fees. It can be paid on application as
                                                                             well
    Material fees                                                            $150 per term

    Interim Academic transcript                                              $100

    Interim attendance letter                                                $100

    Overdue tuition fee. 1-5 working days                                    $200

    Overdue tuition fee. More than 5 working days                            $400
    Re-submission or Assessment late submission
    per unit                                                                 $50
    (more than 5 working days)
    Re- Assessment fee per unit
                                                                             $150 charge apply for 2nd and 3rd attempts separately
    (first re-assessment is free)
    Re-enrolment fee                                                         $200

    Refund processing fee                                                    $250

    Re-issue of photo ID card                                                $25

    Re-site single whole subject                                             $500
    Re-submission or late submission of unit
     (after 1 week and more than 2 weeks after unit                          $100
    completion)
    RPL / Credit transfer (after commencement) per
                                                                             $500
    unit
    Replacement certificate                                                  $50

    Student letter by request                                                $100

    Course deferment fee                                                     $100

    Cancellation of CoE(s) / 2nd Re-issue of CoE(s)                          $50 per CoE

Version 3.0                                                  Page 13 of 49                                      February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

5.0       ATQ COLLEGE Entry Requirements

5.1       Student English Levels
All delivery, assessment and instruction is carried out in English. The type of English used is Academic and
Business English with a high component of Technical English and subject specific jargon.
Therefore, it is an entry requirement that all registering students must have an IELTS of 5.5, or its equivalent –
as evidenced upon registration by submitting an IELTS Test Report or other equivalent Form.
During the registration process, student orientation and during tuition staff members will identify any student with
a possible English problem – either spoken or written. These students will be referred to the General Manager
who will further investigate and will make recommendations on how to support the student, this may result in
recommending suitable English tuition.

5.2       Student Academic Levels
It is an entry requirement that all registering students must have completed a minimum a Year 12 or equivalent
or higher education.

5.3       Student Age
Students must be 18 years or older to enroll in an ATQ COLLEGE course and met the above entry
requirements.
Students also require their own laptop with WIFI connectivity.

5.4       International Students
ATQ COLLEGE is bound by the
(a)     the National Code of Practice for Registration Authorities and Providers of Education and Training to
        Overseas Students 2018 (C’th), made under the Education Services for Overseas Students Act 2000
        (C’th) (“ESOS Act”); and
(b)     the Education Services for Overseas Students Amendment (Re-registration of Providers and Other
        Measures) Act 2010.
when dealing with international students. International students are also expected to abide by all current
legislative requirements.
Under the Migration Act 1958, student visa condition 8202 requires student visa holders to:
•             maintain enrolment in a ‘registered course’
•             attend classes, and
•             achieve a satisfactory academic result

5.5       Department of Home Affairs
All international students need to be reminded that Department of Home Affairs (former ‘Department of
Immigration and Border Protection’) will want to see evidence of average course attendance (class roles)
- including start and finish dates as well as academic performance (i.e. academic transcripts) for visa
maintenance and extensions. As part of the supervision of overseas students on student visas ATQ COLLEGE

Version 3.0                                                  Page 14 of 49                             February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

must notify Department of Home Affairs about student failure to maintain minimum rates of academic progress,
attendance or who suspend or cancel their courses.

5.6        Confirmation of Enrolment

ATQ COLLEGE will only create an ECoE for overseas students on a student visa and who are studying their
primary course at ATQ COLLEGE. ATQ COLLEGE will issue letters of offer to all intending students.

5.7        Course Progress and Attendance Policy

Overview
Australian Training and Qualification College adheres to monitoring course progress for all vocational
education students. Monitoring attendance is not a mandatory requirement for ATQ College
(Australian Training and Qualification College) but we still monitor the attendance.
The following courses fall under this policy and procedure:
   1. Advanced Diploma of Leadership and Management
   2. Diploma of Leadership and Management
   3. Certificate IV in Accounting and Bookkeeping
   4. Diploma of Accounting
   5. Diploma of Beauty Therapy
   6. Diploma of Business
   7. Diploma of Early Childhood Education and Care
   8. Diploma of Marketing and Communication
The policy and related procedures detail the course progress, attendance monitoring, and intervention
strategies. This policy and procedure abides to the National Standards 2018.

These requirements are vitally important, and the student is strongly encouraged to review, question
and understand them so that they can ensure their compliance to these requirements.
This information will be communicated to the students via the following:
      1.   Orientation induction for students
      2.   Student handbook
      3.   Academic counselling sessions
      4.   In the classroom, on day one.

It is expected that each ATQ COLLEGE student will satisfactory complete all assessments and that
they will attend all classes. The exact requirements are detailed below.

Version 3.0                                                  Page 15 of 49                      February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Attendance
According to National Standard 8, 2018: Overseas students must make satisfactory course progress
and, where applicable, attendance as a condition of their student visa.
Registered providers must:
   • monitor the overseas student’s course progress and attendance according to the requirements of
       their sector
   • identify and offer support to those at risk of not meeting course progress or attendance
       requirements
   • only extend the duration of an overseas student’s enrolment in certain circumstances and advise
       them of potential impacts on their student visa
   • only deliver online learning in accordance with the online learning requirements for their sector.
ATQ college, does monitor attendance for all CRICOS students. Though ATQ College are not required
to strictly monitor the students, but as part of their safety obligations and to monitor the students
progress. The rolls do get marked daily and monitored on a weekly basis.

Course Progression Requirements

Satisfactory Course Progression
Each ATQ COLLEGE student is expected to satisfactorily complete their course, by demonstrating
competency in all the required units of competency in the expected course duration. Under the
National Code 2018 standard 8, students are required to maintain a satisfactory academic progress. In
order to maintain a student’s course progress, they are required to pass at least 50% of their scheduled
units in any study periods of their vocational course.
For ATQ College, every term there are a few units for study. A study period is referred to as a
term(10weeks). Depending on the qualification/course, a term can be 4 to 8 terms per course.
For every unit in a course, there are assessments that a student must complete in order to satisfactorily
complete the unit. Each unit of competency is assessed by a number of assessments, the accumulated
results for these assessments determines if the student is considered competent or not in that unit of
competency.

Unsatisfactory Course Progression
Students whose demonstrated accumulative competency indicates an outcome of less than a
satisfactory performance in attempted assessments will invoke ATQ college’s Intervention Strategy.
The Intervention Strategy involves the student meeting with the General/Academic Manager (or
Trainer) to determine the possible reasons for not achieving competency in the assessments and to
determine what assistance, if any, can be provided.

Version 3.0                                                  Page 16 of 49                   February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Further, students who fail to demonstrate competency in any re-assessment tasks (i.e. failed the same
assessment twice) will also invoke the Intervention Strategy.
As before, the Intervention Strategy is intended to support the student in their studies and where
possible determine solutions to the problems.
All Student assessment results are recorded in our Student records database, which is VASTO, and
hard copies are kept in a locked cabinet under the CRICOS administration officer authorisation.
There are a few scenarios where the intervention strategy can be activated:
     1. If a student fails a unit on the basis of:
             a. Plagiarism
             b. Not enough information/research provided to complete the assessment tasks
     2. If a student does not submit their assessment task on time, and they have been through the late
        submission procedure
     3. If a student does a resubmission and still have not passed the unit, so if they have failed the
        same unit twice
     4. If a student receives either the first or second warning letter.

Compulsory Workplace Training:
Diploma of Early Childhood Education and Care:

In order to successfully complete the minimum requirement for this course - 240 hours of work
placement must be completed by students during the holiday break and/or within the course duration. If
a student wishes to meet the requirements of the Skill Assessment Authority (Trades Recognition
Australia), a minimum of 360 hours of work placement must be completed. For more information,
please visit this website and check the requirement. https://www.tradesrecognitionaustralia.gov.au/

Version 3.0                                                  Page 17 of 49                  February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

Compassionate and compelling circumstances
We are only able to extend an ECoE is compassionate or compelling circumstances. For example, if
student has delayed application visa process, or they have a serious medical reason with evidence and
are unable to do attended their classes, and in turn complete all of their assessments.
There may be a legitimate reason for student’s absence, which may constitute ‘compassionate and
compelling circumstances’ under the National Code 2018. The table below provides instances, with the
examples of documentary evidence that the student should provide to support the claim; documentation
is a requirement of the National Code. It’s important to consider that some documents, such as death
certificates, may be difficult to obtain; considerable sensitivity and flexibility should be maintained
while bearing in mind that the requirement to obtain this ‘where possible’ is a regulatory requirement,
not an ATQ College requirement. Each situation is likely to be unique and will be considered on its
merits.

Circumstance                                          Examples of documentary evidence to be
                                                      retained (with certified translation if not in
                                                      English)
Serious illness or accident, sufficient               Medical report signed by a doctor
to adversely affecting study time                     Medical certificates-*sometimes from experience
                                                      students may provide fake documents to prove that
                                                      they are ill. ATQ will need to check for
                                                      compliance.
Trauma, such as death of a family                     Death certificate
member or friend to whom the                          Hospital reports from the doctor or medical
students was close to, or a natural                   practitioner
disaster at home                                      News reports of natural disaster, correlated with
                                                      prior information about the student’s home country
                                                      address.
                                                      Home incident report documents
Being a victim of, or witness to, a                   Police report
serious accident or crime, the                        Medical note or psychologist’s report
aftermath of which adversely affects
studies of the student

Compassionate and compelling circumstances may have an effect on the decision about reporting
students whose Maximum Achievable Attendance falls between 70 and 80%. In some cases, it will be
clear where such circumstances apply. However, where there is ambiguity, the General Manager makes
the final decision about reporting (or person delegated by the Principal Administrator in the General
Managers’ absence), with reference to the National Code Factsheets and in consultation with the
Academic Manager, Welfare Counsellor and/or Student Services Officer, as appropriate.

Version 3.0                                                  Page 18 of 49                                 February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

           Monitoring course progress flowchart
                             Student submits their assessment for their unit.

                             Trainer records the students assessment results in the marking sheet.

                              Administration staff will cross check the results on assessment and marking sheet.

                                   Administration manager, will assess the students results at the end of the term.

                                   If a student fails more than 50% of the units in that term a 1 st warning letter is
                                   sent.

                              The student is required attend their counselling session within 14 days.

      If student does not attend                                                                              If student attends session after the 1st
           counselling session                                                                                    or 2nd warning letters, agrees to
                                                                                                               intervention outcome, then student
                                                                                                              along with trainer, manager signs the
                                                                                                             intervention meeting and strategy form
           I
      2nd warning letter is sent

        Student is required to attend
  counselling/intervention session within 14
                                                                                                  -     Student will need to pay for reassessment fee
                     days
                                                                                                  -     Admin will organise intervention strategies
                                                                                                  -     Student will need to follow the strategy

  If student fails to attend, then intention to
                                                                                           Student will be issued the 2nd warning letter, if the student fails unit
           report notice will be sent.
                                                                                           assessment again (in the case of failure to follow the intervention strategy).

      Student will be given 20 working
      days to access ATQ’s complaints
            and appeals process.

                                                        If the student does not do any of these things and they have ignored
                                                        countless emails and failed to contact us, then the Administration
                                                        Manager will terminate the enrolment as students not achieving
                                                        satisfactory course progress and notify the Department of Home
                                                        Affairs through PRISMS.

Version 3.0                                                          Page 19 of 49                                                                      February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

    Assessment Late submission & Re-submission policy

Version 3.0                                                  Page 20 of 49   February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

5.8       OSHC

All students who are in Australia on student visas are legally required to obtain OSHC – Overseas Student
Health Cover. If students are not previously covered by OSHC, ATQ COLLEGE will assist students with regards
to OSHC.

5.9       Students at ATQ COLLEGE with dependent children

Students with dependants are reminded that all school age children must attend a government approved school
for their duration in Australia. Schools charge a variety of fees and the student should make provision for these
costs in their financial budgets

5.10      Leave Entitlements

It is recommended that all students attend 100% of class time as this tuition is vital for satisfactory academic
results. Hence all student leave is to be restricted to the official ATQ COLLEGE breaks. In cases of exceptional
compassionate circumstances beyond the students control eg bereavement and sickness provision may be
made for leave entitlements.

In cases of bereavement eg. death in the family, students must provide ATQ COLLEGE with documentation
covering the reason for bereavement and evidence of return air fares etc.

Sickness must be evidenced by a doctor’s certificate from a registered practitioner ie with a medical provider
number on the certificate. All other certificates are not acceptable. ATQ COLLEGE must sight original medical
certificates before approving medical leave.

5.11      Punctuality

Students should be at ATQ COLLEGE 15 minutes prior to the start of teachers/Trainers and are to return on time
to lectures after lecture breaks. Students not in class when the attendance roll is called will be marked as absent
for that session.

5.12      Preparation

Students are responsible for their academic progress and should come to class prepared to study. Please bring
stationary with you and any texts and references that are required.

5.13      Change of Provider

Overseas students are restricted under the National Code 2018 Standard 7 from transferring from their principal
course of study for a period of six months and only under certain circumstances can the student transfer their
course in under six months. This restriction also applies to any cours(s) packaged with their principal course of
study.
Students can apply for a release on PRISMS to enable them to transfer to another education provider. However,
ATQ COLLEGE will only provide a release to students under certain circumstances.
ATQ COLLEGE will grant the student’s request where:
      a. The transfer will not be to the detriment of the student.

Version 3.0                                                  Page 21 of 49                            February 2019
Akram Kahla Pty Ltd t/a Australian Training & Qualification College

      b. The student has provided a letter from another registered provider confirming that a valid enrolment offer
         has been made
      c.   The student can register into the other course at an appropriate point in the course
      d. The students current academic progress indicates that the student can manage the new course
Note that:
      1. students registered into a course which is less than 6 months in total duration are not permitted to
         transfer to another provider.
      2. Students should allow a minimum of 5 working days to assess the student transfer request
      3. The Letter of release, if granted, will be issued at no cost to the student and will advise the student of the
         need to contact Department of Home Affairs to seek advice on whether a new student visa is required.
      4. If a transfer is granted ATQ COLLEGE will calculate any refunds according to the Course Cancellation
         and Refund Policy and Procedure and provide the student with a written statement
      5. Students may use ATQ COLLEGE Complaints and Appeals process or involve an independent 3 rd party
         at any time
      6. Where ATQ COLLEGE does not grant a letter of release, the student must be provided with written
         reasons for refusing the request and must be informed of his or her right to appeal the registered
         provider’s decision in accordance with the Complaints and appeals process.

6.0        Training delivery

6.1        Competency Based Training

All training at ATQ COLLEGE is based on the principles of Competency Based Training. Delivery and
assessment will involve students in accomplishing the tasks required to demonstrate competency in any unit and
students will be provided with every opportunity to demonstrate that they can carry out required tasks.

6.2        Training Package Requirements

All ATQ COLLEGE courses comply with the requirements of the nationally endorsed Training Packages.
Students may have access to these packages, the course packaging rules, and unit of competency
requirements either from ATQ COLLEGE staff or from the www.training.gov.au website.

6.3        Professional Staff Recruitment

All ATQ COLLEGE staff are employed on the basis of having the requisite skills, knowledge, experience and
attitude for the position. ATQ COLLEGE follows employment legislation and promotes EEO principles in its
recruitment practices.

6.4        Guest Trainers

At ATQ COLLEGE we recognize the necessity to maintain industry involvement and for our teaching to be
reflective of industry practice and needs. Therefore lectures may incorporate guest Trainers form industry or
professional association whenever possible.

Version 3.0                                                  Page 22 of 49                                February 2019
You can also read
NEXT SLIDES ... Cancel