INVITATION 43rd Annual Colorado 500 Charity Invitational Dirt & Adventure Bike Ride August 19-24, 2018
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INVITATION
43rd Annual Colorado 500
Charity Invitational Dirt & Adventure Bike Ride August 19-24, 2018
The 43rd Annual Colorado 500 is scheduled August 19-24, 2018. We are pleased to say this will be the 3rd year
with adventure bikes also joining the fun & camaraderie. While they will be riding different routes & may not get as
dirty…they still follow the same format, and enjoy the same Colorado 500 adventure! Opening and closing
ceremonies are scheduled at the Dallenbach Ranch with lodging at Basalt’s Element Hotel. We welcome early birds,
and thank Team Texas for the fun pre-ride fund raising party scheduled at the Ranch, Saturday August 18th. All
participants planning to arrive early will be responsible for their own lodging needs. Rooms are currently blocked at:
Westin Element, 499 Market St., Basalt, CO 81621. They are extending a special group rate “pre or post” event days
at $149.00 King and $179. Studio w/ 2 Queens or King. Reservation cut-off date is July 17th.
To book go to: https://www.starwoodmeeting.com/Book/co500aug18 . Your entry fee covers lodging from Sunday to
Friday. You can park at the hotel for the duration of the event or at Wally’s ranch. Parking for over-sized trucks,
trailers, coach’s or RV’s needs to be at the Dallenbach Ranch.
Destinations will be Crested Butte, Ouray, all trails in between, then ending at Dallenbach Ranch with an Awards
Banquet Dinner in the tent Friday evening. We look forward once again to be touring the great trails, visiting old
ghost towns of the gold and silver mining era and taking in the majestic, breathtaking beauty of the CO Rocky
Mountains. Seeing old friends and making news ones, as well as the spirit and camaraderie of this event is an
experience we keep hearing is unequaled anywhere.
We thank Toyota Motor Sales USA, Inc for use of 2018 Toyota Trucks Official Support Vehicles of the Colorado
500. We also thank Penske for the Luggage Truck, Klim Gear and the many sponsors, supporters, scholarship donors,
team donors such as NERR, Team TX, Team 44, Team Native, and many others. We especially thank our volunteer
support crew including EMT’s, mechanics, guides, MC’s & drivers, and those who assist with the many details
involved with the success of the event.
As always, we are looking for sponsors for food functions (see Sponsor Form) and advertisers for the 43rd Annual T-
shirt, goody bag items, silent or live auction items, and items to sell in the C500 store. Please consider donating even
if you can’t attend this year, because your donations make a huge difference in many people’s lives. Please help
support the Colorado 500 Charities Fund a 501(c)3 non-profit organization. You can specify where you’d like your
donations applied to either the Charities Fund, Scholarship or Ministries Fund or all 3!
Veterans can now nominate as many rookies as they wish, as long as they are responsible for them. And we must
have each rookie’s bio and contact info to get them on the rookie list for Wally’s approval (see How to Invite
Rookies).
Please consider joining us this June for the 32nd Annual Colorado 500 Road Bike Ride June 10-14. If you’d like more
information for you or a friend, just contact us! We are open for growth and welcome all dirt ride vets (no sponsor
required) and new rookies (new rookies need to submit a brief bio and contact info) help spread the word!
Colorado 500
2561 Frying Pan Road, Basalt, CO 81621
Janet Lohman, President Wally Dallenbach, Chairman
(970)927-4010 Fax (970)927-4659 email: wallyd@rof.net www.Colorado500.org
Follow us on the new web site: www.Colorado500.org Facebook & Instagram. Share your stories & photo’s!
43rd Annual Colorado 500 Dirt Bike Ride Itinerary 2018
Sunday August 19th REGISTRATION DAY at Dallenbach Ranch
2561 Frying Pan Road, Basalt, CO 81621 (970)927-4010
Lodging at Element Basalt, 499 Market St., Basalt, CO 81621 (970)340-4039
8:30am - 3:30pm Tech Inspection/Sound Test, a must prior to registration
9:00am - 4:00pm Registration
Noon Lunch Sponsored By: Alpine Banks
TBA Chapel Service by Chaplain Hunter Floyd
4:00 MANDATORY RIDERS MEETING - ALL
4:30 GROUP PHOTO
5:00pm Dinner Prepared By: Famous Dave’s BBQ Sponsored By: Alpine Banks
Desserts prepared and served by: Peppy’s Beta Chi Sorority Sisters
Wine sponsored by: Delicato, Cold Beer Sponsored by: Team Monkey Butt
Water provided by: John Sherman, Moe’s Broadway Bagels/Boulder
5:30pm Opening Ceremonies and Presentations
Monday August 20th Riding Day One - Destination Crested Butte, Grand Lodge
6:30am - 8:00am Breakfast at Element Basalt Lobby
Depart at your own pace. Lunch on your own, Taylor Park is just a recommendation
6:00pm - 8:00pm Reception, The Grand Lodge, Crested Butte Mtn. Resort
Sponsor Needed: $2,500.
Dinner on your own
Tuesday August 21st Riding Day Two - Destination Ouray - 2 nights
6:30am - 8:00am Continental Breakfast, The Grand Lodge, Crested Butte Mtn. Resort
Sponsor Needed: $2,500
Noon Lunch, Gunnison TBA
Dinner on your own
Wednesday August 22nd Riding Day Three - Ouray area riding
6:00am - 8:00am Continental Breakfast / Ouray Elks Lodge Sponsor Needed: $2,500
*Donation Presentations in Lake City – see Wolfman for info if you’d like to participate
6:00pm – 8:00pm Ouray Charity Fund Presentation / Reception prepared by The Outlaw Restaurant
Sponsored By: DBCE, Inc.
Dinner on your own
Thursday August 23rd Riding Day Four - Destination Crested Butte, Grand Lodge
6:00am - 8:00am Breakfast / Ouray Elks Lodge Sponsor Needed: $2,500
6:00pm - 8:00pm Reception, The Grand Lodge, Crested Butte Mtn. Resort Sponsor Needed: $2,500
Noon Lunch, Gunnison TBA
Dinner on your own
Friday August 24th Riding Day Five – Destination Basalt, Dallenbach Ranch
6:00am - 8:00am Continental Breakfast, The Grand Lodge, Crested Butte Mtn. Resort
Sponsored By: Team CO & Pickle
*Donation presentation in Silverton – see Ben Cheatwood if you’d like to participate
5:00pm Awards Banquet Dinner at Dallenbach Ranch Sponsored By: The Gaston Family
*Ladies Functions: Ladies Reception Sponsored by: APEX Research
Please see Sponsor Form or contact us if you or your company can sponsor or co-sponsor a food function.
The Engineer Pass Sponsorship includes your sponsor listing name mentioned on all media, logo featured on our
web page, event materials, social media, and your logo on the Annual T-Shirt.
HOW TO NOMINATE A ROOKIE FOR THE 2018 DIRT BIKE RIDE
Deadline for Rookie Nominations: June 1st
In an effort to give some direction on the merits of inviting a rookie, there are a few basic ground rules that have been
in place for years. (A) You must be invited by a veteran. The veteran should know enough about his rookie to
consider them a positive image of them self, such as personality, riding skills, willingness to help out, the charitable
aspect of the event, etc. (B) The fact that the veteran now knows what the C500 is about puts them in a position of
trust with the other riders to keep it a class event. Over the past several years the list of rookies has grown in numbers
and many of the veterans are concerned with the responsibilities or lack of between their veteran/rookie
responsibilities during the event.
The C500 has been very fortunate with the class and the quality of people that has been and is now part of the C500
family. And it’s all our responsibility to keep it that way. We are requesting that veterans draw closer to their invited
rookies in various ways. Example; if a rookie does not bunk with or ride with their veteran sponsor, it will be
required by the veteran to place their rookie with an accepted rider or group that will be responsible for them for that
day or beyond. If you ride and bunk together, it is still your responsibility for their actions day or night. This is a
golden opportunity to make and meet new and lasting friends. We need everyone’s support to continue the tradition.
We do and will have a way to monitor those activities.
If you have a rookie under the age of 21 the office needs to approve it, and they must have a valid Motorcycle
License.
All nominations must be in writing with a brief description (bio) of the rookies riding ability along with their
contact information and sent to the Colorado 500 Office before the deadline date June 1st.
Veterans may request unlimited rookies; each nomination will be numbered as they arrive. If we receive more than
50 rookie requests, they will be separated into 2 mailings. The first mailing is scheduled June 1st. Next mailing over
50 and up will be mailed on June 7th. Then it’s “first come first serve” until the ride fills up.
The ride will be capped at 200 this year so keep in mind the number of spaces is limited, we will not know how many
spaces are available for rookies until the veteran deadline. So please sign up soon and get your rookie requests in
early!
If nominating veteran is unable to attend this year’s event, his nominated rookie(s) will not be allowed to participate
unless you have another veteran attending who knows them or is willing to adopt a rookie and accept the
responsibility for them as mentioned above.
If a rookie receives an invitation and is unable to attend that year’s event and wants to attend the following year, then
the nominator must re-submit a new request for their rookie the next year.
Thank you, Wally
SIGN UP NOW FOR YOUR LOGO OR LISTING ON THE 43RD ANNUAL COLORADO 500 T-SHIRT!
Listing $150. / small logo $500. / large logo or sleeve $750.Colorado 500 Sponsor Form
43 Annual Charity Invitational Dirt Ride August 19-24, 2018
rd
Supporting youth organizations, communities, humanitarian agencies,
trail and forest agency alliances, college scholarships & ministries.
We need your support!
Presenting Sponsor: $15,000.00
• Presenting rights for the event and inclusion of logo on all event materials & social media
• Large banner at event
• Opportunity for sponsor to speak at event
• Includes large logo placement on the annual sponsor t-shirt
• Includes logo placement on Toyota Motorsports USA, Inc. sponsored support team trucks
• A donation presentation made in your name, and to be featured in any news media
• Reserved VIP table for 8 at Awards Banquet
• (2) Complimentary Entry Fees
*If Presenting Sponsor contributes $20,000.00 or more, additional benefits include banner & logo on all event
materials & social media for the 32nd Annual Road Ride scheduled June 10-14, 2018.
VIP Sponsor(s): $10,000.00
• Logo featured on web page, event materials and social media for one year
• Medium sized banner at event
• Includes medium size logo on the annual sponsor t-shirt
• Reserved VIP Table for 8 at Banquet
• (1) Complimentary Entry Fee
Black Bear Pass Sponsor(s): $5,000.00
• Logo featured on web page, event materials and social media for one year
• Includes medium size logo on the annual sponsor t-shirt
• Includes your Sponsor Listing Name on all media for either opening or closing ceremonies
• 50% discount on (1) Entry Fee
Engineer Pass Sponsor(s): $2,500.00
• Logo featured on web page, event materials and social media for one year
• Includes your Sponsor Listing Name on all media for a breakfast or reception of your choice
• Includes medium logo on the annual sponsor t-shirt
Taylor Pass Sponsor(s) $1,000.00
• Logo featured on web page, event materials and social media for one year
• Includes medium logo on the annual sponsor t-shirt
Sponsor Information:
Donor/Business Name: _____________________________________________________________________
Billing address_________________________________________City_____________ State_____ Zip_______
Phone: ___________________________________Email: ________________________________________
Please use the following name(s) in all acknowledgements: ___________________________________________
____ I (we) wish to have our gift remain anonymous.
Payment Method: Card number: _______________________________ exp. date: __/__ cvc: __ zip code: ____ Signature:
_____________________________________________ Date_______
Colorado 500, 2561 Frying Pan Rd., Basalt, CO 81621 (970)927-4010 www.Colorado500.org.Colorado 500 43rd Annual Application
Charity Invitational Dirt & Adventure Bike Ride
This Entry Form is also available to submit electronically at: www.colorado500.org/dirtride.html
Registration Day: Sunday, August 19th, 2018 5 Riding Days: August 20th - 24th, 2018
Rookie Request Deadline: June 1st Deadline to Register: July 1st Entry Fee: $1,500.00
Please print clearly:
Name: __________________________________________________________________________________________________________________________
First Last (Name Tag Name-if different)
This entry form is required for all participants of the Colorado 500. Entry fee includes 6 nights lodging based on double occupancy, as well as the activities listed
on the itinerary. Non-registered guests (spouse or significant other) may attend first & last day 8/19 or 8/24, the extra room fee is $75.00 per night, please
complete section below. If you request a single private room for the event, the rate will be an additional $350.00. Lodging is at Element in Basalt (970)340-4039.
All early arrivers are responsible for their own lodging needs. All functions opening & closing days are held at Dallenbach Ranch. Coaches, large trailers, etc.
are welcome at Wally’s Ranch in Basalt for the week of the event. NO PETS ALLOWED, and we suggest no small children please at any function.
ROOMMATE: Please list your roommate choices below: (please check “R” if rookie)
If you have a rookie (s), it’s important that we know who to assign them with. If you’re a “Team” please send rooming list by June 1st.
1) ___________________________________________________________(R) ___ 2) __________________________________________________________
Lodging: please answer the following questions regarding your lodging plans first & last day of the event as well as food functions :
(Sun) (Fri) I will be sharing a room with an unregistered guest (spouse/significant other):
The Element Basalt 8/19______ 8/24______ Sun. 8/19_____ and/or Fri. 8/24______ @ $75.00 per/night extra
I request a single room: _____ @ $350.00 entire event (registered riders only) I will be parking a vehicle, and/or trailer at the Dallenbach Ranch: yes____ no____
Sleeping in Coach/RV 8/19______ 8/24______ I will attend the Awards Dinner at the Ranch Fri. 8/24: yes_____ no_____
(please let us know if another rider is staying with you,
so there’s no empty paid for beds in hotel) I plan to attend the Team TX Party at the Ranch Sat. Aug 18th: y___ n___
No lodging needed 8/19______ 8/24______ If no lodging needed where are you staying? _______________________________________________
Extras: There are no discounts for skipped, missed or unused lodging/ meals. If you have a guest/spouse or significant other attending the following functions
please list their name(s) and calculate additional charges:
Name of guest/spouse or significant other: ________________________________________________________________________
First Last
Extra Lunch Sun. 8/19 $25.00 $______________
Extra Dinner Sun. 8/19 $50.00 $______________
Extra Banquet Dinner Fri. 8/24 $50.00 $______________
Extra Lodging (single) Sun. 8/19 $75.00 $______________
Extra Lodging (single) Fri. 8/24 $75.00 $______________
Single Room Fee $350.00 $______________
43rd C500 Riding Jersey-KLIM (pre-order) $35.00 each $____________Size & Qty: S M__ L__XL__XXL__XXXL___
TOTAL EXTRAS: $____________
_______________________________________________________________________________________________
Total Charges:
ENTRY FEE: $___1,500.00___ (Entry fee covers lodging/ride/event expenses)
SPONSOR CONTRIBUTION: $________________ (Event Sponsor / T-Shirt advertising)
CHARITABLE DONATION: $________________ (Benefits schools, youth, search & rescue, and many other organizations throughout CO)
SCHOLARSHIP DONATION: $________________ (Benefits Colorado 500 College Scholarships to local qualified HS graduates.
MINISTRIES DONATION: $______________ (Benefits Colorado 500 Ministries and Education)
TOTAL EXTRA’S listed above: $____________ (please add up the extra charges including entry fee listed above)
TOTAL REMITTED: $____________
If you choose not to contribute an anticipated donation of $250.00 to the Colorado 500 Charities listed above at this time, you will have
opportunities registration day and at the Banquet for “Team” donations.
If you are part of a Team what is your Team Name? ___________________________________
Card #:_____________________________________________________ Exp. Date:_____Code:______Zip Code for Card:___________
Signature:___________________________________________________________ Please complete page 2 and return both forms to enter:Page 2
Emergency Information
(Please print clearly)
Name as it Appears on Driver’s License: ___________________________________________________________________
Address: ___________________________________________________________________________________________________________
Street/P.O. Box City State Zip
Phone: (H) (_____)________________(W)(_____)__________________email:_________________________________
Driver’s License #___________________________State:______ Exp.: _______D.O.B: ________ Profession: ________________________
Liability Insurance Co.:________________________________________Policy#:_______________________________________________
Medical Insurance Co.:_________________________________________Policy#:______________________________________________
List any allergies: __________________________________________________________________________________________________
Medications on and for: _____________________________________________________________________________________________
Other (metal plates, screws, plastic hip, etc.): ___________________________________________________________________________
Emergency Contact: ________________________________________________________________________________State:___________
Emergency Contact Phone: day (_______) _________________________________ eve. (_______)_______________________________
Sponsor or Contact on ride: _______________________________________________________________________
The above information will be in your Emergency Information Card you will receive at registration. It must be carried by ALL
Colorado 500 Participants. If you happen to be involved in an accident and are unconscious, we need the information for Law
Enforcement and Medical Personnel. All information on this 2 page application will be held confidentially and shredded after event.
CO State Law requires CO OHV stickers on all motorcycles, please acquire this required sticker ($25.25) prior to the event
or go on-line to order: http://parks.state.co.us . COHVCO Memberships ($25.00) are also recommended for all Colorado
500 Participants. You can purchase or renew these Memberships during Registration. Colorado 500 is AMA Chartered &
Sanctioned and also holds USFS & BLM permits. 5% gross profit from your entry is collected by these entities to support
USFS & BLM activities. AMA Memberships are not required but we encourage you to keep your AMA Membership
current, please call (800)AMA-JOIN to renew. The Colorado 500 supports organizations that fight to help keep our trails
open and we encourage you to support too!
June 1st is the final deadline for rookie nominations. July 1st is the final deadline for ALL ENTRIES. NO REFUNDS will be
issued on cancellations after July 1st unless it’s a medical emergency & documentation is provided.
I have read and understand this 2 page application:
Signature: __________________________________________________________________Date:_______________
**********************************************************************************************
For Emergency Use:
Please mail, email or fax this 2-page application with signed waiver to:
Colorado 500 Charity Fund 2561 Frying Pan Road Basalt, CO 81621
Phone: (970)927-4010 fax: (970)927-4659 email: wallyd@rof.net www.Colorado500.org2018 COLORADO 500 Dirt Bike & Adventure Bike Ride
WAIVER AND RELEASE OF LIABILITY AND INDEMNITY AGREEMENT
(Read Carefully Before Signing)
IN CONSIDERATION of being allowed to participate in any way in the “Colorado 500 Motorcycle Event” I agree:
1. I hereby release, discharge, covenant not to sue, hold harmless, indemnify, and waive all rights against the persons described in paragraph
9 below from all claims for all loss, cost, damage, death or personal injury to me or my property, in any way resulting from the Colorado 500
Motorcycle Event or any related activities or events (hereinafter referred to as the “EVENT”), from any cause whatsoever, even if caused in
whole or in part, by the negligence of any of the persons hereby being released or the negligence of any other person.
2. I expressly acknowledge and agree that the released persons are hereby released of all such liability whether rising from their own
negligence (whether active or passive), act or omission (past, present, or future and to whatever degree), or arising from any doctrine of strict
liability, implied warranty or product liability. This Release Agreement is intended to be as broad and inclusive as permitted by law and that
if any portion is held invalid, the remaining provisions shall continue in full legal force and effect.
3. I acknowledge and agree that there are no implied warranties of merchantability or fitness for a particular purpose or any other warranties,
express, or implied, applicable to any motorcycle, chase or support vehicle, parts, equipment, accessories, instruments, components, or other
products or goods used in any manner whatever in or related to the “EVENT” regardless of the source of such goods. I hereby waive all
remedies, warranties, guaranties or liabilities, express or implied, arising by law or otherwise, including all consequential damage, whether or
not occasioned by the negligence of the supplier of such goods or any other person, on account of death or injury to person or property caused
by or resulting from the manufacture, construction design, formula, development of standards, preparation, processing, assembly, inspection,
testing, listing, certifying, warning, instructing, marketing, advertising, packaging or labeling of any such product or component of a product.
4. I understand and agree that, although I have been supplied with certain information on the suggested route, the nature of the “EVENT”
does not practically provide the opportunity to inspect the suggested route or the immediately adjacent areas which I may come in contact
with during the “EVENT”, prior to the “EVENT”.
5. I understand and agree that, if at any time I feel anything to be unsafe, I will immediately take all necessary precautions to avoid the unsafe
area(s) and will refuse to participate further in the “Event”.
6. I understand and agree that:
a) Participation in the “EVENT” involves risks and dangers (as does any vehicular activity) of property damage and/or serious bodily
injury, including temporary or permanent disability, paralysis, and death (Risks).
b) The social and economic losses and/or damages which could result from those Risks and damages could be severe.
c) These RISKS and dangers may be caused by my own action (s), or inaction (s), the action (s) or inaction (of others, the rules of the
“EVENT”, the condition and layout of the suggested route, or the negligence of the persons described in paragraph 9 below.
7. I expressly acknowledge that the terrain covered during the “EVENT” ranges from easy to extremely difficult and that special riding and
driving skills and physical endurance are necessary. I expressly represent that I possess these necessary skills and physical endurance. I
consent to any and all medical aid and transportation in case of injury and will bear the cost of such aid and transportation.
8. I recognize that this “EVENT” consists of six days, the first day being for registration motorcycle/rider preparation, the next five days
consisting of both on and off-road riding.
9. The persons released are the “EVENT” hosts, sponsors, officials, volunteers, medical personnel, advertisers, and each of them, their
respective officers, directors, agents and employees.
10. This Release agreement shall be valid and fully applicable against me, my personal representatives, administrators, guardians,
conservators, heirs, next of kin, spouse, successors, and assigns.
11. I do hereby agree that this agreement shall extend to future claims about which I do not know; which, if known at the time of signing this
agreement, would have or could have affected the decision to execute this agreement.
12. I agree to indemnify the released persons for any loss, cost or damage they may suffer/incur resulting from my action or in action during
the “EVENT”, and/or any loss, cost or damage they may suffer/incur in defending the validity and/or effect of this agreement. I agree that in
addition to any loss, cost or damage they may suffer/incur, I shall be responsible for all attorney fees and costs the released persons may incur
in defending the validity of this release or in seeking to recover under this agreement.
13. I acknowledge and agree that no oral representations, statements or inducements have been made to me by any of the parties listed in
paragraph 9.
14. Venue shall be in the 5th Judicial District. District Court, Eagle, Colorado. This agreement shall be governed and interpreted by the
laws of the State of Colorado.
15. As a further inducement to the Released Persons, I expressly represent, under penalty of my fraudulent misrepresentation:
a) I have been given the opportunity to read this entire Waiver and Release of Liability and Indemnity Agreement.
b) I have read and fully understand this Waiver and Release of Liability and Indemnity Agreement.
c) I fully intend for my signature to constitute a complete and unconditional release of all liability as set forth in this Waiver and Release of
Liability and Indemnity Agreement.
d) I freely and willingly consent to this Waiver and Release of Liability and Indemnity Agreement.
LEGAL SIGNATURE: _______________________________________________ ___ ____ / Event Dates: Aug. 19-24, 2018
Witness: Janet Lohman, President / Wally Dallenbach, Chairman - Colorado 500, 2561 Frying Pan Road, Basalt, CO 81621 (970)927-4010You can also read
