Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019

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Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
Your opportunity to connect
                         with leading radiation protection
                         professionals from across the globe.

                         5TH INTERNATIONAL SYMPOSIUM ON THE SYSTEM OF RADIOLOGICAL PROTECTION
                         17-21 NOVEMBER 2019, ADELAIDE, SOUTH AUSTRALIA

                                                                       www.icrp2019.com

Sponsorship Prospectus                                     Hosted by             Australian Radiation Protection
                                                                                 and Nuclear Safety Agency
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
WHY SPONSOR ICRP 2019...
Global radiation
detection, monitoring
and safety market       DATA & STATISTICS                                                            INDUSTRY INSIGHTS
US$890.2 m                                                                                           The global radiation detection, monitoring and safety market accounted for
                        DELEGATE PROFILE                                                             USD 890.2 million in 2015 and is anticipated to grow at a CAGR of over 7.3% in
                        Position description breakdown %                                             the coming years. Rising adoption of nuclear medicine and radiation therapy as a
                                                                                                     consequence of the increasing global incidences of cancer are expected to drive
                        Male/female ratio – 60%/40%
                                                                                                     the market growth over the forecast period.

                        INDUSTRIES REPRESENTED                                                       According to the International Agency for Research on Cancer (IARC) around
                                                                                                     14.1 million new cancer cases were registered and 8.2 million cancer-related
                        Nuclear, medical, research, regulatory authorities, international
                                                                                                     deaths were reported worldwide. It is estimated that in the near future the
                        organisations, space agencies, environment, health authorities
                                                                                                     numbers are to rise to 21.7 million new cancer cases and 13 million cancer-
                                                                                                     related deaths. The global hike in the estimates is expected to increase the
                        DELEGATE ORIGIN ICRP FRANCE 2017
                                                                                                     demand for radiation therapy for cancer diagnosis.
                        Asia                          75                                             Moreover, the application of nuclear medicine wherein radioactive tracers are

                        North America                 40                                             employed to enable early cancer detection and monitor disease progression
                                                                                                     through the visual tracking of the radiopharmaceuticals, which yield tangible
                        Africa                        2                                              information related to the molecular nature of the problem causing bodily
                                                                                                     disturbances. These systems being far more effective as compared to other
                        South America                 6
                                                                                                     conventional medical imaging procedures that solely indicate the anatomical
                        Middle East                   6                                              location of the issue is expected to propel industry growth over the forecast
                                                                                                     period.
                        Australia/Pacific Region 5
                                                                                                     The need for safety in radiation and government focus on the same issue
                        Europe                        388                                            generates demand for safety instruments in this market. For example, FDA
                                                                                                     response in the incident of Fukushima Daiichi nuclear power facility ensures

                        *Data based on attendance statistics from 2017 ICRP-IRSN Symposium, France
                                                                                                     public health and safety to avoid radionuclides in U.S. food supply. Moreover,
                                                                                                     other government agency such as CDC for radiations emergency training as well
                                                                                                     as education and International Atomic Energy Agency (IAEA) ensures usage of
                                                                                                     nuclear energy by peaceful ways are the factors expected to drive the industry
                                                                                                     demand for safety instruments in the near future.

                                                                                                                                                                                        2
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
WHY SPONSOR ICRP 2019...

REASONS TO SPONSOR/                                                   TOP REASONS TO GET
EXHIBIT                                                               INVOLVED
•   Meet your target market face to face                              •   Participate in the largest annual gathering of radiation
•   Receive exposure and capitalise on pre and post Symposium             professionals from Australia and the global community
    promotional opportunities                                         •   Meet face to face with 400+ key radiation professionals
•   Generate leads for new business                                   •   Develop new partnerships and associations with key decision
•   Increase your brand awareness and profile amongst industry            makers
    leaders and peak body representatives, opinion shapers and        •   Showcase your products and services and promote your
    professional working within the radiation protection industry         brand at one of the world’s largest meetings of radiation
•   Build long term relationships with potential and existing             professionals
    customers
•   Align your organisation with national and international
    radiation protection professionals
•   Develop key relationships with other sponsors and exhibitors.
•   Launch new products
•   Interact with delegates in a fun, social and dynamic
    environment

                                                                                                                                        3
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
SUPPORTERS OF ICRP

BMUB, Germany        FANR, UAE                IAEA          SSM, Sweden                     Janus, Japan

  EPA, USA          IRSN, France        ENSI, Switzerland    NRA, Japan                  FOPH, Switzerland

 CSRP, China         DOE, USA            ANDRA, France      CNSC, Canada                    SUBI, Russia

  CSN, Spain    Health Canada, Canada         NEA             NEI, USA                      NRPA, Norway

    IRPA            SIS, Denmark         STUK, Finland

       IRPA
                                                                               TO PARTNER WITH US, CONTACT:
                                                                               Kim Murray

                                                                               ICRP Sponsorship and Exhibition Manager

                                                                               T 61 3 6234 7844

                                                                               E kim@laevents.com.au

                                                                                                                         4
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
THEMES AND PROGRAM AT A GLANCE
MINES                                                                    MEDICINE                                                                 MARS
Radiation is a natural part of our environment and has been since        This is an age of extraordinary advances in medicine, not least          We have learned to fly high, work in orbit, and even travel to the
long before humans walked the Earth. Even so, there are times            due to the novel and increasing use of radiation for diagnosis and       moon. Now Mars is calling. On Earth we are protected from the
when we need to take protective measures, such as for exposure           treatment benefitting billions of people world-wide. ICRP 2019           harsh radiation of space. With advances in high-altitude air travel,
to radon in mines, or for ensuring animals and plants are                examines cutting-edge technologies and techniques in medicine,           space exploration and the dawn of space tourism, we need to
adequately protected. The ICRP 2019 program looks at a range of          and the advances in radiological protection needed to accompany          protect those working or travelling high in Earth’s atmosphere
issues associated with radiological protection in mining including       them so that we can ensure the best possible quality of care for         and beyond. ICRP 2019 brings together world-class experts to
the latest science on radon risk, waste management practices,            patients, and a safe workplace for healthcare professionals.             address protection of passengers and crew in modern aviation
and best practice in the protection of the environment.                                                                                           and space travel.

KEY DATES
     Sunday 17 November 2019                   Monday 18 November 2019                  Tuesday 19 November 2019                 Wednesday 20 November 2019                 Thursday 21 November 2019

  Trade Exhibition build & bump in                        ARPS Meeting                         ICRP Symposium

                                                                                                    MINES                                     MEDICINE                                    MARS

                                                          Trade Exhibition                      Trade Exhibition

  Welcome Reception (PM event)                VIP Reception (invitation only)                  ICRP Gala Dinner                               Movie Night
                                                                                                                                                                                                                         5
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
PACKAGE INCLUSION SUMMARY

                                           Speaking Opportunity

                                                                  Branding Opportunity

                                                                                                                                                   Virtual Satchel Insert
                                                                                                                             Targeted Networking
                                                                                         Eg website, , EDMs,
                    Packages available

                                                                                         venue signage etc

                                                                                                                                                                                                               Exhibition Space
                                                                                                                                                                                            Dinner Tickets
                                                                                                                                                                            Registrations

                                                                                                                                                                                                                                  Delegate List
                                                                                                               Opportunity

                                                                                                                             Opportunity
                                                                                                               Networking
Platinum                 1               10 mins                                         ü                        ü                ü                  ü                        6               6             6m x 2m                ü

Gold                     2               5 mins                                          ü                        ü             One                   ü                        4               4             6m x 2m                ü

Silver                   3                       x                                       ü                        ü                 x                 ü                        3               3             3m x 2m                ü

Barista                  1                       x                                       ü                         x                x                 ü                        2               2             3m x 2m                ü

Bronze                   3                       x                                       ü                         x                x                 ü                        2               2             3m x 2m                ü

Charge Bar               1                       x                                       ü                        ü                 x                 ü                        2               2             3m x 2m                ü

Chill Zone               1                       x                                       ü                        ü                 x                 ü                        2               2                   x                ü

Parents Retreat          1                       x                                       ü                         x                x                 ü                        x                x                  x                ü

Writing Materials        1                       x                                       ü                         x                x                 ü                        x                x                  x                ü

                                                                                                                                                                                                                                                  6
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
SPONSORSHIP
   PACKAGES

Sponsorship packages are linked to
  key events or opportunities within
the Symposium program. All prices
shown are in Australian Dollars and
                are inclusive of GST

                                       7
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
SPONSORSHIP PACKAGES

PLATINUM PARTNER
$65,000
•   Known as the exclusive Platinum Partner of the 5th International Symposium on the System of Radiological Protection (ICRP 2019)
•   Exclusive sponsorship of the Symposium Dinner (see below)
•   An opportunity to address the full delegation in a 15 minute presentation in the plenary session
•   Sponsorship of a Symposium Session
•   Recognition as Sponsor of the Symposium Program
•   Regular verbal recognition as Platinum Partner
•   Logo recognition as Platinum Partner in Symposium promotional material including venue signage, Smart App and website
•   Company profile in the Symposium electronic handbook, Smart app and website
•   Delegate list (name, organisation, position, city and country)
•   Two satchel inserts (electronic only)

REGISTRATION AND EXHIBITION ENTITLEMENTS
•   Six full Symposium registrations, including daily catering and tickets to the Welcome Reception
•   One 6 metre x 2 metre exhibition booth with a furniture package to the value of $1,500

SYMPOSIUM DINNER INCLUSIONS
•   Six tickets to the Symposium Dinner
•   Opportunity to provide a branded gift to each dinner guest (provided by sponsor)
•   Sponsor’s logo featured on menus and any other dinner-related collateral
•   Sponsor’s signage prominently displayed within the Symposium Dinner venue

                                                                                                                                      8
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
SPONSORSHIP PACKAGES

GOLD PARTNER                                                         PLUS Choose from either
(TWO ONLY) $40,000
•   Known as the Gold Partner of the 5th International
                                                                     WELCOME RECEPTION
    Symposium on the System of Radiological Protection               •   Opportunity to welcome guests to the Welcome Reception
    (ICRP 2019)                                                          (5 minutes)

•   Sponsorship of a Symposium Session                               •   Opportunity to provide a small branded gift at the event

•   Recognition as a Gold Partner in Symposium promotional           •   Sponsor’s own signage prominently displayed at the
    material including venue signage, Smart App and website              Welcome Reception venue

•   Company profile in the Symposium electronic handbook,
    Smart App and website                                            SMART APP
•   Recognition as Gold Partner in Symposium promotional             •   Exclusive sponsor of the Symposium Smart App
    material including venue signage, Smart App and website          •   Banner and landing page advertisement to be included in the
•   Delegate list (name, organisation, position, city and country)       Symposium Smart App (artwork supplied by sponsor)

•   Two satchel inserts (electronic)                                 •   Business cards with your Smart App log-on details will be
                                                                         available at the registration desk

REGISTRATION AND EXHIBITION ENTITLEMENTS                             •   Logo recognition as the Smart App Sponsor on instruction
                                                                         posters located throughout the Symposium venue
•   Four full Symposium registrations, including daily catering,
    the Welcome Reception and Symposium Dinner
•   One 6 metre x 2 metre exhibition booth with a furniture
    package of $1,000

                                                                                                                                       9
Your opportunity to connect with leading radiation protection professionals from across the globe - ICRP 2019
SPONSORSHIP PACKAGES

SILVER PARTNER                                                       PLUS Choose from either
(TWO ONLY) $25,000
•   Known as the Silver Partner of the 5th International
                                                                     LANYARD
    Symposium on the System of Radiological Protection               •   Exclusive sponsorship of the Delegate Lanyard, including
    (ICRP 2019)                                                          logo recognition

•   Recognition as a Silver Partner in Symposium promotional
    material including venue signage, Smart App and website          SATCHEL
•   Sponsorship of a Symposium Session                               •   Exclusive sponsorship of the Symposium satchel with your
                                                                         company logo placed on the delegate satchels alongside the
•   Sponsor’s logo and profile in the Symposium Smart App and            Symposium logo
    website
•   Company profile in the Symposium electronic handbook,
    Smart App and website
•   Delegate list (name, organisation, position, city and country)
•   One satchel insert (electronic)

REGISTRATION AND EXHIBITION ENTITLEMENTS
•   Three full Symposium registrations, including daily catering,
    tickets to the Welcome Reception and Symposium Dinner
•   One 3 metre x 2 metre exhibition booth with a furniture
    package of $700

                                                                                                                                      10
SPONSORSHIP PACKAGES

BARISTA SPONSOR                                                      BRONZE PARTNER                                                       PLUS Choose one of
$17,500                                                              (THREE ONLY) $12,500
•   Exclusive sponsorship of the Symposium Barista Cart              •   Known as a Bronze Partner of the 5th International
                                                                                                                                          DAY CATERING (ALL DAYS)
                                                                         Symposium on the System of Radiological Protection               •   Exclusive sponsorship of the morning and afternoon
•   Recognition as the Barista Sponsor in all promotional
                                                                         (ICRP 2019)                                                          refreshments and lunch
    material including venue signage, Smart App and website
                                                                     •   Recognition as a Bronze Partner in Symposium promotional         •   Your marketing collateral displayed on each catering table
•   Opportunity to provide promotional attire such as aprons and
                                                                         material including venue signage, Smart App and website              within the venue space
    caps for barista staff to wear during the Symposium
                                                                     •   Company profile in the Symposium electronic handbook,            •   Signage acknowledging you as the Refreshment Break
•   Opportunity to display signage in the barista cart area
                                                                         Smart App and website                                                Sponsor on the catering stations
    (sponsor to supply/maximum of two pull up banners)
                                                                     •   Delegate list (name, organisation, position, city and country)
•   Company profile in the Symposium electronic handbook,                                                                                 SPEAKERS PREP ZONE
    Smart App and website                                            •   One satchel insert (electronic)
                                                                                                                                          •   Exclusive sponsorship of the Speakers Prep Zone
•   Delegate list (name, organisation, position, city and country)
•   One satchel insert (electronic)                                  REGISTRATION AND EXHIBITION ENTITLEMENTS                             •   Opportunity to provide branded stationery (at sponsor’s cost)

                                                                     •   Two full Symposium registrations, including daily catering,      •   Your pull up banner and marketing collateral displayed within
                                                                                                                                              the Speakers Prep zone
REGISTRATION AND EXHIBITION ENTITLEMENTS                                 tickets to the Welcome Reception and Symposium Dinner
                                                                     •   One 3 metre x 2 metre exhibition booth with a furniture
•   Two full Symposium registrations, including daily catering,
                                                                         package of $700                                                  SESSION SPONSOR
    tickets to the Welcome Reception and Symposium Dinner
                                                                                                                                          •   Exclusive sponsorship of one of the Symposium Sessions
•   One 3 metre x 2 metre exhibition booth with a furniture
    package of $700. Your booth will be positioned next to or                                                                             •   Opportunity to provide two pull up banners which will be
    adjacent to the Barista Cart                                                                                                              displayed during the Symposium Session

                                                                                                                                                                                                              11
SPONSORSHIP PACKAGES

CHARGE BAR STATION SPONSOR                                           CHILL ZONE                                                             LOUNGE
(ONE ONLY) $8,500                                                    (ONE ONLY) $6,500                                                      (ONE ONLY) $4,500
•   Exclusive sponsorship of the Charge Bar Station located next     A great opportunity to provide delegates with some valuable time       •   Exclusive sponsorship of the Lounge
    to or adjacent to your exhibition space                          out to check their emails, have a quiet meeting and just relax for a   •   The Lounge will have a direct feed of plenary presentations
•   The Charge Bar Station will have a digital screen, printed       while. The area will be defined by some plants and furnished with      •   Recognition as the exclusive sponsor of the Lounge in
    poster and be branded with your customized vinyl cover           bean bags and some meeting tables and chairs.                              Symposium promotional material including venue signage,
    (graphics supplied by sponsor)                                                                                                              Smart App and website
                                                                     •   Exclusive sponsorship of the Chill Zone
•   Recognition as the exclusive sponsor of the Charge Bar                                                                                  •   Company profile in the Symposium electronic handbook,
    Station in Symposium promotional material including venue        •   Recognition as the exclusive sponsor of the Chill Zone in
                                                                                                                                                Smart App and website
    signage, Smart App and website                                       Symposium promotional material including venue signage,
                                                                         Smart App and website                                              •   Sponsor’s own signage prominently displayed at the entrance
•   Company profile in the Symposium electronic handbook,                                                                                       to the Lounge (maximum two pull up banners)
    Smart App and website                                            •   Company profile in the Symposium electronic handbook,
                                                                         Smart App and website                                              •   Delegate list (name, organisation, position, city and country)
•   Delegate list (name, organisation, position, city and country)
                                                                     •   Delegate list (name, organisation, position, city and country)     •   One satchel insert (electronic)
•   One satchel insert (electronic)
                                                                     •   One satchel insert (electronic)

REGISTRATION AND EXHIBITION ENTITLEMENTS
                                                                     REGISTRATION AND EXHIBITION ENTITLEMENTS
•   Two full Symposium registrations, including daily catering,
    tickets to the Welcome Reception and Symposium Dinner            •   Two full Symposium registrations, including daily catering,
                                                                         tickets to the Welcome Reception and Symposium Dinner
•   One 3 metre x 2 metre exhibition booth

                                                                                                                                                                                                                 12
SPONSORSHIP PACKAGES

WRITING MATERIALS SPONSOR $3,500                                     ADVERTISING PACKAGES
•   An opportunity to provide delegates with a branded pen and       Advertising space will be available in the electronic handbook
    notebook (minimum size A5)
                                                                     which will be distributed to all Symposium delegates. Advertising
•   Recognition as the Writing Materials Sponsor in all              in the electronic handbook will provide excellent exposure for
    Symposium promotional material including venue signage,          your organisation.
    Smart App and website
•   Sponsor’s logo and profile in the Symposium Smart App and        Outside Back Cover            $ 900
    website                                                          Inside Back Cover             $ 900
•   Delegate list (name, organisation, position, city and country)
                                                                     Full page		$ 600
•   One satchel insert (electronic)
                                                                     Half page 		$ 350

                                                                     *The appearance of sponsors’ logos on printed materials will
                                                                     be subject to printing deadlines. Sponsors will be advised of
                                                                     deadlines upon receipt of the signed sponsorship agreement.

                                                                                                                                         13
THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER

TRADE BOOTH - $4,000                                                    TRADE BOOTH FEATURES AND                                               CUSTOM BUILT DISPLAYS
Taking an exhibition booth is a great way to meet your target           ENTITLEMENTS                                                           If you’d like to stand out from the crowd and customise your
market face to face. All Symposium lunch and refreshment breaks         •   One 3 metre x 2 metre (2.4 metre high) shell structure booth       booth with additional furniture and features, please contact
will be held in the exhibition area to ensure a high traffic flow of    •   White melamine back and side walls                                 Adelaide Expo Hire, our Exhibition Build Partner, or check out
delegates.                                                              •   Your organisation’s name on fascia board (30 characters)           their catalogue at www.aeh.com.au. Symposium specific contact
                                                                                                                                               details will be given out with the Exhibitor Guidelines.
The floor plan for the exhibition will be forwarded as soon as it       •   2 x 120w spot lights
is finalised. Please note the floor plan is subject to change at the    •   1 x 4amp/100w power outlet                                         A custom build will need to be approved by the venue 6 weeks
discretion of the venue or the Symposium organisers at any time.        •   Company logo and profile in the Symposium Smart App and            prior to the Symposium. The Exhibition Build company will be in
                                                                            website                                                            contact to coordinate a suitable time for the build.
Early Bird    Valid until 29 March 2019          $3,600
                                                                        •   Logo included on venue signage and promotional materials
Standard      From 30 March 2019                 $4,000
                                                                        •   Two exhibitor registrations including daily catering and tickets
                                                                            to the Welcome Reception (does not include the Symposium
                                                                            Dinner)
                                                                        •   One satchel insert (electronic)
                                                                        •   Delegate list (name, organisation, position, city and country)

                                                                        Please note that furniture is NOT included in your trade exhibition
                                                                        package

                                                                                                                                                                                                                 14
THE ARPS TRADE EXHIBITION ZONE 18 & 19 NOVEMBER

ADDITIONAL TICKETS & REGISTRATIONS                                    PUBLIC LIABILITY INSURANCE                                            APPLIANCE TESTING
All staff on site must be registered to attend either by utilising    Australian regulations require all exhibitors to have adequate        All electrical appliances and leads used on site must comply with
your complimentary registration or by purchasing an additional        Public Liability Insurance cover based on a limit of indemnity        the Australian Standard AS/NZ 3760:2010, which requires the
exhibitor registration for $800.00 GST inclusive which includes:      to the value of $10,000,000 or above. This refers to damage or        appliance to be inspected, tested and tagged. Items that do not
•   Daily catering                                                    injury caused to a third party/visitor on or in the vicinity of, an   comply will not be permitted to be used onsite. Electrical items
                                                                      exhibition stand. Exhibitors are required to submit their Public      such as switchboards, cables and outlet fittings must comply
•   Attendance at Symposium sessions
                                                                      Liability Insurance Certificate when they confirm their booking.      with the Australian electrical wiring standard AS/NZS 3000:2007
•   Attendance at the Symposium Welcome Reception
                                                                                                                                            and be installed by a qualified A grade electrician.
Symposium dinner tickets may be purchased separately for                                                                                    Note: Double adaptors will not be permitted onsite, instead power
$180.00 each.                                                                                                                               boards with overload cut off are permitted. The venue is at liberty

This Exhibitor/ Sponsor Pass is significantly reduced from the                                                                              to check that the electrical appliances that you bring onsite are

standard delegate fee as recognition of your company’s support                                                                              appropriately tagged.

of the event. Please note there is a maximum of two additional
exhibitor registrations per sponsor or exhibitor.

                                                                                                                                                                                                                  15
ICRP 2019 C/- Leishman Associates, 227 Collins Street, Hobart Tas 7000

T: +61 3 6234 7844
                                                                                                                                                                        BOOKING FORM
ABN: 22 103 078 897

Company Name:                                                                                                                                PAYMENT
Contact Person:                                                                                                                              Payment can be made by direct deposit or cheque to Leishman
                                                                                                                                             Associates
Postal Address:

                                                                             State:                                   Postcode:
                                                                                                                                                     Request a tax invoice for payment
Telephone:                                           		                   Mobile:

Email:
                                                                                                                                                     I have directly deposited funds to your account

                                                                                                                                             Name of bank:          Commonwealth Bank of Australia
                                                                                                                                             Account name:          Leishman Associates
SPONSORSHIP/EXHIBITION PACKAGE                                                                                                               BSB:                   067 000
Package:									                                                                               Value: $                                     Account no:            1036 5932
                                                                                                                                             Swift code:            CTBAAU2S

                                                                                                                                             Prices quoted in the package are in Australian Dollars and

CHECKLIST                                                                                                                                    inclusive of GST

These items will be used on the congress website and in the congress handbook. Please send them to                                                   Yes, I have read and agree to the conditions of sale overleaf
kim@laevents.com.au (This check list does not apply to advertising bookings).

         Yes, I have provided an electronic copy of the company logo (jpg & eps files)

                                                                                                                                             Authorised by:

                                                                                                                                             Date:
         Yes, I have provided the company website address

         Yes, I have provided 75 words of promotional text (text exceeding 75 words will be edited for length)

         Yes, I have registered all of my company’s representatives who will be on site (unregistered representatives WILL NOT have access
         to the Symposium and trade exhibition area)

FOR EXHIBITORS ONLY
         Yes, I have provided a copy of my company’s Public Liability Insurance Certificate
         (only necessary for exhibitors)

                                                                                                                                                                                                                     16
The following terms and conditions apply to your application to sponsor                                 EVENT SPONSORSHIP & EXHIBITION APPLICATION TERMS & CONDITIONS
and/or exhibit:-

1.   DEFINITIONS                                                          All international payments must include provision for bank fees and     8.   ASSIGNMENT/SHARED PACKAGES
                                                                          exchange rates in the payment amount. Any outstanding balance
Event means the event referred to in the online Booking Application                                                                               You are not permitted to assign, sublet or apportion the whole or
                                                                          will be required to be paid by You prior to the commencement of the
Form. Exhibition/Sponsorship means the exhibition and/or                                                                                          any part of Your sponsorship package or booked space except
                                                                          Event.
sponsorship as detailed in the online Booking Application Form.                                                                                   upon our prior written consent. Shared sponsorship and exhibition
GST means GST within the meaning of the GST Act. GST Act means            5.   CANCELLATION                                                       packages will result in one set of benefits only being available to be
A New Tax System (Goods and Services Tax) Act 1999 (Cth) (as              In the event that You cancel your Exhibition/Sponsorship, your          shared by all parties involved. This includes but is not limited to logo
amended).                                                                 deposit will not be refunded. In the event that You cancel your         recognition, profile inclusion, signage and registration benefits.

Us/We means Leishman Associates Pty Ltd (ACN 103 078 897) as              Exhibition/Sponsorship more than 90 days before the Event, You will     9.   INSURANCE
Conference Managers representing the Symposium Committee and              receive a 25% refund of the Exhibition/Sponsorship fee. In the event
                                                                                                                                                  Public Liability insurance to a minimum amount nominated in the
the Host Organisation. You means the entity submitting the Booking        that You cancel within 90 days of the Event, You will not receive any
                                                                                                                                                  event sponsorship prospectus must be taken out by You. A copy
Application Form to sponsor and/or exhibit.                               refund. Any monies outstanding at cancellation will need to be paid
                                                                                                                                                  of the certificate of Insurance currency must be provided to Us a
                                                                          in full.
2.   APPLICATION                                                                                                                                  minimum of four weeks prior to the commencement of the Event.
                                                                          6.   CHANGES
You will submit the online Booking Application Form for the                                                                                       10. EXCLUSION
Exhibition/Sponsorship.                                                   Once your Exhibition/Sponsorship has been confirmed and
                                                                                                                                                  All information supplied to You in relation to the Event is accurate
                                                                          accepted, a reduction in Sponsorship/Exhibition space is considered
3.   APPROVAL                                                                                                                                     to the best of our knowledge and belief and does not constitute a
                                                                          a cancellation and will be governed by the above cancellation policy.
                                                                                                                                                  warranty and any inaccuracy or mistake will not entitle You to cancel
The Exhibition/Sponsorship will be confirmed upon return to You of        Reduction in space can result in relocation of your Exhibition/
                                                                                                                                                  your booking without penalty. All estimates of attendee/delegate
the approved Booking Application Form, together with a tax invoice        Sponsorship at Our discretion. Any space not claimed one hour
                                                                                                                                                  numbers attending the Event are estimates only, and You agree
for the full amount of the Exhibition/Sponsorship fee, 50% of this        before the Event commences and will be reassigned and no refund
                                                                                                                                                  that We are not responsible for any discrepancy in these estimated
total is payable within 7 days. The deposit is non-refundable and will    will be payable to You.
                                                                                                                                                  attendee/delegate numbers.
be deducted from the booking fee. Your company logo and profile
                                                                          We reserve the right to rearrange the floor plan and/or relocate any
will only feature on the Symposium website once this deposit has                                                                                  11. MARKETING
                                                                          Exhibition/Sponsorship without notice to You. We reserve the right
been paid.                                                                                                                                        We will use your information to send you updates and other news
                                                                          to amend existing unsold sponsorship packages or add additional
4.   PAYMENT                                                              sponsorship packages as required without notice to confirmed            about this Event. We will only pass on your information to reputable
                                                                          sponsors and exhibitors.                                                third party official contractors of the Event for the purpose of
Upon payment of the deposit, You will receive a tax invoice for the
                                                                                                                                                  assisting you with your participation.
balance of the Exhibition/Sponsorship fee. Payment of the balance
                                                                          7.   STANDS
of the fee is due and payable 30 days prior to the commencement of                                                                                12. GST
                                                                          If You intend to utilise a custom built exhibit stand, We must be
the Event. All online Booking Application Forms received within 30                                                                                All amounts paid or payable under these terms and conditions are
                                                                          advised of the full details and dimensions a minimum of six weeks
days of the commencement of the Event must include full payment                                                                                   inclusive of any GST which may be applicable to any supplies made
                                                                          prior to the commencement of the Event. All display construction
of the booking fee. Only once payment has been made in full will                                                                                  by either party under this Agreement. To the extent GST is applicable
                                                                          requires our approval.
your logos and profiles be placed on Event collateral. Due to printing                                                                            to any amount paid or payable in respect of a taxable supply made
deadlines, You will not be guaranteed inclusion on Event collateral                                                                               under or in connection with this Agreement, subject to that party
if payment of the booking fee is not received 30 days prior to the                                                                                receiving a valid tax invoice for GST purposes from the other party
Event.                                                                                                                                            in respect of the supply before the time of payment.

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