Jail & Detention Fund - Josephine County
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Jail & Detention
Fund
JOSEPHINE COUNTY, OREGON
Table of Contents
Jail & Detention Fund
Fund Description...............................................................................................................................................
Budget – Resources and Requirements ........................................................................................................... 1
Schedule A - Summary of Programs – Two Year View ................................................................................. 2
Program Descriptions and Budgets:
Sheriff- Adult Jail ...................................................................................................................................... 3
Juvenile Justice- Detention ........................................................................................................................ 6
Fund Level ................................................................................................................................................. 9
JOSEPHINE COUNTY
Jail & Detention Fund Description
This Fund was created for the 2017-18 budget after the Josephine County voters approved the 5-year
local option levy to fund the Adult Jail and Juvenile Detention Programs in May 2017.
It is comprised of two programs: Sheriff –Adult Jail Program and Juvenile Justice–Detention
Program. The Sheriff is an elected official. The manager of the Juvenile Justice Department
reports to a liaison County Commissioner. The departments within this fund provide support for
the criminal justice system utilized by city, county and state law enforcement. Countywide
services include the jail and juvenile facility.
The budget is in balance, which means that the budgeted requirements (expenditures and ending
fund balance) are equal to the resources (beginning fund balance and revenues) that are estimated
to be available during the budget year. The primary source of revenue to operate the
departments in this Fund is property tax from the local option levy and transfer in from Forestry
Reserve Fund. Additionally, programs operated by the two programs generate revenues for
specific program purposes.
In the pages that follow, a summary of the Fund (Resources and Requirements) is presented first,
followed by sections for each of the departments. Each department is represented by a graph of
expenditures for the proposed budget, the current year adopted budget, and the previous three
years actual expenditures. The associated chart provides the same information in numerical
values. Following the graph and chart is a narrative of the purpose of the program.
SPECIAL FUND
FORM RESOURCES AND REQUIREMENTS
LB-10 Adult Jail & Juvenile Detention Fund Josephine County
(Fund 17)
Budget for 2021-22
DESCRIPTION
RESOURCES AND REQUIREMENTS
Third Preceding Second Preceding First Preceding Actual Prior Year Adopted Budget Proposed by Approved by Adopted by
Year 2016-17 Year 2017-18 Year 2018-19 2019-20 Year 2020-21 Budget Officer Budgte Committee Governing Board
RESOURCES
$0 $1,128,797 $1,683,499 $1,825,000 Cash on hand * (cash basis), or Beginning Fund Balance $2,896,500
337,531 184,966 221,115 210,500 Fees & Charges for Services 240,500
633,270 774,392 2,199,181 2,153,800 Intergovernmental Revenues 720,500
0 0 0 0 Interfund Charges for Services 0
36,579 78,795 97,887 89,600 Interest and Other Revenues 65,000
Transferred IN, from other funds
380,900 527,100 475,218 399,900 13 - Community Corrections -treatment beds 260,000
106,600 13 - Community Corrections -CJC CESF Grant 0
1,388,279 2,694,049 4,676,900 4,785,400 Total Resources, except taxes to be levied 4,182,500 0 0
7,503,000 Taxes estimated to be received 7,796,900
6,582,099 6,977,309 7,253,700 Taxes collected in year levied
- 7,970,378 9,671,358 11,930,600 12,288,400 TOTAL RESOURCES 11,979,400 - -
REQUIREMENTS **
Org Unit or Prog Object
Detail
& Activity Classification
$5,177,683 $6,267,002 $7,277,556 $7,788,100 Adult Jail Program $8,126,400
675,470 1,016,056 1,239,124 1,194,400 Juvenile Detention Program 1,256,200
0 0 8,200 10,000 Fund Level (Audit) 11,000
Interfund Transfer Out
586,700 662,800 710,100 40 - Internal Services Fund (ISF) 750,600
310,075 0 1,445,800 47 - Property Reserve Fund 0
91,653 42,000 14,000 48 - Equipment Reserve Fund 2,000
1,126,000 Contingency/Fund Balance 1,833,200 0 0
1,128,797 1,683,499 3,405,720 Ending balance (prior years)
UNAPPROPRIATED ENDING FUND BALANCE
- 7,970,378 9,671,358 11,930,600 12,288,400 TOTAL REQUIREMENTS 11,979,400 - -
*The balance of cash, cash equivalents and investments in the fund at the beginning of the budget year
150-504-010 (Rev. 10-16)
1
JOSEPHINE COUNTY
Schedule A - Office/Division Summary of Programs
FYE 2022 Budget
Fund: Adult Jail & Juvenile Detention (17)
FYE 2021 Budget Program Name FYE 2022 Budget
FTE Resources Requirements Net FTE Resources Requirements Net
- $ 10,836,800 $ 1,433,800 $ 9,403,000 Fund Level - $ 10,739,400 $ 11,000 $ 10,728,400
49.10 1,334,600 8,404,600 (7,070,000) Sheriff - Adult Jail 49.10 1,126,500 8,778,500 (7,652,000)
12.05 117,000 1,324,000 (1,207,000) Juvenile - Detention 12.55 113,500 1,356,700 (1,243,200)
61.15 $ 12,288,400 $ 11,162,400 $ 1,126,000 Total for Fund 61.65 $ 11,979,400 $ 10,146,200 $ 1,833,200
2
Sheriff Adult Jail
2016‐17 to 2021‐22
Actuals Actuals Actuals Actuals Budget Budget
2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022
Requirements
Personal Service 0 3,533,661 4,230,522 3,273,365 5,417,700 5,706,700
Supplies 0 434,844 494,758 442,829 475,400 486,400
Fees and Services 0 620,724 924,258 931,840 1,163,400 1,118,100
Training and Travel 0 20,622 19,848 10,604 21,000 21,600
Facilities and Utilties 0 567,777 590,261 588,009 710,600 793,600
Other Expenditures 0 55 7,355 109 0 0
Interfund Transfers 0 542,795 622,200 617,300 616,500 652,100
Total Requirements 0 5,720,478 6,889,202 5,864,056 8,404,600 8,778,500
Resources
Intergovernmental Revenue 0 633,267 635,762 684,427 635,000 635,000
Fees and Charges for Servic 0 335,781 184,966 203,115 188,500 212,500
Other Revenues 0 5,800 9,143 19,656 4,600 19,000
Interfund Transferred IN 0 380,900 527,100 475,218 506,500 260,000
Total Resources 0 1,355,748 1,356,971 1,382,415 1,334,600 1,126,500
FTE 0.00 46.10 49.30 49.90 49.10 49.10
3SHERIFF
Adult Jail– Purpose of Program
ORS 206.010 ‐ Arrest and commit to prison all persons who break the peace, or attempt to break it, and
all persons guilty of public offenses.
ORS 169.320 ‐ The County must pay for the care of county prisoners. The Sheriff has custody and
control of prisoners in the facility.
Budget Goal #1 ‐ Improve community outreach and communication to the public by increasing
efficiencies within County Departments and providing enhanced service to citizens.
The Sheriff’s Office uses technology to efficiently improve community outreach, communicate with the
public, and provide enhanced services. With social media, the county website and FlashAlert Newswire,
the Sheriff’s Office is able to post press releases, inform the public about new programs and services,
and regularly provide office statistics. Many citizens also use the Sheriff’s Office email as a convenient
way to contact the office and get a timely response to their questions. This use of technology makes it
possible for every citizen to communicate with the office and receive important information at little to
no cost to the County.
Budget Goal #2 ‐ Develop a sustainable plan for all mandated and essential County government
programs.
With federal funding dwindling, it is important to have other funding streams in order to keep mandated
services. While the Sheriff’s Office continues to seek new revenue sources, the Jail receives contracts
and grants for jail beds that provide funding for about 15% of the Jail budget. This funding includes
reimbursement for a drug treatment pod, Parole & Probation sanctions, felony DUII beds, and US
Marshal adults in custody. The remaining budget for the 185 bed Jail is funded by a 5 year corrections
levy passed in May 2017. Though the levy is not permanent, it provides stable funding for five years
while permanent solutions continue to be explored.
Budget Goal #3 ‐ Provide access to County services to the citizens of Josephine County in a
transparent, open and professional manner.
There are several ways the Sheriff’s Office provides access to services to the citizens in an open and
professional manner. The starting point for anyone trying to reach the Josephine County Adult Jail is a
phone tree designed to answer frequently asked questions to provide more immediate service. For
example the phone tree may refer you to our website where there is a tool to search for current adults
in custody lodged in the Jail. You can also visit a website to put money on their accounts and to schedule
video visits that can be done through a home computer. While many services are provided via the
phone tree or a home computer, there is also always the option of speaking to a live staff member or
face to face in the jail lobby. The Sheriff’s Office continues to seek new technology to continue to
improve access to services.
Key Performance Indicators:
2017‐18 2018‐19 2019‐20 2020‐21 2021‐22
Service Levels Actual Actual Actual Projected Budgeted
Jail ‐ Total No. of People Booked 5,211 5,721 4,748 3,514 5,223
Jail ‐ Inmates Released “BAR”
1,950 1,784 980 228 882
“Beyond Available Resources”
Jail ‐ Average Daily Population 141 207 183 155 200
Jail ‐ Meals Served 181,985 204,576 191,078 169,725 219,000
4SHERIFF
Fiscal Year 2019‐20 & 2020‐21 Accomplishments:
Received Justice Reinvestment funds from the Criminal Justice Commission for 10 Drug
Treatment Beds in the Adult Jail
Received additional Justice Reinvestment funds for Parole and Probation sanctions
Other sources of Jail revenue include USM bed rentals, Parole and Probation beds, and a DUII
incarceration reimbursement.
Regularly shared information and statistics with the public regarding Sheriff’s Office operations
through the county website, social media and FlashAlert Newswire
The Jail received a favorable rating in the most recent inspection by the Oregon State Sheriff’s
Association done in 2019
The Jail received a favorable rating from an inspection by the US Marshals Service
Received high praise from a Grand Jury inspection and County Commissioner inspection
Provides in‐custody court appearances for about 3,000 adults in custody each year
Transports about 500 adults in custody to other jails and prisons in Oregon each year
In house mental health services for inmates in the Adult Jail are provided by Options for
Southern Oregon
All newly hired Deputies attended the DPSST Academy and received their certification within
one year
Using Power DMS, an exchange of training information in a pool of 36 different agencies
Five‐Year Vision:
A corrections levy was passed in May 2017 to fund a 185 bed jail. Over the next five years the goal is to
increase the cap to 250 beds to better accommodate the needs of the community. The vision for this
expanded facility would include an aggregation/segregation wing in order to better isolate certain adults
in custody when necessary. The facility could potentially include an additional drug treatment pod for
adults in custody and a separate area for mental health beds.
5Juvenile Detention
2016‐17 to 2021‐22
Actuals Actuals Actuals Actuals Budget Budget
2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022
Requirements
Personal Service 0 564,415 860,724 1,011,503 1,022,200 1,096,800
Supplies 0 46,784 49,297 35,693 47,000 39,500
Fees and Services 0 8,785 28,608 35,364 47,000 35,500
Training and Travel 0 8,394 20,745 8,842 13,000 13,000
Facilities and Utilties 0 47,092 56,683 46,063 65,200 71,400
Interfund Transfers 0 445,633 82,600 96,300 129,600 100,500
Total Requirements 0 1,121,103 1,098,656 1,233,765 1,324,000 1,356,700
Resources
Intergovernmental Revenue 0 0 93,396 95,895 95,000 85,500
Fees and Charges for Servic 0 1,750 0 18,000 22,000 28,000
Total Resources 0 1,750 93,396 113,895 117,000 113,500
FTE 0.00 11.05 12.30 12.05 12.05 12.55
6JUVENILE JUSTICE
Detention ‐ Purpose of Program
Juvenile Justice Detention Services are mandated in ORS 419A.010‐020. Felony youth referrals are
received from law enforcement, evaluated by the District Attorney's Office for legal sufficiency and the
course of disposition is prescribed by Juvenile Justice. Misdemeanor referrals are evaluated by Juvenile
Justice. The program promotes community protection through accountability for youth, opportunity for
reformation and justice for victims. Detention is often required pre/post hearing and serves to provide
public safety.
As a result of a successful public safety levy, the Josephine County Juvenile Detention Center re‐opened
in January 2018. This 14 bed facility houses pre‐adjudicated youth who are referred to the Department
for Felony crimes and high‐risk Misdemeanors. Our detention center will also house youth who are
serving sanctions based on Probation Violations or Violations of Conditional Release. Other uses of
detention include court ordered detention as a consequence for law violations and the short‐term
housing of criminal youth that are not eligible to be booked into detention. Such youth are processed
upon being taken into custody and are released to a responsible party within four hours of detainment
in the facility. These short‐term stays will also include law violations and Status Offenses, offering much
needed relief to law enforcement officers who routinely deal with runaway, curfew and alcohol or
marijuana possession issues. Youth housed in our detention center are provided with year‐round
education services (as outlined by ORS and the Oregon Department of Education), recreational
opportunities, mental health services, nursing and medical screenings, alcohol and drug counseling,
cognitive‐behavioral group skill building and individual skill building.
Budget Goal #1 ‐ Improve community outreach and communication to the public by improving
efficiencies within County Departments and provide enhanced services to citizens.
This goal is accomplished by having the capacity to hold all youth in secured detention that pose a
significant risk to community safety. In fiscal year 2018/2019 ALL Josephine County youth who posed a
community safety risk were held in detention pending release as authorized by the Family Court or
Juvenile Justice.
Budget Goal #2 ‐ Develop a sustainable plan for all mandated and essential County government
programs.
Josephine County’s 30‐day detention program was approved by the state and began operations in late
2019. These enhanced detention services are allowed by law if a program meets state requirements
through an extensive application and site visit process. This program allows a Judge to order a youth
into a treatment specific detention program for up to 30 days. This program is designed to keep you
from penetrating deeper into the system by providing cognitive behavioral programing and individual
counseling including mental health and alcohol and drug services. Through contracts with other
counties, we are able to generate revenue for the program by selling unused bed capacity for this
program. At a rate of $150.00 per day, our detention fund will receive $4,500 for each out‐of‐county
youth served in our program.
Budget Goal #3 ‐ Provide access to County services to the citizens of Josephine County government
programs.
Our department strives to provide services in a professional manner at all times. Juveniles are referred
to us via Grants Pass Police, Josephine County Sheriff, Oregon State Police and Federal agencies.
Secured detention services are the first step in the continuum that is designed to serve delinquent youth
and their families. By continuing go offer this service, Josephine County remains accountable to crime
victims, law enforcement, community partners and the citizens.
7JUVENILE JUSTICE
Key Performance Indicators:
2018‐ 2019‐
2017‐18 2020‐21 2021‐22
19 20
Service Levels Actual Actual Actual Projected Budgeted
Detention Beds with Douglas County 3 0 0 0 0
Detention Beds at Josephine County Facility 14 14 14 14 14
Effectiveness Measures:
Recidivism rate 28.8%
24.50% 23% 21.20% 21.20% n/a
(statewide average is 36.8% )
Fiscal Year 2018‐19 & 2019‐20 Accomplishments:
Physical Plane improvements including acoustic improvements for education program.
Fully operational detention center open for business and serving the community.
State approved 30‐day detention program.
Five‐Year Vision:
In cooperation with the State Department of Education and local School District # 7, improve the
detention physical plant. This goal to include space for vocational opportunities and an
expanded outdoor recreation area.
Continue the ability to fully staff the facility to its maximum occupancy abilities, and meet the
responsibility to book and or lodge ALL juveniles referred to the facility by law enforcement.
In accordance with the public safety levy restrictions, reduce local budget impact by continued
contracting with other counties for unused detention beds and the 30‐day extended detention
program.
8Adult Jail and Juvenile Detention Fund Level
2016‐17 to 2021‐22
Actuals Actuals Actuals Actuals Budget Budget
2016 - 2017 2017 - 2018 2018 - 2019 2019 - 2020 2020 - 2021 2021 - 2022
Requirements
Personal Service 0 0 0 1,418,860 0 0
Fees and Services 0 0 0 8,200 10,000 11,000
Interfund Transfers 0 0 0 0 1,423,800 0
Contingency 0 0 0 0 0 0
Total Requirements 0 0 0 1,427,060 1,433,800 11,000
Resources
Not applicable 0 0 0 0 0 0
Taxes 0 6,582,099 6,977,309 7,251,585 7,503,000 7,794,900
Intergovernmental Revenues 0 3 45,234 1,420,974 1,428,800 2,000
Other Revenues 0 30,779 69,652 78,231 80,000 46,000
Total Resources 0 6,612,880 7,092,194 8,750,790 9,011,800 7,842,900
FTE 0.00 0.00 0.00 0.00 0.00 0.00
Purpose of Program
Adult Jail and Juvenile Detention Fund – Fund Level accounts for those resources and requirements that
are not associated directly with the operations and activities of a department.
Major resources include local property taxes, and federal and state tax distributions.
Major requirements include transfers to other operating funds within the county.
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