KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas

 
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
KA2 –Strategic Partnerships
            Application Workshops
               6th February 2018
      VET, Adult Education & School Fields

Leargas.Ireland      @Leargas      www.leargas.ie
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Aims for the day

• Understanding the structure and activities of KA2 Strategic
  Partnerships projects
• How to describe the needs and impact of your project
• Understanding the Award Criteria used when assessing
  applications
• Time for questions and clarifications
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Agenda for the day

•   10.30 – 11.00   Overview and Roadmap
•   11.00 – 11.45   Needs Analysis
•   11.45 – 12.00   Coffee Break
•   12.00 – 12.30   European Priorities
•   12.30 – 13.30   Impact and Dissemination
•   13.30 – 14.15   Lunch
•   14.15 – 14.45   Project and Quality Management
•   14.45 – 15.45   Strategic Partnership Activities
•   15.45 – 16.00   Summary and questions
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Further Support

• Project Outline forms – allow us to provide
  feedback on your idea – Submit at least 2 weeks
  before the 21st March deadline to
  swallace@leargas.ie

• Application form Webinar – Wednesday 21st
  February 10.00am – To take you through the
  2018 Application form and budget

• Draft Application form with prompt questions

• Telephone support for queries

• Applicant pack to include relevant documents
  etc. by email
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
What is a Strategic Partnership?

Strategic Partnerships aim to support the development, transfer
 and/ or implementation of innovative practices as well as the
implementation of joint initiatives promoting cooperation, peer
     learning and exchange of practice at a European level.

The partnership can take the form of one of two types;

1. Strategic partnerships supporting the exchange of good
   practices
2. Strategic partnerships developing Innovation
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Strategic Partnerships for Exchange of Good practices

The aim of this type of project is to allow organisations to;

•   Develop and reinforce networks,
•   Increase organisational capacity to work at a transnational level
•   Exchange ideas, practices and methods
•   May also develop small tangible outputs
•   Disseminate the findings of their activities in a way that is
    proportionate to the aims and scope of the project
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Strategic Partnerships for developing innovation

Strategic Partnerships for developing innovation are expected to
develop innovative outputs (Intellectual Outputs) that are
relevant and useful to the field.
Projects engage in intensive dissemination and exploitation
activities of produced products/ innovative outputs.

Applicants have the option to request a dedicated budget for
Intellectual Outputs and Multiplier Events.
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Strategic Partnerships – Eligibility Criteria

                        Who can participate?
Any type of public or private organisation. Examples:
• a higher education institution
• a school/institute/educational centre (at any level, from pre-school to upper secondary education, and
including vocational education and adult education)
• a non-profit organisation, association, NGO
• a public, private small medium or large enterprise (including social enterprises)
• a public body at local, regional or national level
• a social partner or other representative of working life, including chambers of commerce, craft/professional
associations and trade unions
• a research institute/ a foundation
•a body providing professional counselling and information services
• a body validating knowledge, skills and competences acquired through the validation of non-formal and
informal learning
• See p.112 of Programme Guide for further examples

Please note that applicants and participants must be registered companies.
Sole traders cannot apply
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Strategic Partnerships – Eligibility Criteria

      Number and profile of organisations for
              Strategic Partnerships

At least 3 organisations from 3 different Programme Countries

• All participating organisations must be identified at the time of applying for
  a grant.

• All participants (includes all project partners) must register with the
  Participant Portal
KA2 -Strategic Partnerships Application Workshops VET, Adult Education & School Fields - 6th February 2018 - Léargas
Strategic Partnerships – Eligibility Criteria

Who can apply/participate?

• Any organisation from a Programme Country can apply

• Organisations from Partner Countries anywhere in the world can
take part as project partners (not as applicants) and only if they
bring essential added value to the project

• Note: If the partner country is deemed not relevant then the entire
application is failed.

•Projects can also include Associated Partners however they are
not eligible to receive funding (see p.111 of Programme Guide)
Strategic Partnerships – Eligibility Criteria

        Programme Countries
Strategic Partnerships – Eligibility Criteria

Duration:         Between 12 and 36 months

Where to Apply:   To the National Agency of the country in
                  which the Coordinator-applicant organisation is
                  established.

When to Apply:    By 11 a.m. on 21st March 2018
Strategic Partnerships 2018 – Split between projects

                                       % of KA2 funds allocated to Total Budget Available in 2018
                   % of KA2 funds
 Strategic                                      Strategic
Partnership       allocated to the
in the field                          Partnerships for exchanges of
               Strategic Partnerships
     of:                                          good
                   for innovation
                                                practices
VET                    90%                       10%                          €1,235,554
School                                                                        €1,494,208
education
                       50%                       50%
Adult                                                                         €1,216,913
education
                       80%                       20%
Funding Principles

•   Maximum grant of €150,000 per year
      ‐ Therefore a three year project will have a maximum grant of €450,000
      ‐ A two year project will have a maximum grant of €300,000
      ‐ Pro‐rata approach for projects between 24 and 36 months – maximum
         of €12,500 allowable per month (e.g. a 25 months project will have a
         max. grant of €312,500)

•   Grants are activity‐driven

       ‐   Therefore applicants should focus on the aims and objectives of the
           project rather than the potential grant size

•   Applicant managed funding ‐ The Coordinator organisation applies to manage
    the grant on behalf of the other partners
Activities & Budget – Exchange of Good Practice

Activities are directly related to the project grant
•   Automatic Activity:
        ‐Project management & Implementation

      • Conditional Activities:
         ‐ Transnational Project meetings
         ‐ Transnational Training, Teaching & Learning Activities

         • Conditional Supports:
            ‐ Exceptional Costs; Special Needs Support; Linguistic Support
Activities and Budget – Development of Innovation

Activities are directly related to the project grant
• Automatic Activity:
       ‐Project management & Implementation

      • Conditional Activities:
         ‐ Transnational Project meetings
         ‐ Transnational Training, Teaching & Learning Activities
         ‐ Intellectual Outputs
         ‐ Multiplier Events

            • Conditional Supports:
               ‐ Exceptional Costs; Special Needs Support; Linguistic Support
Name of the project:           [please complete the name of the project as in the application form]

                                                                                                        PROJECT TIMETABLE

                               MONTHS M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19 M20 M21 M22 M23 M24 M25 M26 M27 M28 M29 M30 M31 M32 M33 M34 M35 M36
       Project activity*
     Project mgmt & imp
   Trans. Project Meetngs
  Intellectual Output 1 (O1)
               O2
               O3
 Trans Teach, Train, Learn 1
              (C1)
               C2
    Multiplier Event 1 (E1)
               E2
               E3

Please insert rows as needed

*Project activity types:
                                        ‐ PROJECT MANAGEMENT AND IMPLEMENTATION
                               An       ACTIVITIES
                               On/An    ‐ INTELLECTUAL OUTPUTS/ACTIVITIES
                                        ‐ TRANSNATIONAL PROJECT
                               Mn       MEETINGS
                                        ‐ MULTIPLIER
                               En       EVENTS
                               Cn       ‐ LEARNING/TEACHING/TRAINING ACTIVITIES
                               n        ‐ number of the activity

Please enter all main project activities and meetings, intellectual outputs and related activities, multiplier events and training/teaching/learning activities. Use the reference numbers as they appear in the application form.
Where no numbers exist in the application form (i.e. for activities included in project management and implementation), use reference numbers A1, A2 etc. For each activity, meeting or event, indicate the month(s) in which
they will be produced/take place by colouring the corresponding cells.
Roadmap Activity

      10 minutes

• Participants reflect on their current position in terms of
  designing their application
Why focus on the clarifying the
   need for your project?
Why focus on clarifying the need for your project?

Section E in the application form:

Description of the Project
• Please explain the context and the objectives of your
  project as well as the needs and target groups to be
  addressed?
Why focus on clarifying the need for your project?

 Relevance Criteria
 The evaluator must evaluate the extent to which…

 • The proposal proves that a solid analysis, drawing on existing
   knowledge, know‐how, and practice, has been carried out to
   identify needs of the target group(s), and organisations.

 • The needs identified are relevant for the field under which the
   proposal was submitted and are clearly linked to the priorities
   that the project intends to meet.
Why focus on clarifying the need for your project?

 Impact Criteria
 The evaluator must evaluate the potential impact of the project;

 • On participants and participating organisations, during and
   after the project lifetime
 • Outside the organisations and individuals directly
   participating in the project, at local regional, national and/or
   European levels
Why focus on clarifying the need for your project?

   Being clear on the need for your project
   helps you address these award criteria
         more clearly and effectively
CURRENT SITUATION   DESIRED RESULTS
Group
Exercise
20 Mins

• Read the short project description
• How would you evidence the gap/need for this
  project?
• How would you demonstrate that the project
  idea will address the gap?
Macro ‐ Secondary research, Policy
documents

Micro – primary research, examples from
partners, testimonials

Transnational v National approach
Tea/Coffee Break
Thinking about Erasmus+ priorities
  for KA2 Strategic Partnerships
Thinking about Priorities
The application form asks…

• Please select the most relevant horizontal or sectoral
  priority according to the objectives of your project.

• Please comment on your choice of priorities.
Thinking about Priorities
•   The evaluator must evaluate if the project addresses at least one of the
    priorities ( either horizontal OR field specific) as specified in the Programme
    Guide.

•   If the project addresses a Horizontal Priority, it must clearly prove the impact
    in the field under which it is applying.

•   If a project addresses the horizontal priority ‘inclusive education, training and
    youth’ it will be considered highly relevant.

•   The Irish National Agency is not prioritising a European priority in a national
    context.

•   If a proposal does not provide convincing evidence that is relevant to at least
    one priority the proposal must be scored as ‘weak’ for the award criterion
    ‘Relevance of the Project’ as a whole, and rejected as a consequence.
Where are the priorities coming
            from?
20 million fewer people at risk of poverty
  Europe 2020                   40% completion of tertiary education
                                Employment rate 75% among 20‐64 year olds
                                Early school leaving at < 10%

                                   Lifelong learning & mobility
                                   Quality of Education & Training
                                   Equity, social cohesion, active citizenship
                                   Creativity, innovation, entrepreneurship

           Rethinking Education 2012
o Development of transversal skills – problem solving, creative thinking,
  communication etc.
o Foundation or basic skills are achieved by all….
o Language learning
o Potential of ICT in learning and teaching ( and OER)
o Supporting Europe’s teachers to upskill
Paris Declaration - Promoting Citizenship and the
    common values of freedom, tolerance and non
    discrimination through education- 2015
                           New Skills Agenda -2016
Upskilling Pathways -2016

School Development and Excellent Teaching for a Great Start in Life
                           (2017)

                                4 million mobilities
                                2 million HE students
                                650,000 VET students
2014-2020                       800,000 Staff from AE, HE, School, VET
                                25,000 partnerships
Strategic Partnerships
                          Horizontal Priorities 2018

                         ACHIEVEMENT OF RELEVANT AND HIGH
                           QUALITY SKILLS AND COMPETENCES

       Strategic
 Partnerships must                SOCIAL INCLUSION

  address either at
least one horizontal      OPEN EDUCATION AND INNOVATIVE
                              PRACTICES IN A DIGITAL ERA
 priority or at least
                            EDUCATORS (INITIAL TRAINING,
one specific priority   RECRUITMENT, INDUCTION, PROFESSIONAL
relevant to the field            DEVELOPMENT ETC.)
   that is mostly        TRANSPARENCY AND RECOGNITION OF
      impacted                SKILLS AND QUALIFICATIONS

                              SUSTAINABLE INVESTMENT,
                           PERFORMANCE AND EFFICIENCY IN
                              EDUCATION AND TRAINING

                           SOCIAL & EDUCATIONAL VALUE OF
                            EUROPEAN CULTURAL HERITAGE
Strategic Partnerships                  Strategic Partnerships               Strategic Partnerships
    School Priorities 2018                    VET Priorities 2018               Adult Ed Priorities 2018
                                           DEVELOPING INSTITUTIONAL
                                            PARTNERSHIPS SUPPORTING
 STRENGTHENING THE PROFILE OF THE                                            IMPROVING AND EXTENDING THE OFFER
                                      INTERNATIONALISATION STRATEGY OF VET
       TEACHING PROFESSIONS                                                  OF HIGH QUALITY LEARNING TO ENHANCE
                                                    LEARNERS
                                                                                LITERACY, NUMERACY AND DIGITAL
PROMOTING THE ACQUISITION OF SKILLS     PROMOTING WORK‐BASED LEARNING                     COMPETENCES
         AND COMPETENCES
                                          INCREASING THE QUALITY OF VET       FACILITATING ACCESS THROUGH SKILLS
SUPPORTING SCHOOLS TO TACKLE EARLY        PROVISION IN LINE WITH EQAVET      IDENTIFICATION, TAILORED LEARNING &
          SCHOOL LEAVING                       RECOMMENDATIONS                  VALIDATION OF NON/ INFORMAL
                                                                                          LEARNING
  SUPPORTING EFFORTS TO INCREASE           FURTHER STRENGTHENING VET
ACCESS TO EARLY CHILDHOOD EDUCATION       COMPETENCES IN VET CURRICULA
              AND CARE                                                        GUIDANCE TO ENCOURAGE ADULTS TO
                                        ENHANCING ACCESS TO TRAINING AND      UPGRADE THEIR LITERACY, NUMERACY
                                          QUALIFICATIONS FOR ALL THROUGH              AND DIGITAL SKILLS
                                                  CONTINUING‐VET
                                                                               EXTENDING AND DEVELOPING ADULT
                                            CONTINUING PROFESSIONAL
                                                                              EDUCATORS COMPETENCES INCLUDING
                                          DEVELOPMENT OF VET TEACHERS,
                                                                                             ICT
                                             TRAINERS AND MENTORS
Group exercise

10 mins

Read the project description on your table

Assign a horizontal and/OR field specific priority
to it
Impact and Dissemination

                    Charis Hughes
            Communications & Impact Research
                        Léargas

Leargas.Ireland            @Leargas          www.leargas.ie
The Score

• 30 out of 100 points

• Must score 15 points to pass threshold
The Award Criteria Summarised

Projects show potential for impact on:
• participants (staff/learners) }During and after project lifetime
• participating organisations
• external organisations }local, regional, national, European level
• external individuals

Results should be:
• Replicable and transferrable
• Shared with a relevant audience
• As accessible as possible
• Sustainable beyond the end of the funding
Why the Low Scores?

• Last section of form = application exhaustion!

• Impact and dissemination may feel less tangible and
  more distant than project activities

• Unsure how to ‘forecast’ impact before it’s happened

• Out of direct control: need engagement from others

• “The most common adaptation to a deficit is
  avoidance”
Why Impact Matters

  “It’s one thing to be concerned by a
  problem, another to take action, and
then a whole other thing to take the kind
     of action that has the potential
  to bring about changes and solve it”
      ‐ Rev Dr Bernard LaFayette Jr,
   ‘From Freedom Rides to Ferguson’
What to do

Reverse the order and begin with impact:
• What change do you want to create?

• How do your project activities lead to that change?

• How will you measure the difference you make?

• Who will directly benefit from the changes you bring
  about?

• Who will benefit from learning about the changes
  later?
How Experts Assess

“Experts make a judgement on the extent to which
applications meet the defined criteria. This judgement must be
based on the information provided in the application.

Experts cannot assume information that is not explicitly
provided.

Information relevant for a specific award criterion may appear
in different parts of the application and experts take all of it
into account when scoring.”

2017 Erasmus+ Guide for Experts on Quality Criteria
Why Impact Matters

            S
Know the Change

  Ask yourself “Why?” or “Then what?”

“We want to educate teachers about PEI”
Why?
“So they understand how to use it”
Why?
“So they can encourage their organisations to
adapt it/work with parents to reduce
stress/improve mental and physical health of
children in their care/ etc…”
The Impact Chain

(Or Impact Framework, Impact
      ACTIVITY OUTPUT OUTCOME IMPACT
 Pathway, Theory of Change,
        Logic Model etc…)
Whatever you call it, it can help
  you see how your activities
can lead to long‐lasting change
Impact Chain

 INPUT          ACTIVITY         OUTPUT           OUTCOME          IMPACT

                                                  The immediate
                 The actions     The tangible
The resources                                       effects of         The
                 you take to    experiences or
 you put into                                          those       fundamental
                 reach your      products the
  the project                                     experiences or     changes
                project goals   project creates
                                                     products
‘Home‐Based Care’ Impact Chain

INPUT         ACTIVITY        OUTPUT           OUTCOME             IMPACT

              Virtual and       An online
Staff time,     physical          course,      Increased skills   Better care for
Erasmus+        mobility,       a guide for    and knowledge        dementia
 funding,       training,     organisations,    among home         sufferers in
expertise      research,      transnational     care providers      their own
              pilot testing    conference                             homes
The Award Criteria Summarised

Projects show potential for impact on:
• participants (staff/learners) }During and after project lifetime
• participating organisations
• external organisations
                            }local, regional, national, European level
• external individuals

Results should be:
• Replicable and transferrable
• Shared with a relevant audience
• As accessible as possible
• Sustainable beyond the end of the funding
Every Small Change is Part of a Bigger Picture!
A Word in Your Ear

          Your change can be small
but it must affect participants, organisations,
            individuals, systems…

        REMEMBER THAT OUTPUTS
       DO NOT GUARANTEE IMPACT!
Not if
 I don’t
read it!
What’s Wrong with this Picture?

         “Léargas have bought lunch,
         I’m guaranteed not to go hungry”

           “My child goes to grinds,
     she’s guaranteed to pass her exams”

 “The impact is guaranteed by providing our
online linguistic and cultural modules and app”
The Strange Case of the Missing Outcomes

               To show sustainable
    “The
 immediate
               impact beyond the
  effects of   lifetime of the project,
     the
experiences    your application needs to
or products
your project   be clear on the progress
  creates”
               you expect to make and
               how you will measure it.
Progress and Measurement

To measure progress, you will need:

• an expected impact (the change
  you want)
• an indicator (a way of knowing it’s
  happening)
• a data source (evidence).
Progress and Measurement

              Expected impact (change
              you want):
              Improve general fitness

              Indicator (how you know
              it’s happening):
              Lost five kilos

              Data source (evidence):
              Bathroom scale
Expected Impact: Examples

 Participants: Improve skills, motivation
 or confidence; increase employability
     Organisations: Introduce new
  technology; improve work structure
    Systems: Change curriculum to
strengthen connection to world of work
Ways of thinking: Increase tolerance and
       intercultural understanding
Identify Your Expected Impact

What specific events do you hope
             to see?

What would make you celebrate?
Expected Impact & Indicator

 Change you hope to see (‘expected impact’):
  Improve migrant integration into school life

   How you can tell that change is happening
                  (‘indicator’):
      ‐Fewer incidences of racist bullying
‐Teachers more aware of cultural considerations
       ‐More parents of migrant children
         involved in school committees
Indicator & Data Source

  How you know change is        Where you get the evidence
   happening (‘indicator’)           (‘data source’)
  Fewer incidences of racist                ?
          bullying
   Teachers more aware of
    cultural considerations                 ?
  Parents of migrant children
involved in school committees
                                            ?
Indicator & Data Source

 How you know change is         Where you get the evidence
  happening (‘indicator’)            (‘data source’)
                                 Incident reports, interviews with
 Fewer incidences of racist                 school kids
         bullying
 Teachers more aware of          Peer or video observation of
  cultural considerations        class technique, lesson plans

Parents of migrant children     Membership of PTA, attendance at
involved in school activities           school events
Data Sources (evidence)

       Before and after:
          Interviews
            Surveys
      Reflective journals
Peer observation (video/work)
Choosing Data Sources

                  Get specific:
         Who will gather the evidence?
         When? How? What questions?

                   Be practical:
If you have four participants, record a discussion
          rather than emailing a survey

   Mix qualitative and quantitative sources:
     Numbers show the breadth of impact but
      stories and testimonies show its depth
Share what you learn
It’s where you add your link to the chain

                         INPUT

           IMPACT                    ACTIVITY

               OUTCOME           OUTPUT
Dissemination Plan

• Who can benefit from what you’ve learned?

    • What do you want them to know?

      • How can you best reach them?

      (“appropriateness and quality of
          sharing the outcomes”)
Who to share with

    • Who can use your knowledge?
    • Who can take your information
          and put it into action?
• Think beyond your immediate network!
Prioritise your Effort
What to share

Knowledge that is
 • Transferable
  • Replicable
 • Sustainable
How to share

       • The medium should fit the message
  (Videos and infographics suit some topics very well,
        but are less useful for abstract concepts)
     • All partners must be involved so that the
                 whole project is reflected
  • Dissemination must be a continuous process,
      not a one‐time effort when the project ends
• Allocate resources to dissemination: you may need
   specific assistance with press releases, maintaining
        a website, graphic design, or other tasks
Dissemination Resources
       http://www.leargas.ie/blog/
   dissemination_sharewhatyoulearn/
 & www.leargas.ie/blog/dissemination‐2
Impact Resources

                    Impact+ Workshop
            https://erasmusplus.org.uk/impact

                     Theory of Change
             http://www.theoryofchange.org/

                    Choosing Indicators
http://www.advocacyinitiative.ie/resource/are‐we‐getting‐
there‐tool‐identifying‐evaluation‐indicators‐social‐justice‐
                         advocacy
Group Exercise

• Identify three specific goals for one of the project examples
       • Think of at least one indicator for each goal
    • Think of at least one data source for each indicator
       *Use the Expected Impact sheet to help you*
        *Write each element on a different post‐it!*

PROJECT GOAL          INDICATOR          DATA SOURCE
Tel: 01 887 1280              Email: comms@leargas.ie

Leargas.Ireland      @Leargas               www.leargas.ie
Good luck with your project!

Leargas.Ireland           @Leargas           www.leargas.ie
Lunch Break
Strategic Partnership Activities
Group exercise

• 4 Tables: Exchange of Practice, Intellectual
  Outputs, Multiplier Events, LTTA
• Spend 15 minutes at the first table to discuss
  the questions then move on to the next table
  to review and extend the answers already
  there.
• Report back to the group
Roadmap Activity

Where are you now?
Strategic Partnerships – Reminder

Duration:         Between 12 and 36 months

Where to Apply:   To the National Agency of the country in
                  which the Coordinator-applicant organisation is
                  established.

When to Apply:    By 11 a.m. on 21st March 2018
Further Support ‐ Reminder

• Project Outline forms – allow us to provide
  feedback on your idea – Submit at least 2 weeks
  before the 21st March deadline to
  swallace@leargas.ie

• Application form Webinar – Wednesday 21st
  February 10.00am – To take you through the
  2018 Application form and budget

• Draft Application form with prompt questions

• Telephone support for queries

• Applicant pack to include relevant documents
  etc. by email
KA2 Contacts

• School Education (KA201) –
  dobrien@leargas.ie

• Vocational Education and Training (KA202)–
  swallace@leargas.ie

• Adult Education (KA204) –
  dshannon@leargas.ie
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