Kitchener Twilight Grand Prix - Presents Friday June 19, 2015 Sponsors
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Presents
Kitchener Twilight Grand Prix
Friday June 19, 2015
Sponsors
Table of Contents
Version 1.7
1. Greeting & Committees .................................................................. Page 3
2. Registration Information ................................................................ Page 4
3. Schedule & Event Information ........................................................ Page 5-6
4. Rules & Information ....................................................................... Page 7-8
5. Athletes Team Area & Warm Up ...................................................... Page 9
6. Post Race Information & Awards .................................................... Page 10-11
7. Course Map ................................................................................... Page 12
8. Directions & Parking ...................................................................... Page 13
9. First Aid & Hospitals ...................................................................... Page 14-15
The City of Kitchener, all of the sponsors and the Cycle Waterloo Organizing Committee
in cooperation with the Waterloo Cycling Club wish to welcome all of the participants to
the 2015 Kitchener Twilight Gran Prix. This exciting day of cycling action includes
beginner, intermediate and pro / elite races.
On behalf of the events sponsors, the City of Kitchener and the volunteers who greatly
contribute to this event we would like to congratulate and wish you all the success in
the Kitchener Twilight Grand Prix.
Race Organizers Sponsorship
Malcolm Steven Malcolm Steven
Blake Ellis Blake Ellis
Race Director Announcer
Blake Ellis Chris Kiriakopoulos
Steve Fleck
Operations Coordinator Accounting
Jason Pollard Brent Ellis
Road Safety Chief Commissaire
Jason Pollard Steve Head
Registration Photographer
Kelly Ellis Sport Zone Photographer – Peter Hein
Brent Ellis sportszonephotography.ca
Awards Housing Coordinator
Malcolm Steven Kelly Ellis
Blake Ellis
Media Medical Services
Malcolm Steven Kevin Jones 705-715-3239
Timing
Doug Pogue
www.racetiming.ca
Registration Information
Registration for the Kitchener Twilight Grand Prix is completed online with Cycle
Waterloo. Website address: www.cyclewaterloo.com
Entry Fees
All entries are non-refundable and non-transferable.
Online registration will close Tuesday June 16th, 2015 at 12:01pm (lunch time).
Note: Same day entries will be accepted for Beginner and Intermediate
Races only.
Intermediate /
Pro / Elite Pro / Elite Intermediate Beginner Men /
Beginner
Men Women Men Sportif Men
Women
$50 +Reg Fee $50 +Reg Fee $50 +Reg Fee $50 +Reg Fee $50 +Reg Fee
+ HST + HST + HST + HST + HST
Pre-registration Pre-registration
Same Day Same Day Same Day
Only. Only.
Registration Registration Registration
Registration Registration
will be will be will be
Closes Tuesday Closes Tuesday
accepted accepted accepted
June 16th at June 16th at
$75.00 $75.00 $75.00
12:01pm. 12:01pm.
Note: Registration fees are calculated as follows:
$50.00 + $5.00 Registration Fee + HST = $62.15
Field Maximum of 120 are in effect for each event.
Field Minimum is 20 for each event.
Race Organizer has the right to make alterations on per case base.
Maximum 12 riders per team.
Same Day Registration will be accepted for Beginner & Intermediate Races
only. Elite Races are pre-registration only. $75.00 includes Registration Fee
and HST.
*Note: 1 Day Permits will be sold for the Beginner & Intermediate Race Only.
*Note: US riders will require a UCI International licence to participate in
Ontario events.
Race Selection and Categories
Beginner & Never Raced (Sportif, S4,
Beginner Men
Optional M3)
Day of Permit,
Intermediate & Race Experience and Beginner Citizen Permit,
Beginner Women (U19,Master A/B, Sportif) UCI
Race Experience (U19,M2,M3, Optional
Intermediate Men
S4)
Pro / Elite Women Pro/Elite Field (Pro,S1,S2,S3)
UCI
Pro / Elite Men Pro/Elite Field (Pro, S1, S2,S3,M1)
Note: M3 and S4 Men may select either the primary or optional race identified above.
Note: Beginner Men – this race is for beginners only. Exceptions can be made at the
discretion of the race director and organizers. Please email info@cyclewaterloo.com
with an explanation of why you should race in the beginner category.
Race Pick-Up
Registration and Race Package Pick-up closes as per schedule below.
Please see map below (page 6) for Race Package Pick-Up location.Schedule & Event Information
Friday June 19, 2015
Race Schedule
Race # Time Category Estimated Total Time
1 3:00pm Beginner Men 30 Minutes + 5 Laps
2 4:00pm Intermediate & Beginner 30 Minutes + 5 Laps
Women
3 5:00pm Intermediate Men 35 Minutes + 10 Laps
4 6:10pm Pro / Elite Women 45 Minutes + 10 Laps
5 7:30pm Pro / Elite Men 1 Hour + 10 Laps
Event Schedule
2:00pm Race Headquarters Opens
2:30pm Race 1 – Registration & Package Pick-up Closes
3:30pm Race 2 – Registration & Package Pick-up Closes
3:45pm Podium Ceremony – Race 1
4:30pm Race 3 – Registration & Package Pick-up Closes
4:45pm Podium Ceremony – Race 2
5:00pm Race 4 – Package Pick-up Closes
5:55pm Podium Ceremony – Race 3
6:00pm Race 5 – Package Pick-up Closes
7:15pm Podium Ceremony – Race 4
8:50pm Podium Ceremony – Race 5Registration Location Registration will be located inside the front doors of Kitchener City Hall just off King Street. (See Map below) Note: Anyone coming to pick up registration packages or registering for the event please use College or Young Street since King Street will be barricaded and you will not be able to cross King Street. You will need to walk down College & Young Street since the roads will be closed and car access will not be allowed.
Rules & Information
General Event Regulations
The event(s) will be run under CC/UCI rules.
The penalty scale of the UCI rulebook will be applicable.
Equipment regulations will be enforced for all categories. There will be no
exceptions.
All riders must present their licence and sign on at registration.
All riders must enter their event class as shown on their licence.
U19 riders wishing to upgrade to the Elite race must submit an upgrade request
to Cycling Canada (jessika.grandbois@cyclingcanada.ca) no later than June
5/2015.
U.S riders must present a UCI licence in order to enter this event. USAC
Domestic Licences are not allowed in Canada
All foreign licensed riders (other than U.S. riders) must produce a letter of
permission from their country’s federation.
All riders (or parents/guardians) are required to sign the OCA and CC waivers,
unless they have an OCA-issued licence.
Races will start promptly at the indicated start times.
There will not be a team managers meeting.
There will not be any team vehicles permitted on the course.
Any rider dropping out of the race shall immediately notify a
commissaire.
Riders who are dropped from the main bunch must proceed at their own risk and
should always, when possible, ride on the right side of the road with the flow of
traffic.
The prize list will be displayed at registration. Additional primes may be
announced on the start line.
Awards will be presented according to the published schedule. Top-3
finishers are required to attend award presentations or risk forfeiting
their awards. Riders must wear their competition uniforms for the
presentation.Specific Event Regulations – Criteriums
As this is a criterium race, riders will be given free laps for mishaps (crash,
puncture, breakage of an essential part). Improperly maintained equipment
is not considered a mishap. Riders suffering mishaps shall head to the
designated pit area via any means other than travelling backwards on the
course, report to the Commissaire, and make repairs. At the direction of the
Commissaire only, riders will be allowed to resume the race at the same location
in the pack where they had their mishap.
The pit will be closed when there are 5 laps left in the race from the perspective
of the race leader. No more free laps will be given after this point.
There is no outside feeding allowed in this race
Lapped riders may be pulled at the order of the Commissaires, either after being
overtaken or just before being overtaken. Otherwise, lapped riders must remain
separate, even when being overtaken by riders in their own group.
If two or more riders overtake the field and remain there with 6 laps to go (from
the perspective of the race leader), the field will be sprinted early and separately
from the lead riders. Lead riders will continue for the full distance. Instructions
on this process will be given by the Commissaires at the start line before the
race.
Safety Requirements
All participants must wear a helmet that satisfies all CC requirements. Helmets
are mandatory at all times. Commissaries and organizers accept no responsibility
for the conditions of the competitors’ bicycles before, during and after each
event. In case of lightning the race may be delayed or cancelled. If you are
informed that the race has been stopped due to lightning you are advised to
seek shelter until the race can resume.
Neutral Service & Mechanic
A Neutral Service Area will be located on the course for any mechanical issues.
Note: Riders are responsible for providing their own spare wheels.
All wheels that are borrowed/used are to be returned immediately after the race
to the Neutral Service Area. It is your responsibility to return the borrowed/used
wheels in good working order after the event. It is your responsibility to ensure
that your bike is in safe and proper working order after servicing by the
mechanic or Neutral Service Area. A mechanic will be available to service bikes.
Note: the neutral service area will be located on the South side of King Street
east of the finish line. Team Support
Teams can also support their riders in the Neutral Service Area. If you are
supplying your own wheels it is your responsibility to identify your wheels with
your race number. All wheels that are borrowed/used are to be returned
immediately after the race to the Neutral Service Area. It is your responsibility to
return the borrowed/used wheels in good working order after the event. We do
not accept responsibility for lost or damaged equipment or wheels.
Team Managers are responsible for any garbage that is left in the Pit Area.
Race Vehicle
There will be Commissaires in vehicles in front and behind the race at all times.
All riders are asked to co-operate fully with these vehicles for race safety. All
participants and vehicles are to obey the instruction of the Commissaires and
respect the barrages (red flag or paddle) in all situations.
Race Numbers
All riders must sign-in on the day of the race.
Riders must present their UCI License, Citizen Permit if applicable at sign-in.
Riders will be giving Bib Numbers and pins that will need to positioned on the
back of their jersey as shown in the diagram below.
All riders will be issued a timing tag that will need to be affixed to their bicycle. If
you have a second bicycle located in the Neutral Service Area please request a
second timing tag at registration upon signing in that can be affixed to that
bicycle.
Diagram below shows how to affix the timing tag.
Note: All bib numbers and timing tags do not need to be returned after
the race.Diagram of Bib Number Placement Below
Diagram of Timing Tag Placement Below
Attach the timing tag on the seat post using the supplied cable tie so that it is parallel
to the ground and pointing straight back. Put the cable tie through the hole and
around the seat post ensuring that the end of the tag is under the cable tie. The timing
tag does not need to be returned but can be returned for recycling.Athletes Team Areas & Warm Up All athletes will be able to set up tents and warm up on Bell Ln, College Street and Young Street. All Pro / Elite Teams ONLY will be able to set up in Carl Zehr Square or Athletes Village. Any Pro / Elite Team Vehicles coming into Athletes Village must use College Street only. Any Pro / Elite Team bringing team vehicles into Athletes Village you must arrive prior to 1:30pm due to the race schedule. Carl Zehr Square is located in front of City Hall. Map is shown below. Note: Kitchener City Hall has washroom facilities that are accessible from the outside and inside of City Hall and will be open during all race events. All participants are welcome to use the facilities.
Post-Race Procedures
These steps will be undertaken in a businesslike manner and racers will be excused as
soon as possible. Please cooperate fully during this time as this is essential to the
overall success of the event.
After Finishing the Race
Following the cool down lap in each race the photographer and media will be
granted access to the top three finishers and any other identified award winners
at the start/finish area for pictures and interviews while the results are being
tabulated.
Podium awards will be presented at the start/finish area just prior to
the next race.
Once called, those riders will report to the podium / stage for interviews and
award ceremonies. Note: good public relations are important both for the racers,
sponsors and the event. Your cooperation is much appreciated.
If necessary, those riders will make themselves available to the media following
the on stage presentations.
All awards will be presented after the race officials have posted the race results.
Competition wear only for podium and awards ceremonies.
Second place is on the left hand side of first place from photographer’s
perspective.
Riders must attend presentation or forfeit awards.
Awards and Prize Money
Pro / Elite Men Pro / Elite Intermediate Intermediate / Beginner Men /
Women Men Beginner Sportif Men
Women
$1500 + Medal $1500 + Medal $300 + Medal $300 + Medal $175 + Medal
$1000 + Medal $1000 + Medal $200 + Medal $200 + Medal $125 + Medal
$750 + Medal $750 + Medal $100 + Medal $100 + Medal $100 + Medal
$500 $500
$300 $300
$4050 $4050 $600 $600 $400
Total Prize Money $9,700 Total Purse including Primes $12,200Awards for all races will be held on King Street in front of the Start/Finish Line.
Race results will be posted under the covered canopy in front of Williams Coffee and at
www.racetiming.ca
Medals will be awarded to the top 3 in each category only.
Primes will be awarded during the race at the discretion of the Race Director.
A Prime is a prize given to the rider who is the first to pass the start/finish line
during the race. The Race Director will announce the Primes during the race.
** Approximately $2500 worth of Merchandise and Money will be awarded
for Primes.
Note: Prize money is subject change based on the numbers of registered
riders. Official Prize money will be posted prior to the race of each race.
Course Map
The Start / Finish Line is located on King Street at the corner of Gaukel Street.
The race will travel East on King Street to Ontario Street.
North on Ontario Street to Duke Street.
West on Duke Street to Water Street North
East on King Street to the Finish Line.
The course is a 1.0 km loop with full road closure.Driving Directions & Parking
From Hwy 401 Westbound
Take Exit #278 - Hwy 8 exit to Kitchener
Follow King Street E to downtown Kitchener.
Approximately 13km or 15 minutes.
From Hwy 401 Eastbound
Take Exit #278 - Hwy 8 exit to Kitchener for approximately 8km.
Follow King Street E to downtown Kitchener.
Approximately 13km or 15 minutes.
Kitchener City Hall
200 King Street
Kitchener, ON N2G 4G7
519-741-2345
Parking
Municipal parking lots are located around City Hall in downtown Kitchener that
have parking available for all participants and spectators.First Aid and Hospitals Odyssey Medical will be stationed on site as First Responders. There are two hospitals in the area: St Mary’s Hospital on Queen’s Blvd in Kitchener 519-744-3311 Grand River Hospital on King Street in Kitchener 519-742-3611 See the map below for directions to local hospitals. Grand River Hospital Directions: From Kitchener City Hall King Street West Turn left on Victoria Street Turn right on Park Street Turn right on Mt Hope Street Turn right on King Street Travel approximately 3.0 km or 8 minutes to Grand River Hospital
St Mary’s Hospital Directions: From Kitchener City Hall King Street East Turn Right on Queen Street South Travel approximately 2 km or 6 minutes to St Mary’s Hospital
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