Middlesex District Klondike Derby 2020 Leader's Guide

Middlesex District
                     Klondike Derby 2020
                          Leader’s Guide

           UPDATED VERSION (9/13/19) – Subject to change by Klondike Committee

Come to Roundtable to get detailed answers to your questions.
            November, December and January will have a Q&A.

       For any questions, or if you want to volunteer, please contact:

        Serge Martynovych– Serge.martynovych@bms.com
              Jeff Rumen - jeffrey.rumen@gmail.com

Klondike Derby – Middlesex District
                                Saturday, January 25, 2020
                                 Quail Hill Scout Reservation
                              56 LaValley Drive, Manalapan, NJ
                             Check-in: 7:00 A.M, Lawrence Lodge.

              Opening Flag Ceremony: 8:15 A.M., field next to Lawrence Lodge

                        Flag Building Start at approximately 8:30 A.M

                      The event will conclude sometime between 4-5 PM.

         Registration: $10.00 per Scout; $5.00 per adult through Friday, January 24, 2020

                            $12.00/$6.00 per person for each Walk-In

                        Each Unit must pay for a minimum of 2 adults.

                If other adults want patches, they must pay the registration fee.

Stations: Flag Building, Devil's Canyon, Compass #1, First Aid, Knots, Fire Building,
Compass #2, and Fun Station

Sled Info: All wood – no skis – no wheels – no bamboo (see attached diagram)

Who: Open to all Scouts, BSA units, Webelos & Arrow of Light Scouts and Scouters

Klondike Stew: Each Scout brings (2) cans of soup, one for the Klondike Stew that we all share
(no creamed soups, please) and one for our canned food drive. Please have your Scouts bring a
cup or thermos for the soup. Hot chocolate will also be provided while the stations are running,
under the pavilion outside of Scout Lodge.

Refunds: There are no refunds. Substitutions will be accepted– please note on roster.

Registration: Please complete the on-line registration in Tentaroo from our District webpage.

 At check-in: All units must provide a roster by patrol; Packs must identify ONLY 2 Pack
                  Adults who will accompany each den/patrol for the day.

The Sled
Each Patrol will be expected to prepare a Klondike sled that they will bring with them
from station to station. Sleds should be prepared before-hand and will not be
assembled at the event. The diagram below provides some basic specifications for the
Klondike sled. Scouts will use their sleds throughout the day and during the “Devil’s
Canyon” and Sled Race Stations.

In addition to a handle to push and steer the sled, one or two long lengths of rope
are recommended so that Scouts can help pull the sled. Sleds are to be constructed
of wood– metal is not acceptable. Runners should be wood as well– no skis! Sleds
may be lashed together if you so desire.

The Stations
   1 - Flag Building- On field next to Lawrence Lodge.
   2 - Devil’s Canyon
   3 - Compass #1
   4 - First Aid
   5 - Fun Station–Be Prepared
   6 - Knots
   7 - Fire Building
   8 - Compass #2

At the end of stations, there will be a
 sled race for all patrols!

Flag Building
Flag Raising will be the first station of the day for all patrols and will be completed on the field outside of
Lawrence Lodge at the end of the opening ceremony. Scouts will use knots and lashings to construct a flag
pole for their patrol flag. Webelos will compete as well, but with a modified design. The next several
pages will detail the plans for the flag poles. No store-bought poles or Bamboo will be used for this
station. You must use trees.

No part of the flag can be assembled prior to the start of the competition. Scouts will be expected to
remove all items for the flag building station from their sled and carry them across the field to a set
location.

Boy Scout Flag Pole Detail #1

Cub Scout Flag Pole

Cub Scout Flag Pole Detail #1

Cub Scout Flag Pole Detail #2

Cub Scout Flag Pole Detail #3

Station Details
Devil’s Canyon:
Patrols will work to bring their whole sled, and all members of their patrol, from the bottom of a hill to
the top. This will test a patrol’s teamwork and critical thinking skills…it’s also a whole lot of fun!

Compass #1:
Scouts will have to take azimuths (compass readings) on a course that includes pacing. Scouts should
come prepared with an appropriate compass and also know a few patrol members paces.

Fire Building:
Scouts will be asked to boil water in a tuna fish can. Each patrol should have a tuna fish can (or
something similar), water, and something to place the can on above the fire. The Scouts will fill their
can with water and a drop of dish soap will added. The Scouts will then build a fire underneath and it
will be timed to see how long it takes the water to boil. The tuna fish can should be 12 inches above
the fire that is built.

                Cub Scouts: You may use up to 3 matches for the fire building station.

Knots:
The patrol will tie eight knots: Tautline Hitch, Square Knot, Sheepshank, Sheet Bend, Bowline, Two
Half Hitches, Timber Hitch, and Clove Hitch. This will be done as a relay where each Scout will be
expected to tie one knot before the next Scout starts. All Scouts in the patrol will be expected to
participate as equally as possible given the number of Scouts in the patrol. The Scouts will have to run
to a specified area, put on a pair of gloves (supplied by the station), and tie a given knot. When the
knot is complete, the Scout will run back to his patrol and next Scout can start!

Cub Scouts: The same as Scouts, BSA, without the gloves, however they will use the 6 basic knots in
 Scouting (Tautline Hitch, Square Knot, Sheet Bend, Bowline, Two Half Hitches, and Clove Hitch).

First Aid:
This station will be scenario based and cover material from Tenderfoot through First Class. Patrols
should come prepared for anything they encounter!

Compass #2:
Scouts will have to use the “Compass Method” to find the width of a river. Also, Scouts will be
expected to convert from degree heading to cardinal points and vice versa. Each Scout should be
prepared to answer some individual questions for this portion.

Fun Station:
Be prepared (for some fun)!

Other Information
Scoring:
The total score for each regular station is 100 points. For the flag building station the Scouts, BSA can
earn 170 points and the Cub Scouts can earn 120 points, for a total of 770/720 points (the fun station is
not scored however if you do not attend, 100 points will be deducted from your overall score!). 1st and
2nd place patrols for both the Scouts, BSA and the Cub Scouts will receive a special Klondike award.
Every station will also award a 1st, 2nd, and 3rd place ribbon for both levels. All patrols will receive a
participation ribbon. Additionally, there will be awards for the sled race at the end of the day.

Adult Participation:
Each Cub Scout patrol is allowed two (2) adults with them for the entire day. If you have more than 2
adults attending they will be assisting at stations. If you’d like, a suggestion is to create a schedule and
have your adults rotate so everyone gets some time with the patrol. They will lose points if more than 2
adults are with the patrol! Adults are not allowed to help Scouts in any aspect of the
competition…they should be volunteering at a station!!!

Scout patrols will not have any adults with them throughout the day or at any station. Points will be
deducted if adults are travelling with the patrol.

            No Pack or Troop should be judging their own patrols at a station!
Patrols:
Each patrol must have their own equipment and own sled to use throughout the day. The Klondike
committee prefers that patrols operate in their natural state, as they do throughout the year. No patrol
should be larger than 8 Scouts and requires a minimum of 3 Scouts. All Eagle Scouts and Senior Patrol
Members should be volunteering at stations, not participating in the competition.

Quail Hill:
Want to camp on Friday or Saturday night? Please call Marjorie Ramirez at the Council Service Center
and choose your camping spot. The fees are noted on the QH webpage for each site. Campsites and
Cabins are available. First Come, First Serve.

All parking will happen by Lawrence Lodge. Units that will be “tailgating” for lunch need to set up
around the edge of the field next to Lawrence Lodge! The field itself will be used for opening and Flag
Building. Cars will not be able to access the fields by Lass Lodge and units will not be able to set up
by Lass Lodge. Firewood and half-barrels will be provided at the Lawrence Lodge field only!

Klondike Stew & Food Drive:
There’s nothing like hot soup on a cold day! We will use the soup that the Scouts bring to prepare a
big pot of soup. Since we will be mixing many kinds of soup, please do not bring cream-based soups!
This is meant to be a warming snack; units should provide a lunch for their patrols or encourage Scouts
to bring a bagged lunch! SCOUTS SHOULD BRING A BOWL OR A THERMAL MUG FOR
THEIR SCOOP OF SOUP! The second can of soup they bring will be donated to a local food pantry!

Volunteers:

We are always looking for volunteers to assist with this program, the more help we receive the
smoother the event runs! Please contact Serge Martynovych or Jeff Rumen if interested in lending a
hand.