Midlands & East Spree - 3rd-5th July 2015
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Midlands & East Spree
3rd-5th July 2015
Rock UK’s Frontier Centre
Addington Road, Irthlingborough, Northamptonshire, NN9 5UH
Urban Saints is the operating name of The Crusaders' Union,
a company limited by guarantee and registered in England & Wales
Company number 07771037 Charity number 1144923
and in Scotland Charity Number SCO30313
.
Spree is an Urban Saints initiativeMIDLANDS & EAST SPREE 2015 – INFORMATION AND BOOKING FORMS
WHAT IS SPREE?
Spree is a crazy weekend of activities coupled with a worship and teaching programme designed to
encourage young people (8-15) to either take the first step of faith or move forward in their spiritual
journey. It’s organised by Urban Saints in partnership with Rock UK and is specifically designed to allow
children’s and youth leaders to bring their groups away, to build relationships, have fun together and allow
space for everyone to meet with God. You don’t need to be connected to Urban Saints to come to Spree ...
you just need to be up for having a great time!
THE PROGRAMME
Registration opens at 4.30 pm on Friday 3rd July. Most people aim to arrive between 4.30 pm and 7.30 pm.
The first session does not start until 9.00 pm but we run a free mega-barbecue leading up to this ... so,
whatever your catering option, you do not have to worry about food on the first evening. We then have
some time in the teaching and worship venues which are divided into under-11s, 11+ and a 'Going Deeper'
option for those young people who have already made a commitment. The sessions are fun, interactive and
challenging. Then it’s straight into our Late Nite programme which may include a night walk, games,
movies, youth café and prayer activities. Saturday and Sunday sees activities such as canoeing, raft-
building, King Swing, abseiling, archery, football, giant inflatables, crafts, workshops ... plus a few surprises
and more time to meet with God. Spree ends at 3.00 pm on Sunday 5th July.
ACCOMMODATION AND CATERING OPTIONS
Fees, which apply to young people and leaders, include activities and mega-barbecue. Leaders are
welcome to participate in all Frontier Centre activities. Places can be reserved for a deposit of £15
per person up to 31st March [free for Service Crew], after which full fees are required.
EARLY: STANDARD: LATE:
ACCOMMODATION CHOICE
booked 01.04.13 01.06.13
The whole group must stay in the
before to to
same type of accommodation
31.03.15 31.05.15 30.06.15
CAMPING/SELF CATERED
Bring you own tents, catering equipment and food
A water point is available on the campsite
£46.00 £49.00 £52.00
Toilets and wash facilities provided
CAMPING and CATERED
Bring your own tents
Meals will be provided for you in the Frontier Centre dining room
£61.00 £64.00 £67.00
Toilets and wash facilities provided
INDOOR ACCOMMODATION and SELF-CATERED
Allocated rooms in an indoor accommodation block with en-suite or shared facilities
and exclusive use of a kitchen and dining area to do your own catering £59.00 £62.00 £65.00
Crockery and cooking utensils provided. Bed linen provided but bring own towels
Very limited availability - early booking essential
INDOOR ACCOMMODATION and CATERED
Allocated rooms in an indoor accommodation block with en-suite or shared facilities
Meals will be provided for you in the Frontier Centre dining room £76.00 £79.00 £83.00
Bed linen provided but bring you own towels
Limited availability – early booking advised
NON-CATERED
SATURDAY Bring your own food £27.00
No hot food available on site
DAY VISITORS
Registration from 8.30 am on Saturday 4th July CATERED - Lunch and dinner
Group may stay on site until 11.30pm ... or leave when you’re ready Meals will be provided on the £34.00
Frontier Centre dining room
SERVICE CREW - CAMPING and CATERED
Service Crew members are expected to bring a tent
and to camp in the Service Crew team area. FREE £20.00 £25.00
All meals will be provided for them in Frontier Centre dining room.2.
• A bursary scheme is available to young people or leaders who may struggle to pay the full fees.
Contact us if you require details.
• We are committed to making Spree as accessible as possible for young people with additional needs
so please talk to us if have any queries about this in relation to any members of your group.
• Leaders’ children under the age of 8 may attend Spree for free if the group is camping self-catered or
camping catered or for £18.00 if indoors and occupying a bed (free if in their own cot).
• If required, tents may be set up on prior to the event, starting either on the evening of Thursday
2nd July from 5.00 pm to 10.00 pm or from 9.00 am to 4.30 pm on Friday 3rd July, but under 16s are
not allowed on site before 4.30 pm on Friday.
• For those staying indoors, all rooms have a minimum of two beds, so please be prepared to share
with members of your group. Separate rooms will be allocated to boys, girls and male and female
leaders (unless married). We will aim to keep your group together in the same block but this may
not always be possible and you are likely to be sharing an accommodation block with another group.
CANCELLATION AND REFUND POLICY
Deposits are non-refundable. Refunds available as follows:
More than four weeks 100% of fee paid - less deposit
Four weeks to one week 50% of fee paid - less deposit
One week or less No refund
ACTIVITIES BOOKING
Most activities at Spree are ‘turn-up and go’, but the King Swing and water sports need to be booked.
This process is moving on-line for 2015 and we will send you details of how to access this when we receive
your booking to attend Spree .
SPREE SERVICE CREW
For young people aged 16-19, Spree offers the opportunity to join our Service Crew - a great way to make
new friends, develop leadership skills and grow in their faith. If you have young people who you think would
make great Service Crew members, please encourage them to sign up for the weekend. We require a written
reference for each Service Crew member – see Appendix A for details.
DBS DECLARATION - Appendix B
All adults who stay on site must have an Enhanced DBS (CRB) Disclosure less than five years' old at the time of the
event. Where a group has DBS Disclosures issued by Third Parties (churches, schools, workplaces, etc.), the group
must complete and return the declaration to indicate that they have seen all DBS for adults in the group attending
the event. The onus is on groups to check evidence of this and to sign the booking form to indicate that this has
been done. The liability for checking rests with the group and not Urban Saints. The exceptions to this are
Saturday Day Visitors and those groups whose DBS checks are carried out by Urban Saints (Energize Plus groups).
If you are in the latter category, we will ask you for a list of adults attending so we can check their DBS status but, if
you are aware of any of your group needing a new or updated check, you must inform us of this by 31st May 2105
or we may not be able to process this in time for the weekend.
PARENTAL CONSENT FORMS - Appendix C
• Each young person must have a completed Parental Consent form
• Please bring the forms with you - please do not post them to the Administrator
• Please bring a photocopy of each form and hand the copies in at Reception when you receive
your welcome pack
• Parental Consent forms are required for day visitors
• Medical conditions or special needs indicated on the Parental Consent Form need to be listed on
the Rock UK Medical Conditions Form Appendix D and handed in at registration
CONTACT DETAILS
If you require any further information about Spree or require help making you booking, please contact
Peter Andrews: e-mail: pandrews@urbansaints.org Tel: 07983 325738MIDLANDS & EAST SPREE - 3rd to 5th July 2015 3.
PART A - FORM FOR DEPOSIT
For weekend bookings made before 31st March 2015
Use this form when you make your initial booking
Please make cheques payable to: URBAN SAINTS MIDLANDS SPREE
DO NOT SEND CASH
PLEASE PRINT ALL DETAILS
GROUP NAME: _____________________________________________________
CONTACT DETAILS
Name: _______________________________________________________________________________
email: _______________________________________________________________________________
Telephone: __________________________________________________________
Mobile: __________________________________________________________
NUMBER OF PLACES - Do not include Service Crew - list their names on Page 4
Camping/self catered __________
Camping/catered __________
Indoor/self catered: __________
Indoor/catered: __________
DEPOSIT AMOUNT: __________________________
INDOOR ACCOMMODATION:
8 and over 8 and over Individual leaders
Girls Boys Female Male
Number of children
Names of married couples under 8
Please send completed form and deposit payment by 31st March to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
Please indicate "Spree" on envelopeMIDLANDS & EAST SPREE - 3rd to 5th July 2015 4.
SERVICE CREW
Free places booked before 31st March 2015
Service Crew bookings must be accompanied by
completed reference forms - Appendix A
GROUP NAME: ____________________________________________________________________
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
Please send completed form and references by 31st March to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
Please indicate "Spree" on envelopeMIDLANDS & EAST SPREE - 3rd to 5th July 2015 5.
PART B
FORM FOR FULL PAYMENT OR FINAL BALANCE
Please make cheques payable to: URBAN SAINTS MIDLANDS SPREE
DO NOT SEND CASH
GROUP NAME: _______________________________________________________________________
FEE BAND
ACCOMMODATION CHOICE NUMBERS
Early?
The whole group must stay in the
Standard? Under
same type of accommodation Leaders YP
Late? 8
CAMPING and SELF CATERED
CAMPING and CATERED
INDOOR ACCOMMODATION
and SELF-CATERED
INDOOR ACCOMMODATION
and CATERED
SERVICE CREW
not previously booked on Part A
Please list names on Page 7
Catered
DAY VISITORS
Non catered
TOTAL FEES £
Less deposit
£
where applicable
FINAL AMOUNT £
Please send completed form and payment by 15th June to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
Please indicate "Spree" on envelopeMIDLANDS & EAST SPREE - 3rd to 5th July 2015 6.
To be included with Part B booking form
GROUP NAME: ___________________________________________________________________
YOUNG PEOPLE - Numbers
Years 3, 4, 5 Years 6, 7, 8 Years 9 and 10
INDOOR ACCOMMODATION - Please disregard if you have sent Part A booking form
8s and over 8s and over Individual leaders
Girls Boys Female Male
Number of children
Names of married couples under 8
PITCHING - Thursday evening and daytime Friday
If you are planning to pitch tents between 5.00 pm and 10.00 pm
on the Thursday, please tick this box:
If you are planning to pitch tents between 9.00 am and 4.30 pm
on the Friday, please tick this box: MIDLANDS & EAST SPREE - 3rd to 5th July 2015 7.
SERVICE CREW
Service Crew bookings must be accompanied by
completed reference forms - Appendix A
GROUP NAME: ____________________________________________________________________
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
NAME
DoB
EMAIL
MOBILE
Please send completed form and reference to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
Please indicate "Spree" on envelopeMIDLANDS & EAST SPREE - 3rd to 5th July 2015 8.
To be included with Part B booking form
GROUP NAME: ___________________________________________________________________
DIETARY REQUIREMENTS
If you have requested catering, please give details of those on
this booking form who have special dietary requirements
NAME DIETARY REQUIREMENTSMIDLANDS & EAST SPREE - 3rd to 5th July 2015 9.
APPENDIX A
SERVICE CREW REFERENCE
_________________________________________________________________________________________________
PLEASE READ THESE NOTES BEFORE COMPLETING REFERENCE
Being on Service Crew is a responsible position and your young person will be expected to work hard and set a good
example to the young people at the event. In return, they’ll receive either a free place (if they book in before
31st March) or a discounted weekend rate which includes their camping fees, food and a special Service Crew-only
activity session. During the event, they will be involved in helping supervise and run activities, set up venues, litter
picking, stewarding, security and other jobs relating to running a successful event.
They must be aged 16 or over to be part of the Service Crew. They need to bring a completed Parental Consent form
with them, although they can complete the details on this themselves if they are over 18.
Service Crew members aged 18 and over must have valid DBS (CRB) disclosure and should be included as part of your
DBS Declaration (Appendix B), if Urban Saints are not responsible for providing your DBS checks. For groups where
Urban Saints are responsible for your DBS checks (Energize Plus groups), we will contact any Service Crew members
requiring DBS checks.
For young people who are joining Service Crew for the first time, we may ask them to participate in an informal
interview to assess their suitability and give them further information about their role. We will arrange a
convenient time and venue for this, most likely during one of your regular meetings but, if necessary, via Skype or
over the telephone.
We are happy to accept applications from young people to join Service Crew even if their group is not attending
Spree. Please contact Peter Andrews pandrews@urbansaints.org for more information.
TO BE COMPLETED BY REFEREE
Name of young person: _________________________________________________
Group: _________________________________________________
Name of Referee: _________________________________________________
Referee's telephone number: ______________________________
Referee's e-mail: ___________________________________________
Relationship to applicant, e.g. group Leader: __________________________________
How long have you know the applicant? __________________________________
Please tell us why you are supporting this application. i.e. why you think the applicant is suitable to be
on Service Crew. Is there anything we should be aware of that might impact their role? How would you
describe the young person’s current relationship with Christ? (Continue overleaf if necessary)
Signature ______________________________________________________________
____________________________________________________________________________________________________________
Please send your completed reference to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
____________________________________________________________________________________________________________MIDLANDS & EAST SPREE - 3rd to 5th July 2015 10.
APPENDIX B
DBS Declaration
In order to comply with the Urban Saints Safeguarding Policy agreed with our insurers,
this declaration must be returned by all groups attending Spree with the exception of those
whose DBS checks are carried out by Urban Saints (Energize Plus groups) and those who are
attending as Saturday Day Visitors. It must be signed by the group leader making the booking
and the church leader (if not the same person) and returned no later than
15th June 2015.
You are signing to say that that:
• you have seen an Enhanced Disclosure for working with children for every person aged 18 or over (leader,
helper, parent or Service Crew member) who will be attending Spree and staying on site. If your disclosures
are completed by your diocese (or equivalent), you have obtained confirmation that the person concerned is
able to work with children and young people.*
• every Enhanced Disclosure is clear, i.e. has “none recorded” in the sections that have been checked**
• every Enhanced Disclosure is less that five years old at the time of the event
• you have no reservations or concerns regarding the adults who are attending
* If you have DBS checks ‘in process’ for any of your group attending the event, you must not sign this form
until you have received the Disclosure or confirmation that the person concerned is able to work with
children and young people
** If the disclosure is not clear, a decision on whether the person may attend must be taken with the
agreement of the Urban Saints Safeguarding Officer. A disclosure with issues recorded may not prevent a
person attending; this will depend upon the nature of the disclosure
If you have any queries of concerns, please contact the Urban Saints Safeguarding Officer on
01582 589850 before signing and returning this form.
In completing this section, you are taking liability for adults attending Spree with your
church/group.
Name of Church/Group: ____________________________________________
Name: ____________________________________________
Position within church/ group: ____________________________________________
Signature: ____________________________________________
Date: ____________________________________________
If the church leader is making the booking this section can be left blank.
Church Leader’s signature: ____________________________________________
Name: ____________________________________________
Date: ____________________________________________
Please keep a copy for your records and send original no later than 15th June 2015 to:
Hazel Barrett 11 Kestrel Walk Letchworth Garden City Hertfordshire SG6 2TB
Please indicate "Spree" on envelopeMIDLANDS & EAST SPREE - 3rd to 5th July 2015 11.
APPENDIX C
PARENTAL CONSENT FORM
Midlands & East Spree
Rock UK’s Frontier Centre, Northampton
3rd to 5th July 2015
Urban Saints complies with the Data Protection Act 1998
All the data given on this form will be held and used in accordance with this Act.
To be taken with you to Spree, along with a photocopy of each form, and handed in at Registration
PLEASE DO NOT SEND TO THE ADMINISTRATOR
SECTION 1
This data will help us to contact you should we need to during our residential activity
Name of child: Date of birth:
Your name:
Home phone: Your mobile:
Your email:
We would like to keep you and your child posted with news about other fantastic activities that Urban Saints runs throughout the year.
If you would prefer them not to hear about this, please tick the box:
Address:
Postcode:
Address of parent/carer during the residential, if different from the child’s address above:
Contact telephone number[s] of parent/carer during the residential activity:
Daytime: Evening: Mobile:
SECTION 2 - MEDICAL INFORMATION.
This data will help us to give the best possible care to your child during the residential activity
Name of family Doctor:
Address and telephone number of family Doctor:
Please give details of any allergies affecting your son/daughter:
Please give details of any medication your son/daughter is currently taking, the dosage and whether it can be self-administered:
Please give details of any contagious or infectious diseases your son/daughter has suffered from in the past three months:MIDLANDS & EAST SPREE - 3rd to 5th July 2015 12.
Please give details of other recent illnesses:
Please give date of last anti-tetanus injection:
Please give date of any special dietary requirements your son/daughter has:
Please give details of any activities included in the programme in which your son/daughter may not participate:
Please give any other information you think may be useful to us in caring for your son/daughter, e.g. suffers from travel sickness:
SECTION 3
To be read and signed only by a parent or other adult with parental responsibility
I give permission for my son/daughter to take part in this residential trip and I understand the nature of the activities
that will be undertaken and the travel arrangements.
I understand that the Leaders will take all reasonable care in looking after my son/daughter but they cannot
necessarily be held responsible for any loss or damage to property during, or as a result of, this trip.
In an emergency, if I cannot be contacted despite all reasonable attempts to do so by the Leaders, I give permission
for my son/daughter to undergo emergency medical/dental treatment including the use of anaesthetics as considered
necessary by the medical authorities.
I give permission for Urban Saints to process the personal data given on this form for use in relation to my child taking
part in this trip.
I understand that, if my son/daughter grossly misbehaves at this residential, the organisers may forbid them from
further participation and require me to collect them at my expense. (Cigarettes and alcohol are forbidden and failure
to abide by this rule may constitute gross misbehaviour.) I agree to pay for deliberate damage to property caused by
my son/daughter.
I understand that Urban Saints may take videos and photographs of Spree activities, and attendance at this event
signifies agreement that these may appear in future publicity or other material produced by Urban Saints, or materials
produced by other organisations in sympathy with Urban Saints and to whom express permission to use
videos/photographs has been granted.
Your details will only be made known to others outside of Urban Saints where we use, or collaborate with, other people
or organisations to carry out work on our behalf. A duty of confidentiality will be imposed on such people and
organisations.
Signature: ___________________________________________________ Date: _____________________
Parent or other adult with parental responsibility
Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales
Company Number 07771037, Charity Number 1144923, and, in Scotland, Charity Number SCO39313MIDLANDS & EAST SPREE - 3rd to 5th July 2015 13.
APPENDIX D
Rock UK Medical Conditions Form
SPREE - Urban Saints
PLEASE HAND IN THIS FORM AT REGISTRATION
GROUP NAME: _________________________________________________
Group leader name: _________________________________________________
Group leader contact number whilst at SPREE: _____________________________
Name of Group Member Any Special Needs/ Medical Conditions
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
By signing below, you confirm that you have obtained parental consent for participants under 18 listed above to take
part in the instructed activities at Rock UK Frontier Centre, and all participants are aged 6+ years.
Signed: _____________________________________________ Date: ____________________You can also read
