Minutes Ordinary Meeting of Council - Corryong Council Office Tuesday 3 September 2019 - Towong Shire
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Minutes
Ordinary Meeting of Council
Corryong Council Office
Tuesday 3 September 2019
This information is available in alternative formats on request
1TOWONG SHIRE COUNCIL
ORDINARY MEETING 3 SEPTEMBER 2019
MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD AT TOWONG SHIRE
COUNCIL, CORRYONG OFFICE ON TUESDAY 3 SEPTEMBER 2019 COMMENCING AT
10.30 AM.
Commonly used acronyms
ABBREVIATION TITLE
Council Officers
CAE Civil/Asset Engineer
CEO Chief Executive Officer
DCCS Director Community and Corporate Services
DTS Director Technical Services
EA Executive Assistant
MCorp Manager Corporate Services
MCS Manager Community Services
MED Manager Economic Development
MES Manager Executive Services
MF Manager Finance
Government/Organisation
ACSUM Alliance of Councils and Shires of the Upper Murray
CHS Corryong Health Service (formerly Upper Murray Health
and Community Services)
DJPR Department of Jobs, Precincts and Regions
DOT Department of Transport
DELWP Department of Environment, Land, Water and Planning
GMW Goulburn Murray Water
HRGLN Hume Region Local Government Network
MAV Municipal Association of Victoria
NECMA North East Catchment Management Authority
NEW North East Water
NEWRRG North East Waste and Resource Recovery Group
RCV Rural Councils Victoria
RDA Regional Development Australia
RDV Regional Development Victoria
THS Tallangatta Health Service
VGC Victorian Grants Commission
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ORDINARY MEETING 3 SEPTEMBER 2019
TABLE OF CONTENTS
1 Opening Prayer ............................................................................................................................... 4
2 Councillor and Officer presence at the meeting................................................................. 4
3 Apologies and granting of leave of absence ....................................................................... 4
4 Declaration of pecuniary interest and/or conflict .............................................................. 4
5 Confirmation of minutes ............................................................................................................. 5
6 Petitions, joint letters and declarations.................................................................................. 5
7 Assembly of Councillors .............................................................................................................. 5
8 Open Forum ..................................................................................................................................... 5
9 Organisational improvement ..................................................................................................... 6
9.1 Finance Report as at 31 July 2019 (06/02/0021-CEO)............................................... 6
9.2 Audit and Risk Committee – Appointment of External Member (07/04/0010-
CEO) 18
9.3 Occupational Health and Safety Report (06/04/0212-CEO) ................................. 21
9.4 Action Sheet Reports (06/05/0010-CEO) ..................................................................... 21
9.5 Council Plan Priorities (07/05/0022-CEO) .................................................................. 21
9.6 Performance Reporting Graphs (CEO) .......................................................................... 22
10 Community wellbeing ................................................................................................................ 22
10.1 Community Services Report (04/07/0055-DCCS) ................................................. 22
11 Asset management ...................................................................................................................... 31
11.1 Asset Management report (01/07/0004-ADTS) .................................................... 31
12 Land-use planning ....................................................................................................................... 31
13 Environmental sustainability .................................................................................................... 31
13.1 Environmental sustainability report (01/07/0004-ADTS) ................................... 31
14 Economic and tourism development .................................................................................... 31
14.1 Economic development report (05/01/0001-CEO) .............................................. 31
15 Councillor reports ........................................................................................................................ 32
16 Urgent business ............................................................................................................................ 32
16.1 Mayoral Annual Leave (07/05/0007-Cr Wortmann) ............................................ 32
17 Committee minutes ..................................................................................................................... 33
17.1 Upper Murray Incorporated (Cr Whitehead) .......................................................... 33
18 Occupational health and safety .............................................................................................. 33
18.1 OHS Committee (06/04/0212-CEO) .......................................................................... 33
19 Council policies (10/01/0007-CEO) ....................................................................................... 34
19.1 Policy review and adoption (10/01/0007-CEO) ..................................................... 34
19.2 Asset Valuation Policy (01/07/0004-ADTS)............................................................. 34
20 Sealing of documents ................................................................................................................. 37
20.1 Section 173 Agreement – Towong Shire Council, Thomas Robert Martin
and AusNet Electricity Services Pty Ltd (212900, CEO) ...................................................... 37
21 Confidential .................................................................................................................................... 38
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ORDINARY MEETING 3 SEPTEMBER 2019
The Mayor opened the meeting at 10.30am.
1 Opening Prayer
“Almighty God, we ask that you be present at this meeting to assist us in our service
to the Community through Local Government.
We pray that our decisions will be wise and taken with goodwill and clear conscience.
Amen.”
2 Councillor and Officer presence at the meeting
Present: Crs Wortmann, Whitehead, Scales and Star
In Attendance: Title:
Ms J Phelps Chief Executive Officer
Ms R Gadd Acting Director Technical Services
3 Apologies and granting of leave of absence
Cr Tolsher
CR SCALES
CR WHITEHEAD
THAT THE APOLOGY BE ACCEPTED.
CARRIED
4 Declaration of pecuniary interest and/or conflict
For the purpose of this section, Councillors must disclose the nature of the conflict of
interest in accordance with s79(2) of the Local Government Act.
Nil.
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ORDINARY MEETING 3 SEPTEMBER 2019
5 Confirmation of minutes
Ordinary Meeting 6 August 2019
CR STAR
CR WHITEHEAD
THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 6 AUGUST 2019 AS
CIRCULATED BE CONFIRMED.
CARRIED
6 Petitions, joint letters and declarations
Nil.
7 Assembly of Councillors
A written record of the Assemblies of Councillors from 31 July 2019 to 29 August
2019 is included at Appendix 1.
CR SCALES
CR WHITEHEAD
THAT THE INFORMATION BE NOTED.
CARRIED
8 Open Forum
There was no one present in the gallery.
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ORDINARY MEETING 3 SEPTEMBER 2019
9 Organisational improvement
9.1 Finance Report as at 31 July 2019 (06/02/0021-CEO)
Disclosure of Interests (S.80C):
This report was prepared by Mr Blair Phillips, Manager Finance.
At the time of preparation of the report the officer did not have a direct or indirect
interest in any matter to which the report or advice relates.
OPERATING RESULT
Note Jul-19 Jul-19 YTD YTD YTD YTD 2019/20 2019/20
Full Year Full Year
(Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)
$’000 $’000 $’000 $’000 $’000 % $'000 %
Income 1 346 513 346 513 (167) (33%) 18,718 2%
Expenditure 2 953 1,006 953 1,006 53 5% 17,787 5%
Surplus/ (Deficit) (607) (493) (607) (493) (114) 23% 931 (65%)
Table 1: Operating Result
Note 1:
Council’s YTD income at 31 July 2019 is $346,000 against a budget of $513,000. The
major items contributing to the $167,000 unfavourable variance includes:
Revenue recognised that was not budgeted in 2019/20:
o $120,000 for contribution to road reconstruction
Revenue received earlier than anticipated:
o $300,000 for the Upper Murray Events Centre was budgeted to be
received in July 2019 per the funding agreement, however was
recognised in June 2019 (previous financial year)
YTD
Mth Income $
12,000 20,000,000
10,000
15,000,000
$'000
8,000
6,000 10,000,000
4,000
5,000,000
2,000
- -
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
Mth Income - Budget Mth Income - Actual YTD Income - Budget YTD Income - Actual
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ORDINARY MEETING 3 SEPTEMBER 2019
Note 2:
Council’s YTD expenditure at 31 July 2019 is $953,000 against a budget of $1.006
million. The major item contributing to the $53,000 favourable variance is savings in
employee costs due to staff vacancies.
Council is operating with 74.9 Full Time Equivalent (FTE) staff at 31 July 2019 against
an annual budget of 83.8 FTE. Council has a number of vacancies.
The vacant positions at the end of July include:
Director Community and Corporate Services
Manager Economic Development
Manager Planning
Manager Corporate Services
Trainee Parks and Gardens Operator
Plant operator/Labourer
Maternal and Child Health Nurse (Part-time)
Communications Officer (Part-time)
YTD
Mth Expenditure $
6,000 15,000,000
5,000 12,000,000
4,000
$'000
9,000,000
3,000
6,000,000
2,000
1,000 3,000,000
- -
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
Mth Expenditure - Budget Mth Expenditure - Actual YTD Expenditure - Budget YTD Expenditure - Actual
Operating Surplus
10,000
8,000
$'000
6,000
4,000
2,000
-
Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20
(2,000)
(4,000)
Mth Surplus - Budget Mth Surplus - Actual YTD Surplus - Budget YTD Surplus - Actual
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ORDINARY MEETING 3 SEPTEMBER 2019
Grant Income
Note Jul-19 YTD YTD YTD YTD 2019/20 2019/20
Full Year Full Year
(Actual) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)
$’000 $’000 $’000 $’000 % $’000 %
Recurrent 1 64 64 57 7 12% 5,128 1%
Non-Recurrent 2 87 87 382 (295) (77%) 1,129 8%
Total 151 151 439 (288) (66%) 6,257 2%
Table 2: Grant Income
Note 1:
Council’s YTD recurrent grant income at 31 July 2019 is $64,000 against a budget of
$57,000. There are no major variances to report.
Note 2:
Council’s YTD non-recurrent grant income at 31 July 2019 is $87,000 against a
budget of $382,000. The major item contributing to the $295,000 unfavourable
variance is grant income received earlier than anticipated for the Upper Murray
Events Centre. This income was budgeted to be received in July 2019, however was
received last financial year in June 2019.
o
Grants received Year-to-Date (YTD) are listed in the following tables:
$’000
Recurrent Grants
School Crossing Supervisor 18
Maternal and Child Health 18
Kindergarten - Corryong 14
Kindergarten - Tallangatta 11
Kindergarten Cluster 2
Health Admin (Vulnerable persons - HACC) 1
Total Recurrent Grants 64
Table 3: Recurrent Grant Income received
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ORDINARY MEETING 3 SEPTEMBER 2019
Non-Recurrent Grants
Community Child Care Fund (Sustainability Support - Walwa) 52
Neighbourhood House - Tallangatta 21
Supported Parent and Playgroup 5
Access and Inclusion 4
Kindergarten Enrolment 4
Seniors Week 1
Total Non-Recurrent Grants 87
Total Grants Received 151
Table 4: Non-recurrent grants
Unexpended Grants
Where Council has received grants that are required to be expended in a specified
manner, but the funds have not yet been expended, the grant is recognised as an
unexpended grant. This identifies cash holdings that are required to be spent on a
specified purpose and are not available for other Council priorities.
The following table provides a listing of current unexpended grants:
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ORDINARY MEETING 3 SEPTEMBER 2019
$'000
Unexpended Grants
Fixing Country Roads Program - Hanson Street redevelopment 588
Fixing Country Roads Program - Eskdale intersection upgrade 486
Cudgewa Netball Court upgrade 160
Access and Inclusion 157
Improved Connections Hanson Street project 141
Mitta Valley Mountain Bike Park (Pick My Project) 138
Upper Murray Events Centre (Commonwealth) 96
Tintaldra Boat Ramp 82
Fixing Country Roads Program - Bethanga intersection upgrade 77
Neighbourhood House - Tallangatta 71
Kindergraten Enrolment 70
Community Systems Mapping for Violence Free Living 70
New Spin for Eskdale Cricket Club 69
Supported Parent and Playgroup 64
Strategic Planning - Tallangatta 49
Granya Streetscape 40
Fixing Country Roads Program - Bethanga street sealing 35
Local Government Business Collaboration 32
FReeZA 29
E-Waste Infrastructure upgrade - Corryong 28
Country Roads and Bridges 27
E-Waste Infrastructure upgrade - Tallangatta 25
Municipal Emergency Resourcing Program 21
Tallangatta Reclaimed Water Reuse 20
Stronger Communities Program - Talgarno Playground upgrade 18
Bushfire Management Overlay 13
TICC Banking On Our Solar Future 13
Improving Liveability of Older People 10
Think-Start-Grow 10
Health Promotions (Walk to School) 10
Building economic development capacity in Hume local government 9
Waste Not, Want Not 7
Council Building Energy Audits 7
Premier's Reading Challenge 6
Victorian Junior Landcare and Biodiversity grant 5
Beat the Heat - Tree Project 4
Maternal and Child Health Enhancement 4
Drug Prevention Services - Ice 3
Kindergarten Inclusion 2
Community Development and Assistance 2
Respectful Relationships - Kinder 2
Family Violence Support 1
Total Unexpended Grants 2,701
Table 5: Unexpended grants
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ORDINARY MEETING 3 SEPTEMBER 2019
CASH POSITION
Cash on Hand
The cash position moved during the month as detailed below:
Current Month Prior Month
Variance
Jul-19 Jun-19
$ $ $ %
Committed funds
Unexpended Grants 2,700,924 2,857,549 (156,625) (5.5%)
Other Provisions and Reserves 985,366 985,366 - 0.0%
Provision for Employee Entitlements 1,498,016 1,498,016 - 0.0%
Other Committed Funds 16,833,607 16,676,982 156,625 0.9%
Total committed funds 22,017,913 22,017,913 - 0.0%
Other funds 731,654 1,124,644 (392,990) (34.9%)
Total funds 22,749,567 23,142,557 (392,990) (1.7%)
Cash holdings
Section 86 Committee Funds 164,771 164,771 - 0.0%
Investments/term deposits 22,470,938 22,706,039 (235,101) (1.0%)
Cash At Bank and On Hand 113,859 271,748 (157,889) (58.1%)
Total Cash holdings 22,749,567 23,142,557 (392,990) (1.7%)
Average Interest Rate 2.21% 2.29%
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
Restricted Funds Unrestricted Funds Prior Year - 2019 Cash Budget 2019/20
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ORDINARY MEETING 3 SEPTEMBER 2019
Investments
Investments were made up of the following at the month end:
Date Product Institution Principal Yield Term Rating Maturity
08/02/2019 Term Deposit Bank of Queensland 1,000,000 2.75% 180 Days A2 07/08/2019
18/02/2019 Term Deposit ME Bank 1,000,000 2.73% 182 Days A2 19/08/2019
20/02/2019 Term Deposit Bank of Queensland 1,000,000 2.70% 181 Days A2 20/08/2019
09/04/2019 Term Deposit Bendigo & Adelaide Bank 1,000,000 2.50% 183 Days A2 09/10/2019
15/04/2019 Term Deposit Bendigo & Adelaide Bank 1,000,000 2.45% 182 Days A2 14/10/2019
20/02/2019 Term Deposit AMP 1,000,000 2.80% 240 Days A2 18/10/2019
11/03/2019 Term Deposit WAW 500,000 2.65% 245 Days 11/11/2019
14/06/2019 Term Deposit National Australia Bank 1,000,000 2.07% 150 Days A1+ 11/11/2019
18/06/2019 Term Deposit Bank of Queensland 1,000,000 2.10% 153 Days A2 18/11/2019
21/05/2019 Term Deposit Bank of Queensland 1,000,000 2.35% 184 Days A2 21/11/2019
12/06/2019 Term Deposit AMP 1,000,000 2.40% 182 Days A2 11/12/2019
17/06/2019 Term Deposit AMP 1,000,000 2.35% 183 Days A2 17/12/2019
13/06/2019 Term Deposit AMP 1,000,000 2.40% 188 Days A2 18/12/2019
09/07/2019 Term Deposit ME Bank 1,000,000 1.90% 184 Days A2 09/01/2020
10/04/2019 Term Deposit Bendigo & Adelaide Bank 1,000,000 2.50% 275 Days A2 10/01/2020
25/06/2019 Term Deposit Bank of Queensland 1,500,000 2.10% 210 Days A2 21/01/2020
25/07/2019 Term Deposit AMP 1,000,000 2.20% 180 Days A2 21/01/202
09/07/2019 Term Deposit AMP 1,000,000 2.20% 273 Days A2 07/04/2020
N/A Cash Management Westpac 4,470,938 1.55% On Call A1 N/A
N/A S86 Committee Various 164,771 1.60% N/A N/A
Total Investments 22,635,709
Table 6: Investments at month end
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Meetings\Minutes\2019\09 September\3 September 2019 - Corryong.docTOWONG SHIRE COUNCIL
ORDINARY MEETING 3 SEPTEMBER 2019
RECEIVABLES
Rates, Municipal Charge, Waste Management Charge and Waste Collection
Charge
The breakdown of rates received for the year ending 30 June 2020 as well as the
rates debtors balance outstanding and a comparison to last financial year is shown
below:
Rates, charges and FSPL Debtors
Amount Received % Collected Received Collected Balance
Jul-19 Jul-19 YTD YTD Outstanding
$ $ % $ $ $
Levied 2019/20 - 39,735 0.0% 39,735 0.0% (39,735)
Arrears prior to 2019/20 927,093 137,322 14.8% 137,322 14.8% 789,771
Total Charges 177,057 177,057 750,036
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Debtor Balance (Current)
Debtor Balance (Arrears)
2019
Notes
1) Rates and charges for 2019/20 are scheduled to be levied in August 2019. Quarterly
instalments are due at the end of September, November, February and May.
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ORDINARY MEETING 3 SEPTEMBER 2019
Debt Collection
The graph below compares the arrears balances as at the end of each month for the
current financial year (2019/20) and the arrears balances at the equivalent time in the
previous financial year (2018/19).
Please note the graph below does not include any unpaid instalments from 2019/20,
e.g. if a ratepayer has not paid Instalment 1 in 2019/20, it is not reflected in the
below figures.
Arrears Rates Debtors - Prior years arrears
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
$0
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Prior years arrears 2019/20 Prior years arrears 2018/19
The following graph displays the number of debtors with an arrears balance greater
than $200 for the current year compared to the previous financial year.
Number of debtors with prior years arrears
500
450
400
Number of debtors
350
300
250
200
150
100
50
0
Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Number of Debtors with prior years arrears
114 446
balance greater than $200 - 2019/20
Number of Debtors with prior years arrears
103 332 285 261 219 189 173 160 149 141 135 124 114
balance greater than $200 - 2018/19
At 31 July 2019 there were 446 rates debtors with an outstanding balance of greater
than $200. All outstanding rates debtors at 30 June 2019 became arrears on 1 July
2019.
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ORDINARY MEETING 3 SEPTEMBER 2019
Sundry Debtors
The Sundry Debtors outstanding at month end and the movement from the prior
month is shown below:
Sundry Debtors Future Due Date Current 30 Days 60 Days 90+ Days Total
$ $ $ $ $ $
July 2019 24,335 189,323 457,017 3,664 2,612 676,950
June 2019 32,456 576,005 4,705 806 14,762 628,734
Movement (8,121) (386,682) 452,312 2,858 (12,151) 48,216
$600,000
$800,000
$700,000
$500,000
$600,000
$400,000
$500,000
$300,000
$400,000
$200,000
$300,000
$200,000
$100,000
$100,000
$0
$0
Future Due Date 30+ Days 60+ Days 90+ Days
Future Due Date Current 30+ Days 60+ Days 90+ Days
Significant debtors (>$1,000) with ageing of greater than 90 days are as follows:
Debtor Amount Description RO Notes
A payment arrangement has been
Debtor entered into and the debtor is
$1,070 Private works DTS
21579 meeting these conditions.
Table 7: Significant debtors > 90 days
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ORDINARY MEETING 3 SEPTEMBER 2019
CAPITAL WORKS
The table below reports capital expenditure incurred for all capital projects with a
project value greater than $100,000 for the current financial year.
Capital Works - 2019/20 Note YTD Actual YTD Budget Variance 2019/20 Budget
Fixing Country Roads (Hanson Street Development) $2,079 $8,000 $
$5,921 2,240,790
Colac Colac Caravan Park (Amenities block upgrade) $41,508 $40,000 ($1,508) 800,000
Plant replacement $0 $0 $0 727,000
Tallangatta Holiday Park $4,360 $0 ($4,360) 649,768
Digouts/major patching $0 $0 $0 600,000
Reseal program $0 $0 $0 600,000
Georges Creek Road (Stage 6) $0 $0 $0 500,000
Walwa streetscape (2017/18) $31,495 $35,000 $3,505 500,000
Infrastructure project (NEBFCN) $0 $0 $0 300,000
Reseal - Towong Street (DT) $3,975 $0 ($3,975) 282,093
Corryong Infrastructure (Connecting Corryong) $0 $0 $0 273,000
Pavement construction - Hardys Road (Tallangatta) $0 $0 $0 243,382
Town entrances (2017/18) $0 $0 $0 233,000
Fleet replacement $500 $0 ($500) 204,000
Blackspot program - Lake Road (Bellbridge) $0 $0 $0 200,000
Landfill cell #3 $0 $0 $0 200,000
Pavement construction - Wises Creek Road (Talgarno) $0 $0 $0 180,000
Resheeting $0 $0 $0 180,000
Bridge deck renewal (Callaghans Creek Bridge) $0 $0 $0 171,000
Finance System $0 $0 $0 162,500
Bethanga streetscape - Bethanga Bay Reserve $0 $0 $0 150,000
Corryong Airport $0 $0 $0 150,000
Solar panels and air conditioning treatments $0 $0 $0 150,000
Towong Street shopfronts/verandahs $0 $0 $0 150,000
Upper Murray 2030 projects (2016/17) $0 $0 $0 150,000
Tallangatta swimming pool $0 $0 $0 125,000
Mitchells Bridge (Guys Forest Road) $0 $0 $0 110,000
Shelley-Walwa Rd 1 $0 $100,000 $100,000 100,000
83,917 183,000 99,083 10,331,533
Table 8: Capital Works year ending 30 June 2020
Note 1 – The contribution to the Shelley-Walwa Road was made in June 2019 after
finalising the 2019/20 Budget.
Flood repairs and maintenance
The total amount spent to date on flood remediation works from the 2016 flood
event is $1.28 million. The majority of flood damage works are expected to be
reimbursed through the State Government’s Natural Disaster Financial Assistance
(NDFA) program.
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ORDINARY MEETING 3 SEPTEMBER 2019
A summary of the claims made and progress of reimbursements are provided in the
following table.
Balance
Total claimed Claim NDFA VicRoads VicRoads Amount outstanding
Precinct
$ Submitted accepted assessing Approved received from original
claim
Talgarno $23,440 28/11/2017 yes in progress $8,423 $8,423 $15,018
Yabba $58,496 28/11/2017 yes in progress $32,930 $32,930 $25,566
Project Mgr $14,190 30/11/2017 yes in progress $14,190 $14,190 $0
Bullioh $6,462 30/11/2017 yes in progress $0 $0 $6,462
Cudgewa $11,718 30/11/2017 yes in progress $9,046 $9,046 $2,671
Bunroy $15,707 30/11/2017 yes in progress $9,141 $9,141 $6,566
Mount Alfred $285 30/11/2017 yes in progress $0 $0 $285
Georges Creek $20,197 30/11/2017 yes in progress $15,152 $15,152 $5,046
Mitta Valley $135,056 30/11/2017 yes in progress $32,003 $32,003 $103,053
Tallangatta Valley $38,841 30/11/2017 yes in progress $24,633 $24,633 $14,209
Granya $2,039 30/11/2017 yes in progress $0 $0 $2,039
Bethanga $36,080 30/11/2017 yes in progress $28,232 $28,232 $7,848
Fairyknowe $7,833 30/11/2017 yes in progress $2,538 $2,538 $5,296
Corryong $5,788 30/11/2017 yes in progress $0 $0 $5,788
Peninsula $57,469 15/12/2017 yes in progress $13,377 $13,377 $44,092
Project Mgr $16,493 31/07/2018 yes in progress $0 $0 $16,493
Peninsula $43,255 31/07/2018 yes in progress $19,662 $19,662 $23,592
Bullioh $8,420 31/07/2018 yes in progress $3,164 $3,164 $5,257
Bunroy $16,307 31/07/2018 yes in progress $15,700 $15,700 $608
Mount Alfred $94,848 31/07/2018 yes in progress $56,814 $56,814 $38,034
Mitta Valley $187,063 31/07/2018 yes in progress $117,411 $117,411 $69,653
Tallangatta Valley $198,776 31/07/2018 yes in progress $161,603 $161,603 $37,172
Granya $51,676 31/07/2018 yes in progress $34,713 $34,713 $16,962
Thowgla $8,995 31/07/2018 yes in progress $8,995 $8,995 $0
Yabba $147,296 31/07/2018 yes in progress $86,478 $86,478 $60,818
Total $1,206,729 $694,203 $694,203 $512,526
Council has received payment for all approved amounts. Council officers continue to
work with representatives from VicRoads and State Government to finalise claims for
those amounts not yet approved. At the time of writing Council officers advise that
the final 18/19 claim has been lodged with the Natural Disaster Financial Assistance
(NDFA) for an amount of $159,647. Council is awaiting a response.
OTHER FINANCIAL MATTERS
There are no other financial matters to report.
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CR STAR
CR SCALES
THAT THE FINANCE REPORT BE NOTED.
CARRIED
CR SCALES
CR WHITEHEAD
THAT ITEMS 9.4, 9.5 AND 19.1 BE BROUGHT FORWARD FOR CONSIDERATION
TO ALLOW THE ACTING DIRECTOR TECHNICAL SERVICES TO LEAVE THE
MEETING EARLY.
CARRIED
Council proceeded to items 9.4, 9.5 and 19.1, and then returned to item 9.2.
The Acting Director Technical Services, Ms Rachael Gadd left the chamber and
did not return, the time being 11.12am.
9.2 Audit and Risk Committee – Appointment of External Member
(07/04/0010-CEO)
Disclosure of Interests (S.80C):
This report was prepared by Ms Georgina Curtis, Manager Executive Services.
At the time of preparation of the report the officer did not have a direct or indirect
interest in any matter to which the report or advice relates.
Background/History:
The Audit and Risk Committee is an independent advisory Committee to Council. The
primary objective of the Audit and Risk Committee is stated in the Charter as follows;
‘to assist Council in the effective conduct of its responsibilities for financial reporting,
management of risk, maintaining a reliable system of internal controls and facilitating
the organisation’s ethical development.’
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The Audit and Risk Committee Charter states the following in relation to committee
membership:
2.2 Membership
a. The Audit Committee will comprise a minimum of three members – one
Councillor and two external independent persons. Committees with a
membership greater than three must include a majority of external
independent persons. All members shall have full voting rights.
b. External independent persons will have senior business or financial
management/reporting knowledge and experience, and be conversant
with the financial and other reporting requirements. The evaluation of
potential members will be undertaken by the Mayor and Chief Executive
Officer taking account of the experience of candidates and their likely
ability to apply appropriate analytical and strategic management skills,
and a recommendation for appointment put to Council.
c. Appointments of external persons shall be made by Council by way of a
public advertisement and be for a maximum term of four years. The
terms of the appointment should be arranged to ensure an orderly
rotation and continuity of membership despite changes to Council’s
elected representatives. This will occur with appointments of external
persons occurring in July of years one and three of the Council term. This
will ensure that at least one external person will have at least two years
experience on the Committee at any given time.
At the 2 July 2019 Council meeting it was resolved as follows:
That Council:
1. Change the title of the Audit Committee to Audit and Risk Committee to better
reflect the Charter of the Committee;
2. Extend Mr Rob Lees’ term until 31 October 2021;
3. Appoint Ms Kira Bryant and Mr Spencer Rich to the Audit and Risk Committee for a
four year period from 8 July 2019 – 7 July 2023; and
4. Consider the appointment of a fourth independent committee member when the
Mayor and Chief Executive Officer report to the Council on the interview with the third
applicant.
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The Mayor and the Chief Executive Officer met with Ms Jessica Campbell on 29 July
2019 to discuss her experience and qualifications relevant to the Audit and Risk
Committee appointment.
Ms Campbell brings over a decade of legal experience along with eight years of
financial experience in small business and accordingly meets the membership
requirements set out in the Charter.
Impact on Council Policy:
The appointment of a fourth independent member is consistent with the Audit and
Risk Committee Charter.
State Government Policy Impacts:
Nil.
Budget Impact:
The budget provides for three independent Audit Committee members. The Chief
Executive Officer will discuss the cost of the additional independent member at the
meeting.
Risk Assessment:
The appointment of a fourth independent committee member will assist in reducing
Council’s risk exposure to committee member turnover and will enable the retention
of an appropriate number of committee members which will support succession
planning.
Community Consultation/Responses:
Nil.
Discussion/Officers View:
The recent appointment of Ms Kira Bryant and Mr Spencer Rich along with the
extension of Mr Lees’ term has ensured the Audit and Risk Committee meets the
minimum membership requirements. The appointment of a fourth member with
specialist legal experience will add depth to the Committee’s collective skill set and
support future succession planning.
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Accordingly, it is the recommendation of the Mayor and Chief Executive Officer that
Ms Jessica Campbell be appointed to the committee.
CR STAR
CR WHITEHEAD
THAT MS JESSICA CAMPBELL BE APPOINTED TO THE AUDIT AND RISK
COMMITTEE FOR A FOUR YEAR PERIOD FROM 9 SEPTEMBER 2019 –
8 SEPTEMBER 2023.
CARRIED
9.3 Occupational Health and Safety Report (06/04/0212-CEO)
The Occupational Health and Safety report is presented every second month. The
next report is due in October 2019.
9.4 Action Sheet Reports (06/05/0010-CEO)
Items requiring action from the 6 August 2019 Council Meeting are attached at
Appendix 2.
CR WHITEHEAD
CR STAR
THAT THE REPORT BE NOTED.
CARRIED
9.5 Council Plan Priorities (07/05/0022-CEO)
Whilst the Council Plan Priorities report is presented quarterly – they were not
available for presentation at the 6 August 2019 meeting. The Council Plan Priorities
are included at Appendix 3 for consideration.
CR SCALES
CR STAR
THAT THE REPORT BE NOTED.
CARRIED
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9.6 Performance Reporting Graphs (CEO)
The Performance Reporting Graphs are presented quarterly. The next report is due
in October 2019.
10 Community wellbeing
10.1 Community Services Report (04/07/0055-DCCS)
The Community wellbeing report is presented quarterly. The next report will be
presented in December 2019.
Disclosure of Interests (S.80C):
This report was prepared by Ms Penelope Sell, Manager Community Services.
At the time of preparation of the report the officer did not have a direct or indirect
interest in any matter to which the report or advice relates.
Background/History:
This report is a quarterly report on Community Services activities throughout the
Shire.
Maternal and Child Health Services
The Maternal and Child Health services review addresses strategy 2.3 of the Council
Plan 2017-2021. The review aims to ensure that the service continues to meet
community need while operating efficiently and effectively.
There are five Maternal and Child Health Centres located in Bellbridge, Corryong,
Mitta Mitta and Tallangatta and Walwa, each service (excluding Walwa), is co-located
alongside kindergarten, playgroup and day care services for the Towong Shire
municipality.
The Department of Education and Training has provided $20,000 in funding under
the ‘Hard to Staff’ grant to assist Council review Maternal and Child Health services
across the Shire. The review is being delivered in two stages (with stage one
complete):
Stage one:
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1. Understand current service delivery
2. Understand current family needs
3. Provision of a responsive service to reach best outcomes for families and
children
Stage two:
1. Ensure funding and framework obligations are being met and delivered
(including Universal and Enhanced service requirements)
2. Data analysis: birth rates, trends, participation rates
3. Understanding implications on the service as a result of the Early Childhood
Reform Plan
4. Service delivery restructure/resourcing
5. Development of MCH Nurse Manual and Recruitment package
6. Final Report
An extensive stakeholder engagement plan was delivered across the Shire including
surveys and “Coffee and Chat” sessions in Bellbridge, Corryong, Mitta, Walwa and
Tallangatta.
Community feedback from the consultation process seeks the following actions:
Advocacy for external agencies to support Towong Shire families and their
children;
A review of the MCH booking service;
Increased advertising to promote the benefits of Key Ages and Stages
appointments using Council’s social media platforms and other digital
technologies;
Promotion of strategic partner programs e.g. Gateway Health and other local
health services available to families;
Delivery of consistent and quality Maternal and Child Health care;
Delivery of Mother Goose programs in Mitta and Tallangatta; and
Advocacy for an additional Supported Playgroup in Tallangatta
The Maternal and Child Health service is experiencing a growing demand for services
due to a number of societal factors as further evidenced during stage one of the
review. Since the completion of Stage one, a strategic partnership with Gateway
Health has been established to deliver a range of parenting support programs in the
Mitta Valley, Corryong and Tallangatta communities. Approximately eight families
are engaged in the Mitta Valley and fifteen families in the Corryong communities. A
further parenting program will be delivered in Tallangatta in mid-September.
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In addition to the planned parenting programs, Gateway Health will offer families a
five-week Triple P (Positive Parenting Program) group in Mitta during Term three. A
five-week ‘Tuning into Kids’ program will be offered in Corryong during Term 4.
During the months of April and May, recruitment activities were undertaken to
attract a suitably qualified MCH Nurse to Corryong.
Early Years Services
Three-year-old Kindergarten – Corryong/Tallangatta
The Victorian Government is investing in the delivery of a three-year-old
kindergarten program, subsidising up to 15 hours of kindergarten per week for every
child in the two years before school. Council is expected to deliver the three-year-
old Kindergarten program in 2021. The Department of Education and Training have
deployed consultants Ernest & Young to work with Council staff to prepare for service
delivery.
Parents and educators from both Corryong and Tallangatta Kindergartens have
worked closely with staff to develop a masterplan for the outdoor play area to
support the funding applications.
Council officers have applied for Outdoor Inclusive Play Spaces at Corryong and
Tallangatta to support inclusive play of three and four year old children under the
Department of Education and Training’s Inclusive Kindergartens Facilities Program –
Buildings and Playgrounds.
Tallangatta Early Years Learning Centre
Tallangatta Early Years Learning Centre - Enrolment Snapshot
Group Weekly Weekly Variation
Enrolments as at Enrolments as at
1 April 2019 24 June 2019
Long Day Care 59 74 + 25.4%
3 Year Old 1 1 0
4 Year Old 17 18 + 5.8%
After School Care 21 20 - 4.7%
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Staff interviews were conducted during Term two with three additional educators
joining the team to support increased service level demands.
During Term two, children attended multiple community excursions to support
community connectivity. Excursions included visits to Bolga Court (Tallangatta) and
Woolworths Wodonga.
Children and educators acknowledged ‘Reconciliation Week’ in May, and throughout
the month of June developed their understanding of NAIDOC week with a focus on
indigenous art and story-telling now embedded in the curriculum.
Long Day Care Snapshot
Long Day Care bookings continue to increase during the April – June 2019 period.
Tallangatta Before and After School Care
Bookings are consistent Tuesday through to Friday. A waitlist is currently in place for
Mondays. Once five bookings are received, After School Care will be offered on
Mondays.
Corryong Kindergarten
Council has appointed two new teachers at the Corryong Kindergarten service. This
model is working well with both teachers bringing diverse metropolitan and
international experience to the service.
Corryong educators have developed a number of engaging programs to support
community connectivity and extended learning for children. Improving ‘Community
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connectivity’ and agency relationship building are 2019 strategic planning goals for
the service.
Early Years Surveys
The annual Corryong and Tallangatta Kindergarten service satisfaction surveys were
distributed to families in June 2019. Surveys closed in mid-July. Results will assist
with future planning and continuous improvement.
Access and Inclusion Activities
Across the Towong Shire 32.7% of the community experience a disability (across all
demographics).
An Access and Inclusion Strategy Plan and Action Plan will be developed by a
suitably qualified consultant. The new plan will align with State Government
objectives, include extensive community engagement and recommendations for
implementation.
Facilitation of an ‘All abilities’ school holiday program was delivered by Sports North
East to support young people experiencing a disability. Children also attended Fruit
Fly Circus workshops in Corryong and Tallangatta.
Youth Services
L2P Driving program
Council officers attended the VicRoads North Eastern Region L2P cluster meeting on
9 May 2019. Further discussions will continue with Wodonga TAFE and Corryong
Neighbourhood Centre regarding the potential future delivery of the L2P program.
Youth Plan Development
A draft Youth Plan was prepared in early June and will be presented to Council at the
October Council meeting.
The Youth Plan aligns with Council’s Towong Healthy Communities Plan and ‘Free
from Violence’ living project.
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Seniors
The Department of Health and Human Services has provided $2200 to Council to
deliver a seniors activity to celebrate Seniors Week 2019 (October). The Albury
Wodonga Theatre Company will perform Mama Mia on 5 October 2019 at the Albury
Performance Centre. Council staff have arranged free bus transportation from
Corryong and Tallangatta. Tickets will cost $25 each and will be administered by
Council.
Family Violence
Participation in a community-led or government-led initiatives with the aim of
reducing family violence addresses strategy 2.19 of the Council Plan 2017-2021.
Tenders have closed for the Primary Prevention of Violence against Women and
Children project. The tender was awarded to Projectura who will commence the fully
funded project in July 2019.
Projectura has diverse experience in a number of local government planning projects
across the region. They will work with key stakeholders and the community to
deliver a number of ‘Primary Prevention’ initiatives. Councillors and staff members
will be required to participate in educational training workshops to meet the agreed
project plan milestones developed between Council, the Municipal Association of
Victoria and Office for Women.
Funding Applications:
Council officers continue to seek funding from a range of Government agencies to
deliver Council Plan priorities.
Successful
Department of Sport and Recreation Victoria:
Community Sports Infrastructure Fund (Planning); $20,000 to develop a Shire-
wide recreation plan.
Community Sports Infrastructure Fund (Minor Facilities); $76,700 to upgrade
the wicket and training facilities at Eskdale Cricket Club.
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Awaiting advice
VicHealth
2019 Walk to School Program; $10,000 to deliver healthy lifestyle health
promotion.
Department of Education of Training
Children’s Week Program (19-27 October); $1000 to deliver a mobile wildlife
education program
Inclusive Kindergartens Facilities Program – Buildings and Playgrounds;
$120,000 to enable an inclusive outdoor play space at Tallangatta
Kindergarten.
Inclusive Kindergartens Facilities Program – Buildings and Playgrounds;
$120,000 to enable a natural outdoor and inclusive play space at Corryong
Kindergarten.
Unsuccessful
Department of Health and Human Services:
2018-19 Seniors Participation Grants; $75,000 to deliver the Connecting
Friends of Age project.
Tallangatta Neighbourhood House
Tallangatta Neighbourhood House continues to deliver successful community
programs with 679 residents in attendance during April – June 2019 compared to
516 residents for the same period in 2018.
Diverse programs delivered include: School Holiday programs - Snowy River Youth
Day (30) and Easter Craft and Baking (16); International Cooking programs - Scottish,
Slovakian and Brazilian; Author talks - Rosalie Ham (26) and Rachael Kable (20); and
an Heirloom Wedding Dresses and Antique Lace Exhibition.
Regular weekly community programs include Mahjong, Pilates and Yoga.
Partnerships continue to develop with Wodonga TAFE delivering Basic Computer and
Certificate II in Kitchen Operations. The partnership supports a number of Towong
Healthy Communities Planning objectives.
In addition, Tallangatta Neighbourhood House received funding from two small
grants ($1500 and $2000) through the Good Things Foundation aimed at connecting
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senior community members online. This strategic objective will assist older members
of the community to become more technically savvy.
Jobs Victoria Employment Network (JVEN)
In late 2016 Jobs Victoria approved funding to establish a place based consortium in
Tallangatta, north-east Victoria to assist twelve eligible individuals to gain
employment within the community services and health industry sectors. The project
was based in Tallangatta, and the consortium included direct support from the
Council’s Community Services team, the Tallangatta Health Service, Wodonga TAFE
and the Wodonga Skills and Jobs Centre.
Selected participants were supported to complete entry level vocational training for
the industry, and gained additional support aimed at assisting them to gain
employment upon completion of the training.
During 2018, a total of eight of the JVEN participants achieved the milestone of
attaining a sustainable employment outcome. (i.e employment for at least 26 weeks at
15 hours or more a week). As at May 2019, seven of these original JVEN participants
are still in ongoing employment.
Impact on Council Policy:
Nil.
State Government Policy Impacts:
Activities align with key criteria of the following policies;
Victorian Early Years Policy
Victorian Health Policy
Victorian Mental Health Policy
Victorian Sport and Recreation Policy.
Risk Assessment:
Nil.
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Budget Impact:
Community Consultation/Responses:
A number of community engagement activities have been undertaken to progress
delivery of the 2017-2021 Council Plan. These include:
Youth Plan; Engagement campaign to support the development of the Youth
Plan focusing on the question, “What ONE THING would make this Shire a
better place for you?
Maternal and Child Health Services; consultation with clients and staff to
understand current service delivery and current family needs for a consistent
and quality care service
Corryong Kindergarten; to develop an inclusive outdoor playground to
support the State Government’s rollout of three-year-old Kindergarten in 2021
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Tallangatta Health and Corryong Health Services Family Violence Networks; to
support strategic planning and community-led initiatives for the ‘Prevention
of Family Violence’ across the Shire
Discussion/Officers View:
The Community Services team continues to make excellent progress in achieving the
objectives of the 2017-2021 Council Plan.
CR WHITEHEAD
CR SCALES
THAT THE REPORT BE NOTED.
CARRIED
11 Asset management
11.1 Asset Management report (01/07/0004-ADTS)
The Asset management report is presented bi-monthly. The next report is due in
October 2019.
12 Land-use planning
No planning reports.
13 Environmental sustainability
13.1 Environmental sustainability report (01/07/0004-ADTS)
The Environmental sustainability report is presented quarterly. The next report is due
in November 2019.
14 Economic and tourism development
14.1 Economic development report (05/01/0001-CEO)
The Economic development report is presented quarterly. The next report is due in
November 2019.
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15 Councillor reports
No written reports received.
16 Urgent business
CR WHITEHEAD
CR SCALES
THAT ONE ITEM OF URGENT BUSINESS BE ADMITTED RELATING TO THE
APPOINTMENT OF AN ACTING MAYOR FOR THE SPECIAL MEETING
SCHEDULED FOR 24 SEPTEMBER 2019 WHICH MAYOR WORTMANN IS NOT
ABLE TO ATTEND.
CARRIED
16.1 Mayoral Annual Leave (07/05/0007-Cr Wortmann)
Cr Wortmann advised that he would not be available for the Special Council Meeting
scheduled for 24 September 2019.
CR SCALES
CR STAR
THAT CR WHITEHEAD BE APPOINTED ACTING MAYOR FOR 24 SEPTEMBER
2019.
CARRIED
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ORDINARY MEETING 3 SEPTEMBER 2019
17 Committee minutes
17.1 Upper Murray Incorporated (Cr Whitehead)
The unconfirmed minutes of the meeting held on 10 July 2019 are attached at
Appendix 4 for information.
CR STAR
CR WHITEHEAD
THAT THE UNCONFIRMED UPPER MURRAY INCORPORATED MINUTES BE
NOTED.
CARRIED
18 Occupational health and safety
18.1 OHS Committee (06/04/0212-CEO)
The unconfirmed minutes of the meeting held on 15 August 2019 are attached at
Appendix 5 for information.
CR SCALES
CR WHITEHEAD
THAT THE UNCONFIRMED OCCUPATIONAL HEALTH AND SAFETY COMMITTEE
MINUTES BE NOTED.
CARRIED
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ORDINARY MEETING 3 SEPTEMBER 2019
19 Council policies (10/01/0007-CEO)
19.1 Policy review and adoption (10/01/0007-CEO)
There are no policies for review in September
The following policies were tabled for review at the 2 July 2019 Council meeting and
are presented at Appendix 6 for adoption.
Disability Access (DCCS)
Disabled Access Funding (DTS)
Employee Recognition (DCCS)
Flexi Time (DCCS)
CR WHITEHEAD
CR SCALES
THAT THE FOLLOWING POLICIES AS PRESENTED BE ADOPTED:
DISABILITY ACCESS
DISABLED ACCESS FUNDING
EMPLOYEE RECOGNITION
FLEXI TIME
CARRIED
19.2 Asset Valuation Policy (01/07/0004-ADTS)
Disclosure of Interests (S.80C):
This report was prepared by Ms Rachael Gadd, Acting Director Technical Services.
At the time of preparation of the report the officer did not have a direct or indirect
interest in any matter to which the report or advice relates.
Background/History:
The Final Management letters from the 2018 and 2017 external financial audits
identified areas for improvement in relation to asset valuation. Following Council’s
2018 annual financial audits the following items were included in a management
letter to Council. This letter identified where improvements could be made in
Council’s financial systems and processes identified during the audit.
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The recommendations from the Final Management letter are shown below.
Review of Valuations (Reference 2018.3)
We recommend that management critically review the external valuations and apply
sufficient rigour to the review process to ensure the valuation makes sense and is
consistent with expectations.
We also recommend that Council develop an Asset Management Policy that includes
presenting a paper to the audit committee outlining the results of any asset valuations
to add to the critical review process
Fair Value Assessment (Reference 2017.5)
We recommend that the carrying values of assets held are assessed to determine
whether or not that are materially different to their fair values.
We also recommend that Council document a policy for reviewing assets for indicators
of impairment.
Impact on Council Policy:
To address these recommendations a new Asset Valuation Policy has been
developed. The draft Asset Valuation Policy is attached at Appendix 7.
State Government Policy Impacts:
Nil.
Budget Impact:
Undertaking a full valuation comparison on an annual basis utilises internal Council
resources to undertake infrastructure unit rate benchmarking with other Councils and
will also require engaging external parties to undertake valuations of significant asset
categories such as roads and bridges, stormwater and buildings.
Risk Assessment:
Risks to consider in the delivery of this Policy include limited staff expertise and
resourcing leading to reduced capacity to deliver the required asset valuation tasks.
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Community Consultation/Responses:
Nil.
Discussion/Officers View:
Council is required to comply with Accounting Standard AASB 13 and it is the
Officer’s recommendation that Council adopt the draft policy as presented.
The policy establishes the framework and expectations for Council staff in
completing asset valuations and fair value assessments to ensure that asset valuation
reporting is accurate and transparent.
The officer also recommends either the capacity building of staff members or
appointment of a suitably qualified external party to undertake this work to reduce
the risk of non-compliance in the future.
CR WHITEHEAD
CR STAR
THAT COUNCIL ADOPT THE ASSET VALUATION POLICY AS PRESENTED.
CARRIED
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20 Sealing of documents
20.1 Section 173 Agreement – Towong Shire Council, Thomas
Robert Martin and AusNet Electricity Services Pty Ltd (212900, CEO)
Planning Permit 2018/029 issued on 26 September 2018 provided consent for a
boundary realignment, shed and dwelling on Lot 1 Plan of Subdivision 624473A and
Crown Allotment 11, 11A, 11B and Section J, Parish of Berringa, also known as
Volume 7505 Folio 060 and Volume 11335 Folio 858.
Condition 16 on the permit required, where relevant, that the owner of the land enter
into agreements with relevant authorities for the provision of services and
infrastructure.
The Section 173 agreement between the Towong Shire Council, Thomas Robert
Martin and AusNet Electricity Services Pty Ltd has been prepared and requires
signing and sealing.
CR SCALES
CR STAR
THAT THE CHIEF EXECUTIVE OFFICER BE AUTHORISED TO SIGN AND SEAL THE
SECTION 173 AGREEMENT, RELATING TO LAND KNOWN AS VOLUME 7505
FOLIO 060 AND VOLUME 11335 FOLIO 858, THAT HAS BEEN DRAFTED IN
ACCORDANCE WITH THE REQUIREMENTS OF CONDITION 16 OF PLANNING
PERMIT 2018/029.
CARRIED
37
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