MUSIC OPERATIONS MANAGER - September 2021 - Repton School

MUSIC OPERATIONS MANAGER
      September 2021

JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Contents

From the Headmaster ………………………………..                 p. 2
An introduction to Repton School……………….…..         p. 3
A Global Family of Schools ……….……….………..           p. 5
The Music Department …………..….…………..…               p. 6
Job Description ….………............………………….          p. 7
Information for Candidates ..………………………..           p. 10

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

From the Headmaster
Repton is a wonderful and inspiring place    A major programme of investment and
to work: one of the UK’s foremost co-        expansion has been completed across
educational boarding and day schools,        both Repton and Repton Prep in recent
located in the heart of the English          years, and Repton International now has
countryside, yet within easy reach of        schools in Dubai (2), Abu Dhabi (2),
major cities; strengthened by a history      China, and Malaysia with plans to open a
that goes back over a thousand years, yet    further four over the next few years.
with a keen eye on the challenges of the
twenty first century.                        We are looking for a Music Operations
                                             Manager who can support the department
In the March 2020 Inspection, Repton         in providing excellent customer service to
was deemed to be ‘Excellent’ in both         pupils and parents whilst allowing teaching
Achievement and Personal Development,        staff to excel in their role promoting the
confirming our commitment to an              subject at all levels.
ambitious and holistic education.
Reptonians are taught in enviably            We are a school with ambition and
equipped classrooms which are linked         purpose, eager to employ and reward
through cutting-edge technology and          those who share our values and aims.
creative teaching and learning. Repton
prides itself on individual achievement      I hope very much that you will read this
born of the community confidence of the      document with interest, and I encourage
boarding house system. To be a member        you to apply.
of staff at our school is to have a
privileged opportunity to develop
intellectually curious young minds as part
of a friendly, hard-working and supportive
staff body.                                                Mr Mark Semmence
                                                                        Headmaster

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

An Introduction to Repton School
Repton is the ancient capital of Mercia, and the School, founded in 1557 from a bequest
from Sir John Port of Etwall, was established on the site of a 7th century Anglo-Saxon
Benedictine abbey and latterly a 12th century Augustinian priory.

The School today incorporates many of the original buildings from the estate, namely, the
Guest Chamber and Prior’s Lodging (which as the Old Priory currently houses the School
Library and Common Room), Overton’s Tower, Tithe Barn, and the Arch. The latter is all
that now remains of the Priory’s original gatehouse and which helped inspire the School’s
motto: porta vacat culpa.

Today Repton is a world class, modern, flourishing community with a clear sense of
purpose and momentum. As a pre-eminent co-educational and boarding and day school,
Repton provides an exceptional broad-based education, blending heritage with the pursuit
of excellence in a 21st century context, offering world class facilities as well as high quality
teaching and pastoral care.

The School has a thousand pupils across the Prep and Senior School, making it large
enough to achieve excellence in and out of the classroom, yet small enough for individuals
to grow and flourish. At Repton Senior, each pupil, whether day or boarding, is a member
of a House, of which there are 10 (six for boys and four for girls).

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Academic standards are high and creative activities, including music, art, drama and
design, flourish. The School has a national profile in sport, in particular in football, hockey
and swimming. Our pupils thrive both in and out of the classroom and they develop the
skills, qualities and values that will lead to a successful life.

Whilst Repton is undoubtedly modern in terms of practice and outlook, the traditional
values of encouraging pupils to aim high whilst showing respect for all are still of utmost
importance. The School continues its strong educational vision, recognising the importance
of being able to offer a Repton education to potential pupils from all backgrounds by
providing scholarships and bursaries in a wide range of subjects. The School’s
considerable strengths were recognised in the 2020 ISI Inspection which found Repton to
be ‘Excellent’ in each of the areas examined. The inspectors judged that Repton pupils
‘achieve highly and make excellent progress across the wide range of academic and extra-
curricular opportunities available to them’. The School was found to have met all the
requirements of the ISI Regulatory Compliance Inspection.

Repton and Repton Prep have always enjoyed a very close relationship and in 2020,
the schools became a through-school with the aim of securing the very best pupil
outcomes. Robert Relton, the Head of Repton Prep reports to Mark Semmence as
Headmaster of Repton and Chief Executive of both schools.

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

A Global Family of Schools
Repton was a leader amongst British schools in the international market with the
establishment of Repton School Dubai in 2007. From this has sprung the Repton Family
of Schools, the development of a global community which is key to Repton’s future
vision. Currently, Repton has schools in Dubai (2), Abu Dhabi (2), China, and Malaysia
with plans to open a further four more over the next few years.

The additional income generated by our overseas schools provides a financial support
that will enable Repton to select pupils simply on merit and without regard to their
parents’ financial means. The Headmaster and Senior Management Team play a key
role in shaping the growth of Repton International as a leading educational brand.

Repton also currently has three schools in the UK (Repton, Repton Prep and St
Wystan’s) with the ambition to increase its UK family of schools.

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

The Music Department
Music is at the heart of Repton and resounds throughout the School. The Senior School
Music Department is housed in an impressive building which features a purpose-built
concert and rehearsal hall, a fully-equipped recording studio, a computer suite set aside
for composition and a variety of academic and instrumental teaching spaces. The School
Chapel has a fine 3-manual Harrison & Harrison organ, while the pianos in the Music
School have recent been upgraded to new Yamaha grands and uprights. The School
recently invested in a new Steinway model C grand piano.

Five full-time members of music staff are supported by a team of 30 specialist Visiting
Music Teachers who bring much energy, breadth and expertise to the pupils’ musical
lives. The Department hosts a busy schedule of weekly rehearsals including a Symphony
Orchestra, String Ensemble, Concert Band, Junior & Senior String Quartets, Jazz Band,
Brass Ensemble, Saxophone Ensemble and a series of choirs. Instrumental music at
Repton is flourishing in terms of both quality and depth: several pupils gain ABRSM
Diplomas each year, and there is an ambitious programme of performance opportunities
including Informal and Coffee Concerts, a Repton Concerto Spotlight, a professional
Subscription Concert Series and large-scale orchestral and bands concerts.

The Chapel Choir (Schola Cantorum) performs at weekly chapel services as well as
major events such as the Remembrance and Christmas Carol Services. This group is
also building a strong reputation beyond Repton, performing annually on BBC Radio 4’s
‘Daily Service’ Programme as well as singing Evensong in venues such as St George’s,
Windsor (2018) and St Paul’s Cathedral (2019). The Chapel Choir commissions leading
composers each year, with recent works written by Martin How, Bob Chilcott and
Alexander L’Estrange. Repton musicians regularly go on to study music at leading
universities and conservatoires, with a number of recent pupils holding music
scholarships at Oxbridge, Durham, Royal Northern College of Music and the Royal
College of Music.

The Prep School has a modern purpose built Music Department in which all timetabled
class lessons and well over 200 1:1 music lessons are taught. The Music School is home
to numerous ensembles and choirs and we regularly see our pupils in national
ensembles, for example the National Children’s Orchestra, National Children’s Choir and
National Youth Choir. A good number enthusiastically attend Pro Corda courses. Recent
highlights include a concert with the King’s Men, a gala concert in Lichfield Cathedral with
Mike Lovatt and two performances at the Last Post Ceremony, Menin Gate, Ypres. We
annually perform on Remembrance Sunday at the National Memorial Arboretum and
regularly give concerts in local churches and other venues in Derbyshire, Chatsworth and
Kedleston Hall having been amongst these.

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Job Title                     Music Operations Manager
Job Family                    Administration
Entities                      Repton and Repton Prep
Location                      Repton Music Department
Working Hours                 Full Time, All-Year Round – Average Hours, 36 per
                              week. (40 hours per week during term-time, 20 hours
                              per week during school holidays). Occasional
                              evening/weekend work for which TOIL is offered.

                              25 days annual leave plus Bank Holidays and
                              Christmas Closedown. Annual leave normally to be
                              taken during School Holidays.

Salary                        £22,500 per annum
Line Manager                  Director of Music, Repton

Role Overview
To provide efficient, effective and engaging administrative support to the Music
Departments at Repton and Repton Prep. Providing an exceptional customer
experience for pupils and parents and enabling teaching staff to be effective in their
roles. Many of the duties are in consultation with the Director of Music and other
department staff, but responsibility is given for many projects beyond this, and it is
envisaged the Music Operations Manager would be involved in decision making and
willing to contribute ideas.
Key Role Outcomes
Music Department Administration (Repton) Efficient, effective and engaging
general administration services have been provided to pupils, parents, staff and
visitors in all aspects of the Music department.

Music School Reception (Repton) A warm and engaging welcome, representative
of the Repton brand, is given to all staff, pupils, parents and visitors.

Billing Management (Repton and Repton Prep) Accurate and timely information
has been provided to Finance enabling pupils/parents to be correctly billed for music
lessons and additional extras and VMTs to be correctly paid.

Events Administration and Support (Repton and Repton Enterprises) Key music
events have been well-organised and executed in a professional manner and giving a
strong representation of the Repton brand. Including support as required to Repton
Enterprises events.

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Role Responsibilities
Music Department Administration (Repton)

•   Provide comprehensive administrative support for full time Music Department staff at
    Repton.
•   oversee the rooming allocation for all senior school VMTs and full-time staff,
    including the booking of Beldam Hall.
•   provide design for performance-related brochures, programmes and online listings,
    regularly linking in with the marketing and admissions department.
•   build the department’s growing database of friends and supporters, ensuring that all
    are kept up-to-date with Concert Series, MusSoc and pupils concerts.
•   oversee the planning, timetabling and stewarding for termly music exams, eg
    ABRSM / Trinity, liaising regularly with the board and examiners. This includes
    theory examinations.
•   ensure that all maintenance requests relating to the fabric of the building are logged
    appropriately.

•   manage the senior school’s extensive music and CD libraries.
•   support the planning of all music trips. This includes arranging coaches, meals,
    rehearsal times etc.
•   maintain student records, for example scholarship boards and instrument locker
    records.
•   maintain and order stationery for the department as required.
•   order music for all pupils, department and staff, and arrange associated charges.
•   manage the Director of Music’s diary.

Music School Reception (Repton)

•   act as an engaging and welcoming first point of contact for all visitors to the senior
    school Music Department, including parents, during the working day.
•   answering the telephone and managing queries from staff/Governors/ parents/
    members of public.

•   oversee the Health and Safety of visitors to the building.
•   ensure that all visitors to the building are compliant with on-campus procedures
    particularly those in respect of safeguarding.

Billing and Financial Management (Repton and Repton Prep)

•   manage the process of parental billing, lessons charges and VMT pay across the
    Senior School and Prep School, linking in regularly with the Bursary staff and
    Finance Director. This includes the ordering of music and accessories for pupils and
    ensemble leaders.
•   act as the first point of contact for all VMT queries relating to their day-to-day work at
    the senior school. This includes helping when pupils are absent from music lessons
    or ensemble rehearsals, communicating with wider Repton School staff where
    necessary.

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Role Responsibilities Continued

Events Administration and Support (Repton and Repton Enterprises)

•    provide artistic support and assistance to visiting professional musicians engaged to
     give masterclasses, adjudications or concerts at the school.
•    oversee logistical planning and support for all Music Department open days,
     audition/interview days and others. Linking in with the Marketing and Admissions
     Department as required.
•    support and co-ordinate all performance needs at the senior school. This will involve
     liaising with the designated porter regarding the setting up of performance spaces, as
     well as booking refreshments where required.
•    attend evening and weekend events as required by the Director of Music to ensure
     their smooth running, in the capacity as a Concert Manager (up to 10 hours per term).
•    as required, oversee the process of ticketing for music events, including for the
     Repton Concert Series.

Other Duties
•   As required, provide general administrative assistance to any other department or
    function in the school if needed (e.g. to provide cover, improve process, support high
    workload elsewhere).
•   Process and Continuous Improvement of administrative tasks, including the use of
    automation and technology.
•   Any other duties as reasonably requested by your line manager

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JOB DESCRIPTION | MUSIC OPERATIONS MANAGER

Information for Candidates
Candidates should apply to HR@repton.org.uk with a covering letter and a fully
completed Repton School application form, which includes the names and addresses
of two professional referees, by Wednesday 18 September 2021.
Applicants will be contacted for interview if they have been successful in the short-list
process. Interviews will take place in the weeks commencing 31 September 2021.
Please note, due to business need this position may be filled quicker should the right
applicant be found.

In accordance with the Children Act any          Promoting and safeguarding the welfare
appointment to the Repton staff is               of children and young persons for whom
conditional on criminal records clearance and    you are responsible and with whom you
the successful candidate will be required to     come into contact.
supply the necessary information and             Under the Sexual Offences Act 2003 it is a
documentary evidence. References will be         criminal offence for a person over 18 (e.g.
obtained on all candidates called for            teacher, matron, sports coach) to have a
interview and applicants should be aware         sexual relationship with a child under 18
that the interview will contain questions        where that person is in a position of trust in
relating to the candidates’ suitability to       respect of that child, even if the relationship
working in a post involving children.            is consensual. This applies where the child
The School is committed to safeguarding and      is in full-time education and the person works
promoting the welfare of children and young      in the same establishment as the child, even
people and expects all staff and volunteers to   if s/he does not teach the child. Moreover,
share this commitment. Therefore the             whatever the age of the pupil, a sexual
following shall be deemed to be included, in     relationship between an employee and a
addition to the duties that you may be           pupil will be considered an abuse of a
required to perform:                             position of trust and gross misconduct, likely
                                                 to result in dismissal.

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Repton  Derbyshire  DE65 6FH
         repton.org.uk