NEW CLUB INFORMATION PACK 2020 - VICTORIAN CHURCHES FOOTBALL ASSOCIATION Inc - Webflow
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VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
Integrity • Community • Respect •
Sportsmanship • Inclusivity
NEW CLUB
INFORMATION PACK
2020
1
CONTENTS
1. WELCOME………………………………………………………………………..3
2. FORMS REQUIRED FOR NEW CLUB REGISTRATION………………………..5
3. APPLICATION FOR CLUBS TO REGISTER OR ALTER CLUB STRIP …………6
4. SETTING UP SPORTING PULSE……………………………………...................7
5. MATCH DAY REQUIREMENTS……………………………………...................8
6. FEE STRUCTURES 2020 ………………………………………….......................9
7. CLUB CHECKLIST ……………………………………….................................11
8. 2020 CALENDAR…………………………………………..............................12
2WELCOME TO
VICTORIAN CHURCHES FOOTBALL ASSOCIATION
OUR HISTORY
In 1970, 50 years ago this year, the first Senior Competition was formed and known as
the Reformed Churches Soccer League. The first Junior Competition was formed
separately in 1978 and was known as the Eastern Suburbs Protestant Churches Junior
Soccer Association. These competitions were born out of several families wanting a
soccer competition for their children that did not conflict with their commitment to
attend church. They found that the vast majority of organised junior competitions in
and around Melbourne were run on Sunday mornings. Consequently, they saw a
need to provide competitive soccer played on Saturdays and the humble
beginnings of the VCFA was born.
The amalgamation of these two original associations came in the year of 1983. It
was at this point the we acknowledge the formation of what we now know as the
VCFA, but then known as the Eastern Suburbs Churches Soccer Association Inc.
Over the past 18 years, the association has grown to 28 member-clubs, including 3x
affiliate member clubs. The Senior Men’s Competition has grown from 3x senior
men’s divisions in 2001, to field 79 senior men’s teams over 8 divisions in 2019. The
Men’s Premier League and Reserves was introduced in 2015 and there are currently
6x social divisions in tow.
The Women’s competition boasts 17x teams over the Women’s Premier League and
Women’s Division 1. While in the juniors, there are 117 teams ranging from Under 8’s
through to Under 17’s, with the introduction of the first all-female Under 12 Girls
competition comprising of 6x teams in 2019. Altogether in 2019 we saw 3,467 players
take to the pitch under the Association’s banner.
OUR PURPOSE
‘Bringing people together to play football at all levels in a way that
reflects our Christian values’.
We believe football can bring people together from all walks of life, from all abilities,
from all stages. We hope to facilitate a community spirit in an environment that is set
apart from what is considered normal, and make it normal – that is, a loving,
Christian community where God is honoured, biblical values are upheld and we can
play the game we love through it all.
We want all people, regardless of age, gender, ability, nationality or background, to
love the game, to be able to participate, be active, contribute and inspire others to
get involved. We want all people to have powerful connections with football
through positive and memorable football experiences and powerful connections
with each other and our God while doing so.
3OUR VALUES
RESPECT • COMMUNITY • INTEGRITY • SPORTSMANSHIP • INCLUSIVITY
OUR MISSION
‘Love the Lord your God with all your heart and with all your soul and with all your
mind. This is the first and greatest commandment. And the second is like it: ‘Love
your neighbour as yourself.’ Matthew 22:37
Our philosophy to ‘bring people together to play football at all levels in a way that
reflects our Christian values’ underpins our desire to put God first in our lives, honour
our family second and love football and our community thereafter. We understand
there is more to life than football, and we seek to first Love God and grow His
Kingdom and use our footballing community as a means to do so. This is our calling
and our ministry.
‘Go and make disciples of all the nations, baptizing them in the name of the Father
and of the Son and of the Holy Spirit, teaching them to observe all things that I have
commanded you.’ Matthew 28: 19-20
In the VCFA, we believe there is no one individual more important than another. We
are all able to develop by supporting each other and this is the greatest lesson we
can implement as individuals, as clubs, as communities and as an association. Our
development is all derived from players, coaches, leadership, parents and friends in
our community all pulling together in the same direction.
We aim to:
- Develop well rounded young players through an appropriate football environment
which teaches respect, inclusivity, integrity, community and sportsmanship;
- Provide an inclusive environment for every player from all walks of life which allows
freedom of expression and creativity and helps the player to fall in love with the
game;
- Encourage our clubs to facilitate best-practise player learning; to constantly improve
club football-knowledge base through education; to offer the best Christian football
environment to our clubs and players; and to provide best-practise administration to
support our clubs’ growth and development;
- Provide an inclusive development pathway; to Encourage leadership through
mentor coaching and refereeing. Encourage an appreciation for the association,
our clubs, volunteers, administrators and officials.
To view our Constitution and Match Rules or for any additional information please
visit our website www.vcfa.org.au follow us on Facebook or call 0433 039 352 to
speak to our friendly staff.
4FORMS REQUIRED FOR NEW CLUB REGISTRATION
Form 1: Application Form
Clubs applying to join the VCFA, must complete the Application Form and attend
an interview between the VCFA and your club leadership (as it may stand) to gain
an understanding of your club, your structure, and your suitability for the VCFA.
Form 2: Application for clubs to register or alter new strip
Playing strips must be approved by the VCFA Board prior to ordering. Please
complete the form and email directly to gm@vcfa.org.au
Club Affiliation Form
Clubs wishing to register membership with the VCFA in the current calendar year
must complete the online Affiliation Form provided by email by the General
Manager and pay the Affiliation Fee of $50.00 by the due date communicated
separately by the Management Committee. Clubs are advised to be fully familiar
with the Match Rules and Constitution of VCFA, and with any further information
provided by the Management prior to commencement of the soccer season.
Team Nomination Form
You will receive an email link for your team nominations based on your club
registrations in mid-February. The Team Nomination form is due in by March 1st. You
will be charged a team deposit based on these team nomination numbers by the
end of March.
5VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
SETTING UP SPORTING PULSE
The first responsibility of Clubs is to have their Committee Representatives,
Coaches and Team Managers create for themselves a SportingPulse
(SportsTG) Passport.
1. Send the following link to ALL members of your club you would like to
grant this access to: SportingPulse Passport Link
2. Once they have confirmed they have created their SP Passport you
can allocate the appropriate access levels to your club members – see
this link for further information on HOW TO.
- They can have Club Access - which can access all functions at a club
level;
- Team Access - that is this access is only for the respective team – i.e. to
print and update team lists, or;
- Restricted Access which means this access only allows viewing team
info and printing team lists.
Please note, these logins are different from Registering as a Player or Coach.
6VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
MATCH DAY REQUIREMENTS
FOR CLUBS & TEAMS
BEFORE THE MATCH
1. Select Players to appear on team sheet that will be participating in the
game
2. Enter Shirt numbers (if known at this time)
3. Print team sheet and take hard copy to game
4. At the game fill in remaining shirt numbers
5. Cross OFF any players that are not playing (failure to do so may result in
fines)
6. Write on additional players in line with VCFA Match Rules (full name
and ID number required)
7. Manager or coach must sign the team sheet
8. Finally, hand Match Card to Match Referee at least 10 Minutes prior to
kick off
AFTER THE MATCH
1. Log in to SportingPulse with your Passport login
2. Enter in match results (home team requirement)
3. For Senior games – Complete Referee voting form
Below are links to the Support pages of SportingPulse that will detail these
functions:
1. Locating-and-printing-team-sheets
2. Entering-team-sheets
3. Enter-match-results-and-statistics-online
If you require further support, please contact gm@vcfa.org.au or admin@vcfa.org.au
7VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
FORM 2:
APPLICATION FOR CLUBS TO
REGISTER OR ALTER CLUB STRIP
Date of application
Club Name
Name of person applying
Position in club
Previous strip colours:
Will the old strip still be worn?
New strip colours:
Why do you wish to change the
strip?
Please state any other details
that have changed regarding
the strip:
Please email this form to gm@vcfa.org.au along with digital colour photos of
your proposed shirt (front and back), shorts & socks, for both home and away
kits.
Please note that all Club Strips must be approved by the VCFA Board prior to
ordering.
8VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
FEE STRUCTURES
2020
ITEM AMOUNT
Club Affiliation Fee $50
Player Fee (Junior and Senior) *inclusive of $60pp
player insurance
Team Fee - Junior SSF (under 8's, 9's, 10's $90 per team
and U12 Girls)
Team Fee - Junior $180 per team
Team Fee - Senior $1300 per team
Referee Fees (passthrough) $60 per game
FEE TIMELINE
Affiliation fee
March 2020
Team (junior and senior) deposits
Final team fees
May 2020 1st round of player registration fees
Referee fees for 19x games
Remaining player registration fees
Credit/debit of remaining referee fees
October 2020
Any fines accrued
Nationals Players charges (if applicable)
OFFENCE PENALTY
Match Card or Team List completed incorrectly. $100
No Match Official. $50
$50 first infringement, $100
Association issued Match Ball (including previous
for subsequent
season balls) not suitable or not provided.
infringements
Corner Flags not provided or correct. $100
Goal Nets not provided. $100
Ground markings not correct or legible. $100
9$50 first infringement, $100
Incorrect player attire. for subsequent
infringements
$100 for 1st, $250 for 2nd, all
Failure to have change strip or clash socks subsequent infringements
$500
Late or non-submission of match results $100
Late or non-submission of Junior Referee Reports (by
$100
Sunday 6pm of that round)
Late or non-submission of Referee’s Evaluation $50 first infringement, $100
Report (home team required to complete with for subsequent
match report) infringements
$100 and referee fee; to
double for each
Forfeiting of matches with or without prior notice.
infringement thereafter,
e.g.: $200, $400, $800 etc.
Late submissions of Match Card or Team List to
$100
referee (on match day).
Non-attendance at Association Meetings. $50
To be determined by the
A team playing an unregistered or ineligible player.
Judicial Tribunal
A team not providing a suitable Assistant Referee. $50
First Instance: Ask club for
explanation of issue
Second Instance: Ask club
Match Card Issues (e.g. unregistered players,
for explanation of issue
multiple players with the same numbers)
and $50 fine
Further Instances: $50 and
direct referral to Judicial
Tribunal for further
penalties
Please see VCFA Match Rules Addendum B for additional offences and penalties.
10VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
CLUB CHECKLIST
Below is an important checklist to help Clubs in getting all the administration
done before the deadlines set out by the VCFA Management - please
ensure you have completed all forms necessary to start the season.
REQUIRED DOCUMENTATION DUE DATE
Clubs hold registration days Jan/Feb
VCFA Club Affiliation Form due 15-01-20
Office Bearer Nomination Form due 15-02-20
New or altered club strip – Form 2 due (if applicable)
Please note: All playing strips & socks must be approved by the Board 01-03-20
prior to ordering
Team Nominations due – Online form via email 01-03-20
Fixture Request Form 13-03-20
AGM and Team Briefing – Mandatory Attendance 31-03-20
Fixtures Published - Seniors 01-04-20
Fixtures Published - Juniors 15-04-20
Junior Presentation Night 11-09-20
Senior Presentation Night 12-09-20
Lodge Form 1 (New Club Applications for following season) 15-11-20
FAILURE TO COMPLY WITH ANY OF THE ABOVE DEADLINES SET OUT BY THE VCFA BOARD
MAY INCUR PENALTIES
11VICTORIAN
CHURCHES FOOTBALL
ASSOCIATION Inc.
2020 CALENDAR
The following are proposed dates for the 2020 season and are subject to
change once team submissions have been received.
28th MARCH KonQa Pre-Season Cup
Senior Round 1
4th APRIL
Women's Season Launch
11th APRIL EASTER - NO GAMES
18th APRIL Senior Round 2 Juniors Round 1
25th APRIL Senior Round 3 ANZAC DAY – NO JNR GAMES
2nd MAY Senior Round 4 Juniors Round 2
9th MAY Senior Round 5 Juniors Round 3
16th MAY Senior Round 6 Juniors Round 4
23rd MAY Senior Round 7 Juniors Round 5
30th MAY Senior Round 8 Juniors Round 6
6th JUNE QUEENS BIRTHDAY
13th JUNE CUP ROUND 1 Juniors Round 7
20th JUNE Senior Round 9 Juniors Round 8
27th JUNE Senior Round 10 Juniors Round 9
4th JULY Senior Round 11 Juniors Round 10
11th JULY CUP ROUND 2 School Holidays - Juniors
18th JULY Senior Round 12 Juniors Round 11
25th JULY Senior Round 13 Juniors Round 12
1st AUGUST Senior Round 14 Juniors Round 13
8th AUGUST CUP SEMI FINALS Juniors Round 14
15th AUGUST Senior Round 15 Juniors Round 15
22nd AUGUST Senior Round 16 Juniors Round 16
29th AUGUST Senior Round 17 Juniors Round 17
5th SEPTEMBER Senior Round 18 Juniors Round 18
12th SEPTEMBER CUP FINALS
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