NOOSA DOLPHINS RUGBY CLUB VOLUNTEER ROLES & RESPONSIBILITIES
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NOOSA DOLPHINS RUGBY CLUB VOLUNTEER ROLES & RESPONSIBILITIES
2
CONTENTS
EXECUTIVE COMMITTEE PRESIDENT .................................................................................................4
EXECUTIVE COMMITTEE VICE PRESIDENT .......................................................................................5
EXECUTIVE COMMITTEE SECRETARY ................................................................................................6
EXECUTIVE COMMITTEE TREASURER ................................................................................................7
EXECUTIVE COMMITTEE JUNIOR PRESIDENT .................................................................................9
CLUB MANAGEMENT REGISTRAR ..................................................................................................... 10
CLUB MANAGEMENT GROUNDS MAINTENANCE COORDINATOR........................................... 11
CLUB MANAGEMENT SPONSORSHIP COORDINATOR ................................................................. 12
CLUB MANAGEMENT GRANTS COORDINATOR ............................................................................ 13
CLUB MANAGEMENT EVENTS COORDINATOR ............................................................................. 15
CLUB MANAGEMENT COMMUNICATIONS & MEDIA COORDINATOR ..................................... 16
CLUB MANAGEMENT SOCIAL MEMBERSHIP COORDINATOR ................................................... 17
CLUB MANAGEMENT GAME DAY COORDINATOR........................................................................ 18
CLUB MANAGEMENT VOLUNTEERS COORDINATOR .................................................................. 19
RUGBY OPERATIONS HEAD COACH ................................................................................................ 20
RUGBY OPERATIONS RUGBY OPERATIONS MANAGER ............................................................. 23
RUGBY OPERATIONS DIRECTOR OF COACHING ......................................................................... 24
RUGBY OPERATIONS TEAM COACH ................................................................................................ 25
RUGBY OPERATIONS TEAM MANAGER ........................................................................................... 26
RUGBY OPERATIONS TEAM TRAINER ............................................................................................. 28
RUGBY OPERATIONS CLUB CAPTAIN ............................................................................................. 29
RUGBY OPERATIONS UNIFORM & GEAR COORDINATOR ......................................................... 30
RUGBY OPERATIONS FIRST AID COORDINATOR......................................................................... 31
RUGBY OPERATIONS BALL KIDS COORDINATOR........................................................................ 32
3
EXECUTIVE COMMITTEE PRESIDENT
The President is the principal leader of the Club and has overall responsibility for the Club’s
administration and development. The President sets the overall annual committee agenda
(consistent with the views of members), helps the committee prioritise its goals and then keeps
the committee on track by working within that overall framework. At an operational level, the
major function of the President is to facilitate effective committee meetings. The President is
elected by the members and responsible for representing the views of the Club and its members.
Responsibilities and Duties
Manage committee and/or executive meetings
Manage the annual general meeting
Represent the Club at local, regional, state and national levels
Act as a facilitator for Club activities
Ensure the planning and budgeting for the future is carried out in accordance with the
wishes of the members
Drive the development of the Club
Be a spokesperson for the Club to outside interests
Arbitrate in disputes
Knowledge and Skills Required
Ideally the President is someone who:
can communicate effectively
is well informed of all Club activities
is aware of the future directions and plans of members
has a good working knowledge of the constitution, rules and the duties of all office holders
and subcommittees
is a supportive leader for all the organisation’s members
The estimated time commitment required as the President is approximately 10 - 15 hours per
week during the season and approximately 5 – 10 hours out of season. The
President is appointed for a 12 month term elected annually at the AGM.
4
EXECUTIVE COMMITTEE VICE PRESIDENT
The Vice-President supports the President in providing leadership to the Club overall including
organising the committee and over-seeing the performance of the Club. The Vice-President steps
into the Presidents role in their absence and can often be considered a successor when the role
becomes available. The Vice-President is directly responsible to President and the members of the
Club.
Responsibilities and Duties
Manage committee and/or executive meetings in the absence of the President
Represent the Club at local, regional, state and national levels
Act as a facilitator for Club activities
Be a spokesperson for the Club to outside interests
Arbitrate in disputes
Be an alternate signatory for the Club for legal purposes and financial purposes
Oversees all Rugby Operations
Knowledge and Skills Required
Ideally the Vice President is someone who:
can communicate effectively
is well informed of key organisation activities
is aware of the future directions and plans of members
has a good working knowledge of the constitution, rules and the duties of all office holders
and subcommittees
is a supportive leader for all the organisation’s members
The estimated time commitment required as the Vice President is approximately 5 – 10 hours per
week during the season and approximately 2 - 5 hours out of season. The Vice President is
appointed for a 12 month term elected annually at the AGM.
5
EXECUTIVE COMMITTEE SECRETARY
The Secretary is the chief administration officer of the Club and provides the coordinating link
between members, the management committee and outside agencies. The secretary is directly
responsible to the President and members of the Club.
Responsibilities and Duties
Prepare the agenda for Club/group meetings in consultation with the President
Make arrangements including venue, date, times and hospitality for Club meetings
Send adequate notice of the meetings including agenda
Call for and receive nominations for committees and other positions prior to the AGM
Take and write up the minutes of meetings
Read, reply and file correspondence promptly
Collate and arrange for the printing of the annual report
Maintain files of legal documents such as constitutions, leases and titles
Act as the public officer of the Club liaising with the public, affiliated bodies and
government
Represent the Club at meetings and communicate information accordingly
Internal and external communications by email, website and/or newsletter to members
Maintain registers of members’ names and addresses, life members and sponsors
Respond to general duties as directed by the Club committee
Knowledge and Skills Required
Ideally the Secretary is someone who:
can communicate effectively, is well organised and can delegate tasks
can maintain confidentiality on relevant matters
has a good working knowledge of the constitution
has good knowledge of computer based communication systems
The estimated time commitment required as the Secretary is approximately 5 – 10 hours per week
during the season and approximately 2 - 5 hours out of season. The Secretary is
appointed for a 12 month term elected annually at the AGM.
6EXECUTIVE COMMITTEE TREASURER
The Treasurer is the chief financial management officer for the Club. The Treasurer is directly
responsible to the President and members of the Club.
Responsibilities and Duties
Prepare a budget and monitor it carefully
Keep the Club’s books up-to-date
Keep a proper record of all payments and monies received
Make sure financial reports are available and understood at all committee meetings
Show evidence that money received is banked and documentation provided for all money
paid out
Ensure that information for an audit is prepared each year; arrange the audit
Give Treasurer’s report at regular meetings and when required
Produce an annual financial report
Send out accounts and pay the bills
Any other duties or responsibilities imposed by the Club’s Constitution or requested by the
Club’s executive committee
Knowledge and Skills Required
Ideally the Treasurer is someone who:
is well organised and able to work in a logical orderly manner
is able to allocate regular time periods to maintain the books
is able to keep good records and manage financial records by computer
is aware of information needed to be kept for the annual audit
The estimated time commitment required as the Treasurer is approximately 5 – 10 hours per week
during the season and approximately 2 - 5 hours out of season. The Treasurer is appointed for a 12
month term elected annually at the AGM.
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EXECUTIVE COMMITTEE JUNIOR PRESIDENT
The Junior President is part of the executive committee of the Club and is a principal leader
responsible for the administration and development of the junior sector of the Club. The Junior
President sets the overall annual agenda (consistent with the views of members), helps the junior
committee prioritise its goals and then keeps the committee on track by working within that
overall framework. The Junior President is directly responsible to the President and members of
the Club.
Responsibilities and Duties
Recruit and coordinate junior committee volunteers to fulfil roles and responsibilities in
order to achieve desired outcomes of the committee
Manage junior committee and/or executive meetings
Represent juniors at local, regional, state and national levels as required
Act as a facilitator for junior activities as required
Be a spokesperson for the juniors to outside interests as required
Ensure the junior committee planning and budgeting for the future is carried out
Drive the development of the juniors
Arbitrate in disputes
Knowledge and Skills Required
Ideally the Junior President is someone who:
can communicate effectively
is well informed of key organisation activities
is aware of the future directions and plans of members
has a good working knowledge of the constitution, rules and the duties of all office holders
and subcommittees
is a supportive leader for all the organisation’s members
The estimated time commitment required as the Junior President is approximately 10 - 15 hours
per week during the season and approximately 5 – 10 hours out of season. The
Junior President is appointed for a 12 month term elected annually at the AGM.
9CLUB MANAGEMENT REGISTRAR
The Registrar is responsible for keeping Club records, particularly making sure all players are
financial, registered and entered on the appropriate databases. The Registrar is directly
responsible to the Club Secretary and the committee.
Responsibilities and Duties
Ensure that all participants are registered to the Club on the Rugby AU Rugby Link database
and maintain the accuracy of these records
Assist players with registration and trouble shoot as required
Supply coaching staff with periodic reports on player registrations as requested
Allocate the compilation of club records annually including:
- Player eligibility for final series
- Historic records
Present to the Executive an annual compilation of all Club records and associated
documentation
Knowledge and Skills Required
Ideally the Registrar is someone who:
is well organised
is able to gain regular access to a computer with suitable internet access
is able to allocate regular time periods to maintain registrations
is able to communicate regularly with Club coaches to ensure all participants are registered
is able to keep accurate club records and manipulate these records to provide reports
is aware of policy matters in relation to registration and insurance
The estimated time commitment required as the Registrar is approximately 3 - 5 hours per week
during player registration period and approximately 2 hours during the season. The Registrar is
appointed for a 12 month term and may nominate for a Club Committee position elected annually
at the AGM.
10CLUB MANAGEMENT GROUNDS MAINTENANCE COORDINATOR
The Grounds Maintenance Coordinator keeps a priority list of jobs and repairs required and recruits
members or externals to undertake work as needed. The role is to oversee the work, not
necessarily to do it. The Grounds Maintenance Coordinator is directly responsible to the President
and the committee.
Responsibilities and Duties
Develop and maintain a prioritised list of facility maintenance tasks needing to be done
Maintain a list of member skills and/or qualifications and areas where they will lend a
helping hand
Recruit and encourage involvement of volunteer assistance to undertake tasks in their own
time. Monitor progress and thank on completion
Purchase or arrange for purchase of minor items to undertake work approved by the
committee
Develop a schedule of regular maintenance items with the committee
To alert the committee of any major works or repairs required for consideration
To organise working bees if considered necessary
Liaise with Grants Coordinator for possible grant opportunities
Knowledge and Skills Required
Ideally the Grounds Maintenance Coordinator is someone who:
is good at involving people and recognising people for their support
can prioritise and coordinate activities
has good communication skills
has sufficient computer skills (or access to) to develop and maintain a spread sheet of
tasks required, completed, by whom and cost
The estimated time commitment required as the Grounds Maintenance Coordinator is
approximately 5 hours per week during the season and approximately 3 hours out of season. The
Grounds Maintenance Coordinator is appointed for a 12 month term and may
nominate for a Club Committee position elected annually at the AGM.
11CLUB MANAGEMENT SPONSORSHIP COORDINATOR
The Sponsorship Coordinator is responsible for organising all financial support requirements for any
required areas of the Club as identified by the President and the committee. This may include a
Club sponsor, event sponsor and equipment sponsors. The Sponsorship Coordinator collaborates
with the Treasurer is directly responsible to the President and the committee.
Responsibilities and Duties
Review and establish awareness of current sponsorship packages and sponsor commitments
Seek to maintain and raise the sponsorship funds for the Club
Keep a proper record of sponsor details and document sponsorship arrangements
Communicate with current sponsors regarding their commitment for the coming season
Organise that signage be produced and erected as per commitment
Organise logos to be printed on team uniforms, update logos on website
Make sure sponsor representatives are met when attending functions or match day
Liaise with the Event Coordinator regarding sponsor invitations to special function
Liaise with Communications Coordinators to ensure that sponsors get maximum recognition
Give a report at regular meetings and when required
Send out a thank you letter at the completion of the season and a sponsor survey to support
planning for the following year
Knowledge and Skills Required
Ideally the Sponsorship Coordinator is someone who:
is organised and professional
is able to delegate and support a working group
is personable and can present the Club and the virtues of being a sponsor
is creative in looking at new ways to service and satisfy sponsors
The estimated time commitment required as the Sponsorship Coordinator is 2 - 3 hours per week.
This time commitment may vary during key times of the year. The Sponsorship Coordinator is
appointed for a 12 month term and may nominate for a Club Committee position
elected annually at the AGM.
12CLUB MANAGEMENT GRANTS COORDINATOR
The Grants Coordinator is responsible for the preparation and submission of funding grants and for
providing leadership and advice on potential and existing grant arrangements. The Grants
Coordinator collaborates with the Treasurer and is responsible to the President and the
committee.
Responsibilities and Duties
Produce a consolidated list of all possible grants and funding streams available for the Club
In consultation with the President and the committee, generate a list of strategic priorities
and needs that align with possible funding targets
In collaboration with the President, prepare the applications for grants and funding that
best align to the Club’s needs
Seek the assistance of a grant writer if required
Ensure all the requirements of the grant is met
Together with the Treasurer, effectively acquit any grant funds received and produce a
report to the committee
Knowledge and Skills Required
can communicate effectively
is well informed of key organisation activities
is aware of the future directions and plans of members
has a good working knowledge of the constitution, rules and the duties of all office holders
and subcommittees
is a supportive leader for all the organisation’s members
The estimated time commitment required as the Sponsorship Coordinator is 2 - 3 hours per week.
This time commitment may vary during key times of the year. The Grants Coordinator is appointed
for a 12 month term and may nominate for a Club Committee position elected annually at the
AGM.
1314
CLUB MANAGEMENT EVENTS COORDINATOR
Under the direction of the Club committee, the Events Coordinator is responsible for planning and
executing various events for Club members throughout the year including: Season Launch, Ladies
Day, Sponsors Day, Back2Noosa Day, White Ribbon Round, The Long Lunch, Presentation Night and
other special events. The Events Coordinator collaborates with the Secretary, Treasurer and the
Communications & Media Coordinator and is responsible to the President and the committee.
Responsibilities and Duties
Appoint a sub-committee to program and organise events for the Club.
Prepare a calendar of events that will attract the widest involvement from all members of
the Club prior to the commencement of the season
Create an event plan and budget for committee approval
Ensure that all events held are at least cost neutral to the Club.
Communicate the event requirements to key personnel
Liaise with the Secretary and Communications & Media Coordinator to achieve maximum
promotion of the event
Manage ticket sales as required
Knowledge and Skills Required
Ideally the Events Coordinator is someone who:
is highly organised and an effective communicator
is networking savvy
is adaptable and can withstand pressure
is creative and lots of fun
has basic understanding of events management
The estimated time commitment required as the Events Coordinator is approximately 5 hours per
week during the season. This time commitment may vary during key times of the year. The Events
Coordinator is appointed for a 12 month term and may nominate for a Club Committee position
elected annually at the AGM.
15CLUB MANAGEMENT COMMUNICATIONS & MEDIA COORDINATOR
The Communications & Media Coordinator is responsible for facilitating the free flow of internal
and external Club information as well as seek to maximise media opportunities for the Club and its
Sponsors. The Communications & Media Coordinator is responsible to the President and the
committee.
Responsibilities and Duties
Develop and implement a public relations plan that will better market and promote the
Club
Regular social media updates concerning upcoming events, activities and achievements
Submit relevant newsletter content to the Secretary by deadline
Ensure Club website and social media platforms are up to date
Act as a liaison officer for the media at Club events and functions
Develop and maintain a close working relationship with all local media personnel
Keep the President and committee informed of all media activities
Ensure that Sponsors receive maximum exposure in all spheres
Arrange Sponsors advertisements in the Club’s newsletter and social media platforms
Ensure effective internal and external communication of all Club activities
Knowledge and Skills Required
Ideally the Communications & Media Coordinator is someone who:
has strong written and verbal communication skills
is well informed of key organisation activities
is aware of the future directions and club plans
has computer literacy, knowledge of social media platforms and creative application
The estimated time commitment required as the Communications & Media Coordinator is
approximately 3 - 5 hours per week during the season and approximately 2 hours out of season.
The Communications & Media Coordinator is appointed for a 12 month term and may nominate for
a Club Committee position elected annually at the AGM.
16CLUB MANAGEMENT SOCIAL MEMBERSHIP COORDINATOR
The Social Membership Coordinator manages the Club’s Social Membership Program and plays an
important role to help make members feel comfortable, connected to others and actively
encourages members to attend events. The Social Membership Coordinator issues the Social
Membership packages on members joining.
Responsibilities and Duties
Order of Social Membership merchandise
Promote Social Membership at Club registration day and game day
Take new members through an induction and ensure they are familiar with Club facilities
Provide new members with their Social Membership Package
Keep accurate membership records using Excel spreadsheet
Provide the Secretary with a list of new members to include on Club database
Relay any issues or problems to the committee as they arise
Knowledge and Skills Required
Ideally the Social Membership Coordinator is someone who:
has excellent communication and interpersonal skills
is positive and enthusiastic
is social and friendly in approaching others
can develop good relationships internally and externally
enjoys the Club themselves and be enthusiastic about the Club and its activities
is very accepting of all people and keen to develop a diverse member base
is attuned to the interests of all members
The estimated time commitment required as the Social Membership Coordinator is approximately 3
- 4 hours per week at the commencement of the season. The Social Membership Coordinator is
appointed for a 12 month term and may nominate for a Club Committee position elected annually
at the AGM.
17CLUB MANAGEMENT GAME DAY COORDINATOR
The Game Day Coordinator is responsible for all home match day operations and ensures they are
conducted smoothly throughout the season and that all rules and regulations are abided by and
any incidents are recorded in the correct manner. The Game Day Coordinator collaborates with
the Club Manager and is responsible to the President and the committee.
Responsibilities and Duties
Co-ordinate the setting up and pulling down of fields
Ensure all amenities are kept clean and have adequate disposable items
Ensure the correct reporting of any maintenance or repairs that is required to club facilities
Ensure that an area is set aside for any sin bin or send off
Greet the referees and visiting clubs personnel and show them the dressing rooms
Be actively engaged in controlling the field and surrounds during matches
Assist the referees, medical team and coaching staff as required
Control and supervise all spectators and supporters
Supervise that all alcohol is consumed in the designated area only
Report any incidents to the Club Manager
Knowledge and Skills Required
Ideally the Game Day Coordinator is someone who:
is highly organised and has the ability to multi task
has excellent communication and interpersonal skills including the ability to effectively
liaise with players, coaches and spectators/supporters
has a sound knowledge of the rules/regulations of the competition
The estimated time commitment required as the Game Day Coordinator is approximately 6 hours
on match days during the season. This time commitment may vary during key times of the year.
The Game Day Coordinator is appointed for a 12 month term and may nominate for a Club
Committee position elected annually at the AGM.
18CLUB MANAGEMENT VOLUNTEERS COORDINATOR
The Volunteers Coordinator is responsible for the human resource planning; recruiting, selection,
training and recognition of volunteers. The Volunteer Coordinator is responsible to the President
and the committee.
Responsibilities and Duties
Develop policies and procedures related to involving Club volunteers
Assess the volunteer needs for the general running and special events of the Club
Recruit and recommend the appointment of volunteers to roles that suit them
Organise the orientation and induction of volunteers
Organise volunteer rosters and maintaining accurate volunteer records e.g. qualifications,
blue card
Identify and organise the training and development opportunities for volunteers
Ensure that volunteers are reimbursed for their approved out-of-pocket expenses
Ensure all volunteers are recognised for their efforts
Submit regular reports to the committee
Knowledge and Skills Required
Ideally the Volunteers Coordinator is someone who:
has excellent communication and interpersonal skills
is positive and enthusiastic
has time management skills
has good understanding of Club needs
The estimated time commitment required as the Volunteers Coordinator is approximately 2 - 3
hours per week. This time commitment may vary during key times of the year. The Volunteers
Coordinator is appointed for a 12 month term and may nominate for a Club Committee position
elected annually at the AGM.
19RUGBY OPERATIONS HEAD COACH
The Head Coach has a lead role in the management of the all senior teams and is responsible for
demonstrating leadership around the technical and tactical development of the team’s players for
selection as well as for the team’s management personnel. The Head Coach works closely with the
Director of Coaching and Rugby Operations Manager and is responsible to the Vice President.
Responsibilities and Duties
Provide a seasonal plan incorporating all aspects of the campaign
Work with team management staff to decide on dates and venues for trainings
Maintain a thorough knowledge of the laws of the game
Build a positive, supportive and inclusive team environment that provides players
enjoyment, success and challenge
Plan, manage and lead training sessions
Develop technical, tactical and life skills of the players
Manage and maintain resources and equipment
Provide players with specific and meaningful performance feedback and feedforward
Ensure the health and safety of the players and team’s management personnel
Communicate training plan with team’s management personnel
Willingness to develop as a coach by attending workshops or seeking professional
development opportunities
Work with the Coaches, Assistant Coaches and Trainer to select a playing squad
Work with the team manager and trainer to monitor and manage player’s welfare
Encourage players and teams officials to abide by the rules at all times and respect Club
values
Liaise with the Director of Coaching and Rugby Operations Manager and provide regular
updates of the team’s progress to the committee
Support, participate or facilitate professional development programs for senior coaches
20Knowledge and Skills Required
Ideally the Head Coach is someone who:
has Rugby AU current Smart Rugby accreditation plus Foundation Coach (Level 1),
Developing Coach (Level 2), Emerging Coach (Level 3) coaching accreditation or an
interested in working towards this
has a current First Aid certificate
has a thorough knowledge of the laws of the game
has appropriate and strong communication, management and coaching skills
can build positive relationships with players and coaching staff
is committed to working towards the Club’s goals
understands the characteristics and needs of the players in relation to their stage of
development
has a sound understanding of modern coaching and teaching principles with good
knowledge of rugby – both technical and tactical
has a good understanding of the components of a training session and of competitions
has the knowledge and ability to demonstrate different coaching styles, approaches and
techniques
is able to make recommendations for improvement and success
can provide accurate player assessments, highlighting ability, potential and recommending
areas of development
is well planned and organised
can leads by example, shows initiative and drive
is highly motivated and determined
is flexible and understanding of different cultures and backgrounds when dealing with
people
The estimated time commitment required as the Head Coach is approximately 20 -25 hours per
week during the season and approximately 15 – 20 hours pre-season. The Head Coach is appointed
for a 12 month term.
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RUGBY OPERATIONS RUGBY OPERATIONS MANAGER
The Rugby Operations Manager is responsible for the management of all rugby operations and
playing support of the senior teams, working closely with the Head Coach and Director of Coaching
on achieving Club rugby goals. The Rugby Operations Manager is responsible to the Vice President.
Responsibilities and Duties
Manage all senior rugby activities working with the rugby operations team and key
stakeholders to ensure the effective and efficient coordination of rugby-related matters
across the Club
Manage recruitment and retention of players
Work closely with coaches and managers to manage player expectations and to ensure they
understand values, key policies and procedures and ethos of the Club
Support the work of the Head Coach in creating and maintaining the best possible
environment and culture for the teams to perform at the highest level
Control and revue all aspects of rugby operations budget, ensuring the budget delivers the
best possible support for the coaches and players whilst keeping costs within the annual
budget
Plan and implement all team travel arrangements
Facilitate and communicate with other clubs
Set annual player registration fees and inclusions with the President and Treasurer
Handle off field administration procedures and provide monthly reports to committee
Knowledge and Skills Required
Ideally the Rugby Operations Manager is someone who:
has strong organisational, business management and computer skills
has very strong inter-personal skills and understands team functions and environment
has the ability to work on own initiative to identify and address potential problems
The estimated time commitment required as the Rugby Operations Manager is approximately 3
hour per week during the season. The Rugby Operations Manager is appointed for
a 12 month term and may nominate for a Club Committee position elected
annually at the AGM.
23RUGBY OPERATIONS DIRECTOR OF COACHING
The Director of Coaching is responsible for the recruitment, development and management of all
senior coaches and is proactive in developing the standard of Rugby. The Director of Coaching
works closely with the Head Coach and Rugby Operations Manager is responsible to the Vice
President.
Responsibilities and Duties
Identify, recruit and develop senior coaches ensuring appropriate coaches are assigned
Establish the needs of senior coaches, suggest courses and personal development
opportunities
Take a long term view that allows coaches to develop with a team over time
Promote Rugby AU coaching courses and other coaching events
Encourage the sharing and spread of best practice between coaches at different levels
Design and lead the implementation of a suitable Club coach development plan
Knowledge and Skills Required
Ideally the Director of Coaching is someone who:
has Rugby Australia current Smart Rugby accreditation plus Foundation Coach (Level 1),
Developing Coach (Level 2), Emerging Coach (Level 3) coaching accreditation or an
interested in working towards this
has a thorough knowledge of the laws of the game
is a strong communicator that is approachable and encouraging
is well organised and practical
can build positive relationships with players and coaching staff
is committed to working towards the Club’s goals
The estimated time commitment required as the Director of Coaching is approximately 3 - 5 hours
per week during the season and approximately 2 – 3 hours pre-season.
The Director of Coaching is appointed for a 12 month term and may nominate for
a Club Committee position elected annually at the AGM.
24RUGBY OPERATIONS TEAM COACH
The Team Coach is responsible for the development of player’s skills as well as promotes the
values of the Club and a positive attitude towards Rugby and life in general. The Team Coach
collaborates with the Director of Coaching and Rugby Operations Manager and is responsible to the
Head Coach.
Responsibilities and Duties
Build a positive, supportive and inclusive team environment that provides players
enjoyment, success and challenge
Plan, manage and lead training sessions
Develop technical, tactical and life skills of the players
Provide players with specific and meaningful performance feedback and feedforward
Ensure the health and safety of the players and team’s management personnel
Communicate training plan with team’s management personnel
Willingness to develop as a coach by attending workshops or seeking professional
development opportunities
Be able to work with the Assistant Coaches and Trainer to select a playing squad
Encourage players and team officials to abide by the rules at all times
Knowledge and Skills Required
Ideally the Team Coach is someone who:
has Rugby Australia current Smart Rugby accreditation plus Foundation Coach (Level 1),
Developing Coach (Level 2), Emerging Coach (Level 3) coaching accreditation or an
interested in working towards this
has a current First Aid certificate
has a sound understanding of modern coaching and teaching principles
has a thorough knowledge of the laws of the game
is highly organised with good motivational and communication skills
The estimated time commitment required as the Team Coach is approximately 8
hours per week during the season and approximately 2 – 3 hours pre-season. The
Team Coach is appointed for a 12 month term.
25RUGBY OPERATIONS TEAM MANAGER
The Team Manager is responsible for the administration and management of the team and welfare
of all team members. The Team Manager collaborates with the Director of Rugby and Rugby
Operations and is responsible to the Head Coach.
Responsibilities and Duties
Liaise with all team members, coaches and officials (and parents where applicable) to
ensure the players are appropriately dressed and informed of training, competition and
Club functions
Adjudicate any problems that may arise amongst team members, the coach and supporters
(and parents where applicable)
Act as liaison officer between the Club and the team
Ensure all equipment is safe, the first aid kit is ready for use and water bottles are filled
Ensure team sheets and any other rules/regulations are observed and carried out
Ensure all welfare and safety requirements for the team are met
Ensure under 18 players are supervised at all times
Ensure Rugby AU and Club Codes of Conduct and expectations of player behaviour are
followed
Distribute information and updates to players and coaches as required
Contributes information and pictures of the team to the Communications & Media
Coordinator to ensure publicity and interest around the team is maximised
Knowledge and Skills Required
Ideally the Team Manager is someone who:
has strong organisational, interpersonal and oral communication skills
is able to use a computer and keep accurate Club records
is aware of policy matters in relation to registration, insurance and RugbyLink
has sound knowledge of the selection procedures and rules/regulations of the competition
The estimated time commitment required as the Team Manager is approximately
8 hours per week during the season. The Team Manager is appointed for a 12
month term.
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RUGBY OPERATIONS TEAM TRAINER
The Team Trainer works in conjunction with the Head Coach and other coaching staff to ensure all
players reach and maintain required fitness levels and have a safe, healthy and enjoyable training
and playing environment. The Team Trainer is responsible to the Head Coach.
Responsibilities and Duties
Fulfil team fitness training requirements under the direction of the Head Coach
Coordinate all training equipment as required by the Head Coach
Lead warm up and recovery sessions
Assist any injured/ill player on and off the field of play and at trainings and/or games
Provide advice and support on suitable nutrition and hydration for players
Assess, monitors and evaluates the physical condition of players for competition
Liaise with player’s doctor and/or physiotherapist relating to any injury/illness
Support the team staff to ensure all training venues and equipment is at a suitable and safe
standard including but not limited to training surfaces and training gear
Knowledge and Skills Required
Ideally the Team Trainer is someone who:
has appropriate accreditation/qualification in sport fitness including current First Aid
certificate
has good motivation and communication skills and is well organised
has good understanding of core strength, muscular power, agility, speed, endurance,
flexibility, injury prevention and injury management
has good understanding in how to conduct standard fitness testing and provide feedback to
players
has ability to analyse player’s fitness levels and provides advice on areas of improvement
has the ability to adapt to different training demands
The estimated time commitment required as the Team Trainer is approximately 5 hours per week
during the season and approximately 2 – 3 hours pre-season. The Team Trainer is
appointed for a 12 month term.
28RUGBY OPERATIONS CLUB CAPTAIN
The Club Captain is responsible for the management and wellbeing of the Club playing members.
The Club Captain collaborates with the Rugby Operations Manager, committee and players and is
responsible to the Vice President.
Responsibilities and Duties
Welcome all new players and recruits
Represent the playing group and speak at functions on their behalf
Work with the Rugby Operations team in ensuring efficient transition of player details
Ensure Club morale and spirit is maintained amongst the playing members
Maintain discipline amongst the players including imposing sanctions as outlined in Club
Code of Conduct
Assist the Rugby Operations Manager in identifying key markets for recruiting players
Contribute to the coaching team in providing players with the opportunity to excel
Knowledge and Skills Required
Ideally the Club Captain is someone who:
is outgoing, friendly, welcoming and approachable
is a good communicator and listener
is a good leader with sound credentials
is a good role model for younger players
is able to commit the time to be present at trainings and matches
The estimated time commitment required as the Club Captain is approximately 1 – 2 hours per
week during the season.
The Club Captain is appointed for a 12 month term.
29RUGBY OPERATIONS UNIFORM & GEAR COORDINATOR
The Uniform & Gear Coordinator is responsible for the safekeeping, distribution and maintenance
of Club equipment and players clothing. The Uniform & Gear Coordinator collaborates with the
Registrar and Team Coaches and Managers and is responsible to the Rugby Operations Manager.
Responsibilities and Duties
Perform a stock-take of team apparel and Club equipment prior to season commencing
Work with coaching staff and identify new equipment needs, obtain quotes and submit
orders
In conjunction with the Sponsorship Coordinator, arrange logo requirements for Club
uniforms
Liaise with supplier and order Club clothing as requested and approved by the committee
Allocate Club uniforms to each Team Manager and maintain records of uniforms issued
Arrange for the collection of Club jerseys at the end of the season and assess any missing
items
Arrange for the safe storage of uniforms and other Club equipment during the off season
Encourage players and Club officials to respect the Club’s gear and equipment at all times
Knowledge and Skills Required
Ideally the Uniform & Gear Coordinator is someone who:
can communicate effectively
is well organised
is aware of the importance of sponsorship, coaching and player requirements
can meet manufacturing deadlines
The estimated time commitment required as the Uniform & Gear Coordinator is approximately 2 –
3 hours per week prior to the commencement and at the of the season.
The Uniform & Gear Coordinator is appointed for a 12 month term and may nominate for a Club
Committee position elected annually at the AGM.
30RUGBY OPERATIONS FIRST AID COORDINATOR
The First Aid Coordinator works with the First Aid team to ensure all first aid needs of the Club is
met. The First Aid Coordinator collaborates with Rugby Operations and is responsible to the Rugby
Operations Manager.
Responsibilities and Duties
Roster appropriately trained individuals to game days, training sessions and other Club
activities
Ensure all volunteers understand the Club’s emergency procedures and are issued with
copies of the Club’s First Aid policy
Monitor volunteer qualifications and arrange first aid and/or immediate care training for
new and existing volunteers as required
Make sure first aid kits are issued to appointed individuals, suitably stocked, in good
condition and contents are in date
Keep records of player medical conditions and injuries securely and confidentially and
ensure first aiders are briefed on any relevant conditions
Ensure serious injuries are reported promptly in line with Rugby AU regulations
Knowledge and Skills Required
Ideally the First Aid Coordinator is someone who:
has excellent communication and interpersonal skills
is highly organised and can forward plan
is positive and enthusiastic
has first aid knowledge or an interested in working towards this
The estimated time commitment required as the First Aid Coordinator is approximately 1 – 2 hour
per week during the season. This time commitment may vary during key times of the year.
The First Aid Coordinator is appointed for a 12 month term and may nominate for a Club
Committee position elected annually at the AGM.
31RUGBY OPERATIONS BALL KIDS COORDINATOR
The Ball Kids Coordinator liaises with managers of junior teams to arrange players for senior home
match day duties. The Ball Kids Coordinator collaborates with Rugby Operations and is responsible
to the Rugby Operations Manager.
Responsibilities and Duties
Recruit junior players and coordinate a roster for home game duties
Communicate roster and give direction to parents
Train ball kids on their role and responsibilities
Meet ball kids prior to the start of the game
Ensure Club specific uniform is worn
Arrange post game light refreshments for ball kids that have fulfilled their duties
Knowledge and Skills Required
Ideally the Ball Kids Coordinator is someone who:
is welcoming, approachable and patient
is a good communicator and listener
is encouraging of the involvement of the ball kids with senior teams
has a blue card or is eligible to apply for one
The estimated time commitment required as the Ball Kids Coordinator is approximately 1 – 2 hours
per week during the season. The Ball Kids Coordinator is appointed for a 12 month term.
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