Otago University Students' Association Budget 2020 - September 2019 P.O. Box 1436, Dunedin. NZ - Bonnie
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Otago University
Students’ Association
Budget 2020
September 2019
P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nzIntroduction
The Otago University Students’ Association (OUSA) provides advocacy and services
to Otago students. The majority of OUSA’s funding comes from a Service Level
Agreement (SLA) with the University of Otago. This funding comes from students, and
is gathered by the University in the form of the Compulsory Student Services Fee
(CSSF) to fund both University services and the Association’s own. To make up the
rest of OUSA’s operational costs, additional income is derived from a range of student-
focused streams.
The CSSF, which ultimately funds OUSA, is no longer set by students following the
introduction of Voluntary Student Membership in 2012. Instead, the University sets this
fee, and the size of the portion that goes to OUSA is negotiated based off consultation
with students. That portion, the SLA, forms the basis for OUSA’s budget for the
following year.
OUSA’s other income streams include investments, advertising sales, building leases,
and the Dunedin Craft Beer and Food Festival. The majority of OUSA’s services are
not designed to make a profit. However, the Association still explores options for
alternative income streams to strengthen our financial security, to account for the
possibility of University funding being cut.
OUSA is committed to providing the best advocacy and services for our students. We
annually assess our expenditure to ensure students are getting the most from their
money. We regularly provide opportunities for feedback – the biggest being our annual
survey on OUSA services which goes out at the beginning of the second semester.
This budget has been prepared according to the values of OUSA and the interests of
University of Otago students.
Bonnie Harrison
Finance Officer 2019
P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nzBudget Descriptions
The OUSA budget is broken down into sub-sections, mostly tied to service
departments. Below are the descriptions of those individual budget areas and the
changes in the budget for 2020.
Income
OUSA’s Investment Income for 2020 is reduced to reflect the absorption of UBS
dividends into rebuild expenses. Next year, the Dunedin Craft Beer and Food
Festival will be a two-day festival, and is expected to bring in more income.
Other Costs
Other Costs encompasses administrative costs, capital expenses, membership
fees for the New Zealand Union of Students’ Associations (NZUSA), the
Executive, and communication, design and marketing. Increased funding to
communication, design and marketing represents hiring a new staff member, a
part-time staff member becoming full-time, and the cost of new workflow
systems. OUSA’s estimated business margin has been reduced to a 3% margin.
Advocacy
Advocacy represents the Student Support Centre costs. In 2020, the Student
Support Centre will be hiring a new staff member and receiving extra funding
for campaigns.
Employment
OUSA pays a membership fee to Student Job Search (SJS) so that students
can access their service. This fee is staying the same in 2020.
Media
OUSA produces the Critic Te Arohi Magazine and Radio One. The media costs
for next year are similar to those in 2019.
Clubs & Societies
This segment includes the Aquatic Centre and Club Development (OUSA
Grants). The Aquatic Centre requires a significant investment in maintenance in
2020 to redo the flooring.
P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nzEvents and Recreation
Events and Recreation includes OUSA Events and the recreation programme
put on by OUSA Clubs & Societies. This budget increase represents an
estimation for the running of the newly acquired Starters Bar and the addition of
a Team Leader in the Events Department.
Extraordinary Items
Sustainability Investment
In 2020, OUSA will be hiring a part-time staff member to investigate,
coordinate and implement sustainability measures within the Association. This
is expected to be a one-off, fixed term position to ensure better environmental
practice in the future.
Clubs & Socs Roof and Lift Replacement
The OUSA Clubs & Societies building’s roof requires maintenance. This
coincides with an opportunity to refit the Clubs & Societies lift to a more
modern model. To minimise overall disruption, these two projects will be done
together. The budgeted figure represents the combined costs of the jobs.
UBS Rebuild
In 2019, OUSA took ownership of the UBS building. The building requires an
intense maintenance programme to be brought up to commercial standards.
The $3,000,000 investment into UBS maintenance will begin in 2020, but the
total figure will be spent progressively over the next few years as maintenance
is scheduled.
P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nzBudget Category Budget Name Total Budget 2019 Proposed Budget 2020 % Change
Income
Commercial Income -$41,514 -$59,928 144%
Investment Income -$195,676 -$130,000 66%
University Contribution -$3,063,429 -$3,186,431 104%
Planet Media Sales -$305,581 -$294,097 96%
Other Income -$86,077 -$315,365 366%
Income Total -$3,692,277 -$3,985,821 108%
Other Costs
Administration Admin General $134,394 $141,364 105%
Admin Maintenance $600,973 $616,853 103%
UUL Building Lease $75,000 $70,035 93%
$810,367 $828,252 102%
Capital Expense $255,873 $201,242 79%
NZUSA $45,500 $45,500 100%
Executive Operating Costs Executive General $176,060 $163,863 93%
Executive Campaigns $15,000 $12,000 80%
$191,060 $175,863 92.05%
Communication, Design and Marketing $279,029 $370,863 133%
Estimated Business Margin $80,273 $52,339 65%
Other Costs Total $1,662,102 $1,674,059 101%
Advocacy
Student Support Centre SSC General $387,272 $420,270 109%
Queer Support $6,233 $6,448 103%
$393,505 $426,718 108%
Advocacy Total $393,505 $426,718 108%
Employment
Student Job Search Student Job Search $15,000 $15,000 100%
Employment Total $15,000 $15,000 100%
Media
Critic Critic $343,802 $346,641 101%
Radio One Radio One $246,519 $238,887 97%
Media Total $590,321 $585,528 99%
Clubs and Societies
OUSA Clubs and Socs Aquatic Centre $43,534 $92,452 212%
Club Development $88,560 $89,610 101%
$132,094 $182,062 138%
Clubs and Societies Total $132,094 $182,062 138%
Events and Recreation
Clubs and Socs Operating Recreation $553,866 $542,840 98%
Rec programme $44 $0 0%
Recreation total $553,910 $542,840 98%
Events $438,148 $559,614 128%
Events and Recreation Total $992,058 $1,102,454 111%
Total Expenditure $3,785,080 $3,985,821 105%
Operating Surplus Deficit $0
Extraordinary items: non-operating budget, to be funded from reserves
Sustainability investment (staff member and resources) $25,000
Clubs and Socs roof and lift replacement $350,000
UBS building rebuild (full cost) $3,000,000
Total extraordinary items $3,375,000
P.O. Box 1436, Dunedin. NZ +64 3 479 5332 ousa@ousa.org.nz ousa.org.nzYou can also read
