PARENT AND STUDENT HANDBOOK - 2021-2022 St. Vincent De Paul School 1015 Columbia St NE Salem, OR 97301 Phone (503) 363-1516 - St. Vincent de ...
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PARENT AND STUDENT
HANDBOOK
2021-2022
Father Manuel Becerra, Pastor
Ms. Angelica Gloria, Principal
St. Vincent De Paul School
1015 Columbia St NE Salem, OR 97301
Phone (503) 363-1516
https://svdpschoolsalem.org/
1
Dear Students and Families,
Welcome to St. Vincent De Paul Dual Language Immersion School! We are on the forefront of education
among elementary schools, offering a challenging dual language immersion program with a nurturing
Catholic environment. In choosing St. Vincent De Paul, you have demonstrated a commitment to the
values and philosophy of a Catholic education.
The Parent/Student Handbook reflects the policies of St. Vincent De Paul Dual Language Immersion
School for the 2020-2021 school year. Please read this document carefully and sign the attached
agreement. This agreement states that you intend to abide by the policies of St. Vincent De Paul Dual
Language Immersion School during the 2021-2022 school year. St. Vincent De Paul School reserves the
right to amend this Handbook. Notice of amendments will be sent to parents via e-mail communication.
The faculty and staff of St. Vincent De Paul look forward to working with you to promote academic
excellence and spiritual development in the context of the teachings of the Catholic Church.
Together let us pray that God, who has begun this good work in us, may carry it through to completion.
God bless you,
Angelica Gloria
Principal
Committed to excellence in education within a structured and spiritual setting since 1925!
Preschool through 5th Grade
1015 Columbia St. NE, Salem, Oregon 97301 (503) 363-1516
2
E-MAIL: office@svdpschoolsalem.org
TABLE OF CONTENTS
Parish and School Staff Directory
School History
Mission, Vision, And Philosophy
Schoolwide Learning Expectations (SLEs)
Accreditation
Administration of the School
Admissions
Non-Discrimination Policy
Withdrawal Process
Cost to Educate
Attendance
Academic Program
Assessment and Grading
Conferences
Custodial Rights
Discipline
Emergencies
Health Policies
Lost and Found
Lunch Program
Parent Club
Parent Cooperation and Participation
Parent Concerns
Parties
Playground Rules and Usage
Sacramental Prep
School Hours
School Property
Student Activities
Student Conduct
Student Deliveries
Student Directory
Student Messages
Student Records
Student Safety
Technology
Transportation
Uniform Guidelines
Visitors and Volunteers
Dual Language Immersion Frequently Asked Questions (FAQs)
Financial Frequently Asked Questions (FAQs)
Self-Medication Agreement
Self-Medication Prescription Agreement for Inhalers
Annual Asbestos Notification
3
Parish and School Staff Directory
Parish
Parish Office: 503-363-4589
Rev. Manuel Becerra Jacqueline Najera
Pastor Pastoral Assistant
503-363-4589 503-363-4589 extension 212
Graciela Rivera Zen Eichinger
Parish Receptionist Bookkeeper
503-363-4589 extension 210 503-363-4589 extension 214
School
School Office: 503-363-1516
Extended Day Program (S.O.A.R. Program): 971-247-7056
Mr. Rice Ms. Nuñez
Physical Plant Preschool Program Teacher
503-363-4589 503-363-4589
rrice@svdpschoolsalem.org nnunez@svdpschoolsalem.org
Ms. Gloria Mrs. Sanders
Principal Teacher
503-363-1516 503-363-1516
agloria@svdpschoolsalem.org asanders@svdpschoolsalem.org
Mrs. Barrera Mr. Ocegueda
Administrative Assistant Teacher
503-363-1516 503-363-1516
office@svdpschoolsalem.org francisco@svdpschoolsalem.org
Mrs. Huazo-Saavedra Ms.Cisneros
Paraprofessional Teacher
503-363-1516 503-363-1516
lhuazo@svdpschoolsalem.org mcisneros@svdpschoolsalem.org
Ms. Flores Mrs. Garmon
Paraprofessional Teacher
503-363-1516 503-363-1516
mflores@svdpschoolsalem.org mgarmon@svdpschoolsalem.org
4
St. Vincent De Paul Dual Language Immersion School
“Catholic schools participate in the Church’s evangelizing mission of bringing the gospel to the ends of
the earth. The Church’s clear teaching … affirms that parents are the first educators of their children.
They are educators because they are parents. The Holy See identifies the principal features of a Catholic
school.
A Catholic school be:
• Inspired by a supernatural vision
• Founded on Christian anthropology
• Animated by communion and community
• Imbued with a Catholic worldview throughout its curriculum
• Love for wisdom and passion for truth
These benchmarks help to answer the critical question: Is this a Catholic school according to the mind of
the Church?” - Excerpt from The Holy See’s Teaching on Catholic School, ed.by J. Michael Miller, published by Sophia Institute Press, 2006
School History
St. Vincent de Paul Parish, founded in February 1925, opened its school in September of the same year.
Two Sisters with the Holy Names of Jesus and Mary were the first faculty. Right Reverend Monsignor A.
Hildebrand, Administrator of the Archdiocese, officiated the dedication and blessing of the elementary
school that boasted an enrollment of 84 students.
These religious Sisters and their predecessors commuted from Sacred Heart Academy until 1949 when
they moved into a temporary dwelling. In 1949 there were 300 students registered.
The ‘new’ section of the school (four new classrooms and a gymnasium) was added in 1948. The church
that had been in the basement of the school moved to the gym. In 1953 the faculty (living in a new home
across the street) and two lay women greeted 450 children in grades first through eighth. As Archbishop
Edward D. Howard blessed the new convent at its dedication, he remarked, “We could ask for no better
proof of the love our people have for Catholic education ...” 8000 volunteer hours and $90,000 to build
and furnish the convent.
The present church was dedicated in 1960 and the students had a gym. The enrollment swelled the
building in 1962 with 800 students. In the fall of 1974, grades seven and eight moved to another campus
with similar grade levels from the other Salem Catholic schools.
Over the years, Preschool, Kindergarten, and Extended Child Care have been added to round out the
programs and services of the school. St. Vincent de Paul School treasures the heritage and traditions that
have brought us to the present years.
Responding to a trend toward a larger Hispanic-Latino demographic and research that supports the
extraordinary benefits of bilingual education, the school pivoted to a Dual Language Immersions
educational model in 2020. We cordially invite you to be a part of our future!
Mission
5St. Vincent de Paul School will provide students a safe, caring, and foundational academic environment
enriched by the Gospel values of Faith, Love, Charity, Justice, and the inherent dignity of each individual.
Our Catholic faith is learned and lived daily in the classrooms, in our school community and in our
parish.
Vision
A child is academically prepared to succeed in their future, grounded in Christ's teachings, citizenship,
and the importance of the world around them.
Philosophy
We are all creations of a loving God, called to be followers of His Son Jesus. Empowered by the Holy
Spirit, parents and educators, partnered together, are able to provide a quality Catholic education for
children. Parents are the child's first teacher. Together, parents and teachers instruct children in the values
and traditions of the Catholic Church and in academic subjects, celebrate the unique gifts of each
individual, and create a loving learning community.
Schoolwide Learning Expectations (SLEs)
As a student of St. Vincent de Paul School, I will foster a loving & learning community by growing in….
Faith
• I show respect for God’s creation, myself, my family, and others
• I actively participate in mass and religion class to learn about faith
• I learn and say my prayers
• I promote peace and show compassion for others
Knowledge
• I am enthusiastic about learning
• I always strive to do my best work
• I meet academic goals set by me and my teacher
• I am organized and prepared
Respect
• I respect myself and others
• I am fair and work cooperatively with others
• I accept responsibility for what I do and say
• I resolve conflict peacefully
Community
• I tell the truth and follow the rules
• I contribute to the community’s well-being
• I work collaboratively to reach common goals
• I show positive leadership
When students demonstrate a Schoolwide Learning Expectation they can earn a blue S.O.A.R. ticket from
their teacher. Students can also earn a “Golden S.O.A.R. Ticket” for their class. A golden ticket is
rewarded by the principal or SVDP staff other than their classroom teacher. When a class has earned 20
golden tickets they receive a free dress day.
S.O.A.R. Ticket Example
6S = Showing Faith
O = Outstanding Community
A = Academic Knowledge
R = Respect
Each month, we will focus on a Schoolwide Learning Expectation. Staff will select 2 students who have
demonstrated the expectation to receive a Student of the Month S.O.A.R. Certificate.
Month Schoolwide Learning Expectation
September -October Community
November - December Faith
January – February Respect
March – April Knowledge
May-June All Schoolwide Learning Expectations
Accreditation
St. Vincent de Paul Catholic School is accredited through the Western Catholic Educational Association
(WCEA).
Administration of the School
I. Archbishop
The Archbishop, as chief pastor of the Archdiocese, has the responsibility not only for the spiritual
formation of the people, but also for every other factor that contributes to the development of the Catholic
community. As authentic teacher in the Archdiocese, he articulates faith for the people of God and calls
them to the imitation of Christ. As chief administrator of the Archdiocese, he oversees the good order of
the teaching mission. The Archbishop is the enactor of all Archdiocesan policy and the ultimate decision-
maker with respect to the Department of Catholic Schools.
II. Department of Catholic Schools
The Archbishop, in his role as Shepherd and Teacher, delegates the oversight of the Catholic Schools in
the Archdiocese to the Department of Catholic Schools. The Superintendent of Catholic Schools heads
the department. The Department of Catholic Schools provides information, guidelines, assistance, and
services to the schools that are site-based and under the leadership of the local pastor and/or the principal.
Although governance of the schools is at the local level, pastors and principals are expected to follow
policies and guidelines approved for schools by the Archbishop. Schools are also expected to follow
curricula guidelines.
III. Superintendent of Catholic Schools
The Superintendent of Catholic Schools is appointed by the Archbishop and is responsible to him for all
policies and practices pertaining to education within the Archdiocese. The Superintendent is responsible
for the oversight and supervision of the schools of the Archdiocese.
IV. Pastor/Enactor
The pastor or enactor, by direction of the Archbishop and canon law, is directly responsible for all
parish/school endeavors. One such major endeavor is the parish or area school. The pastor renders service
and leadership to the parish or area school by acting as a religious leader, community builder, and
7administrator, working together with the principal, faculty, parents, and other parishioners in a joint effort
to advance the education of the children. He is responsible for the hiring, supervision, and evaluation of
the principal as well as the renewal and non-renewal of the principal’s employment agreement.
V. School Principal
The role of principal carries with it the responsibility for shaping a climate of Catholic values and an
atmosphere for learning that will nurture the growth and development of each person. The principal
fosters community among faculty and students. She understands the Catholic school as part of larger
communities, both religious and secular. The principal collaborates with parish, area, or Archdiocesan
personnel in planning and implementing policies and/or programs.
VI. Faculty
The faculty, parents and students of the school form a community whose purpose is to develop an
atmosphere in which the religious faith of each student as well as his/her intellectual, moral, and physical
capacities may be developed and strengthened.
VII. Administrative Assistant
The school administrative assistant is responsible to the principal for the efficient operation of the school
office and for the performance of all secretarial, clerical, and other assigned duties related to the
principal’s office.
VIII. Other Support Staff
Other staff is responsible to the principal for the efficient operation of the school and for the performance
of duties according to their job description.
Board of Limited Jurisdiction
A Board with Limited Jurisdiction as defined in A Primer on Educational Governance in the Catholic
Church.
A board with limited jurisdiction (Board), also called a policy-making board, is a body that participates in
the policy-making process by formulating, adapting, and enacting policy. The board has been delegated
final authority to enact policy regarding certain areas of institutional operation, although its jurisdiction is
limited to those areas of operation that have been delegated to it by the constitution and/or bylaws and
approved by the delegating church authority.
With the rebirth of St. Vincent de Paul Dual Language Immersion School, we welcome this additional
level of leadership to guide our school into the future.
Admissions
It is the goal of St. Vincent de Paul School to educate children of Catholic families and to educate
children of any faith that desire a Catholic education. Registration means that the family is willing to
comply with the programs and policies of the school and actively participate in the activities that support
the school in its programs and philosophy. Catholic schools are a primary means of Catholic education.
The Catholic school is to assist Catholic families in the formation and education of their children in the
Catholic faith, Gospel values, and traditions. All children are required to participate fully in academic
and spiritual programs and activities, regardless of family faith.
All new students will be given a trial period of not less than one semester in which to prove
himself/herself both socially and academically. If during this trial period there are any problems, a
8student may be asked to withdraw his/her attendance at St. Vincent De Paul School. The
recommendation and decision of the school is final.
Non-Catholic students whose parents accept the philosophy of St. Vincent De Paul School will be
accepted on a space available basis. Non-Catholic students are expected to attend all religious
observances and be respectful of Catholic teaching, rituals, and tradition.
Application Process
Returning students will be invited to register by March 1st. It is required that all tuition accounts
be current before a student can be registered for the next school year. Registration is complete
after all forms are filled out and the fees paid. Admission is on a yearly basis. Any waiver to this
policy will be only with approval from the pastor.
Applications for new students will be considered after March 16th. A survey from the most current
classroom instructor may also be requested. Upon receipt of any requested materials, the principal will
review the records to ensure proper placement. If needed an entrance interview/and/or further testing will
be requested. Following a satisfactory final review, the child will be welcomed to our school community.
St. Vincent de Paul School reserves the right to accept students on probation or with stipulation as
needed. Visits to classrooms by new students are encouraged.
Entrance Requirements
For enrollment in the Preschool 3-year old class the student must be three by September 1st, and
be without diapers/pull-ups. For enrollment in the Pre-Kindergarten class the student must be
four years old by September 1st. Kindergartners must be five years of age by September 1st and
First Grade students must be 6 years old by the same date. Immunization records must be up to
date.
Records at Entrance
Students entering school for the first time are required to bring a birth record, a baptismal record (if
applicable), and a record of state required immunizations.
Special Needs Policy
St. Vincent de Paul School is limited in its human capital resources and will make reasonable
accommodations for learning differences when possible. St. Vincent de Paul School cannot
accommodate students who have extraordinary learning differences. If after admission, the educational
and/or behavioral needs of a student exceed what would be considered reasonable, the student may need
to be separated from St. Vincent de Paul School. This decision will be made for the student’s educational
and/or behavioral needs to be fully met in another educational setting. If the decision to separate the
student from St. Vincent de Paul School is made by the school, the student’s tuition due would be
prorated. The principal and pastor reserve the right to deny admission in cases where we are unable to
meet student’s needs.
Transfer Student Process and Requirements
The first six weeks of attendance will be a screening period for all transfer and incoming students. Any
student applicant, who has been expelled from another school for possessing weapons on school grounds,
or for any other criminal activity, may be denied admission to St. Vincent de Paul School. The principal
and pastor reserve the right to deny admission in all enrollment decisions.
Procedures for Early Admission to Kindergarten
The following procedures shall be adhered to in requests for early kindergarten admission:
91. Application shall be made by the parent/guardian in writing by May 15th, to the school principal.
2. The school principal or designee shall hold a personal interview with the parents to determine the
reasons for requesting entrance prior to legal age.
3. An evaluation of the child’s potential to benefit from early admission to school shall be required.
Parent/guardian must give permission for evaluation.
4. Evaluation costs shall be the responsibility of the parents/guardians. It shall be completed within
a reasonable time period. Parents/guardians will be notified of any costs before evaluation is
begun.
5. After evaluation is completed, a conference will be held with the parents/guardians to consider
appropriateness of early entrance into kindergarten. A written report of the evaluation findings
shall be made available to the parents/guardians and the school principal.
6. All information regarding early entrance candidates shall be considered by the principal who shall
make specific recommendations to the parents.
7. The principal and pastor shall have final authority regarding student enrollment and placement.
Promotion
A student satisfactorily completing each grade’s work will be promoted to the next grade.
Retention
Recommendation for retention of students is made by the teacher in consultation with the principal and
the parents and, if appropriate, with other advisory staff. Such decisions are based on the total evaluation
of a student's growth in all areas of development. Teachers will make all attempts to contact parents
about concerns before June of any school year. In all cases, the decision for retention rests with the
principal and pastor.
Non-Discrimination Policy
The Catholic schools of the Archdiocese of Portland admit students of any race, color, national
and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made
available at all schools. They do not discriminate on the basis of race, color, national and ethnic
origin in administration of their educational policies, admissions policies, scholarship and loan
programs, and athletic and other school administered programs.
Withdrawal Process
Should a student withdraw from St. Vincent de Paul School during the school year, either by
parental choice or school request, the family is expected to:
• Submit an official withdrawal in writing two weeks prior to last date of attendance,
stating reason for withdrawal. This enables the school to prepare necessary information
and settle accounts. No student records will be forwarded to another school until
financial accounts have been settled.
• Should a student withdraw from St. Vincent de Paul School during the school year, either by
parental choice or school request, tuition will be prorated based on 180 days. Any outstanding
tuition owed to the school will be due upon withdrawal. If there is a tuition overpayment, the
amount of the overpayment will be refunded to parent(s)/legal guardians(s) who have signed this
agreement.
Cost to Educate
10At St. Vincent de Paul, we view our dual language immersion program as an investment in our students’
limitless opportunities as bilingual, biliterate, and multi-cultural learners. The cost-to-educate is the
actual annual cost for each student to benefit from this incredible education.
Tuition Rates
Preschool and Pre-Kindergarten: $4,500/year per child
Kindergarten through Grade 5: $6,500/year per child
All payments are managed through FACTS Tuition Management.
Tuition Assistance
At St. Vincent de Paul, we recognize that every family’s financial circumstances are different. While
some families may be able to afford the true cost-to-educate and pay the full tuition, other families may
need tuition assistance. As a member of the Nativity/Miguel Coalition, we are committed to ensuring that
families in need of financial assistance are equally served and welcomed in our school community. With
the support of generous funders, families needing tuition assistance are guided through a compassionate
and confidential financial assistance process that ensures school support and family commitment.
To apply for financial aid, go to: https://online.factsmgt.com/signin/3D6QH. Please do not hesitate to
contact Andrea Barrera, our Admin. Assistant, if you need assistance with this process.
Non-Payment of Tuition
All tuition payments are due by the 15th of each month from August through May (for 10 monthly
payments), or July through June (for 12 monthly payments.) Payments received after the 15th will be
assessed a $25 late fee. An additional $25 will be assessed for each check returned to us for non-
sufficient funds.
St. Vincent de Paul School reserves the right to do any of the following with regard to the payment of past
due accounts for which no payment arrangements have been made:
a. Withhold grade reports.
b. Deny a student enrollment for the following semester.
c. Deny a graduating student participation in graduation ceremonies and/or withhold a
diploma.
Attendance
Regular attendance is required of all students in order to support the academic climate of the school.
Reporting Process
Parents should notify the school by 8:30 AM if their child will be tardy or absent from the school that
day. If the office does not receive a call, a parent will be contacted. If a child has an unusual amount of
tardies or absences the principal may consult with the parents about the concern.
Late Arrival
A written statement giving reasons for the absence or tardiness must be brought to the student’s teacher
upon the student’s return. These notes/letters will be retained in the office for one year. Please avoid
writing the absence note on a napkin or a receipt. Should absence for any reason other than illness seem
imperative, parents are requested to consult with the Principal and present a written reason for the
absence.
Excused Absences
11The following reasons are considered excused absences:
• Student illness
• Illness at home requiring the student’s assistance
• Family emergency
• Court appearance
• Funeral
• Medical need
• Other reasons with prearranged administrative approval
Doctor or Dental Appointments
Parents are requested to schedule doctor/dental appointments outside regular school hours, if at all
possible.
Absences During the School Day
Students needing medical appointments during school hours require a written note by the parent. Parents
are required to sign out their child. If the child returns to school during the same school day, he/she must
be signed back into school in the office. Students who are away from school for an appointment for 3 ½
hours or more will be counted as absent for ½ a day. Three (3) early withdrawals each of which are less
than 3 ½ hours are considered a one-half day absence.
Release During the School Day
Students will be released only to a parent/guardian or to an individual authorized by the parent/guardian.
Ordinarily, the parent/guardian’s authorization to release a student to a non-parent/guardian should be in
writing. An ill student will be released only to a parent or authorized person as listed on the Registration
form. Please sign out at the main office.
Homework During Absence
Students are responsible for all work, tests, and/or projects assigned during their absence. If a student is
ill, parents may call in to pick up homework after school on the day of the absence or to have it sent home
with a sibling or friend. We ask that parents call before noon to give the teacher ample time to put the
homework together.
Truancy
A student who is absent from school without a valid excuse for a period deemed unreasonable might be
considered a truant. Parents will be contacted. After 10 days of consecutive absence with no
parent/teacher contact, the child may be asked to withdraw. Excessive absence (40) days or the
equivalent of 40 days including tardies, can be cause for a student to be retained in the current grade for
another year.
Student Illness
Students should be fever free for 24 hours before returning to school. Students who are sent home
during the school day with a fever will not be allowed to return to school the next day as this would not
allow for the 24 hour protection of the entire school community.
Students who are absent due to illness have one day for each day of absence to make up the missed
assignments, quizzes or tests. For example, a student who was absent three days would be given three
school days to complete the missed work. Arrangements for regular classroom tests missed because of an
absence are to be made with the individual teachers. These tests must be taken within one week of the
original test date.
12When a student is absent for three or more days due to illness, a parent may call the school office before
9:30 AM to arrange for homework assignments. Homework assignments may be picked up at the school
office between 3:00 PM – 3:30 PM.
For short absences, students should make arrangement with classmates regarding assignments. Students
may also receive missed assignments from their teacher when they return to school.
Vacations
The school calendar provides for extended weekends throughout the school year. Parents are encouraged
to schedule trips or family outings during these times so as to eliminate the need to interrupt a child’s
learning process. Missed assignments are the student’s responsibility.
Teachers are not required to give make-up tests or assignments for absences due to vacations. No
assignment will be given in anticipation of the vacation.
Academic Program
The Spanish Language Immersion program begins at the entry grades: preschool and pre-
kindergarten and exits to set students up for success in our Dual Language Immersion program in our
elementary school. Students who only know English acquire the Spanish language. Spanish speakers
learn academic content in their native language and add additional proficiency. This occurs in our
classrooms through interaction, instruction, songs, colors, and theme vocabulary words in both languages.
Students move on from our program prepared to enter the bilingual educational environment in
kindergarten.
We are a Two-Way, Full-Immersion/90-10 model. We are Two-Way in that we strive to maintain a 50-
50 classroom balance: half Spanish-dominant speakers and half English-dominant speakers. Our Pre-
School and Pre-Kinder classrooms are full-immersion in Spanish. In Kinder we continue with 90%
Spanish and 10% English and the balance of language learning shifts each year: 80-20, 1st Grade; 70-30,
2nd Grade; 60-40, 3rd Grade; 50-50, 4th & 5th Grades.
Class Size
Our pre-school and pre-kindergarten classes are limited to 20 students with a Teacher and a
shared Instructional Assistant. Our kindergarten through grade 5 classes are limited to 25 children with a
Teacher and shared Instructional Assistants.
Full-Immersion Preschool through Second Grade
The Spanish Language Immersion preschool (3-year-old) and pre-kindergarten (4-year-old) program at
St. Vincent de Paul exists to set students up for success in our Dual Language Immersion program in our
elementary school. Students from English-only, Spanish-only, and bilingual households are set on a path
of bilingualism, as well as, biliteracy in academic content areas. This occurs in our classroom through
interaction, instruction, songs, colors, and theme vocabulary words. Our program integrates Catholic
values of love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control.
Students experience and participate in faith traditions including daily prayer and other relevant cultural
celebrations. Students from our program are well-prepared to enter the bilingual educational
environment in kindergarten.
Curriculum
13• Based on Oregon’s Early Learning Guidelines
• Whole Child development in social-emotional and emergent language and communication.
• Students engage in a comprehensive literacy program that includes emergent literacy reading
and writing, social studies, mathematics and science, physical development and technology,
and fine arts.
Health and Hygiene
• Physically, mentally, emotionally safe and engaging classroom environment
• Healthy snacks provided: can include grains, dairy, and fruit
• Daily physical activity with music
Assessment
• Children’s progress is followed throughout the year and formally documented three times a
year
• It is our belief that learning is a continuum and all students will meet their developmental
milestones with love and support from teachers and parents
Kindergarten-2nd Grade
The Spanish Language Immersion Kindergarten through 2nd grade program at St. Vincent de Paul exists
to set students up for lifelong benefits of bilingualism, biliteracy, and appreciation of multiculturalism.
Our program integrates Catholic values: love, joy, peace, patience, kindness, goodness, faithfulness,
gentleness, and self-control. Students experience and participate in faith traditions including daily prayer
and mass and other cultural celebrations.
Language Program
• Based on Oregon’s Early Learning Guidelines (Kinder) and Oregon Department of Education
Standards (K-5)
• Founded on the Guiding Principles for Dual Language Education and research-based best
practices
• 90-10 Dual Language Immersion Model beginning in 2020-2021SY
• Spanish as a core course for all students not enrolled in the dual language grade levels
• Cultural Heritage & Arts experiences and events for all students, school families, and the
community
• Small class sizes that ensure personalized attention
Health and Hygiene
• Physically, mentally, emotionally safe and engaging classroom environments
• Daily physical activity
Assessment
• Student progress is evaluated throughout the year using Renaissance STAR assessments
• Dual Language Immersion students are also assessed using the Fountas & Pinnell system and
ACTFL AAPPL to measure reading and reading comprehension, writing, interpersonal
listening and speaking, and interpretive reading and listening
• It is our belief that learning is a continuum and all students will meet their developmental
milestones with love and support from teachers and parents
Grades 3 through 5
The Spanish Language Immersion K-5 program at St. Vincent de Paul exists to set students up for
lifelong benefits of bilingualism, biliteracy, and appreciation of multiculturalism. Our program integrates
Catholic values: love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control.
Students experience and participate in faith traditions including daily prayer and mass and other cultural
14celebrations. Currently, our grades K-5 students are in multi-age classroom environments. The benefits
of multi-age classrooms are that they put personalized learning at the center, both socially and
academically. Older students help teach younger students by modeling more sophisticated, complex
problem solving and critical thinking.
“There are benefits to the approach because having students work together across grade levels is a more
natural arrangement. In most situations in life, including families and work situations, people are
interacting with various age groups and ability levels all the time, so school settings are not that different.
In fact, research indicates that multi-age groupings actually improve social emotional learning and class
bonding” (Education Dive, 2018).
Multi-age Program
• Small class sizes ensure personalized attention to the education of the whole child
• Based on Oregon Department of Education Standards
• Teacher is the facilitator of learning (rather than the keeper of knowledge)
• Developmentally appropriate, child-centered, continuous learning
• Spanish as a core course for all students
• Cultural Heritage & Arts experiences and events for all students, school families, and the
community
Health and Hygiene
• Physically, mentally, emotionally safe and engaging classroom environments
• Daily physical activity
Assessment
• Student progress is evaluated throughout the year using NWEA map assessments
• It is our belief that learning is a continuum and all students will meet their developmental
milestones with love and support from teachers and parents
Instruction
St. Vincent de Paul School believes that learning is both a process and a goal. Multi –Age Community
Classroom Academic learning in the following areas is of prime importance:
• Religion
• Language Arts
• Mathematics
• Social Studies
• Science
• Physical Education
• Health
• Art
Education opportunities, as well as instructional excellence, receive major emphasis in each curricular
offering. Teaching strategies used include whole group work, cooperative learning, integrated thematic
units, hands-on learning, multi-age projects, and real-life applications structured to meet the needs,
talents, and abilities of each learner. Communication skills, teamwork, the use of technology, and
problem-solving skills are emphasized to help prepare students for the future.
One-on-one or small group tutoring is available for those students with special learning needs. Diagnostic
testing is available through Salem-Keizer School District. School staff members frequently work in
tandem with specialists outside the school with parents to jointly plan the most appropriate strategies for
each child.
15In addition, St. Vincent de Paul School provides guidance and encouragement in the areas of personal,
social, and spiritual growth within an atmosphere of Christian community. From this experience, we
believe that each child will come to understand how to apply the Catholic value system to his or her way
of life.
At St. Vincent de Paul School, we strive to assist children in their faith formation in numerous ways;
beginning the day with prayer, sharing grace before meals, ending the day with school wide prayer, and
attending Mass or Prayer Services one day a week. Students help plan and all students participate in the
school Masses, classroom and after school prayer. Eucharist and Reconciliation programs to prepare
children to receive those sacraments usually occur in the Second Grade.
Finally, St. Vincent de Paul School invites parents to become actively involved in working with school
personnel to maximize their child’s educational opportunities. Since parents are the first and primary
teachers of their own child(ren), it is important that a cooperative relationship be established between
home and school, with the child’s best interest being the primary goal. If after consultations between the
parents, teacher and principal a family finds that their child has a special learning need that requires
assistance from a public school, the parents must request testing from the public-school district in which
they reside.
Daily Schedule
The school assumes responsibility for the children on our grounds only from 8:00 AM through 3:30 PM
unless they are enrolled in our Extended Care Program.
Doors Open Daily 7:45 AM
Extended Care Arrival 8:00-8:45 AM
Classes Begin 9:00 AM
Morning Preschool Dismissal 12:00 PM
1/2 day Dismissal K-5* 12:00 PM
K- 5 School Day Ends 3:00 PM
Extended Care Dismissal 4:30 PM
*See the school calendar for Early Dismissal for preschool-5th grade.
Extended Care Program (S.O.A.R. Time)
We have a free extended care program available for our Phoenix families. Our before and after school
program is called S.O.A.R. Time.
7:45 AM – 8:00 AM Drop-off
8:00 AM – 8:45 AM S.O.A.R. Time
8:45 AM – 8:55 AM Screening and Check-In Time for School
3:10 PM – 4:15 PM S.O.A.R. Time
4:15 PM – 4:25 PM Pick-up
4:30 PM Clean-up and Closure
Our before and after school school programs focus on strengthening the academic, social and well-being
of all students. They include: a Cultural Heritage & Arts club, Fitness club, and a STEM club that allows
students to explore science, technology, engineering and math. All students participating in our
S.O.A.R. program must complete a registration form.
Supplies
16Students are responsible for obtaining and maintaining their own basic school supplies. This includes but
is not limited to items such as pencils, paper, and pens. Supply lists are available at the school office and
on our school website. Some supplies may need to be replenished throughout the year.
Textbooks
The Department of Catholic Schools and the Oregon State Department of Education determines the list of
approved textbooks from which the school may select for each subject of the curriculum.
All textbooks are to be kept in good condition. Lost books will be replaced at the parent’s expense and
there will be no refund if the book is then found. Individual damages will be assessed at the end of the
year and appropriate charges made.
Library
St. Vincent de Paul students will have a weekly visit to the school library. Preschool students are invited
to use the school library with their teachers. Each Kindergarten student may check out one book every
week. Student’s grades 1-5 may check out one or two books each week. Check out is for a period of
seven days. Students are welcome to renew a book once. Students with lost or overdue books may not
check out additional materials. Checkout privileges will be restored when the lost or overdue books are
returned. When a book cannot be returned to circulation due to loss or irreparable destruction, the
student’s family will be billed for the replacement costs. Fines may be established for overdue books and
replacement costs for lost books.
Library Schedule
Monday Tuesday Wednesday Thursday Friday
Kindergarten 1st/2nd Grade Preschool-PreK 3rd/4th Grade 4th/5th Grade
Assessment and Grading
Phoenix Folder
The purpose of homework is to reinforce material already taught and to foster habits of
independent study. We send out a communication folder every Wednesday. Folders are due
every Tuesday. The folders will hold homework, flyers, announcements, or other information.
Parents need to review the folder with their student.
Phoenix Folder Schedule
Monday Tuesday Wednesday Thursday Friday
Reading Log Reading Log Reading Log Reading Log Reading Log
Math Math Religion
Credit for Participation
Teachers may assign credit for participation in classroom activities. If your child will be absent, work
may be prepared in advance. Make-up and alternate assignments may also be made available. Consult
with your child’s teacher about the requirements of such work. Prolonged or chronic absence or tardiness
will necessitate a conference with your child’s teacher and/or the principal. Participation points will
account for no more than 10% of a final grade in each subject area.
Report Cards
Report cards are issued on a trimester basis (November, March, and June). Progress reports are given
midway through the trimester. In this way parents will be alerted to the successes or areas of improvement
for their child(ren). We use a Standards-Referenced Learning approach on our report cards. Grades are
17referenced to the standards. Our proficiency scale shows scores for determining the current level of
performance.
Progress Toward Standards Score
Exceeds Grade Level Standards 4
Mastery of Grade Level Standards 3
Progressing Toward Mastery of Grade Level Standards 2
Initial Progress Toward Grade Level Standards 1
Even with Assistance, No Progress 0
Not Able to Grade X
Academic Probation
A student whose academic performance indicates serious deficiencies may be placed on academic
probation. Academic probation is for students who can learn, but who choose not to learn. Students on
academic probation will be placed on a two week improvement plan. At the end of the two week period,
the student’s academic progress will be assessed.
Students whose average is a 0-2 will not be allowed to participate in any sport or academic competition
until the grade has improved to a passing score of 3. Academic probation may be extended for an
additional two weeks. At the end of the academic probation period, a student who has made no effort
toward improvement, may be involuntarily separated from the school. No tuition will be refunded if a
student is involuntarily separated and the parents will be responsible for the remainder of the tuition based
on the Financial Obligations policy.
Standardized Testing
Schools participate in the annual Archdiocesan standardized testing program in the Fall, Late Fall,
Winter, and Spring. Each student’s scores will be sent home and recorded in the student’s cumulative
record. Parents may request other types of tests, such as academic or psychological testing, from the local
public-school district.
Conferences
Parent/Teacher Conferences are held for 20-minute periods during Fall and Spring. Parents are
encouraged to prepare by making a list of questions about how their child is doing academically and/or
socially. St. Vincent de Paul School follows a teacher-led conference model. Conferences are always
modified to meet developmental levels of students.
Parents desiring longer conferences than those scheduled by the school or parents who wish to meet with
the teacher at times throughout the year are encouraged to call the school office to arrange an
appointment.
Conference Guidelines
• Please be as courteous to the teacher as you would expect him/her to be to you. Questioning the
teacher’s authority is not helpful in front of the child. If you have such a disagreement, please
request an interview with the teacher privately.
• Please try to be open to both sides of the story if a problem arises. Perception differences and
information reported incorrectly can lead to unnecessary confrontations with the teacher and
unwise decisions.
• Discuss difficulties in the classroom with the teacher first before bringing them to the principal.
18Custodial Rights
It is the responsibility of the parents to share any official custodial information decided through the
courts. Official custodial agreements will be kept in a confidential file in the office of the principal. In
the absence of any court document, the school will view each parent as having full legal custody of
his/her child. In the absence of a court order to the contrary, non-custodial parents have the right to
receive records about their child’s academic progress or lack thereof. The school reserves the right to
charge a shipping and processing fee for extra records sent to more than one home address. It is a great
benefit to the child to have both parents involved in his/her education.
Discipline
The purpose of discipline is to provide an atmosphere conducive to learning. Discipline is an aspect of
moral guidance. Families and staff are expected to honor and support the privacy and confidentiality of
all individuals in regard to matters relating to student disciplinary issues and actions. No matter how
cautious and fair the school policy is, there will be some mitigating factors. The principal and pastor are
the final recourse in all disciplinary situations and may waive any and all regulations.
Discipline Policies
Students are expected to conduct themselves in a Christian manner becoming of the St. Vincent de Paul
School community. Student responsibilities include:
• To respect and not interfere with the learning opportunities of others.
• To treat adults and other students with respect and consideration.
• To use the equipment in and around the building in a manner safe for self and others.
• To study the prescribed course work and strive to do their best work.
• To dress appropriately with regard to uniform or free dress codes.
Consequences for Behaviors
The teachers will conference with the student by way of an informal visit when a problem occurs. Every
effort will be made to help the student understand the problem and alternative behaviors will be explored.
Parents will be contacted if the behavior continues.
Students receive referrals and appropriate consequences for behaviors befitting referrals, but there are
frequently many behaviors that do not warrant a referral but are nonetheless an impediment to student
learning.
Teachers will inform the office of why a student is placed in time out and a form will be completed and
sent home.
The form indicates the reason for the time out, chronicles the amount of time out periods a student has
spent in the office, cites consequences given, encourages parents to participate in the behavior education
by discussing the situation with their child, and forewarns students and parents that referrals will be
issued for student frequently needing time out.
In more serious cases or for continuing problems a referral system may also be followed:
1. First Referral (within 1 grading period) - A written explanation to parents which will be sent
home and returned to school the next day signed by parents. Students will not be admitted
without a signed copy of the referral notice.
2. Second Referral (within 1 grading period) - The student may miss a prescribed number of
recesses. Parents will be contacted and / or a conference scheduled.
193. Third Referral - If a student receives three (3) referrals within one grading period he / she will
have an automatic suspension of at least one day. A parent conference will be required.
Academic Honesty
Honesty is expected of students in the performance of all academic work. Cheating, plagiarism
(such as, but not limited to, copying or sharing the work of another and submitting it as one’s
own), or doing another person’s homework assignment are all forms of academic dishonesty.
Anyone who violates the policy of academic honesty may immediately receive a failing grade on
that exam or assignment. Academic dishonesty may lead to other disciplinary procedures
including detention, suspension or possible expulsion.
Bullying
The St. Vincent de Paul School Community is committed to making our school a safe and caring place for
all students. We will treat each other with respect and we will refuse to tolerate bullying of any kind at
our school.
Definition: Bullying is unfair and one-sided. It happens when someone keeps hurting, frightening,
threatening, or leaving someone out on purpose.
Bullying behaviors include, but are not limited to, the following:
• Hurting someone physically by hitting, kicking, tripping, or pushing
• Stealing or damaging another person’s things
• Ganging up on someone
• Teasing someone in a hurtful way
• Using put-downs, such as insulting someone’s race or making fun of someone being a boy or a
girl
• Touching, being inappropriate, or showing private body parts
• Spreading rumors or untruths about someone
• Leaving someone out on purpose, or trying to get other kids not to play with someone
Students at St. Vincent de Paul School will do the following things to prevent bullying:
• Treat each other respectfully
• Refuse to bully others
• Refuse to let others be bullied
• Refuse to watch, laugh, or join in when someone is being bullied
• Try to include everyone in play, especially those who are often left out
• Report bullying to an adult
Teachers and staff at St. Vincent de Paul School will do the following things to prevent bullying and help
children feel safe at school.
• Closely supervise students in all areas of the school and playground
• Watch for signs of bullying and stop it when it happens
• Respond quickly and sensitively to bullying reports using the Four-A-Response process and
coaching (Affirm/Ask/Assess/Act) and notify the office and or the Principal.
• Look into all reported bullying incidents
• Assign consequences for bullying based on the school discipline code
• Provide immediate consequences for retaliation against students who report bullying
Cyberbullying
20Cyberbullying is the act of using the Internet or a cell phone to embarrass, humiliate, and specifically
make other people, or a group of people, look bad to others or feel bad about themselves. In some cases,
cyberbullies use cell phone text, photo messages, websites, blogs, chat rooms, social networking sites,
instant messaging services, and e-mail to cause harm to others. Students, parents, and staff are to report
any form of cyberbullying to the administration for further disciplinary action.
Additionally, any acts which, in the judgment of the school administrator and/or the pastor, endanger the
moral, academic, emotional, or physical well-being of the student body will be considered actionable by
the school.
Hall Conduct
Students are expected to walk quietly through hallways so as not to disturb others. If students leave their
designated classroom, they should have a hall pass from their respective teacher.
Harassment
Harassment of any type is not tolerated. The Principal or designee investigates all complaints of
harassment. Students involved in harassing behavior face detention, suspension, and/or expulsion.
Illegal Substances
The use or possession of illegal substances on school premises or at school sponsored activities, including
but not limited to tobacco, drugs, alcohol, and various type of inhalants is prohibited and is grounds for
disciplinary action up to and including expulsion. Students who possess drugs and/or alcohol at school or
at any school function face suspension and/or expulsion.
Leaving School Grounds during School Day
No student may leave the school grounds during school hours without the permission of the principal and
written authorization of parents or guardian.
Littering and Gum Chewing
Students are expected to help maintain the cleanliness of school grounds. Gum chewing is not allowed
before, during or after classes while the student is on school property. The teacher in the classroom may
allow a small water container. No other liquids are approved.
Physical Restraint
Corporal punishment is not used as a means of student discipline. However, there are times when
physical restraint may be necessary to maintain order in the school or classroom or at a school activity or
event, whether or not it is held on school property or to prevent a student from harming him/herself, other
students and/or school/staff property. Oregon law and the policy of the Archdiocese permit a teacher,
administrator, school employee or school volunteer to use reasonable physical force upon a student when
and to the extent the individual reasonably believes it necessary for such purposes.
Search and Seizure
Desks, lockers, and personal belongings are subject to search at any time by the school staff. This is for
protection of both the students and school employees. Desks and other designated student storage areas in
the school remain in the possession and control of the school, even though they are made available or are
assigned for student use.
Valuables
The school is not responsible for personal items brought to school by students. Individual teachers may
limit the items brought into the classroom (i.e.…no toys, game systems, handheld devices, iPads, trading
cards, etc.)
21Vandalism/Property Damage
Students and their parent/guardian are liable for all damage to equipment or school property.
Weapons Policy
Any student in possession of a weapon will face disciplinary consequence up to and including expulsion
from school. In addition, any student in possession of a facsimile of a weapon (including but not limited
to toy weapons) will have the facsimile confiscated and may also face possible disciplinary consequences
up to and including expulsion from school.
Under Oregon law, the principal who has reasonable cause to believe that a student, while at school or on
grounds adjacent to the school is, or within the previous 120 days, has been in the possession of a firearm
or destructive device must report the person to a law enforcement agency. For the purposes of reporting,
a weapon is defined as but not limited to a firearm, a knife or similar instrument, mace/tear gas/pepper
mace, a club bludgeon or similar instrument, or a deadly or dangerous weapon.
Discipline Stages
1. Detention: Detention before or after school hours is an acceptable disciplinary measure. Parents
will be notified if a student is to be detained. The detention ordinarily will not exceed one hour.
2. Suspension: Suspension, the temporary prohibition of a student's attendance at school and
school-related activities, is within the jurisdiction of the principal. Suspension may be invoked
for a sufficient reason and ordinarily, will be limited to a maximum of 5 school days.
a. Causes for Suspension: Any of the reasons listed for expulsion, with mitigating
circumstances, is adequate cause for suspension of a student.
b. Class Exclusion: Class exclusion is a method of disciplinary action that denies a
disruptive student the ability to attend a particular class, ordinarily for a period of two
days or less. During this time of exclusion, the student is expected to work on classroom
assignments while under the supervision of other teachers or staff members. The purpose
of class exclusion is to place disruptive students for periods of time, in an appropriate,
supervised, in-school environment where student learning can continue.
3. Expulsion: Expulsion is the permanent exclusion of a student from a school. Full credit will be
given for all work accomplished by the student up to the date of expulsion.
Various situations may lead to expulsion of a student from school. These include but are not limited to
the following offenses:
• Acts which, in the judgment of the school, endanger the moral, academic, or physical well-being
of the student body.
• Prolonged and open disregard for school authority.
• Illegal acts as defined by law. The school may take disciplinary action regardless of whether or
not criminal charges are brought.
Emergencies
In emergencies, information (such as emergency information) may be released to appropriate persons if it
is necessary in the judgment of the principal or his/her designee to protect the health or safety of the
student or other persons.
Emergency Information
The school has a file containing current emergency care information for each student. Each parent is
responsible to annually update the following information on registration forms:
221. The name of the student, his/her home address, telephone, and birth date.
2. The business addresses and telephone numbers of the parents/guardian, and the hours during
which they will be at their place of work. If applicable, the cell phone and/or pager numbers of
parents should be recorded.
3. The date of the latest tetanus immunization/booster.
4. The name of the family physician and dentist, office addresses and telephone numbers;
5. Name of medical insurance company and identification number.
6. Special health conditions or allergies to which the student is susceptible, the emergency measures
to be applied, and any current medication.
7. The parents' approval to send the student to a medical facility for emergency treatment should this
be necessary.
8. The names of the persons to whom the student may be released.
9. The signature of responsible parent(s) or legal guardian.
Emergency Drills
Earthquake Drills will be conducted throughout the school year. A public address announcement will be
the signal for earthquake drill. Students should immediately take protective position under desks or tables
with backs to windows. Everyone should drop to his knees, clasp both hands behind his neck, close his
eyes, cover his ears with forearms, protect his face with his arms, and thus make his body as small an
object as possible. The drill should be done in silence. When the fire alarm rings, evacuate the school
building following the procedures for fire drills.
Fire Drills will be held once a month. The procedure for exiting in case of fire will be taught at the
beginning of the year and have an opportunity to practice. Students will exit the building and line up for
roll call on the playground. The entire evacuation is to be done in SILENCE. NO ONE reenters the
building until the signal is given.
Lockdown drills will also be conducted during the school year. A public address announcement will be
the signal for a lockdown drill. We teach the children what will happen in the case of a real lockdown.
This helps them to prepare and know what to do in a real emergency.
An emergency kit with water, medical and sanitation supplies are stored in each classroom.
School Lockdown
In some situations, it may be necessary to have a school lockdown. The following procedures will be
implemented for a school lockdown:
1. Doors will be locked.
2. Drapes and/or blinds will be closed.
3. No one will be permitted to enter or leave the building.
4. Lockdown will continue until the school receives an “all clear” signal from emergency personnel.
Parents should not call the school so the phone will be available to emergency personnel.
School Closure
If it should be necessary to close the school because of weather conditions or other circumstances, a
message will be sent to the e-mail account listed on a student’s file.
If the school is closed or the schedule is delayed, please note that will include extended care programs as
well as Preschool through 5th grade.
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