Partnership, Sponsorship and Exhibition Opportunities - Platinum Sponsors - CORE2021
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Partnership,
Sponsorship
Platinum Sponsors and Exhibition
Opportunities
INVITATION
TO SPONSOR
The RTSA’s biennial Conference on Railway Excellence (CORE) has firmly established
itself in recent years as the premier technical event in the Australasian rail conference
market, with a reputation for high quality papers covering a wide range of rail
engineering, operations, planning and management topics.
The RTSA is proud of CORE’s reputation for high quality objective papers and presentations
which advance the body of knowledge on rail technologies and the sharing of the best
practise in planning, implementation, operations and management of rail systems.
We look forward to partnering with you.
Graham Holden
CORE 2021 Conference Chair
2
The Conference on Railway Excellence (CORE) is hosted
by the Railway Technical Society of Australasia (RTSA).
The RTSA is a joint Technical Society of Engineers Australia
and IPENZ New Zealand, formed to further the interests of
Aims of RTSA
the railway industry at large and its individual participants. > Promote technological and management
The RTSA is a non-profit organisation which was established excellence in the railway industry;
in 1997 for the purpose of promoting the co-operation
> Represent the considered opinions of its
of academic, industrial, commercial and governmental
membership;
organisations in relation to the practice and advancement
of railway technology and management in Australasia. > Stimulate the active contribution and
participation of its members in the development
The activities of the RTSA are directed towards
and dissemination of railway technology
providing leadership in the facilitation and coordination
and management knowledge, so to support
of professionalism in the railway industry, and the
the business of the railway industry;
encouragement of member contributions to the application
of railway technology and good management practices. > Provide for the continuing professional
The objectives of the RTSA are to stimulate the active development of its members;
contribution and participation of its members in the > Strengthen and enhance the competence of
development and dissemination of railway technology and its members;
management knowledge; to support the business of the
> Promote close working relationships
railway industry; to provide for the continuing professional
amongst participants in the railway industry;
development of its members; and to promote close working
relationships amongst participants in the railway industry. > Establish linkages at an international
level to enable members to benefit from
Currently there are six Chapters across Australia and
international exchanges;
New Zealand established under the RTSA umbrella.
All chapters run programs that not only address topical > Promote education, research, development
railway issues but provide the opportunity for joint and information dissemination within the
meetings with other similar groups in the industry. railway industry.
3
CORE 2021
CORE 2021 will be held in Perth from
21-23 June, 2021. CORE 2021 will build
Why Sponsor?
> Unprecedented cross-market branding opportunities
on the success of previous conferences,
> Reach the maximum target audience
with national and international speakers
> Strengthen your market position
providing their views on ‘Collaborating to
> Platform to build strong business relationships
Master Excellence’. A challenging technical
> Increase your profile in the market
program is being developed, with tours
> Be recognised as a leader in the industry with
that will focus on leading-edge technology significant branding opportunities
and techniques that position rail at the > Support professional development and networking
forefront of the transport industry. opportunities as a means to further develop networks
> CORE 2021 provides great value for money
There are a number of sponsorship opportunities available
in a variety of categories and commensurate exposure.
Previous supporters of CORE are provided with first right
of refusal on their category sponsorship, therefore limiting
Audience Profile
the number of Major partnerships available upon release
of the prospectus to the market. However in addition to
the chief sponsorship categories, there are a number of
specific individual sponsorships available, including the CORE conferences in recent times have attracted more
Networking session, Lanyards and Delegate Bags. than 600 delegates and exhibitors from across the
globe, covering a spectrum of railway professionals
The committee also welcomes sponsorship suggestions from all areas of modern rail. These include:
from you and invites you to contact the conference
managers, Encanta, to discuss your organisation’s desired • Operators • Designers
sponsorship and marketing objectives. • Manufacturers • Researchers
• Contractors • Academics
• Service Organisations • Media
• Planners • Policy Makers
Tailored Packages to suit your marketing objectives
For further information on packages available or to discuss Encanta Event Management
a tailor made package to suit your organisational objectives, T: (08) 9389 1488
please contact the CORE 2021 Event Managers: E: core@encanta.com.au
4
HOST
Perth will host CORE 2021 and if you
haven’t visited the west in a while, now
is the time! With endless sunshine you’ll
experience amazing sunsets, pristine
CITY beaches and a thriving cosmopolitan city.
Why not rediscover Perth for yourself
and see how the city has developed.
5
OVERVIEW
Please note all prices are exclusive of GST, which will be applied at 10%
Page Number Available Price (ex. GST)
Platinum Partner 7 Three available $40,000
Sponsorship
Package Gala Dinner 8 SOLD $25,000
Young Professional Scholarship Award 8 One only $25,000
Gold Sponsor 9 Unlimited $20,000
Networking and Espresso Lounge 9 SOLD $15,000
Welcome Reception 10 One only $10,000
Networking Session 10 One only $10,000
Delegate Satchel 10 SOLD $10,000
CORE 2021 Conference App 11 One only $8,000
Lanyard and Name Badge 11 SOLD $5,000
Concurrent Session 11 Unlimited $3,000
Satchel Insert 12 $1,500
Marketing
Opportunities Full Page Advertisement 12 $2,000
Half Page Advertisement 12 $1,500
Quarter Page Advertisement 12 $1,000
Exhibition Shell Scheme Booth (3m x 3m) 13 $4,000
6
SPONSORSHIP
Host/Platinum Partner
$40,000 + GST THREE OPPORTUNITIES LEFT!
Acknowledgement 14 ONE Satchel insert up to A4 in size
1 Verbal acknowledgement at the opening session as 15 ONE Promotional Item (provided by organisation)
Platinum Partner included in delegate bag
2 Acknowledgement in Email Marketing Campaigns 16 QUARTER PAGE advertisement in Registration Brochure
as Platinum Partner (from time of sponsorship (from time of sponsorship confirmation)
confirmation) 17 FULL PAGE advertisement in Conference Program
3 Acknowledgement on Delegate Confirmation letters
4 Acknowledgement on Registration Brochure and
Delegate List
Conference App 18 Delegate List provided in excel format (name, organisation,
state and email only) and subject to Australian Privacy
5 Acknowledgement on Conference Program
Laws. List to be provided 2 weeks prior to Conference
6 Acknowledgement on Sponsor Signage during Conference and final list provided post Conference
7 Logo on looped power-point slide prior to and
between sessions Attendance
8 Single slide acknowledgement by way of advertisement 19 SIX Complimentary Registrations including attendance
placed on looped power point at the Welcome Reception, Networking Session and
Gala Dinner
9 Acknowledgement on all pages of Conference web site
with hyperlink
Additional Opportunity
Display 20 In recognition of your status as a Platinum Partner, the
opportunity to also sponsor one of the following items
10 TWO Complimentary 3m x 3m Exhibition Booths including
(at no extra cost) committee reserves the right to alter
two exhibitor registrations (no access to sessions)
these additional opportunities as circumstances dictate
Promotional 21 Delegate Note Pads
11 Opportunity to sponsor a specific concurrent session at 22 Delegate Pens
the Conference and in conjunction a representative from 23 Plenary Session
your organisation has the ability to chair the session
24 Naming rights to a catering break for example
12 Opportunity to send an email to Conference Delegates ‘Sponsor Name’ Coffee Break, ‘Sponsor Name’ Lunch
prior to CORE 2021 promoting your involvement in
the Conference
13 Opportunity to place pdf version of advertisement or
satchel insert onto the Conference Proceedings CD/USB
7
Gala Young Professional
Dinner Scholarship Award
$25,000 + GST SOLD $25,000 + GST ONE only
The Gala Dinner is the closing social event for CORE 2021 and Acknowledgement
is the highlight networking event for the Conference. Delegates
Acknowledgement in Registration Brochure
D
1
will enjoy a three course dinner with quality entertainment
L
2 Acknowledgement in Conference Program
SO
and includes the presentation of the RTSA Awards.
3 Acknowledgement on Sponsor Signage during Conference
Naming Rights 4 Logo on looped power-point slide prior to and
1 Exclusive sponsorship of this event and naming rights between sessions
to be recognised as the ‘Gala Dinner sponsored by
5 Acknowledgement on Conference web site with hyperlink
SPONSOR NAME’. Your name will be repeated time and
again when reference is made to the event through 6 Acknowledgement on Conference App
marketing plans and delegate communications.
All costs are covered by the Conference including food, Naming Rights
beverage, audio visual, entertainment and theming 7 Naming rights to the Young Professional Scholarship
e.g. ‘Sponsor Name’ Young Professional Scholarship
Acknowledgement
2 Logo recognition on Dinner tickets and Menus Display
3 Acknowledgement in Registration Brochure 8 ONE Complimentary 3m x 3m Exhibition Booth including
one exhibitor registration (no access to sessions)
4 Acknowledgement in Conference Program
5 Acknowledgement on Sponsor Signage during Conference Promotional
6 Acknowledgement on Conference web site 9 ONE Satchel insert up to A4 in sizes
7 Acknowledgement on Conference App 10 HALF PAGE advertisement in Conference Program
Handbook
Attendance
8 ONE Complimentary Registration including Welcome Delegate List
Reception, Networking Session and Gala Dinner 11 Delegate List provided in excel format (name, organisation,
9 NINE complimentary tickets to the Gala Dinner state and email only) and subject to Australian Privacy
Laws post Conference
10 VIP Table Placement prime positioning of your
organisations table at the Gala Dinner
Attendance
Additional Opportunity 12 TWO Complimentary Registrations including attendance
at the Welcome Reception, Networking Session and
11 Opportunity to place a gift for guests on table
Gala Dinner
(at organisations own expense)
Additional Opportunity
13 Opportunity for sponsored organisation to host a
meet and greet with Youth Scholarship recipients
(at organisations own expense)
8
Gold Networking and
Sponsor Espresso Lounge
$20,000 + GST UNLIMITED $15,000 + GST SOLD
Acknowledgement Have your brand in delegates’ hands by becoming a sponsor
of the Espresso Café. We anticipate more than 350 barista
Acknowledgement in Registration Brochure
D
1
made coffees a day being served from these coffee stations,
L
2 Acknowledgement in Conference Program
SO
with café style tables being provided for delegates to sit and
3 Acknowledgement on Sponsor Signage during Conference relax. This area will attract high foot traffic during the exhibition
opening hours and provides an area where delegates can
4 Logo on looped power-point slide prior to and
have meetings, network and access the internet.
between sessions
This sponsorship package offers high-level exposure during
5 Acknowledgement on Conference web site with hyperlink
the exhibition hours of the conference.
Display Acknowledgement
6 ONE Complimentary 3m x 3m Exhibition Booth 1 Organisation logo/name to be placed on all lounge signage
including one exhibitor registration (not including
access to sessions) 2 Acknowledgement in Registration Brochure
3 Acknowledgement in Conference Program
Promotional 4 Acknowledgement on Sponsor Signage during Conference
7 ONE Satchel insert up to A4 in sizes
5 Acknowledgement on Conference web site Naming Rights
8 HALF PAGE advertisement in Conference Program
6 Naming rights to the Networking and Espresso Café
Handbook
Networking Lounge Promotional
Delegate List 7 Opportunity to place branded accessories such as
coffee cups, aprons, t-shirts and hats within the
9 Delegate List provided in excel format (name,
Espresso Café (subject to venue approval, materials
organisation, state and email only) and subject to
to be provided by sponsor)
Australian Privacy Laws post Conference.
8 The opportunity to place sponsors material within
Attendance networking lounge for the duration of the event
10 THREE Complimentary Registrations including 9 QUARTER PAGE advertisement in Program Handbook
attendance at the Welcome Reception, Networking 10 Acknowledgement in Program Handbook specifically
Session and Gala Dinner advertising the Networking Lounge
Additional Opportunity Attendance
11 Opportunity to sponsor a concurrent session as nominated 11 TWO Complimentary Registrations including attendance
by your organisation, incl. recognition in program of at the Welcome Reception, Networking Session and
sponsored session and placement of organisation Gala Dinner
banner in session room (provided by organisation)
Delegate List
12 Delegate List provided in excel format (name, organisation,
state and email only) and subject to Australian Privacy
Laws post Conference.
This package also includes furniture
for the space up to $1,500 value.
9
Welcome Networking
Reception Session
$10,000 + GST ONE only $10,000 + GST ONE only
Acknowledgement Acknowledgement
1 Logo recognition on tickets 1 Logo recognition on tickets
2 Acknowledgement in Registration Brochure 2 Acknowledgement in Registration Brochure
3 Acknowledgement in Conference Program 3 Acknowledgement in Conference Program
4 Acknowledgement on Sponsor Signage during Conference 4 Acknowledgement on Sponsor Signage during Conference
5 Acknowledgement on Conference web site 5 Acknowledgement on Conference web site
Naming Rights Naming Rights
6 Exclusive naming rights of sponsored social event 6 Exclusive naming rights of sponsored social event
eg ‘Sponsor Name’ Welcome Reception eg ‘Sponsor Name’ Networking Session
Attendance Attendance
7 ONE Complimentary Registration including Welcome 7 ONE Complimentary Registration including Welcome
Reception, Networking Session and Gala Dinner Reception, Networking Session and Gala Dinner
Delegate Satchel
$10,000 + GST SOLD
Acknowledgement
D
Logo displayed on Delegate bag (The Organising
L
1
SO
Committee reserve the right to select the bag)
2 Acknowledgement in Registration Brochure
3 Acknowledgement in Conference Program
4 Acknowledgement on Sponsor Signage during Conference
5 Acknowledgement on Conference web site
Promotional
6 ONE satchel insert up to A4 in size (provided by organisation)
10CORE 2021 Lanyard and
Conference App Name Badge
Monash Institute of
Railway Technology
$8,000 + GST ONE only $5,000 + GST SOLD
As we move towards a paperless society, the Conference Acknowledgement
App will become increasingly popular amongst delegates
Logo displayed on Delegate Lanyard and Name Badge
D
1
and we will once again be offering an App. The App allows
L
(The Organising Committee reserve the right to select
SO
delegates to personalise their program, exhibitor listing,
the style of lanyard)
view floor plans, read abstracts and papers and a number
of other interactive opportunities to better engage delegates 2 Acknowledgement in Registration Brochure
through the use of technology. 3 Acknowledgement in Conference proceedings
4 Acknowledgement on Conference web site
Acknowledgement
1 Organisation logo along with the event logo on the
Concurrent Session
App header and on the e-guide that will be viewed by
all delegates
2 Organisation logo pinned to the top of the newsfeed for
life of the App $3,000 + GST UNLIMITED
3 Recognition as App sponsor upon release of the App
to delegates Organisations have the opportunity to sponsor a concurrent
session aligned with your organisations product or service
4 Dedicated menu item and icon on the main section of
based on program
the App. From this page you have the opportunity to load
numerous pdf information leaflets and links to appropriate
websites and images of key personnel and contact details.
Acknowledgement
1 Acknowledgement in program handbook and conference
5 Acknowledgement in Registration Brochure
app of sponsored session
(from time of sponsorship confirmation)
2 Acknowledgement on the holding slide for the session
6 Acknowledgement in Conference Program
3 Acknowledgement in Conference Program
7 Acknowledgement on Sponsor Signage during Conference
4 Acknowledgement on Sponsor Signage during Conference
8 Acknowledgement on Conference web site
5 Acknowledgement on Conference web site
Promotional 6 Placement of organisation banner in session room
9 ONE satchel insert up to A4 in size (provided by (provided by organisation)
organisation) inserted into the delegate bag
10 ONE promotional PDF flyer (provided by organisation, file
Promotional
size limits will apply) included on the Conference App in 7 Organisation information flyer placed in concurrent
addition to other sponsors from the Host, Platinum, Gold, session room for the sponsored session
Young Professional Scholarship and Gala Dinner Category
11MARKETING
Satchel Program Handbook
Insert Advertising
$1,500 + GST UNLIMITED Quarter Page: $1,000 + GST
Up to 8 pages A4 satchel insert placed into delegate bags
Half Page: $1,500 + GST
Full Page: $2,000 + GST
12EXHIBITION
To complement the technical program at
CORE 2021 an industry exhibition will be
Exhibition Booth
held in conjunction with the conference. $4,000 + GST
The Welcome Reception, Networking Session,
As an Exhibitor you will receive the following benefits:
tea breaks and lunches will be served
3m wide x 3m deep x 2.4m high booth
amongst the exhibition. These meals will be
“stand-up” to allow delegates to move freely TWO Full Exhibitor Registrations per booth
purchased. Includes session access, tea breaks and
through the exhibition space at all times. lunches, Welcome Reception, Networking Session,
Gala Dinner, Delegate Bag and Program Handbook
CORE 2021 will include a dynamic exhibition and we A Delegate Contact Details list (subject to privacy laws)
are challenging exhibitors to be creative and think emailed within one month of the conclusion of the
outside the square in how you promote your products conference
and services. The CORE 2021 will include an Interactive
Zone that provides exhibitors the opportunity to conduct Company Name on fascia board
presentations and demonstrations as well as creating
a real hub of activity for those operating or have an ONE Power Point
interest in the rail industry.
TWO Spot Lights
Floorplan
11 12 13 14 15 16 17 18 19 20
10 21
9 45 47 Posters 22
44 46 23
8
43 55
7 24
41 42 53 54
6 25
View Live
40 52
Exhibition
5 26
Networking
Floor Plan
4 and Coffee 27
Lounge
3 39 51 28
2 37 38 50 49 29
36 48
1 30
31
35 34 33 32
Entry
13Application Form
Contact Details
(Please print clearly in block capitals)
Contact Name:
Position:
Company Name:
Address:
State: Post Code:
Telephone: Mobile:
Website:
Email:
Sponsorship Packages Payment Details
(All prices listed below are in Australian Dollars Please note that 50% part payment of sponsorship total is required
and inclusive of 10% Goods and Services Tax)
Sponsorship Package (50% of Total Cost) A$
Platinum Partner $44,000
Exhibition Package (50% of Total Cost) A$
Gala Dinner SOLD $27,500
TOTAL COST: A$
Scholarship Award Sponsor $27,500
Gold Sponsor $22,000 Please send me a tax invoice to make payment
Networking and Coffee Lounge SOLD $16,500
Please charge my credit card: A$
Welcome Reception $11,000
Cardholder Name:
Networking Session $11,000
Delegate Satchel SOLD $11,000
Conference App $8,800 Card Number:
Lanyard and Name Badge SOLD $5,500
Concurrent Session $3,300 Signature:
Satchel Insert $1,650
Other (please specify): Expiry Date:
VISA MasterCard
Exhibition Booth I have read the cancellation policy and accept all of its conditions.
Exhibition Booth $4,400 Name (print):
Qty:
A$ x $4,400 = A$ Organisation:
Location Signature: Date:
1st Choice: 2nd Choice: 3rd Choice:
Please Encanta Event Management Please note this is an application for Sponsorship and Exhibition
> email this
form to:
47 Hampden Road, Nedlands WA 6009
E: core@encanta.com.au
at CORE 2021. All applications are subject to Committee approval
and acceptance will be notified in writing to the applicant.
14Terms and Conditions Postponement and Cancellation Policy
By returning an application form via online or printed copy confirms We (Encanta and CORE) may, in its absolute discretion, nominate
your acceptance of these terms and conditions to either postpone or cancel the event by providing the sponsor/
exhibitor with notice in writing. Cancellation or postponement may
• All bookings are subject to approval by the CORE 2021 Organisers
be necessary due to acts, events or causes beyond our reasonable
and we reserve the right to refuse an application
control, including, but not limited to, acts of God, industrial disputes,
• We (Encanta and CORE) as the Conference Organisers reserve the failure in electricity supply or gas supply, war, civil strife, flood,
right to alter any aspect of the program and floor plan without storm, fire, accident, unavailability of raw materials or supplies,
prior notice. Please refer to the Conference website for the latest explosion, global or national health emergency (including without
information on the event. limitation coronavirus COVID-19), epidemic, breakdown of plant,
• We will take all diligent care to fulfil the above sponsorship and machinery or equipment or shortages of labour, transportation, fuel,
exhibition commitments. Sponsors and exhibitors are responsible power, plant, machinery, equipment or material.
for providing all their requirements If the event is postponed to a later date (as nominated by CORE and
i.e. banners, promotional material and any other material by the notified to the sponsor), the terms and conditions of this agreement
due dates requested by the Organisers. will continue to apply. Any sponsorship contribution paid up to
• We reserve the right to introduce new packages and additional the postponement will be applied to the new event date with any
exhibition space should the opportunity arise. outstanding sponsorship contribution balance due thirty (30) days’
prior to the new event date.
• Sponsors and Exhibitors are required to make the necessary
payments as per the payment schedule below (unless otherwise Cancellation Policy
negotiated):
• The submission of an application by a representative from your
- 50% due within one month of invoice date. organisation is regarded as a firm booking.
- Remaining 50% is due by no later than Tuesday 21 January 2021. • All cancellations must be made in writing to the Organisers and
• Sponsors and Exhibitors are responsible for the security of their notice acknowledged in writing by the Organisers.
own equipment and materials during the event and in transit to • Any reduction in a Sponsorship and/or Exhibition allocation (once
the event venue. accepted by the Organisers) will be considered a cancellation and
• The Sponsor/Exhibitor understand that all attendees must the cancellation policy will apply.
register officially and entry to the exhibition will not occur unless • Should the balance payment be outstanding at time of
the attendee is wearing the appropriate identification. Visitor cancellation, the Sponsor/Exhibitor is liable for the balance as per
badges are provided as a gesture of goodwill and not for use by the cancellation policy.
the organisation’s representatives.
• There is no opportunity to transfer your Sponsorship/Exhibition
• The Exhibitor shall take all reasonable care when installing/ booking to another CORE event.
dismantling their equipment and stand as not to cause damage
• If the event is cancelled, it is CORE’s hope that the sponsor/ exhibitor
to the venue carpet, walls, ceilings, fixtures and floors and the
will continue to support the event and have the sponsorship rolled
shell scheme booths supplied by the appointed stand contractor
over to the Event to be held on a date to be fixed.
including panels, fascia, spotlights and furniture. The Exhibitor is
deemed liable for repairs if the structures are damaged. • If the sponsor/exhibitor agrees to have the sponsorship/exhibition
booth rolled over, the terms and conditions of this agreement will
• The Organisers reserve the right to request removal of any items
continue to apply and all sponsorship/exhibition contributions already
that may be deemed unacceptable and impacts fellow Exhibitors.
paid will be applied to the next CORE event date and any outstanding
• All promotion must be conducted from your booth. balance will be due thirty (30) days’ prior to the event date.
• All Organisations are expected to conduct their business in If the sponsor/exhibitor does not agree to have the sponsorship/
a professional, ethical manner and any breach will result in exhibition roll over to the next CORE event and the current CORE
immediate cancellation of the Sponsorship/Exhibition package. Event is cancelled, then the below cancellation dates will apply.
• If an Organisation is found to not align their values with that of
the CORE, this may result in cancellation of your Sponsorship/ Cancellation Dates
Exhibition package. • More than 180 days: prior to the Event Bump-In,
a cancellation fee of AUD$300 will apply;
• Between 91 – 180 days: prior to the Event Bump-In,
10 per cent of the Sponsorship Contribution will apply;
• Between 45 – 90 days: prior to the Event Bump-In,
50 per cent of the Sponsorship Contribution will apply; and
• Less than 45 days: prior to the Event Bump-In,
100 per cent of the Sponsorship Contribution will apply.
I acknowledge that Name:
I have read and
understand the terms Position:
and conditions and
cancellation policy in Organisation:
relation to our support
of the CORE 2021. Signed:
15SUPPORTED BY CORE 2021 Encanta Event Management T: (08) 9389 1488 Event Managers 47 Hampden Road, Nedlands WA E: core@encanta.com.au
You can also read
