Phased School Reopening Health and Safety Plan Template
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Phased School Reopening
Health and Safety Plan Template
Each school entity must create a Health and Safety Plan which will serve as the local guidelines
for all instructional and non- instructional school reopening activities. As with all emergency
plans, the Health and Safety Plan developed for each school entity should be tailored to the
unique needs of each school and should be created in consultation with local health agencies.
Given the dynamic nature of the pandemic, each plan should incorporate enough flexibility to
adapt to changing conditions. The templates provided in this toolkit can be used to document a
school entity’s Health and Safety Plan, with a focus on professional learning and
communications, to ensure all stakeholders are fully informed and prepared for a local phased
reopening of school facilities. A school entity’s Health and Safety Plan must be approved by its
governing body and posted on the school entity’s publicly available website prior to the
reopening of school. School entities should also consider whether the adoption of a new policy
or the modification of an existing policy is necessary to effectively implement the Health and
Safety Plan.
Each school entity should continue to monitor its Health and Safety Plan throughout the year
and update as needed. All revisions should be reviewed and approved by the governing body
prior to posting on the school entity’s public website.
Page 1 of 34Table of Contents
Health and Safety Plan ........................................................................................................... 3
Type of Reopening .................................................................................................................... 4
Pandemic Coordinator/Team .................................................................................................... 5
Key Strategies, Policies, and Procedures ................................................................................. 6
Cleaning, Sanitizing, Disinfecting and Ventilation .................................................................. 8
Social Distancing and Other Safety Protocols ....................................................................... 9
Monitoring Student and Staff Health .................................................................................... 16
Other Considerations for Students and Staff ....................................................................... 20
Health and Safety Plan Professional Development ................................................................. 27
Health and Safety Plan Communications ................................................................................ 29
Health and Safety Plan Summary ....................................................................................... 30
Facilities Cleaning, Sanitizing, Disinfecting and Ventilation .................................................... 30
Social Distancing and Other Safety Protocols ......................................................................... 30
Monitoring Student and Staff Health ....................................................................................... 31
Other Considerations for Students and Staff ........................................................................... 32
Health and Safety Plan Governing Body Affirmation Statement ............................... 34
This resource draws on a resource created by the Council of Chief State School Officers
(CCSSO) that is based on official guidance from multiple sources to include: the Centers for
Disease Control and Prevention, the White House, American Academy of Pediatrics, Learning
Policy Institute, American Enterprise Institute, Rutgers Graduate School of Education, the World
Health Organization, the Office of the Prime Minister of Norway as well as the departments of
education/health and/or offices of the governor for Idaho, Montana, New York, Texas and
Washington, DC.
Page 2 of 34Health and Safety Plan: Arts Academy Charter School
All decision-makers should be mindful that as long as there are cases of COVID-19 in the community, there are no strategies that
can completely eliminate transmission risk within a school population. The goal is to keep transmission as low as possible to safely
continue school activities. All school activities must be informed by Governor Wolf’s Process to Reopen Pennsylvania. The
administration has categorized reopening into three broad phases: red, yellow, or green. These designations signal how counties
and/or regions may begin easing some restrictions on school, work, congregate settings, and social interactions:
• The Red Phase: Schools remain closed for in-person instruction and all instruction must be provided via remote learning,
whether using digital or non-digital platforms. Provisions for student services such as school meal programs should continue.
Large gatherings are prohibited.
• The Yellow Phase and Green Phase: Schools may provide in-person instruction after developing a written Health and Safety
Plan, to be approved by the local governing body (e.g. board of directors/trustees) and posted on the school entity’s publicly
available website.
Based on your county’s current designation (i.e., red, yellow, green) and the best interests of your local community, indicate which
type of reopening your LEA has selected by checking the appropriate box in row three of the table below. Use the remainder of the
template to document your LEA’s plan to bring back students and staff, how you will communicate the type of reopening with
stakeholders in your community, and the process for continued monitoring of local health data to assess implications for school
operations and potential adjustments throughout the school year.
Depending upon the public health conditions in any county within the Commonwealth, there could be additional actions, orders, or
guidance provided by the Pennsylvania Department of Education (PDE) and/or the Pennsylvania Department of Health (DOH)
designating the county as being in the red, yellow, or green phase. Some counties may not experience a straight path from a red
designation, to a yellow, and then a green designation. Instead, cycling back and forth between less restrictive to more restrictive
designations may occur as public health indicators improve or worsen. This means that your school entity should account for
changing conditions in your local Health and Safety Plan to ensure fluid transition from more to less restrictive conditions in each of
the phase requirements as needed.
Page 3 of 34Type of Reopening
Key Questions
• How do you plan to bring students and staff back to physical school buildings, particularly if you still need social distancing in
place?
• How did you engage stakeholders in the type of re-opening your school entity selected?
• How will you communicate your plan to your local community?
• Once you reopen, what will the decision-making process look like to prompt a school closure or other significant modification
to operations?
Based on your county’s current designation and local community needs, which type of reopening has your school entity
selected?
☐ Total reopen for all students and staff (but some students/families opt for distance learning out of safety/health
concern).
☐ Scaffolded reopening: Some students are engaged in in-person learning, while others are distance learning (i.e., some
grade levels in-person, other grade levels remote learning).
☒ Blended reopening that balances in-person learning and remote learning for all students (i.e., alternating days or
weeks).
☐ Total remote learning for all students. (Plan should reflect future action steps to be implemented and conditions that
would prompt the decision as to when schools will re-open for in-person learning).
Anticipated launch date for in-person learning (i.e., start of blended, scaffolded, or total reopening):
August 31st, 2020
Page 4 of 34Pandemic Coordinator/Team
Each school entity is required to identify a pandemic coordinator and/or pandemic team with defined roles and responsibilities for
health and safety preparedness and response planning during the phased reopening of schools. The pandemic coordinator and team
will be responsible for facilitating the local planning process, monitoring implementation of your local Health and Safety Plan, and
continued monitoring of local health data to assess implications for school operations and potential adjustments to the Health and
Safety Plan throughout the school year. To ensure a comprehensive plan that reflects the considerations and needs of every
stakeholder in the local education community, LEAs are encouraged to establish a pandemic team to support the pandemic
coordinator. Inclusion of a diverse group of stakeholders is critical to the success of planning and implementation. LEAs are highly
encouraged to make extra effort to engage representatives from every stakeholder group (i.e., administrators, teachers, support staff,
students, families, community health official or other partners), with a special focus on ensuring that the voices of underrepresented
and historically marginalized stakeholder groups are prioritized. In the table below, identify the individual who will serve as the
pandemic coordinator and the stakeholder group they represent in the row marked “Pandemic Coordinator”. For each additional
pandemic team member, enter the individual’s name, stakeholder group they represent, and the specific role they will play in
planning and implementation of your local Health and Safety Plan by entering one of the following under “Pandemic Team Roles and
Responsibilities”:
• Health and Safety Plan Development: Individual will play a role in drafting the enclosed Health and Safety Plan;
• Pandemic Crisis Response Team: Individual will play a role in within-year decision making regarding response efforts in the
event of a confirmed positive case or exposure among staff and students; or
• Both (Plan Development and Response Team): Individual will play a role in drafting the plan and within-year decision
making regarding response efforts in the event of confirmed positive case.
Pandemic Team Roles and Responsibilities
Individual(s) Stakeholder Group Represented
(Options Above)
Elaine Hersh Administration Pandemic Coordinator/Team Member
Shawn Lynch Administration Plan Development and Response Team
Andrea Angstadt School Nurse Plan Development and Response Team
Kristen Stachina Guidance Counselor Plan Development and Response Team
Page 5 of 34Director of Educational Support
Kathleen Adolt-Silva Plan Development and Response Team
Services
Clayton Howard IT Director Plan Development
Amy Reid Business Administrator Plan Development
National School Lunch Program
Heather Woodell Plan Development
Coordinator/Main Office Manager
Grants & Development Manager
Andrew Worley Arts Events & Box Office Coordinator Plan Development
Cesar Medina Building Manager Plan Development and Response Team
Brooke Hosey Parent Plan Development
Key Strategies, Policies, and Procedures
Once your LEA has determined the type of reopening that is best for your local community and established a pandemic coordinator
and/or pandemic team, use the action plan templates on the following pages to create a thorough plan for each of the requirements
outlined in the Pennsylvania Department of Education’s Preliminary Guidance for Phased Reopening of PreK-12 Schools.
For each domain of the Health and Safety Plan, draft a detailed summary describing the key strategies, policies, and procedures
your LEA will employ to satisfy the requirements of the domain. The domain summary will serve as the public-facing description of
the efforts your LEA will take to ensure health and safety of every stakeholder in your local education community. Thus, the summary
should be focused on the key information that staff, students, and families will require to clearly understand your local plan for the
phased reopening of schools. You can use the key questions to guide your domain summary.
For each requirement within each domain, document the following:
• Action Steps under Yellow Phase: Identify the discrete action steps required to prepare for and implement the requirement
under the guidelines outlined for counties in yellow. List the discrete action steps for each requirement in sequential order.
Page 6 of 34• Action Steps under Green Phase: Identify the specific adjustments the LEA or school will make to the requirement during
the time period the county is designated as green. If implementation of the requirement will be the same regardless of county
designation, then type “same as Yellow” in this cell.
• Lead Individual and Position: List the person(s) responsible for ensuring the action steps are fully planned and the school
system is prepared for effective implementation.
• Materials, Resources, and/or Supports Needed: List any materials, resources, or support required to implement the
requirement.
• Professional Development (PD) Required: In order to implement this requirement effectively, will staff, students, families, or
other stakeholders require professional development?
In the following tables, an asterisk (*) denotes a mandatory element of the plan. All other requirements are highly encouraged to the
extent possible.
Page 7 of 34Cleaning, Sanitizing, Disinfecting, and Ventilation
Key Questions
• How will you ensure the building is cleaned and ready to safely welcome staff and students?
• How will you procure adequate disinfection supplies meeting OSHA and CDC requirements for COVID-19?
• How often will you implement cleaning, sanitation, disinfecting, and ventilation protocols/procedures to maintain staff and
student safety?
• What protocols will you put in place to clean and disinfect throughout an individual school day?
• Which stakeholders will be trained on cleaning, sanitizing, disinfecting, and ventilation protocols? When and how will the
training be provided? How will preparedness to implement as a result of the training be measured?
Summary of Responses to Key Questions:
ServiceMaster, a cleaning company that the Arts Academy Charter School contracts with for cleaning services, will provide
deep cleaning to the Arts Academy Building daily, after all students have left the school building. This cleaning will begin
days before students begin coming to the building on August 31st, 2020. As a part of this year’s cleaning contract,
ServiceMaster will also provide many of their cleaning products for the Maintenance Staff to have on hand for use during
the school day. The Arts Academy Charter School will also be purchasing additional cleaning and disinfecting products
from Fuller Paper Supply Company.
Cleaning and disinfecting of desks, shared materials, and high traffic areas will take place throughout the school day
during scheduled intervals. Additional cleaning and disinfecting, as well as sanitization, will occur during the cleaning
services provided by ServiceMaster.
All staff and teacher will be trained on cleaning and disinfecting procedures and products as is appropriate for their
responsibilities during the day. Maintenance staff will be trained on how to provide deep cleaning during the school day.
All trainings will be conducted by ServiceMaster.
Page 8 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Cleaning, • Service Master has been • Service Master has been Cesar Medina, Various cleaning Y
sanitizing, employed and will clean employed and will clean Building Manager products purchased
disinfecting, and the entire building every the entire building every from ServiceMaster
ventilating week night. Our week night. Our and Fuller Paper and
learning spaces, maintenance department maintenance department Supply Co.
surfaces, and any will complete daily will complete daily
other areas used cleaning of the hand cleaning of the hand
by students (i.e., railings, door knobs and railings, door knobs and
restrooms, other areas that are other areas that are
drinking touched on a daily basis. touched on a daily basis.
fountains, • Maintenance Staff and • Maintenance Staff and
hallways, and Faculty will work together Faculty will work together
transportation) to clean and sanitize to clean and sanitize
areas of the building that areas of the building that
have been used have been used
throughout the day. throughout the day.
• All desks and other • All desks and other
classroom materials will classroom materials will
be wiped and disinfected be wiped and disinfected
after use. after use.
Other cleaning, • Additional hand sanitizing • Additional hand sanitizing Elaine Hersh, Hand sanitizer N
sanitizing, stations have been stations have been Principal dispensers, hand
disinfecting, and purchased to be installed purchased to be installed sanitizer, windows
ventilation inside of all classrooms. inside of all classrooms.
practices Students and staff will be Students and staff will be
encouraged to use these encouraged to use these
stations multiple times stations multiple times
during a class period and during a class period and
whenever leaving or whenever leaving or
entering a classroom. entering a classroom.
• All windows inside of • All windows inside of
classrooms will remain classrooms will remain
open during the day when open during the day when
appropriate. appropriate.
Social Distancing and Other Safety Protocols
Page 9 of 34Key Questions
• How will classrooms/learning spaces be organized to mitigate spread?
• How will you group students with staff to limit the number of individuals who come into contact with each other throughout the
school day?
• What policies and procedures will govern use of other communal spaces within the school building?
• How will you utilize outdoor space to help meet social distancing needs?
• What hygiene routines will be implemented throughout the school day?
• How will you adjust student transportation to meet social distancing requirements?
• What visitor and volunteer policies will you implement to mitigate spread?
• Will any of these social distancing and other safety protocols differ based on age and/or grade ranges?
• Which stakeholders will be trained on social distancing and other safety protocols? When and how will the training be
provided? How will preparedness to implement as a result of the training be measured?
Summary of Responses to Key Questions:
Classrooms will be measured and arranged to allow for 6 feet of social distancing between all students. All non essential
classroom furniture (teacher desks, movable shelving units, etc.) will be removed from classrooms to allow for student
desks to be 6ft apart.
Students will be grouped into classrooms according to their grade level. These groups will be arranged to allow for the
maximum number of students in the classroom will respecting 6ft social distancing. Students will primarily remain in the
same classroom for the entire day with teachers rotating between classrooms. There are a few exceptions to this so that
students can eat breakfast and lunch in classrooms and experience their art classes to the greatest extent possible.
Additional hand sanitizing stations have been purchased and will be placed inside every classroom. This will allow
teachers to encourage frequent use of hand sanitizer whenever a student enters or exits a classroom.
As a charter school, the Arts Academy relies on the transportation departments of our students’ home districts. We have
been in consistent communication with those districts to keep them abreast of our plans for the upcoming school year.
The Arts Academy does utilize a school bus to transport our figure skating students to the Steel Ice Center and back. We
are creating social distancing and cleaning procedures for the school bus.
Page 10 of 34The Arts Academy Charter School will restrict all non essential visitors from the building during school ours. Exceptions
may be made in the event that there is a maintenance issue that requires immediate attention. This issues will be reviewed
by administration and, in the even that outside workers need to be permitted in the building, strict procedures will be
followed to limit the exposure of students and staff to the workers.
Faculty and staff will be trained on social distancing procedures during staff in-service prior to the start of in person
instruction. Parents will be made aware, through the school website, social media, and email, of social distancing, and
visitation procedures.
All staff will be required to sign off that they have attended and understand all trainings as they relate to social distancing
during the period hybrid instruction.
Materials, Resources, PD
Action Steps Action Steps Lead Individual and
Requirements and or Supports Required
under Yellow Phase under Green Phase Position
Needed (Y/N)
* Classroom/ • All classrooms will be • All classrooms will be Elaine Hersh, Student Desks, PPE, Y
learning space arranged in manner that arranged in manner that Principal Maintenance Staff
occupancy that allows for students to be allows for students to be Support
allows for 6 feet of spaced at least 6 feet spaced at least 6 feet
separation among apart from each other. apart from each other.
students and staff • Classrooms are arranged • Classrooms are arranged
throughout the in a manner that allows for in a manner that allows for
day, to the teachers to have 6ft of teachers to have 6ft of
maximum extent space from students in the space from students in the
feasible front (relative orientation) front (relative orientation)
of the classroom. Face of the classroom. Face
shields and other PPE will shields and other PPE will
be provided to staff be provided to staff
members as is members as is
appropriate. appropriate.
Page 11 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual and
Requirements and or Supports Required
under Yellow Phase under Green Phase Position
Needed (Y/N)
* Restricting the • Breakfast and lunch will • Breakfast and lunch will Elaine Hersh, Disposable meal N
use of cafeterias be served in student be served in student Principal containers, garbage
and other classrooms. Cafeteria will classrooms. Cafeteria will cans, hand sanitizer
congregate not be used for meals. not be used for meals.
settings, and
serving meals in
alternate settings
such as
classrooms
* Hygiene practices • Additional hand sanitizing • Additional hand sanitizing Elaine Hersh, Hand sanitizer N
for students and stations will be placed stations will be placed Principal dispensers, hand
staff including the inside of each classroom. inside of each classroom. sanitizer
manner and • Teachers will encourage • Teachers will encourage
frequency of students to frequently use students to frequently use
hand-washing and the hand sanitizing the hand sanitizing
other best stations. stations.
practices
* Posting signs, in • Signage will be posted • Signage will be posted Shawn Lynch, Appropriate Signage N
highly visible throughout the building throughout the building Assistant Principal and adhesives
locations, that reminding all to wear reminding all to wear
promote everyday masks, frequently wash masks, frequently wash
protective their hands, and keep 6ft their hands, and keep 6ft
measures, and apart. apart.
how to stop the • Additional signage will be • Additional signage will be
spread of germs posted in high traffic areas posted in high traffic areas
informing all of which informing all of which
direction traffic will flow. direction traffic will flow.
Page 12 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual and
Requirements and or Supports Required
under Yellow Phase under Green Phase Position
Needed (Y/N)
* Identifying and • Visitation during the • Visitation during the Shawn Lynch, Security Cameras and N
restricting non- school day will be school day will be Assistant Principal monitors.
essential visitors restricted to emergency restricted to emergency
and volunteers maintenance staff only. maintenance staff only.
These visits will be These visits will be
approved by approved by
administration on case by administration on case by
case basis. case basis.
* Handling sporting • The Arts Academy • The Arts Academy Shawn Lynch, Outside space N
activities for Charter School does not Charter School does not Assistant Principal
recess and participate in any sporting participate in any sporting
physical activities. activities.
education classes • Recess and Physical • Recess and Physical
consistent with Education classes will be Education classes will be
the CDC held outside of the held outside of the
Considerations building and activities will building and activities will
for Youth Sports be restricted to those that be restricted to those that
allow for appropriate allow for appropriate
social distancing, per CDC social distancing, per CDC
and PDH, and activities and PDH, and activities
that allow students to that allow students to
safely wear masks. safely wear masks.
Page 13 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual and
Requirements and or Supports Required
under Yellow Phase under Green Phase Position
Needed (Y/N)
Limiting the sharing • Students will be assigned • Students will be assigned Elaine Hersh, Laptops, Online Y
of materials among a laptop that they will use a laptop that they will use Principal Curriculum, Parent
students for the entirety of the for the entirety of the support
school year. AACS will be school year. AACS will be
using an online curriculum using an online curriculum
that will eliminate the need that will eliminate the need
to share textbooks, to share textbooks,
papers, and other papers, and other
materials. materials.
• Parents will be informed of • Parents will be informed of
items that are acceptable items that are acceptable
for students to bring to for students to bring to
school. school.
Staggering the use • Students will remain in • Students will remain in Elaine Hersh, N
of communal one classroom for the one classroom for the Principal
spaces and entire school day. entire school day.
hallways • During times when • During times when
students must use the students must use the
hallway, teachers will be hallway, teachers will be
trained on the procedure trained on the procedure
that will be used in the that will be used in the
hallways. hallways.
• Hallways will be monitored • Hallways will be monitored
by staff members by staff members
throughout the day. throughout the day.
These staff will These staff will
consistently communicate consistently communicate
to support students and to support students and
staff and provide for a staff and provide for a
safe environment. safe environment.
Page 14 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual and
Requirements and or Supports Required
under Yellow Phase under Green Phase Position
Needed (Y/N)
Adjusting • The Arts Academy • The Arts Academy Elaine Hersh, N
transportation Charter School will Charter School will Principal
schedules and support the procedures of support the procedures of
practices to create the sending districts. the sending districts.
social distance
between students
Limiting the number • Classrooms will be • Classrooms will be Shawn Lynch, N
of individuals in arranged to allow for 6ft of arranged to allow for 6ft of Assistant Principal
classrooms and distance between distance between
other learning students. students.
spaces, and • Students will remain in • Students will remain in
interactions their classroom during the their classroom during the
between groups of school day, for the most school day, for the most
students part. part.
• Teachers will rotate • Teachers will rotate
between classrooms. between classrooms
Other social • Staff access to typical • Staff access to typical Elaine Hersh, N
distancing and gathering places (Main gathering places (Main Principal
safety practices Office, staff room, copy Office, staff room, copy
rooms) will be extremely rooms) will be extremely
limited. limited.
• Procedures will be • Procedures will be
developed and enforced developed and enforced
regarding student regarding student
restroom use. restroom use.
Page 15 of 34Monitoring Student and Staff Health
Key Questions
• How will you monitor students, staff, and others who interact with each other to ensure they are healthy and not exhibiting
signs of illness?
• Where, to whom, when, and how frequently will the monitoring take place (e.g. parent or child report from home or upon
arrival to school)?
• What is the policy for quarantine or isolation if a staff, student, or other member of the school community becomes ill or has
been exposed to an individual confirmed positive for COVID-19?
• Which staff will be responsible for making decisions regarding quarantine or isolation requirements of staff or students?
• What conditions will a staff or student confirmed to have COVID-19 need to meet to safely return to school? How will you
accommodate staff who are unable to uncomfortable to return?
• How will you determine which students are willing/able to return? How will you accommodate students who are unable or
uncomfortable to return?
• When and how will families be notified of confirmed staff or student illness or exposure and resulting changes to the local
Health and Safety Plan?
• Which stakeholders will be trained on protocols for monitoring student and staff health? When and how will the training be
provided? How will preparedness to implement as a result of the training be measured?
Summary of Responses to Key Questions:
Before the start of the school year, each family will receive a “symptom checklist” that is to be reviewed each morning
before sending students to the school building. Staff member will receive the same checklist and will be instructed to
follow the same procedures and students.
Upon arrival to the building, all students and staff will have their temperature taken. Anyone with a temperature will be
isolated and their temperature will be retaken. Staff that have a fever will be told to go home. Students with a fever will be
isolated until transportation from campus has been arranged and someone has picked up the student from school.
Students that are exhibiting symptoms during the school day will be isolated until transportation can be arranged and the
student(s) can leave campus. Staff exhibiting symptoms during the day will be asked to return home. If they are unable to
safely transport themselves, administration will work with the staff member to identify safe transportation from the school.
Page 16 of 34The decision to isolate a student or staff member will be made by the school nurse. The school nurse will also coordinate
the release of that individual to an approved contact in the case of a student or under a staff members’ own power. Based
on the symptoms displayed, the school nurse will contact the appropriate health organization for further guidance and next
steps with regard to testing and reporting of known data.
Virtual instruction will be an option for any student while they are quarantined and/or continue to experience symptoms or
difficulties as a result of being exposed to COVID-19. This will be coordinated by the students’ family and school
administration.
Communication regarding changes to the Local Health and Safety plan or Covid-19 exposures in the building will occur
through email blast to the appropriate parties, social media, and updates to the school’s website. The Arts Academy will
follow directions given by the Lehigh County Department of Health with regards to the message that is put out to our
community.
The school nurses will be trained on protocols for monitoring student and staff heath. This training will be completed prior
to the start of the 2020-2021 school year. The school nurses will also keep up to date with any changes or guidance
concerning COVID-19 as it is released by the appropriate government agencies.
Page 17 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Monitoring • All families will receive a • All families will receive a Shawn Lynch, Covid-19 symptom Y
students and staff check list to be reviewed check list to be reviewed Assistant Principal check list provided by
for symptoms and each morning before each morning before the PA Department of
history of sending their students to sending their students to Health
exposure the school building. the school building.
• All staff will receive a • All staff will receive a
check list to be reviewed check list to be reviewed
each morning before each morning before
coming to the school. coming to the school
• Staff and students will • Staff and students will
have their temperatures have their temperatures
taken before entering the taken before entering the
school building. school building.
• Upon learning that student • Upon learning that student
or staff member has been or staff member has been
exposed to or is showing exposed to or is showing
symptoms of COVID-19, symptoms of COVID-19,
the Arts Academy will the Arts Academy will
follow the guidelines set follow the guidelines set
for the by the for the by the
Pennsylvania and Lehigh Pennsylvania and Lehigh
County Health County Health
Departments as well as Departments as well as
the Pennsylvania the Pennsylvania
Department of Education Department of Education
and the Office of the and the Office of the
Governor. Governor.
Page 18 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Isolating or • Upon learning that a staff • Upon learning that a staff Elaine Hersh Thermometers and Y
quarantining member or student is member or student is other appropriate
students, staff, or showing symptoms of showing symptoms of testing materials
visitors if they COVID-19, that person(s) COVID-19, that person(s)
become sick or will be isolated in a will be isolated in a
demonstrate a designated space away designated space away
history of from the rest of the school from the rest of the school
exposure community in the building community in the building
at that time. Those at that time. Those
individuals will remain in individuals will remain in
the insolation room until the insolation room until
they can be safely they can be safely
transported off campus. transported off campus.
Symptomatic individuals • The Arts Academy will
will be referred to an await guidance from the
appropriate health care Lehigh County and/or
provider for testing. Pennsylvania Department
• The Arts Academy will of Health as to whether or
await guidance from the not the symptomatic
Lehigh County and/or individual(s) will need to
Pennsylvania Department be quarantined.
of Health as to whether or • Lenient attendance
not the symptomatic polices will be put in place
individual(s) will need to for students and staff that
be quarantined. must be quarantined.
• Lenient attendance
polices will be put in place
for students and staff that
must be quarantined.
Page 19 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Returning isolated • According to Pennsylvania • According to Pennsylvania Elaine Hersh, N/A N
or quarantined Department of Health Department of Health Principal
staff, students, or guidance, all staff, guidance, all staff,
visitors to school students or visitors will be students or visitors will be
able to return to the able to return to the
school after at least 10 school after at least 10
days from symptom onset days from symptom onset
and have been fever free and have been fever free
for 72 hours. for 72 hours.
Notifying staff, • The Arts Academy will use • The Arts Academy will use Elaine Hersh, N/A N
families, and the the school’s website, the school’s website, Principal
public of school social media, and student social media, and student
closures and information information
within-school-year communication system to communication system to
changes in safety communicate any and all communicate any and all
protocols changes to the school’s changes to the school’s
policies, procedures, policies, procedures,
calendar, and daily calendar, and daily
schedules. schedules.
Other monitoring • The Arts Academy will • The Arts Academy will Andrea Angstadt, N
and screening await and follow any await and follow any School Nurse
practices additional guidance additional guidance
provided by state and provided by state and
local health departments local health departments
as they relate to as they relate to
monitoring and screening monitoring and screening
practices. practices.
Other Considerations for Students and Staff
Key Questions
• What is the local policy/procedure regarding face coverings for staff? What is the policy/procedure for students?
Page 20 of 34• What special protocols will you implement to protect students and staff at higher risk for severe illness?
• How will you ensure enough substitute teachers are prepared in the event of staff illness?
• How will the LEA strategically deploy instructional and non-instructional staff to ensure all students have access to quality
learning opportunities, as well as supports for social emotional wellness at school and at home?
Summary of Responses to Key Questions:
As of July 1st, 2020, the Pennsylvania Department of Health is requiring that all individuals wear a face mask when they
leave their homes. With this guidance in mind, all students, staff, and visitors will be required to wear a mask when they
are in the school building. The Arts Academy Charter School will work with families of students that require
accommodations to this directive. Similarly, administration will work with staff members that have difficulty following this
directive because of a medical condition.
In the case of students and staff that are higher risk for severe illness, the administration and nursing team will review each
situation on a case by case basis. The school will work with the student and their family and, when appropriate, the
individual’s health provider to develop a plan that allows the student to access their education while limiting risk to their
health and safety.
The Arts Academy currently employs one full time building substitute and has several substitutes that will be used on a per
diem basis for coverage. The Arts Academy is also prepared to use other full-time staff members to provide coverage for
classes if necessary.
The Arts Academy has purchased Accelarate Education, an online curriculum, and Schoology, an online instructional
ecosystem, that will allow instruction to occur while students are in the building and attending classes virtually. These
tools will be used throughout the school year to provide a consistent, standards-based learning experience for our
students. In the event that all of our instruction will need to move to a virtual learning situation, these tools will allow our
instruction to continue seamlessly.
Page 21 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Protecting • In the case of students • In the case of students Andrea Angstadt, N
students and staff and staff that are higher and staff that are higher School Nurse
at higher risk for risk for severe illness, risk for severe illness,
severe illness
the administration and the administration and
nursing team will review nursing team will review
each situation on a each situation on a
case by case basis. case by case basis.
The school will work The school will work
with the student and with the student and
their family and, when their family and, when
appropriate, the appropriate, the
individual’s health individual’s health
provider to develop a provider to develop a
plan that allows the plan that allows the
student to access their student to access their
education while limiting education while limiting
risk to their health and risk to their health and
safety. safety.
Page 22 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Use of face • As of July 1st, 2020, the • As of July 1st, 2020, the Elaine Hersh, Face coverings/masks N
coverings (masks Pennsylvania Pennsylvania Principal
or face shields) by Department of Health is Department of Health is
all staff
requiring that all requiring that all
individuals wear a face individuals wear a face
mask when they leave mask when they leave
their homes. With this their homes. With this
guidance in mind, all guidance in mind, all
students, staff, and students, staff, and
visitors will be required visitors will be required
to wear a mask when to wear a mask when
they are in the school they are in the school
building. The Arts building. The Arts
Academy Charter Academy Charter
School will work with School will work with
families of students that families of students that
require require
accommodations to this accommodations to this
directive. Similarly, directive. Similarly,
administration will work administration will work
with staff members that with staff members that
have difficulty following have difficulty following
this directive because of this directive because of
a medical condition. a medical condition.
Page 23 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
* Use of face • As of July 1st, 2020, the • As of July 1st, 2020, the Elaine Hersh, Face coverings/Masks N
coverings (masks Pennsylvania Pennsylvania Principal
or face shields) by Department of Health is Department of Health is
older students (as
requiring that all requiring that all
appropriate)
individuals wear a face individuals wear a face
mask when they leave mask when they leave
their homes. With this their homes. With this
guidance in mind, all guidance in mind, all
students, staff, and students, staff, and
visitors will be required visitors will be required
to wear a mask when to wear a mask when
they are in the school they are in the school
building. The Arts building. The Arts
Academy Charter Academy Charter
School will work with School will work with
families of students that families of students that
require require
accommodations to this accommodations to this
directive. Similarly, directive. Similarly,
administration will work administration will work
with staff members that with staff members that
have difficulty following have difficulty following
this directive because of this directive because of
a medical condition. a medical condition.
Page 24 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
Unique safety • In the case of students • In the case of students Elaine Hersh, N N
protocols for and staff that are higher and staff that are higher Principal
students with risk for severe illness, risk for severe illness,
complex needs or
the administration and the administration and
other vulnerable
individuals
nursing team will review nursing team will review
each situation on a each situation on a
case by case basis. case by case basis.
The school will work The school will work
with the student and with the student and
their family and, when their family and, when
appropriate, the appropriate, the
individual’s health individual’s health
provider to develop a provider to develop a
plan that allows the plan that allows the
student to access their student to access their
education while limiting education while limiting
risk to their health and risk to their health and
safety. safety.
Page 25 of 34Materials, Resources, PD
Action Steps Action Steps Lead Individual
Requirements and or Supports Required
under Yellow Phase under Green Phase and Position
Needed (Y/N)
Strategic • Teacher schedules have • Teacher schedules have Elaine Hersh, N
deployment of staff been created that allows been created that allows Principal
for teachers to provide in for teachers to provide in
person instruction as well person instruction as well
as virtual instruction. as virtual instruction.
• Support teachers will be • Support teachers will be
strategically deployed to strategically deployed to
ensure that all students ensure that all students
receive their FAPE. receive their FAPE.
• The Arts Academy • The Arts Academy
employs one full time employs one full time
building substitute and building substitute and
several per diem several per diem
substitutes that will be substitutes that will be
used to provide coverage used to provide coverage
when needed. when needed.
Page 26 of 34Health and Safety Plan Professional Development
The success of your plan for a healthy and safe reopening requires all stakeholders to be prepared with the necessary knowledge
and skills to implement the plan as intended. For each item that requires professional development, document the following
components of your professional learning plan.
• Topic: List the content on which the professional development will focus.
• Audience: List the stakeholder group(s) who will participate in the professional learning activity.
• Lead Person and Position: List the person or organization that will provide the professional learning.
• Session Format: List the strategy/format that will be utilized to facilitate participant learning.
• Materials, Resources, and or Supports Needed: List any materials, resources, or support required to implement the
requirement.
• Start Date: Enter the date on which the first professional learning activity for the topic will be offered.
• Completion Date: Enter the date on which the last professional learning activity for the topic will be offered.
Materials, Resources,
Lead Person and Session Completion
Topic Audience and or Supports Start Date
Position Format Date
Needed
Appropriate training
Disinfectant and Cleaning Teacher
and reference August 17, August 28,
of desks and other All Staff ServiceMaster Inservice
materials provided by 2020 2020
classroom materials Training
Service Master
Hand sanitizer and
Hand Sanitization and Teacher
All students and hand sanitizer August 17, August 28,
Proper use of Face Andrea Angstadt Inservice
staff dispensers, face 2020 2020
Coverings Training
coverings/masks
Review of Policies and Teacher
Policies/Procedures August 17, August 28,
Procedures as they relate All Staff Mary Gotzon Inservice
relating to COVID-19 2020 2020
to COVID-19 and Staff Training
Laptops, internet
Teacher
Academic access, Accelerate August 17, August 28,
Accelerate Education Kathleen Adolt-Silva Inservice
Faculty Education training and 2020 2020
Training
reference Materials
Page 27 of 34Materials, Resources,
Lead Person and Session Completion
Topic Audience and or Supports Start Date
Position Format Date
Needed
Laptops, internet
Teacher
access, Schoology August 17, August 28,
Schoology All Faculty Clayton Howard Inservice
training and reference 2020 2020
Training
Materials
Page 28 of 34Health and Safety Plan Communications
Timely and effective family and caregiver communication about health and safety protocols and schedules will be critical. Schools
should be particularly mindful that frequent communications are accessible in non-English languages and to all caregivers (this is
particularly important for children residing with grandparents or other kin or foster caregivers). Additionally, LEAs should establish
and maintain ongoing communication with local and state authorities to determine current mitigation levels in your community.
Lead Person and Completion
Topic Audience Mode of Communications Start Date
Position Date
Information about start of 2020-2021 Elaine Hersh,
All Stakeholders School Website, Email Blasts July 23, 2020 July 23, 2020
School Year Principal
School Website, Social Media,
Changes to Policies, Procedures, Elaine Hersh, August 31,
All Stakeholders Student Information System TBD
Calendar, and/or Daily Schedule Principal 2020
Communication Tools
Changes to current mitigation levels Arts Academy Andrea Angstadt, Communication provided by
July 23, 2020 TBD
of COVID-19 in the community Administration School Nurse state and local health agencies
Page 29 of 34Health and Safety Plan Summary: (INSERT LEA or SCHOOL NAME)
Anticipated Launch Date: August 31, 2020
Use these summary tables to provide your local education community with a detailed overview of your Health and Safety Plan. LEAs
are required to post this summary on their website. To complete the summary, copy and paste the domain summaries from the
Health and Safety Plan tables above.
Facilities Cleaning, Sanitizing, Disinfecting and Ventilation
Requirement(s) Strategies, Policies and Procedures
* Cleaning, sanitizing, disinfecting, and ventilating learning • Service Master has been employed and will clean the entire
spaces, surfaces, and any other areas used by students building every week night. Our maintenance department will
(i.e., restrooms, drinking fountains, hallways, and complete daily cleaning of the hand railings, door knobs and
transportation) other areas that are touched on a daily basis.
• Maintenance Staff and Faculty will work together to clean and
sanitize areas of the building that have been used throughout
the day.
• All desks and other classroom materials will be wiped and
disinfected after use.
Social Distancing and Other Safety Protocols
Requirement(s) Strategies, Policies and Procedures
* Classroom/learning space occupancy that allows for 6 feet • All classrooms will be arranged in manner that allows for
of separation among students and staff throughout the day, students to be spaced at least 6 feet apart from each other.
to the maximum extent feasible • Classrooms are arranged in a manner that allows for
teachers to have 6ft of space from students in the front
* Restricting the use of cafeterias and other congregate (relative orientation) of the classroom. Face shields and
settings, and serving meals in alternate settings such as other PPE will be provided to staff members as is
appropriate.
classrooms
• Breakfast and lunch will be served in student classrooms.
Cafeteria will not be used for meals.
• Additional hand sanitizing stations will be placed inside of
each classroom.
Page 30 of 34Requirement(s) Strategies, Policies and Procedures
* Hygiene practices for students and staff including the • Teachers will encourage students to frequently use the hand
manner and frequency of hand-washing and other best sanitizing stations.
practices • Signage will be posted throughout the building reminding all
to wear masks, frequently wash their hands, and keep 6ft
* Posting signs, in highly visible locations, that promote apart.
everyday protective measures, and how to stop the spread • Additional signage will be posted in high traffic areas
informing all of which direction traffic will flow.
of germs
• Visitation during the school day will be restricted to
emergency maintenance staff only. These visits will be
* Handling sporting activities consistent with the CDC approved by administration on case by case basis.
Considerations for Youth Sports for recess and physical • The Arts Academy Charter School does not participate in any
education classes sporting activities.
• Recess and Physical Education classes will be held outside
Limiting the sharing of materials among students of the building and activities will be restricted to those that
allow for appropriate social distancing, per CDC and PDH,
Staggering the use of communal spaces and hallways and activities that allow students to safely wear masks.
Adjusting transportation schedules and practices to create
social distance between students
Limiting the number of individuals in classrooms and other
learning spaces, and interactions between groups of
students
Coordinating with local childcare regarding on site care,
transportation protocol changes and, when possible, revised
hours of operation or modified school-year calendars
Other social distancing and safety practices
Monitoring Student and Staff Health
Page 31 of 34Requirement(s) Strategies, Policies and Procedures
* Monitoring students and staff for symptoms and history • All families will receive a check list to be reviewed each
of exposure morning before sending their students to the school building.
• All staff will receive a check list to be reviewed each morning
* Isolating or quarantining students, staff, or visitors if they before coming to the school.
become sick or demonstrate a history of exposure • Staff and students will have their temperatures taken before
entering the school building.
* Returning isolated or quarantined staff, students, or • Upon learning that student or staff member has been exposed
to or is showing symptoms of COVID-19, the Arts Academy will
visitors to school
follow the guidelines set for the by the Pennsylvania and
Lehigh County Health Departments as well as the
Notifying staff, families, and the public of school closures Pennsylvania Department of Education and the Office of the
and within-school- year changes in safety protocols Governor.
• Upon learning that a staff member or student is showing
symptoms of COVID-19, that person(s) will be isolated in a
designated space away from the rest of the school community
in the building at that time. Those individuals will remain in the
insolation room until they can be safely transported off
campus. Symptomatic individuals will be referred to an
appropriate health care provider for testing.
• The Arts Academy will await guidance from the Lehigh County
and/or Pennsylvania Department of Health as to whether or
not the symptomatic individual(s) will need to be quarantined.
• Lenient attendance polices will be put in place for students and
staff that must be quarantined.
Other Considerations for Students and Staff
Requirement(s) Strategies, Policies and Procedures
* Protecting students and staff at higher risk for severe • In the case of students and staff that are higher risk for
illness severe illness, the administration and nursing team will
review each situation on a case by case basis. The
* Use of face coverings (masks or face shields) by all staff school will work with the student and their family and,
when appropriate, the individual’s health provider to
* Use of face coverings (masks or face shields) by older develop a plan that allows the student to access their
students (as appropriate) education while limiting risk to their health and safety.
Page 32 of 34Requirement(s) Strategies, Policies and Procedures
Unique safety protocols for students with complex needs • As of July 1st, 2020, the Pennsylvania Department of
or other vulnerable individuals Health is requiring that all individuals wear a face mask
when they leave their homes. With this guidance in mind,
Strategic deployment of staff all students, staff, and visitors will be required to wear a
mask when they are in the school building. The Arts
Academy Charter School will work with families of
students that require accommodations to this directive.
Similarly, administration will work with staff members that
have difficulty following this directive because of a
medical condition.
• In the case of students and staff that are higher risk for
severe illness, the administration and nursing team will
review each situation on a case by case basis. The
school will work with the student and their family and,
when appropriate, the individual’s health provider to
develop a plan that allows the student to access their
education while limiting risk to their health and safety.
Page 33 of 34Health and Safety Plan Governing Body Affirmation Statement
The Board of Directors/Trustees for (INSERT NAME OF LEA) reviewed and approved the
Phased School Reopening Health and Safety Plan on (INSERT DATE: MONTH, DAY, YEAR).
The plan was approved by a vote of:
Yes
No
Affirmed on: (INSERT DATE: MONTH, DAY, YEAR)
By:
(Signature* of Board President)
(Print Name of Board President)
*Electronic signatures on this document are acceptable using one of the two methods detailed below.
Option A: The use of actual signatures is encouraged whenever possible. This method requires that the
document be printed, signed, scanned, and then submitted.
Option B: If printing and scanning are not possible, add an electronic signature using the resident
Microsoft Office product signature option, which is free to everyone, no installation or purchase needed.
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