POLICIES AND PROCEDURES - centennialcollege.ca - Centennial College

Page created by Lance Salinas
 
CONTINUE READING
ACADEMIC
centennialcollege.ca

 POLICIES AND PROCEDURES
194                                                  Academic Policies and Procedures
                                                     Most Centennial programs are eight months                 MyCentennial: Your Academic                         General Education
A c a d e m i c P o l i c i e s a n d P roce dures

                                                     to three years in length. Bachelor’s degrees              Record onLine                                       To graduate from most programs, you must take
                                                     take four years to complete. Upon successful              As a student of Centennial College, you have        general education courses as described below.
                                                     completion of their program, all graduating               access to myCentennial, the College portal          General education courses are offered in four
                                                     students are awarded a diploma, certificate or            that takes information access to a whole new        categories:
                                                     bachelor’s degree. This credential reflects the           level. Visit myCentennial at http://my.centennial   • Arts in Society
                                                     academic standards established by the college for         college.ca and go to ‘Centennial Links’. You will   • Civic Life
                                                     our programs, in conjunction with professional            be able to access your:                             • Social and Cultural Understanding
                                                     and educational agencies.                                                                                     • Personal Understanding
                                                                                                               • registration
                                                                                                               • grades                                            • Science and Technology
                                                     Student Number                                                                                                In the first semester of most programs, your
                                                                                                               • unofficial transcript
                                                     The first time you apply to the college, a nine-          • degree/diploma audit (an indicator of             general education course is prescribed. This
                                                     digit student number is assigned to you. It                  your progression through your program            means your program requires that you take the
                                                     appears on your admission and registration                   towards graduation)                              assigned course.
                                                     papers. That number is the key to accurately              • ‘holds’ or restrictions to your registration      Here are the general education requirements you
                                                     maintaining all your records and files as a               • personal information (view or make changes)       will need to graduate:
                                                     Centennial student.                                       • fee statement                                     Two-semester programs
                                                                                                               • course sections
                                                     Academic Year                                                                                                 • One program-mandated general education
                                                                                                               • registration status
                                                     We divide the calendar year into three semesters:                                                                 course
                                                                                                               • T2202A tax form.
                                                                                                                                                                   • One elective
                                                     • Fall: September to December
                                                                                                                                                                   Four-semester programs
                                                     • Winter: January to April
                                                     • Summer: May to August                                    Connect with MyCentennial                          • One program-mandated general education
                                                     The academic year for most of our full-time,               myCentennial is a free web service that gives          course
                                                     post-secondary programs is two semesters. Some             all registered students personalized, online       • GNED-500 Global Citizenship
                                                     programs use a three-semester format. You may              access to college announcements, e-mail,           • One or two electives (depending on your
                                                     get more information about the academic year               grades, timetables and research tools from             program of study)
                                                     for your program from any Enrolment Services               any Internet connection. myCentennial e-mail       Six-semester programs
                                                     Office. Each semester is typically 15 weeks in             is a primary source of communication from the      • One program-mandated general education
                                                     length.                                                    College.                                               course
                                                                                                                myCentennial can be accessed from the front        • GNED-500 Global Citizenship
                                                                                                                page of the Centennial College website or          • Two electives
                                                      Under the Freedom of Information and Protection of        directly at http://my.centennial college.ca.       If you are required to take additional English
                                                      Individual Privacy Act, under the legal authority of                                                         or math courses due to your skills assessment
                                                      the Ministry of Colleges and Universities, Act R.S.O.
                                                                                                                Enter:                                             results, or you must repeat prerequisites due to
                                                      1980, Chapter 272, S.S.; R.R.O. 1980, Regulation 640,
                                                                                                                1. Your login ID, which is your nine-digit         receiving failing grades, you should note that this
                                                      Centennial College is required to have written consent
                                                                                                                   student number                                  could delay the completion of your program, that
                                                      from applicants or students to release any information
                                                                                                                2. Your initial password which is your date of     it will likely require you to pay additional tuition
                                                      to a third party (e.g. employers, relatives, Social
                                                                                                                   birth (Note: you will be asked to change the    fees, and that it might affect your eligibility for
                                                      Services, Worker’s Safety and Insurance Board or other
                                                                                                                   password upon initial login.)                   financial aid.
                                                      government agencies).                                     For more information, call the Help Desk at
                                                                                                                416-289-000, ext. 5280.                            TRANSFER CREDIT FOR
                                                                                                                                                                   GENERAL EDUCATION
                                                                                                                                                                   If you attended an accredited university or
                                                                                                                                                                   another college, you may be eligible to apply for
                                                                                                                                                                   transfer credit (OACs are not eligible for general
                                                                                                                                                                   education credit).
                                                                                                                                                                   A course-by-course match is required for the
                                                                                                                                                                   program-mandated course.

                                                                                                                                                                   For electives, it is not necessary to have a course-
                                                                                                                                                                   by-course match. For more information about
                                                                                                                                                                   transfer credits, see page 15.
195

Co-op Education                                         Grade System                                                   Supplemental Exam

                                                                                                                                                                            A c a d e m i c P o l i c i e s a n d P roce dures
Most three-year advanced diploma programs in                                                                           The opportunity to write supplemental (second)
                                                          Letter Grade                       Numerical Grade Point
business and engineering technology offer the             Grade Description                 Equivalents Equivalents    examination papers is open, by special
option of a co-op education. This arrangement                                                                (GPA)     arrangement, to transportation students in non-
combines academic courses and related paid                A+  Outstanding achievement 90-100%                    4.5   post-secondary programs who are not registered
work experience with approved employers. In               A   Excellent achievement          80-89%              4.0   as apprentices. Supplemental exams are also
most cases, your four-month work terms will               B+  Very good achievement          75-79%              3.5   available to Aviation Technician students
alternate with academic terms (after semester 3),         B   Good achievement               70-74%              3.0   (post-secondary) for final examinations only.
                                                          C+  Satisfactory achievement       65-69%              2.5
so you won’t have the traditional summer break
                                                          C   Acceptable achievement         60-64%              2.0   Exam re-writes are scheduled by the Aerospace
between academic years.                                   D+  Pass                           55-59%              1.5   department at specific times, under department
Co-op education staff work closely with students          D   Pass                           50-54%              1.0   policy. Fees are established by the department.
                                                          F   Failure                         0-49%                0
to make their work experience as meaningful as
                                                          FNA Failure Non-attendance          0-49%                0   To qualify, students must have no more than
possible. However, finding and arranging for the          P   P (GPA neutral)                                          two ‘F’ or ‘FNA’ grades for their in-college work
job is ultimately the student’s responsibility. Staff     I   Incomplete*                                              and have achieved at least 36 per cent in the
also work with a wide variety of organizations in         CIP Course in progress
                                                                                                                       courses for which they want to write the exam.
business and industry to promote the program              AEG Aegrotat standing
                                                          AUD Audit status
                                                                                                                       Supplemental exams should be completed as
and locate appropriate available positions.
                                                          GNR Grade not reported                                       soon as possible after the end of the course, and
As part of your co-op education, we will help             NR  Grade not yet reported                                   require a $20 fee per exam.
you with:                                                     (usually noted in academic transcripts)
                                                          SUB Substitution of one required course by another
                                                                                                                       Students who do not pass in-college courses
• preparing your resumé                                                                                                after a supplemental exam should talk to their
                                                          WNP Withdrew without academic penalty
• learning job search techniques                          NGR No grade required                                        program coordinator/academic advisor about
• interviewing skills                                     TCR Transfer credit (formerly Advanced Standing)             permission to repeat the course.
• defining on-the-job expectations                        EXW Exceptional waiver
• setting and achieving your objectives                 * Satisfactory incomplete course work for reasons beyond       Academic Continuance
• developing your academic and career                     student’s control. The student has up to 12 calendar         Students who meet or exceed School or program
   potential.                                             months after the scheduled end of the course to
                                                          complete requirements as determined by the instructor        academic standards are considered to be in
To qualify for co-op work terms, you must                 who assigned the ‘I’ and to thereby qualify for a passing    Good Academic Standing (GAS). It should be
complete 80 per cent of year one courses,                 grade. After 12 calendar months, an outstanding ‘I’ grade    noted that the minimum academic progress
achieve a minimum grade of C in ENGL-170                  will be converted to ‘F’ or ‘FNA’, and thereafter, the
                                                          course must be repeated to achieve a passing grade.          standards are higher in some programs due to
and a minimum GPA of 2.500 in Engineering                                                                              external regulatory or placement requirements.
Technology and Applied Science and Business              Note: A different grade system, using numerical grades,
                                                         applies to the Bachelor of Science Nursing (BScN)             In such cases, students will be expected to
programs. An additional fee is payable to cover          degree program and grade reports are issued by Ryerson        adhere to those standards. Such standards must
administrative costs (also see Co-op Education,          University at the end of each semester.
                                                                                                                       be published and made available in writing to
page 18).                                                                                                              students prior to the beginning of their enrolment
For more information, call 416-289-5000,                                                                               in the program or as they are modified.
ext. 2524.                                              Incomplete Grade
                                                        You may have done satisfactory work throughout                 Students whose academic record does not meet
                                                        a course, but were unable to complete all course               School or program standards are subject to the
Grade Report                                                                                                           following: Conditional Academic Standing (CON),
Your grades are available to you online through         work for reasons beyond your control. In this
                                                        situation, your professor may agree to assign you              Probationary Academic Standing (PRO), Academic
myCentennial (http://my.centennialcollege.ca)                                                                          Suspension (AS), and Academic Debarment (AD),
at the end of each semester. Grade reports are          an “I” grade, to allow you time to complete the
                                                        missing work.                                                  and may require the approval of their program
not mailed.                                                                                                            Chair before being allowed to continue in the
Because this is confidential information, we do         As part of the “I” grade, your professor will set              next semester or program segment.
not give out grade information by phone.                out what you need to do to get a final grade
                                                        in the course, and how much time you have to                   For unique conditions which relate to academic
If you are enrolled in one of our degrees offered       complete the work (no more than 12 months                      continuance, refer to your program’s official
jointly with UTSC or Ryerson University, you will       after the end of the course). After 12 months,                 curriculum and/or the course outline.
receive your grade report from the university.          “I” grades are converted to a failing grade                    The Academic Appeal Application form is
                                                        (‘F’ or ‘FNA’) and students have to repeat the                 available from any Enrolment Services Office.
                                                        course to obtain credit.
                                                                                                                       Refer to: Dispute Resolution Policy and
                                                                                                                       Procedures, Section VII – Student Academic
                                                                                                                       Evaluation Appeals
196

                                                     Academic Standing                                       Successful Completion of                           Program Transfers
A c a d e m i c P o l i c i e s a n d P roce dures

                                                     The standings are determined on the basis of a          Program Requirements                               Current and past students may request a
                                                     full-time enrolment of a minimum of 70 per cent         Students must successfully complete all            transfer into another program by completing an
                                                     of the course load for a given semester and are         program requirements in order to be eligible for   Application for Program Transfer form available
                                                     defined as:                                             graduation, and may be required to complete        from the Enrolment Services Office. Program
                                                                                                             said requirements prior to progressing from one    transfers are not automatic, however every effort
                                                                                                             level of their program to the subsequent level.    will be made to accommodate your choice. Once
                                                      Academic          Description
                                                                                                                                                                a transfer is approved, you will receive credit
                                                      Standing
                                                                                                             Academic Appeals                                   for any courses you have already completed in
                                                      Good Academic     All school or program standards                                                         the program that you are currently registered
                                                                                                             Students have the right to appeal any action
                                                      Standing (GAS)    have been met or exceeded.                                                              in, which are common with the program you
                                                                                                             or decision which may affect the ultimate
                                                                        These include a minimum term                                                            transfer into.
                                                                                                             evaluation of their performance in a course
                                                                        average of 2.00 and a pass in all
                                                                        courses taken, but may be higher
                                                                                                             or program. Academic appeals are limited to
                                                                                                             matters affecting evaluation or decisions on       Withdrawing Or Reducing Your
                                                                        for some programs.
                                                                                                             Admission, Re-admission or Prior Learning          Courses? Check The Implications
                                                      Conditional       A student will initially be placed   Assessment & Recognition.                          Before you withdraw from your program, or even
                                                      (CON)             on conditional academic standing                                                        act to reduce the number of courses in which
                                                                        if their term grade point average    To initiate a formal Academic Appeal of a
                                                                                                                                                                you are enrolled in the semester, understand the
                                                                        falls between 1.00 and 1.99 or       grade, the student must submit the appeal form
                                                                                                                                                                consequences.
                                                                        they have failed a course in that    within 10 working days of the date on which
                                                                        term.                                the student received notice of the final grade.    Withdrawing or reducing (i.e. by dropping)
                                                                                                             Grades are released on myCentennial and this is    courses may have any of the following effects:
                                                      Probationary      A student will be placed on
                                                                                                             considered to be notification.                     1) Change your eligibility for an OSAP loan.
                                                      (PRO)             probationary academic standing
                                                                        if, while on Conditional Academic    The Academic Appeal Application form is            2) Extend the duration of your studies, or delay
                                                                        Standing, their term grade point     available from any Enrolment Services Office.         your graduation.
                                                                        average falls between 1.00 and                                                          3) Add to your expenses via additional fees (i.e.
                                                                        1.99, or they fail a course in       Course Changes (Add/Drop)                             the result of extending your studies).
                                                                        the semester. A student will be      You may add or drop courses during the first       4) Affect your ‘sponsorship’ arrangements.
                                                                        placed on probationary academic      10 days of the semester or class without           5) Affect your eligibility for inter-collegiate sports.
                                                                        standing if at the conclusion of
                                                                                                             academic penalty. To do this, you may use the      6) Impact prerequisites for upcoming semesters.
                                                                        any semester their term grade
                                                                                                             web registration system available through
                                                                        point average falls below 1.00.
                                                                                                             myCentennial to add, drop or change sections.      Withdrawal From A Program
                                                      Academic          Academic Suspension will result      if your program does not allow you to change       Once registered, a seat in the class is reserved
                                                      Suspension (AS)   when a student on Probationary       via myCentennial you must complete a Request       for you. You are academically and financially
                                                                        Standing maintains a term Grade      for Academic Change (Add/Drop) form available      responsible for your program unless you
                                                                        Point Average of 1.99 or lower or    from any Enrolment Services Office. Courses        officially withdraw by the given deadlines. To
                                                                        fails an additional course in the    from which you’ve withdrawn in this way will be    officially withdraw, you must submit an Intent to
                                                                        relevant term. Such students will    removed from your academic record.                 Withdraw form to the Enrolment Services Office.
                                                                        be suspended from their program                                                         You will be given a date-stamped copy of the
                                                                        of study for a minimum of two        Be careful when trying to drop a course. You       document in return, and you should retain this as
                                                                        semesters and may be permitted       are not considered to have dropped the course      proof of withdrawal. The date your written notice
                                                                        to resume their program upon         officially if you ceased to attend classes, or     of withdrawal is received is your effective date
                                                                        completion of the suspension.        merely notified your professor of your intent to   of withdrawal. You are not officially withdrawn
                                                                                                             drop the course, or provided verbal notice         if you cease to attend classes, or verbally notify
                                                      Academic          A second academic suspension
                                                      Debarment (AD)    from the same program will
                                                                                                             to Enrolment Services staff.                       your instructor, Enrolment Services staff, or other
                                                                        result in a two-year debarment                                                          college staff of your intent to withdraw. Should
                                                                        from that program with the                                                              you cease to attend classes, and do not officially
                                                                        option of re-applying for                                                               withdraw, you will remain enrolled and will be
                                                                        admission. During this period,                                                          assigned a ‘FNA’ (Fail Non-attendance) grade.
                                                                        the student will be permitted                                                           Note: You must submit an Intent to Withdraw
                                                                        to apply to another program                                                             form, even if you paid by Fee Deferral, RESP or
                                                                        at the college.                                                                         Instalment. Certain minimum non-refundable
                                                                                                                                                                fees may apply.
197

Withdrawal Without Academic                           Withdrawal From A Course                            Time Limit on Credits

                                                                                                                                                               A c a d e m i c P o l i c i e s a n d P roce dures
Penalty                                               Without Academic Penalty                            You are usually expected to complete your
(For students enrolled in full-time programs)         (For students enrolled in Continuing Education      program within the following time limits, based
To withdraw from a program without academic           courses in addition to full-time courses, if paid   on your original date of registration:
penalty (i.e. without being penalized by a ‘F’        separately)                                         •   one-year program – up to two years
or ‘FNA’ grade), you must submit an Intent            To withdraw from a Continuing Education course      •   two-year program – up to four years
to Withdraw form to the Enrolment Services            without academic penalty (i.e. without a ‘F’ or     •   three-year program – up to five years
Office by the specified date in the semester.         ‘FNA’ grade), you must officially withdraw by the   •   continuing education, post-secondary
This deadline is noted in the sessional dates         mid-point of the course. The mid-point is reached       programs – five years
issued during registration and is available in the    when 50 per cent of the scheduled classes
Enrolment Services Office and on myCentennial.                                                            You’ll need written approval from your program
                                                      (meetings) are completed.
                                                                                                          Chair or Director to extend the time limit.
Petitions (Late Withdrawal)                           Withdrawal From A CE Course                         If you have to take time off from your studies,
In rare circumstances, the College may                With Partial Refund Of Fees                         you can re-enter your program without going
allow students to withdraw after the relevant         (For students enrolled in Continuing Education      through the admission process again, as long as
deadline and receive either a partial refund or       courses in addition to full-time courses, if paid   you are still within the time limits listed above.
withdrawal without academic penalty.                  separately)                                         Use a Re-Admit/Program Transfer form, available
Contact the Enrolment Services Office at 416-                                                             from any Enrolment Services Office to start your
                                                      To qualify for a partial refund of fees (i.e. the   course work again.
289-5300 for details about the petition process.      tuition component, less a $25 administrative
Note that you must submit:                            charge), you must officially withdraw by the        Re-admission/Program
a) the Intent to Withdraw form,                       following deadlines:
                                                                                                          Continuance
b) a one-to-two page compelling letter of             • before the start of the first scheduled class,
   explanation as to why you are making the                                                               Students are subject to the regulations of the
                                                         if the course has four or fewer classes          college regarding probation, suspension or
   request, and                                          (meetings);
c) supporting documentation (e.g. doctor’s note                                                           expulsion from their program. Students may be
                                                      • before the start of the third scheduled class     denied permission to continue their studies, or to
   if you were ill)                                      (meeting), if your course has more than four     return to their program, if they do not maintain
                                                         meetings;                                        the required academic standing.
Withdrawal From A Full-time                           • 30 calendar days after receiving print-based
Program With Partial Refund                              course materials. If you are enrolled in
Of Fees                                                  online courses, please check our website at
(For students enrolled in full-time programs)            centennialcollege.ca/dl. Click on “Online” and             Board of Governors
To qualify for a partial refund of the tuition           “Important Dates” for withdrawal deadlines.                     2008/2009
component of fees, you must submit an Intent to                                                                       John Montgomery – Chair
Withdraw form to the Enrolment Services Office        How Are Refunds Issued?
                                                                                                                       David Garner, Vice Chair
within the first 10 days of the semester. After       A refund cheque will be mailed even if you
this deadline passes, fees will not be reduced or     paid by credit card. Please allow a minimum of                    Ann Buller – President
refunded. This deadline also applies to students      two weeks for processing. A minimum of two                            Zanana Akande
who have paid their tuition using a loan from         weeks is required for processing however longer
                                                                                                                         Kim Brown, Student
OSAP.                                                 wait times may be experienced during peak
Your refund will consist of the tuition you           processing periods.                                                  Abena Buahene
have paid for the current semester, less $100                                                                        Delois Gittens, Support Staff
($500 for international students) ) plus other        Tax Receipts (T2202A)
                                                      T2202A official information will be made                             Alan Hare, Admin
non-refundable fees. A different refund process
applies to the BScN program (check with the           available online through myCentennial by                         Mary Catherine Lindberg
Enrolment Services Office). You will also receive     February 28 each year. T2202A forms are not
                                                                                                                           Dr. James Norrie
a 100 per cent refund of any advance payment          mailed.
you’ve made for future semesters. Note that fees                                                                            Cheryl Phillips
such as the student services fee, instalment plan                                                                           Sharon Shelton
fee, OSAP fee-deferral fees, skills assessment fee,
late fee, are non-refundable.                                                                                                David Sloan
                                                                                                                              John Wabb
                                                                                                                         Debra Warren, Faculty
                                                                                                                           Effective 2008/2009
198

                                                     Academic Transcript                                  Photo ID                                             Curriculum and
A c a d e m i c P o l i c i e s a n d P roce dures

                                                     The academic transcript is the official record of    Your Centennial College photo identification         Regulation Changes
                                                     your academic activity at Centennial College.        card is used to access many College services, for    Centennial College makes every effort to offer
                                                     You may view (online) an unofficial version of       examination identification purposes, and is issued   programs and courses as described in this
                                                     your academic transcript by using myCentennial       to full-time new entrants through the Enrolment      calendar. However, the college reserves the
                                                     (http://my.centennialcollege.ca). To request an      Services Office. A $12 fee will be charged to        right to cancel or change courses, programs,
                                                     official version of your transcript, you must use    replace any lost or stolen cards.                    fees, admission requirements, locations and
                                                     one of the following methods. A charge of $8 per     To obtain your card, you must be enrolled in         regulations, where necessary.
                                                     copy will be levied.                                 courses for the current semester and present         If a course is cancelled, we’ll refund your fees
                                                                                                          one piece of official, government-issued photo-      or you may transfer to another course in that
                                                     1. Complete a Request for Academic Transcript
                                                                                                          identification at the time of having your picture    semester. Usually, we notify you by mail or phone,
                                                        form (available in the Enrolment Services
                                                                                                          taken. Acceptable photo-ID includes: a valid         so be sure we have your current address and
                                                        Office) and submit it to the Enrolment Services                                                        home and business phone numbers. In the event
                                                                                                          passport, age of majority card, valid driver’s
                                                        Office. You must present photo identification     license, your Canadian citizenship card, or the      that a program must be suspended or cancelled,
                                                        (ID card or driver’s licence) when requesting     certificate of Indian status card. The Ontario       we’ll make every effort to enable students to
                                                        your transcript.                                  Health Card and the TTC Metropass will not           complete their program.
                                                     2. If you are applying to another Ontario college    be accepted as proof of your identity. Check         If this situation arises, your program Coordinator
                                                        or university, order your transcript online at    myCentennial for photography dates and               or departmental Chair will be able to give you
                                                        www.ontariocolleges.ca.                           times throughout the year. Students registered       more information.
                                                     3. Mail or fax a written request to the Enrolment    in programs at The Centre for Creative
                                                        Services Office at 416-289-5232. The              Communications campus must obtain student            Confidentiality
                                                        Enrolment Services Office will only service       photo ID cards from this campus location.            Ontario’s Freedom of Information and Protection
                                                        mailed or faxed requests which contain the                                                             of Privacy Act requires that the college protect
                                                        following required information:                   Address or Name Change                               student privacy. This means we cannot give any
                                                     • your full name (plus any previous name)            Please be sure to tell us of any change in your      information about you to anyone outside the
                                                     • your Centennial College student number             address and home or business phone numbers so        college, not even a parent or guardian, spouse,
                                                     • your date of birth                                 we can make sure important information reaches
                                                                                                                                                               family or friend. We cannot release, for example,
                                                     • a legible copy of a valid photo identification     you. You can change your address through
                                                                                                                                                               information on your:
                                                        (e.g. driver’s licence or passport) which also    myCentennial, or by notifying us in writing. You
                                                                                                                                                               • address and phone number
                                                        shows your signature                              are responsible to ensure your correct address is
                                                                                                          on file with the College.                            • student status
                                                     • your handwritten signature on your academic                                                             • timetable
                                                        transcript request letter                         Be sure to also change your address with the         • grades and academic record
                                                     • a daytime phone number                             Student Financial Services Office if you are         • attendance.
                                                     • your current return address                        receiving OSAP. Include your student number, if
                                                     • the person and address (e.g. institution,          possible, along with your old and new address        If you need proof of academic achievement for
                                                        college or university) to whom your Centennial    and phone numbers. If you change your name           an employer, arrange for an official transcript
                                                        transcript should be mailed.                      during your studies at Centennial, let us know       (see Academic Transcript). We will not release
                                                                                                          so we can keep your student record complete          information to you over the phone.
                                                     Should you fax your request, there is no need to
                                                                                                          and accurate. Bring proof of your name change
                                                     also send your request by mail. Kindly address                                                            Under unusual circumstances (e.g. an
                                                                                                          (driver’s licence or marriage certificate, for
                                                     transcript-related mail to:                          example) in-person to any Enrolment Services         international student who names someone in
                                                          Enrolment Services Office                       Office.                                              this country to act on their behalf), you can make
                                                          Transcript Services, Progress campus                                                                 special arrangements, in writing, for the release
                                                          Centennial College                                                                                   of information to someone else. Contact the
                                                          P.O. Box 631, Station A                                                                              Enrolment Services Office for details.
                                                          Toronto, ON Canada
                                                          M1K 5E9
                                                     Verbal requests (e.g. via the phone) for academic
                                                     transcripts will not be accepted. Transcript
                                                     requests are normally serviced within five to 10
                                                     working days after receipt of the request – longer
                                                     during peak service times. Centennial College is
                                                     not responsible for transcripts which are lost or
                                                     delayed in the mail. Should you owe fees or fines,
                                                     transcripts will not be provided.
199

Policies and Procedures                             Resolution                                           Sanctions

                                                                                                                                                               A c a d e m i c P o l i c i e s a n d P roce dures
There are a number of policies and procedures       It is not necessary to file a formal complaint in    Students of the college community who violate
that govern the way we behave at the College.       order to resolve a conflict. Where appropriate,      the college policies and procedures are subject
These policies (academic and non-academic)          parties in a dispute will be encouraged to           to sanctions ranging from temporary dismissals
are available at our website and in offices such    resolve their conflict through an informal, early    (from class) and verbal warning to suspensions
as Student Relations, Advising, CCSAI (Student      resolution process. If you have questions about      and expulsions. Many sanctions can be appealed
Association) and Enrolment Services.                any policy or process, a good place to start is by   on specified grounds.
                                                    contacting the Conflict Coach, Student Relations
All members of the college community have                                                                Policies which govern the behaviour and conduct
                                                    Office, at 416-289-5000, ext. 2629.
rights and responsibilities. It is important that                                                        of students:
everyone in our college community be aware          If you are involved in or wish to make a             • Academic Honesty
of these rights and responsibilities and adhere     complaint involving a dispute with any member        • Grade Appeals
to them upon enrolment. Most importantly,           of the college community, you can submit a           • Disruptive Student Behaviour in the Classroom
everyone at the college has the right to work/      complaint. For information or assistance in             and Other Learning Environments
study/learn in an environment that is respectful    making a complaint or resolving a dispute,           • Harassment and Discrimination Prevention
and free from discrimination, harassment and        consult with:                                        • Student Code of Conduct
disturbance. Everyone shares the responsibility                                                          • Violence Prevention Policy
                                                    • Student Relations Office
to educate themselves on college policies,
                                                      416-289-5000, ext. 2629.                           Other policies (such as College Posting Policy)
procedures and regulations and ensure
                                                    • Academic Department                                will also be available through appropriate offices.
adherence.
                                                    • CCSAI (Student Association) Office
                                                    • Sexual Harassment Officer
200                                                  Graduation
                                                     Graduation From A Program                              Honours Designation                                  Convocation and your DEGREE/
A c a d e m i c P o l i c i e s a n d P roce dures

                                                     To graduate from a Centennial College program,         Centennial College recognizes outstanding            Diploma/Certificate
                                                     you must do the following:                             scholastic achievement by issuing Honours            A highlight of the Centennial year is our main
                                                                                                            and High Honours designations to eligible            convocation and graduation ceremonies, held
                                                     1. Satisfactorily complete all the required courses
                                                                                                            graduates of all programs. These designations are    in June. At this time, degrees, diplomas and
                                                        which comprise your certificate, diploma, or
                                                                                                            noted on the student’s diploma or certificate, and   certificates are presented to students who
                                                        degree program.
                                                                                                            are based on the following criteria:                 have successfully completed their programs.
                                                     2. Ensure that at least 25 per cent of the courses
                                                        comprising your program are completed at            • Honours – a cumulative Grade Point Average         Graduates may invite two guests to join them in
                                                        Centennial College.                                    (GPA) equal to or greater than 3.900, but less    the celebration, which usually includes a guest
                                                     3. At the beginning of the semester in which              than 4.300 (> = 3.900, < 4.300) on a scale of     speaker and reception.
                                                        you expect to complete all graduation                  4.500.                                            We encourage graduates to participate in this
                                                        requirements, submit an Application to              • High Honours – a cumulative Grade Point            memorable occasion. If, for some reason, you
                                                        Graduate form to the Enrolment Services                Average (GPA) equal to or greater than 4.300      are unable to attend the ceremony, you may
                                                        Office. On this form, you must identify the            (> = 4.300) on a scale of 4.500.                  pick up your certificate, diploma or degree from
                                                        name of the program (e.g. Computer Systems          Diploma in a Second Major                            the Progress Enrolment Services Office after
                                                        Technology – Networking), and the number                                                                 Convocation. Degrees, diplomas or certificates
                                                                                                            Some of our programs offer several options or
                                                        of the program (e.g. CENT Code 3405) you                                                                 will be available for pick-up for two weeks after
                                                                                                            choices of major. After you’ve graduated in one
                                                        are completing. Unless you signal your intent                                                            graduation, after which time they will be mailed.
                                                                                                            major or option, you may study for a diploma
                                                        to graduate by submitting an Application                                                                 Should you require a replacement, a fee of $50
                                                                                                            in another major in the same program without
                                                        to Graduate form, the Enrolment Services                                                                 will be charged.
                                                                                                            repeating the common courses. You will need
                                                        Office will not act to audit your eligibility for
                                                                                                            approval from your program Chair to do this.
                                                        graduation.                                                                                              Centennial College Alumni
                                                                                                            The total courses required for you to complete       Association Inc.
                                                     OnLine Degree/Diploma Audit                            the new option will be based on the graduation       The Alumni Association represents the more
                                                     Use myCentennial to conduct an online audit of         requirements (curriculum) in effect at the time      than 55,000 graduates of Centennial College.
                                                     your progression towards graduation                    you enrol in that option. Projects and field work    As a graduate you become a lifetime member
                                                     (http://my.centennialcollege.ca).                      may not be carried over and you must complete        and have an opportunity to maintain your
                                                                                                            required general education electives.                special ties to the college and your colleagues by
                                                     Eligibility                                                                                                 participating in the Association.
                                                     When you’ve completed all the requirements             Double Diplomas
                                                                                                                                                                 The Association’s objectives are to facilitate
                                                     of your program satisfactorily, you’re ready to        A Centennial graduate may study for a diploma
                                                                                                                                                                 fellowship and communication among members
                                                     graduate. Receiving your degree, diploma or            or certificate in a different program without
                                                                                                                                                                 and to provide a means for members to
                                                     certificate means you have:                            repeating common courses, with the program
                                                                                                                                                                 contribute to the betterment of the college.
                                                     • successfully completed a prescribed program          Chair or Coordinator’s approval. The total courses
                                                        of instruction                                      required to complete the new program will be         We sponsor many programs and services for
                                                     • been approved for graduation by the college          determined by its curriculum.                        graduates, and assist groups who wish to
                                                        Board of Governors.                                                                                      organize reunions and alumni events.
                                                     You may receive only one certificate , diploma                                                              Our board of directors is composed of dedicated
                                                     or degree at each level in your field. If you’re                                                            volunteers from various programs of study and
                                                     working towards a diploma, you ordinarily won’t                                                             all walks of life. If you would like to share your
                                                     be granted a certificate or diploma at a lower                                                              time, energy and expertise, or if you have simply
                                                     level in your field. To do this, you would have                                                             fallen out of touch and want to start receiving
                                                     to withdraw from the longer program and have                                                                the alumni newsletter, please contact the Alumni
                                                     completed all the requirements for a certificate or                                                         Office at 416-289-5218, fax 416-289-5237, or
                                                     diploma at the lower level.                                                                                 e-mail: alumni@centennialcollege.ca or visit our
                                                                                                                                                                 office located in the Student Centre at Progress
                                                                                                                                                                 campus.
You can also read