PROPOSAL 21 PARTNERSHIP - Calvary
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21
PARTNERSHI
PROPOSAL
PKITCHENER CAMPUS PROPOSAL
TABLE OF CONTENTS
VISION AND OPPORTUNITY 3
TIMELINE 4
LEADERSHIP PLAN 6
COMMUNITY PLAN 7
FINANCIAL PLAN 8
FACILITIES PLAN 10
LEGAL PLAN 10
CONGREGATIONAL PLAN 10
2VISION AND OPPORTUNITY
East Kitchener appears to be underreached, and ready for a thriving, life-giving church in the
heart of this community. This presents an opportunity to establish a strong church presence
and share the vibrant life of Jesus Christ with the thousands of residents who call this part of
the region home. The potential to reach people and expand God’s Kingdom would be worth the
sacrifices required to make this happen.
With a blend of well-established neighbourhoods, and new housing developments (in process
or scheduled for the future), this community shows promise to continue growing, and the need
for healthy churches will grow with it.
Healthy things grow, and growing things change. Kitchener Gospel Temple has a rich history
and important legacy, being one of the oldest Pentecostal churches in Ontario. After 112 years
of ministry, we believe the footprint of this church in the community should be bigger than
ever. When Reverend Ed Austin inspired the church to find a new home and build for the future
in 1968, it must have been a special season, filled with faith, sacrifice, risk and uncertainty.
Once again, it is time for a critical decision – one that will require significant change. The future
depends on it.
Calvary Pentecostal Assembly has also experienced over a century of historical growth and
change. In 2019, on our own 100th anniversary, we took a big step of faith, and began building
for a bigger and brighter future with a new campus in Ayr. After less than two years, the
wonderful testimonies of God’s faithfulness testify to His heart for the church to continue
growing and building for the future.
Once again, a special moment is before us, as we explore another opportunity of revitalization
with the leadership team at KGT. If we were to acquire the congregation, ministries, property
and overall purpose, we could pursue the mandate of building a church of vibrant health and
strong influence in east Kitchener.
Our ministry philosophy drives us to be very active in the communities we are anchored in. We
leverage great financial, spiritual and human resources into accomplishing our four-fold vision,
while reaching people throughout the entire year. The Kitchener Campus would adopt and
reflect this same ministry vision, mission and philosophy. In essence, it will carry the same
heart and ministry ‘DNA’.
3TIMELINE
The following timeline is an educated estimate of projected activities, and is ambitious by
design. We are in times of significant uncertainty, where a variety of factors could cause
unforeseen and undesirable delays. The following is a general understanding
of events, and the sequence in which they need to take place. Further time may be necessary,
along with adjustments and additional steps along the way.
AUGUST 2021
• Calvary members meeting. Present, discuss and vote on proposal.
• Upon affirmative vote at Calvary, begin preparations for Phase 1 of transition period.
• Recruit / mobilize launch team of capable, mature, leaders and volunteers, to make a
minimum one-year commitment to attend and serve at the Kitchener location.
• Develop Q4 Budget for Kitchener operations (effective October 2021).
• Begin process for Campus Pastor search.
• Evaluate other staff roles, and viability moving forward.
• Engage in regular communications with KGT Transition Team.
• Engage lawyer with joint retainer agreement, begin legal processes.
SEPTEMBER 2021
• Launch initial promotional campaign.
• Hire Campus Pastor – permanent (best case scenario), or interim (temporary role).
• Launch Team training and preparation (Leaders & Volunteers).
• Social Gathering to serve as meet and greet between Launch Team and KGT members.
• Leadership drop-ins, video greetings to congregation in Kitchener.
OCTOBER 2021
• Soft launch new campus (including Launch Team).
• Begin hosting and leading Sunday services.
• Assumption of all ministry responsibilities, financial activities, insurance liabilities.
• Engage ‘Transition Period Agreement’ (including possible temporary lease agreement).
• Phase 1 renovation / restoration projects (November à December)
4JANUARY / FEBRUARY 2022
• Completion of all necessary legal work and documentation.
• Final assumption of all legal responsibilities.
• Completion of legal documentation (Merger Agreement, Transfer of Capital Assets,
Market Evaluation, etc.)
• Begin Membership Transfer Process
• Phase 2 renovation / restoration projects (as financial / human resources are available).
APRIL 2022
• Full Public Launch
• Easter Outreach event to establish fresh presence in community.
• Major Promotional campaign in east Kitchener (print, web, social media, etc)
• Officially open new Sunday services immediately after Launch event.
5LEADERSHIP PLAN
If the Kitchener congregation becomes a campus of CPA, we will create a new pastoral position
of “Campus Pastor” for this location. This will be a full-time position and require the pastor to
devote the majority of their time to leading the people and ministries in Kitchener.
The Campus Pastor will be a member of the CPA pastoral team and receive direct oversight
from our Lead and Executive Pastors. They will be responsible to preach the majority of Sunday
services at the Kitchener location.
Any current staff roles from KGT will be evaluated to assess viability moving forward. In
addition to this, any staff members from the KGT team, wishing to remain onsite, will be
evaluated as a possible option moving forward, pending which roles will be made available. No
guarantees can be made about any roles or team members. Any additional team members
working at the Kitchener campus, will be members of Calvary’s staff team, with expectations of
all related responsibilities and privileges.
Leadership Summary
• Hire and employ a Campus Pastor
• Evaluate current staffing arrangements to align for future ministry and budgetary
realities.
• Leadership Governance by CPA Board of Directors
• Administrative Governance by CPA General Operating By-Laws and Policies
• Financial Administration through CPA financial systems
• Send a launch team from CPA to Kitchener campus, to work in tandem with current
ministry volunteers / leaders.
6COMMUNITY PLAN
KGT is embedded in a diverse community of various socio-economic, cultural, and residential
realities. There is a rich opportunity to reach and serve the many different people who live in
the surrounding area. Future growth would be expected, with the influx of people moving to
the region, purchasing homes in new neighbourhoods, or refurbishing pre-existing homes in
older areas.
The immediate reach of the church should extend to the surrounding neighbourhoods listed
below, while incidental draws could come from extended communities across Kitchener and
Waterloo
Intentional Targets of Surrounding Neighbourhoods
• Stanley Park (pre-existing community)
• Rosemount (pre-existing community)
• Heritage Park (pre-existing community)
• Centreville / Chicopee (pre-existing community)
• Idlewood (pre-existing community)
• Grand River North (pre-existing and new developments)
• Grand River South (pre-existing and new developments)
• Breslau (pre-existing and new developments)
7FINANCIAL PLAN
Income & Expenses
• All income will flow through Calvary Cambridge bank accounts.
• All expenses will be paid through Calvary Cambridge bank accounts.
• All financial activities will be reported through the Calvary Cambridge accounting
department.
Debt
It is understood that there is no encumbrance of significant debt that KGT currently has on
record. If this were to change significantly, full disclosure of any changes would be important to
communicate clearly prior to final commitments being made.
Financial Obligations
Calvary Cambridge will assume all future financial obligations for the ongoing ministry and
property costs incurred at the Kitchener location. This would include annual budgets, staff
salaries, cost of relaunch event, outreach/event costs, building maintenance, insurance, and all
other necessary costs related to the ministry.
Calvary Cambridge will assume financial responsibility for immediate and ongoing repairs to the
Kitchener building/facility. It will be necessary to have a full understanding of such costs, before
entering into this commitment.
Calvary Cambridge will assume financial responsibility for renovations to the Kitchener
building/facility, relevant to relaunching the church. The overall goal is for the campus to look,
sound and feel similar to the Cambridge location, while maintaining its own unique expression.
This will include, but may not be limited to the following projects:
• Sanctuary renovation (seating, flooring, room lighting, windows, etc.)
• Sanctuary technology (sound, lighting, instruments, video, I.T.)
• Redesign of children’s ministry space (possible switch with youth space).
• Children’s classrooms, décor, equipment, tech, furniture, playground, etc.
• Possible expansion of lobby space (sanctuary, library, etc) with café
• Potential addition of air handling equipment
• Carpet, painting, overall upgrades of halls, bathrooms, other public spaces
• Miscellaneous costs (Staff, Legal, Auditors, Office, Signage, Disposal, Promotions, etc.)
• Launch Event (Easter Outreach)
• Update public road signage.
• Potential historical space
8Capital Acquisitions
Ownership of all property, building and assets at the Kitchener location would be legally
transferred to Calvary Cambridge. There would be a commitment to secure and hold
ownership of the building and property for the foreseeable future, so as to continue reaching
the Kitchener community in the current building/property location.
Budget
An annual budget for the Kitchener location will govern ministry, operational and capital
expenditures. It will be designed to be in accordance with projected giving numbers, and will
receive oversight from the Campus Pastor, in conjunction with Lead/Executive Pastors from
Calvary Cambridge.
Fundraising
This opportunity will require a sacrificial commitment from all campus congregations, including
Calvary Cambridge, Ayr, and Spanish, as well as the new Kitchener campus. If we believe this is
God’s assignment for us to fulfill, we must count the cost, but be free from any fear of it. As a
result, we can focus on the long-term reward of reaching east Kitchener in a significant way for
Christ. Our goal is to raise the entire amount needed, through the three current CPA campuses,
the Kitchener campus, and possible minor assistance from the Western Ontario District of
PAOC.
Vision Campaigns
• Giving campaign needed in ALL campuses (Cambridge, Ayr, Spanish, and Kitchener) in
order to meet these targets.
• Majority of these monies would fund renovation, regeneration, community and
outreach events. Regular tithes and offerings would be dedicated to ongoing
operational costs.
• Estimates may vary, based on final project costs for at least three phases of renovations
that will be scheduled to take place as funds and resources permit.
9FACILITIES PLAN
Ownership of the building and property at the Kitchener location will be legally transferred to
the CPA Property Corporation. The building is mortgage free but requires a sizable investment
to complete an important list of repairs, renovations, and upgrades.
CPA will assume financial responsibility for renovations to the Kitchener facility. The overall
goal is for the Kitchener campus to look, sound, and feel similar to the CPA campus in
Cambridge, while personalizing the final touches specific to this location. This will include, but
may not be limited to, projects listed in the financial plan.
LEGAL PLAN
• Retain lawyers (non-profit and real estate)
• Execute Transition Period Agreement, to govern all activities during soft launch
• Temporary Lease Agreement (specific to ‘Transition Period’ if needed)
• Market Evaluation of Kitchener Facilities
• Final Merger Agreement
• Legal Transfer of Property, Building, Assets to Calvary
CONGREGATIONAL PLAN
One of the most important aspects of this partnership agreement will be the on-going goal of
harmony and unity to be nurtured during this venture.
A lot of effort, investment, and sacrifice will be required to make this vision happen properly. It
would be reckless to have all of that work undone by any division that could surface out of the
personal pain involved in such a process.
This will undoubtedly be challenging. All important change is. It would be extremely important
for everyone to commit to unity during this process. The opportunity to walk in new purpose,
influence and identity will be depending on us all.
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