QUALITY ASSURANCE : Learning Programmes Highlights Qualifications Development Highlights - FP&M SETA

QUALITY ASSURANCE :
•   Learning Programmes Highlights
•   Qualifications Development
    Highlights

Learning Programmes Indicium Changes
                           introducing the paperless system (INDICIUM)

• FP&M SETA faces a challenge with the process of learner capturing. The
  Person Details are captured; however, the capturer does not finish the
  process to the stage of linking the learner to a learning programme. This
  impacts on reporting, certification and discretionary grant payments.

• The change to the system will put controls in place to ensure that the process
  is followed for accurate reporting (this process will include supporting documents and
 learner agreement upload).

• The main changes will be as follows:
   o SETA Evaluation Process (approval and declining of Learning Programmes agreement)
   o New report added in the system (system will have reporting capacity)

Learning Programmes Implementation

 Learning programmes Implementation
  •   Registration of Learner/s (will be done systematically by companies)
      ₋ Timeframes (learners are registered within a month of commencement )
  •   Registration Restrictions (late registration/s of agreements will not be
      accepted by the system)
  •   Learnership Duration – 8 months minimum
  •   Skills Programmes Duration – 03 months minimum
  •   Apprenticeships Duration – 03 years
  •   Learner Allowances – Sectorial Determination no.5

  NB: Any project resulting to Ghost learners will not be tolerated by the FP&M SETA

Assessment and Moderation

 Assessment Process
  • Assessment to be performed within 5 working days on
    completion of unit standards
  • Feedback to learners
  • Achievements captured on the system

 Moderation Process - within 5 working days of assessment
  • Minimum of 25% of learner POEs
  • All components of the Learning Programme must be
    moderated by a registered constituent Moderator

Verification

Verification is a planned and systematic process for validating learner
achievements and ensuring compliance to QCTO and FP&M SETA
certification criteria

 After completion of the learning programme – 14 days after completion
 A verification will only be scheduled once the assessments and
  moderations have been captured into the MIS (Indicium)
 SSA verification visits scheduled by Regional QA Specialists
 Verification reports submitted to Regional QA Specialist within set
  timeframes – 7 days after verification

Certification

Certification covers the issuing of Certificates and or Statement of Results
by FP&M SETA

 All learner/s who are deemed competent and have met the Learning
  programme requirements through a verification process
      •   Certificate issued directly from the Indicium
      •   Within 21 days of receipt of verification report

 A statement of results will be issued to a learner found competent in
  some of the unit standards or skills programme
      •   Statement of results issued directly from the Indicium
      •   Within 21 days of receipt of verification report

Apprenticeships Implementation

 Original Agreements in triplicate – signed within 30 days of
  commencement of employment
 Medical questionnaires
 Certified copy of identity document – not older that 3 months
 Certified copy of educational certificate – not older that 3 months
 Captured on the Indicium – within 30 days of commencement
 OFO Codes as per latest version available on Government Gazette

Trade Test request

• Application form for Trade Test
   -   Proof of:
        Theoretical
        Knowledge
        Work experience - Logbook
        Certified copy of ID (clear, valid)
        Educational certificates (TT or N)
        Proof of years of employment (ARPL)

Scheduling of Trade test

 Assessment will be arranged by the FP&M SETA
 NAMB Accredited Trade Test Centre
 NAMB Registered Assessor
 NAMB Registered Moderator
 Written confirmation from FP&M SETA
 Trade test serial number – Compulsory
 Trade test schedules to NAMB - Monthly

Application for certification

• Trade test application
• Certified copy of ID
• Original Contract
• Theory certificates
• Logbook – modules signed off
• Trade test report
• Accreditation status
• Proof of registered assessor and moderator

Certification (Continues…)

 All persons who are contracted on a learning programme agreement will be
  allowed three trade test attempts –to be completed during the agreement period

 If not found competent in the three attempts during the agreement period the
  applicant must be referred to the ARPL process

 A Trade test report must be supplied within three working days of completion of
  the trade test.

 HOWEVER, if a person has completed the learning programme or a POE three
  years before applying to undergo the trade test, they MUST undergo a pre-trade
  test evaluation

Certification (Continues…)

 Five working days before month end the accredited trade test centre must
  submit a schedule of trade tests to be conducted during the month to
  NAMB.

 Trade test results must be submitted once a week to NAMB and the SETA.

 NAMB must recommend certification of qualifying learners to QCTO
  within twenty-one working days after verifying the results.

 Provided that the relevant criteria for certification have been met the
  QCTO will issue and distribute the National Trade Test certificate within
  twenty-one working days of receipt of the recommendation from NAMB.

Apprenticeships Challenges

 Major challenges currently :
  • Documents not clear
  • Incomplete logbook
  • Theory certificates – not certified
  • Unclear certified copies of ID’s
  • OFO code alignments
  • Incomplete trade test report
  • Accreditation letters not attached
  • NAMB Accredited Assessor and Moderator registration not attached

 Challenges going forward
  • Accreditation details of trade test centre – accredited by QCTO
  • Assessor and Moderator registration by NAMB

Quality Assurance of Historically Registered
                                 Qualifications

1.Quality Assurance of Historically registered
qualifications and skills programmes.

    2. Development of Occupational Qualifications
    and skills programmes.

     3. Accreditation of Skills Development Providers
     (SDPs) and Assessment Centers.

    4. Quality Assurance of Assessments.

5. Certification of qualified learners.

Realign all HRQ to Occupational Qualifications

• Realignment confirmation is obtained from SETAs.
• No more qualifications developed exclusively by SETAs from 1 April
  2020.
• SETAs will be consulted in the development & realignment process of
  Occupational Qualifications.

Accreditation of SDPs

•   Circular 1 of 2017 implemented.
•   QCTO has issued a Letter of Intent Template for use by SDPs
•   SETAs will recommend accreditation of SDPs for HRQ to QCTO (Interim).
•   QCTO will sample recommendations for accreditation.
•   QCTO will issue all accreditation letters.
•   QCTO fully responsible for accreditation of all Occupational Qualifications.

Final Integrated Summative Assessment

• White Paper directive for a national assessment.
• Final Integrated Summative Assessment is an interim standard for
  assessment of Historical Registered Qualifications (Full).
• Task Team already set up with SETAs to discuss implementation.
• QCTO to negotiate common Frameworks & Templates with SETAs.
• FISA will be discontinued when HRQ are realigned to Occupational
  Qualification.
• Standardised of Trade Tests to be finalised between NAMB and QCTO.
• Final dates to be negotiated in the SLA per SETA.

Quality Assure of Historically Registered
                                      Qualifications

•   QCTO to Quality Assure all HRQ until phased out.
•   QCTO will issue a standard template for reporting.
•   SETAs to submit standard reports to QCTO.
•   QCTO to sample processes and QA.

Quality Assure of Historically Registered
                              Qualifications (Cont’)

• SETAs will continue to issue certificates on approval by QCTO starting from
  01/01/2020.
• By 2021 all SETAs shall submit results to QCTO for approval.
• SETAs to maintain learner enrolments until last achievement date of the
  qualification.
• QCTO to Quality Assure issuing of certification by SETAs.
• All historical data to be submitted by SETAs to the NLRD.
• QCTO to issue Occupational Qualifications Certificates.

Workplace Quality Assurance

QCTO will generate workplace standards and reporting templates for work
place QA as per the SDA 26 J & NSDP . Work Place QA will be formally
delegated to SETAs.

    QA of workplaces will remain with the SETAs, but delegated by QCTO
    [26 J (h)], and this is expected to increase drastically due to a renewed
    focus on SME workplace.

    National Artisan Moderating Body will focus on moderating all
    Engineering and Related Tests and External Integrative Summative
    Assessments under QCTO, in accordance with SDA 26A and NSDP.

The successful implementation of the quality assurance system for
workplaces must be further interrogated with business, labour and
government.

Qualifications Development Summary

• 52 of 148 Occupational Qualifications of the FP&M SETA are registered with
  SAQA through the QCTO;
• 96 Occupational Qualifications recommended and in a process for
  registration with SAQA;
• 18 qualifications are being developed by the CEPs.

Accreditations application Guidelines and Forms with
                                                 the QCTO

For list of registered occupational qualifications and trades, kindly follow
 the below hyper-link:
 https://www.qcto.org.za/index.php/services/qualifications

For accreditation with the QCTO kindly follow the below hyper-link:
 https://www.qcto.org.za/index.php/skills-development-provider-
 accreditation-form?layout=table

For any enquiry on the above, kindly contact the QCTO (Ms. Bongiwe Makopi
or Mr. Phineas Makhotha) using the following details: (012) 003 1800 and
their email addresses in this email, or the FP&M SETA using the contacts
below: Makopi.B@qcto.org.za makhotha.p@qcto.org.za

Submission of Accreditations and Verifications
                                             applications

• All Accreditations, Monitoring and Verifications Request/applications
                       must be done through the:

                           • Ms. Ansie Nagel
                   • Learning Programmes Manager
                       • ansien@fpmseta.org.za