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Regional Manager Name: ________________________________________________ Phone: ________________________________________________ Email: _________________________________________________
Table of Contents
Need Assistance? .................................................................................................................................................................... 1
Important Dates & Deadlines ................................................................................................................................................. 2
Welcome to the 2021 Cookie Program! ................................................................................................................................. 3
Safety ...................................................................................................................................................................................... 4
Ordering Cookies..................................................................................................................................................................... 5
Cupboards ............................................................................................................................................................................... 6
ABC Smart Cookies .................................................................................................................................................................. 6
Booth Opportunities ............................................................................................................................................................... 9
New Opportunities................................................................................................................................................................ 10
Finances ................................................................................................................................................................................ 11
Rewards & Proceeds ............................................................................................................................................................. 13
Closing out the Troop’s Cookie Program .............................................................................................................................. 14
Need Assistance?
Check your Who’s Who
o This document will provide specific contact information for your Regional Entrepreneurial
Program Team to direct questions to the specific volunteer.
o Cupboard Schedule – check the back for Cupboard details!
Email your Regional Team:
o Central: ecentralteam@gmail.com
o Central West: cwgssgc@gmail.com
o High Desert: highdesertpsm@gmail.com
o Low Desert: lowdesertproductsales@gmail.com
o Southwest: swproductsales@gmail.com
o Council: CustomerCare@gssgc.org
1
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Important Dates & Deadlines
DEC 5&6 LIVE Webinar Cookie Training
8 Online Training Opens for approved Troop Coordinators
15 Initial Order Due Complete in Smart Cookies no later than 11:59 PM
JAN 7 Regional Material Pick-up
11 Early Online Marketing Begins
23 Cookie Modified MEGA Drop
Mandatory for Troop Coordinators to pick-up Initial Order from their Region
24 Cookie Program Begins
25 Cupboards Open
FEB 1 National Cookie Link goes live
Direct Ship Troop Links become active and available through the end of the
program
2 Walkabout Period Ends
4 Walkabout Report Due Online
Required for each girl who earned it! Troop Coordinators complete before 11:59!
8 On-Hand Inventory Report Due
Contact Families regarding unsold inventory. Complete before 11:59!
9 Swoop & Sweep #1 All Walkabout monies, or 25% of Balance Due
12 Goal Getter Period Ends
14 Goal Getter Report Due Online
Required for each girl who earned it! Troop Coordinators complete before 11:59!
17 Swoop & Sweep #2 All Goal Getters monies, or 50% of Balance Due
19-21 National Girl Scout Weekend
25 Deadline for families to return Cookies to the Troop
26 Clean-Up Inventory Report Due
Contact Families regarding unsold inventory. Complete the online form before
11:59 pm!
Full Case Trades Begin
MAR 1 Mixed Case Trades Begin
4 Swoop & Sweep #3 75% of Balance Due
8-13 All physical I Care Due to Cupboards
14 Last Day of the Cookie Program!
15 Close Out Girl Program in ABC Smart Cookies before 11:59 pm
16 Close Out Troop Program in ABC Smart Cookies before 11:59 pm –
LOCKED OUT
20-22 Virtual Cookie Paper Push
Mandatory for Coordinators: Closeout Troop with Regional Team
25 Swoop & Sweep #4 Remaining Balance Due
2
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Welcome to the 2021 Cookie Program!
We are so thankful you stepped up to participate as your Troop’s Product Coordinator for the 2021
Cookie Program! We know 2020 has been an adventure, to say the least, and we at GSSGC are
geared up and ready to kick off the 2021 season with some awesome new opportunities and tools
available to our girls and troops to boost their marketing and visibility in this digital world. We know
this year will be different than we are used to, but you can be confident that GSSGC, GSUSA and
ABC Bakers are all working towards helping you Be Amazing!
Getting Started
1. Prepare for the Program
Review this Coordinator Guide & the Family Guide for all 2021 Program Information!
Get Organized: Being prepared can make all the difference!
o Important Forms: mostly digital for 2021 – best practice is to have a
parent/guardian's current phone # and email address for all participating girls.
o Cookie Storage: create a designated space to STORE product and designated
areas for Booth Cookies vs cookies available to restock girls inventory.
o Booth Boxes: a prepared box with all Booth Essentials PLUS Sanitizer, Masks and
Gloves
2. Schedule and hold a Virtual Troop Parent Meeting
Remind Parents/Guardians the importance of the Family Guide
Review actions that may be required on their part (i.e. Approval of online Girl Delivery
orders)
Cover all Important Dates & Deadlines and provide dates you create for your troop like
when girls can collect their initial order and when you plan to collect money before
sweeps.
Confirm Participating Girls are current Girl Scout Members and collect Girl Permission
Slips (Online) before giving out ANY cookies.
Discuss Troop and Individual sales goals – how does the Troop plan to spend their
Proceeds?
3. Register your user account in ABC Smart Cookies
Enter your Troop Banking information.
Girls will be uploaded on January 8th, so you can confirm your roster is accurate in
Smart Cookies at that time.
Printable resources to support your Troop are available on our Council Website
www.gssgc.org, in Smart Cookies through the Resources tab, plus more is available for
Troop Leaders through the www.GirlSCouts.org:
Here’s the link: https://www.girlscouts.org/en/cookies/troop-leader-resources.html
3
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Safety
Due to the unpredictability of our current state, we have worked out the logistics for your Girls
to have the means to participate in the program and still work on those 5 key skills:
COVID-19 2021 Cookie Program Activities Chart
Fully Contactless
Expand Social Media Guidelines
Early start to Online Selling: Direct Ship and Girl Delivery (opens 1/11/2021)
Shipping Subsidy from Council (see Family Guide page 7 for more details)
NEW Troops Direct Ship Troops Link: also in GSUSA’s Cookie Finder (opens
2/19/2021)
Business Partnership Zoom Presentations (Council Provided Opportunity)
Limited Contact
(No Booths or Walkabout)
Pre-paid option for Girl Delivery: Porch Drops
Virtual Troops Booth Opportunity
Cookie Stands (on personal property with barrier)
Khaki Crew Girl Business Opportunity with NEW Delivery Service Partnership!
Limited Contact
(Modified Booths & Walkabout)
Walkabout – Leave Door Hangers/Flyers
6ft Distance and/or barrier* at Booths
NO Buddy Booths (Same Troop Only)
Touchless Transactions Procedures
Mandatory Sanitization Protocols
Drive-Thru Pick-Ups
All Activities in Purple
Limited Contact
(With Booths & Walkabout)
Walkabout - May ring doors. (Social Distancing Protocols still required)
Buddy Booths Allowed
Touchless Transactions and Sanitation Protocols still required
All Activities in Purple and Red/Orange
Masks/Face Shields are mandatory! Anyone selling or delivering cookies without a
mask will be sent home and sale shut down.
4
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Ordering Cookies
The Initial Order, if placed, for Cookie Inventory will be made available for pick-up at MEGA Drop.
Collect Troop’s Initial Order at Mega Drop attendance is required!!
This regionally run event is for troops who placed their Initial Order by the 12/15/2020
deadline.
Troops Coordinators will receive more information, including an assigned pick-up time prior to
Mega Drop and site-specific requirements – please stick to your assigned time slot!
Due to COVID 19, this year Troops must bring their own loaders!
The driver(s) must remain in the vehicle with the engine running.
The troop's loaders need to be able-bodied and over the age of 18.
Council Staff and Volunteers are limited at each location but will pull your order from the main
stacks for your loaders to verify the count before loading into the vehicle.
Everyone must have a mask/face shield!
Approximate Auto Capacity:
Compact Car: Approx. 20 Cases Small Pick-up Truck: Approx. 75 Cases
Mid-Size Car: Approx. 30 Cases Full-Size Pick-up Truck: Approx. 150 Cases
Small SUV: Approx. 50 Cases Full-Size Van w/Seats: Approx. 100 Cases
Large SUV: Approx. 75 Cases Full-Size Van w/o Seats: Approx. 150 Cases
Troops must bring their own ropes and tie-downs and netting.
The entire Initial Order for each Troop must be
picked up, in-full, at one time. Troops with larger
Initial Orders may require several vehicles and
should consider renting a U-Haul.
3 Vehicle MAX – Troop/Groups MUST enter line
together. If, when you arrive at your Mega Drop
location, and one or more of your Troop/Group is
incomplete, please wait until all vehicles arrive to
enter the line.
Vehicle must be CLEAR of all items, including car
seats, existing trunk junk, etc.
NO CHILDREN AND NO PETS
If the Coordinator is unable to pick up the Troop’s Initial Order, they must complete a Substitute Pick-
up Form to have a responsible ADULT attend in their place. If the Troop Bank Account is not
entered into Smart Cookies, we will not release the product to you.
5
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Cupboards
Due to COVID 19, Cupboard pick-up safety procedures may cause significant delays.
Select Cupboards Open starting January 25th
o Check your Cupboard Schedule for specific site days/hours and procedures
Planned Cupboard Orders are highly recommended and must be saved in Smart Cookies 48
hours in advance
o Walk-in orders may be unavailable the first 2 weeks of the sale, so plan ahead
Planned orders will be available to schedule in Smart Cookies beginning January 11th
o For troops that missed the Initial Order Deadline
o To restock based on girl delivery sales during the early online marketing period
o Any additional inventory needed to fill girl delivery or virtual troop booth orders
Damages
Cookies that have been left in the sun, rain, dropped, or appear opened or damaged in any way, are
not sellable. If you have received damaged cookies from Council (Mega Drop or Cupboard), Troops
have 48 hours to REPORT and exchange them.
Note: If a customer claims that they received a damaged box of cookies, replace them; no questions
asked, regardless of who/where they purchase them. Take the damaged box to any of our Council
Cupboard locations for replacement.
No Returns to Council
Once the product has been accepted at Mega Drop or any Cupboard, it is not returnable to Council.
We recommend placing a reasonable size initial order, then making light cupboard trips, ensuring that
you never have too much inventory on hand. If you find your troop’s inventory is too heavy at any
point during the program, Troops can help each other by trading or transferring cookies.
Contact your Regional Team anytime you feel that you have too much inventory!
ABC Smart Cookies
www.abcsmartcookies.com
ABC Smart Cookies is our online sales platform
which is utilized by Council, volunteer teams,
coordinators, parents, and even girls! This
system tracks each girl’s sales and keeps all sales
data in one place. Click on the YouTube icon at
the top of the page at any time to learn about the
system, and how to manage cookie box transfers,
place a planned order, girl financial transactions,
recognition reports and more. This link takes you
right to their instructional videos!
6
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Troop Inventory to Girl Transfer
Initial Orders and Cupboard Orders should be transferred to girls when they pick-up from the
troop
Direct Ship Troop Link & Virtual Booth Link Sales are transferred using the Booth Smart
Divider
Troop to Troop Transfer
Transferring Cookies and $
Cases of cookies may be transferred from one troop to another if BOTH troops agree to do so.
A Troop to Troop Transfer must be completed in Smart Cookies. Use a receipt book to
clearly note the number of packages, both troops' numbers and both signatures and complete
the transfer in the system once available.
The Product Coordinator of the receiving troop is responsible for completing the transfer in
Smart Cookies. Be sure to use the PACKAGE unit of measurement (UOM) if not full cases.
Once transferred, financial obligations tied to the cookies will be shifted to the receiving troop,
as they signed and are taking responsibility for selling them.
Trades
Trading $ for $ for a different flavor
Cookies (except for Caramel Chocolate Chip) can be traded amongst troops, at any point during the
program, and do not require any forms; must be an even exchange ($5 box for $5 box). This is great
for Troops who may have a surplus or shortage of a specific flavor that another Troop may have
available to trade – consider reaching out to troops via your Regional "Trading Post” on Facebook
before collecting additional cookies from cupboard.
Cookies must be in undamaged, sellable condition to be accepted as a Trade.
Full Case Trades – starting February 26th Troops can trade 1 full case of one flavor for a full
case of another flavor at select Cupboard locations. (Limits or restrictions depend on inventory)
Mixed Case Trades – starting March 1st Troops can exchange mixed cases, 12 cookies per
case, at select Cupboard locations. (Limits or restrictions depend on inventory)
o Not all flavors are tradeable with council – including but not limited to Gluten Free
Families Returning Cookies to Troops
Girls with inventory at home can return cookies to the troop up until February 25 th.
Be prepared for this possibility and take this into consideration before picking up more product
from cupboard. Remind families that returned product must be in sellable condition and that
returning cookies does not relieve them of their responsibility to help the troop as a whole to
sell them.
Best Practice is to keep in contact with Families during the sale and be mindful of inventory
they have on hand, that way there are no surprises.
7
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Reports
Inventory Reports
On-Hand Inventory Report: Mandatory
While Troop Coordinators should maintain their Troops on hand inventory throughout
the program, this form is designed to remind troops exactly how many unsold boxes of
cookies their troop needs to sell. This allows Troops who are low on inventory, to
submit a planned order and arrange pick-up at cupboard, or for those who have a
surplus of cookies, to plan and schedule more booths, if necessary.
o Contact all participating girls in your troop to request the total unsold cookies on-
hand.
o Complete the form online – links will be emailed to you via your Regional Team
prior to its deadline: February 8th before 11:59 PM!
o Use this as an opportunity to re-energize your girls, find innovative ways to sells and
reach those goals!
Clean-Up Inventory Report: Mandatory
This form is designed to be a final reminder of what the troop needs to sell the
remaining inventory during the last weeks of the program.
o Contact all participating girls in your troop to request the total unsold cookies on-
hand.
o Complete the form online – links will be emailed to you via your Regional Team
prior to its deadline: February 26th before 11:59 PM!
o DO NOT WAIT to contact participating Families regarding their unsold cookies.
Reward Reports:
Walkabout Report:
Complete the form online for each Girl Scout who qualifies for the Walkabout Reward.
Must have sold and paid for 200+ boxes by February 2nd
o Complete the form online – links will be emailed to you via your Regional Team prior
to its deadline: February 4th before 11:59 PM!
o Complete the required Transfers in ABC Smart Cookies
o Ensure payment is collected and credited to each girl
Goal Getter Report:
Complete the form for each Girl Scout who qualifies for the Goal Getter Reward. Must
have sold and paid for 400+ boxes by January 12th
o Complete the form online – links will be emailed to you via your Regional Team prior
to its deadline: February 14th before 11:59 PM!
o Complete the required Transfers in ABC Smart Cookies
o Ensure payment is collected and credited to each girl
8
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
Booth Opportunities
Boothing Period begins February 5, 2021 – Only girl links should be shared prior to this date
Standard Troop Booths
Booth lottery postponed (TBD)
Standard Troop Booths are not allowed under current guidance.
Additional information and instructions will be provided if /when circumstances change.
Direct Ship Troop Link
Use the QR code
Direct Ship Troop Links and are a new feature in Smart Cookies and
below to access
available on the Troop Profile page for Troops to share on their own
qrcode-monkey.com
during the sale.
to easily create a QR
All troops will have a randomized opportunity to receive sales from the
code for your Troop’s
National Cookie link based on the zip code that the customer searches. Direct Ship Link
Just a reminder that these are direct ship sales only and not your
physical inventory.
It is also important that the address in your troop profile matches a zip
code in our council to be included in the search.
Virtual Booth Opportunities
Step by Step instructions for Virtual Booth Links will be provided on our
Council Website and via email from your Regional Team.
o Troops will secure and set up an approved location, date and time where customers can
pick up their cookie orders drive-thru style!
o The Troop volunteer sets up the event information in Smart Cookies and shares the Virtual
Troop Booth link via email, text or social media
o Consumers will access the Troop link from which
they can make their cookie selections and pay for
their order via credit card
o Troop Coordinator must approve all virtual booth
event orders received
o The customer is notified that their order has been
approved for pick-up/delivery and their credit card
has been charged
o The Troop Coordinator works with the Troop girls to
review the approved orders to be packed and labeled
for pick-up
o The Troop sets up their Pick-Up Event at the
designated location on the planned date and time
o No additional sales can be made to the public during a pick-up event
o Please follow all GSSGC and GSUSA Safety Activity Checkpoints and Guidelines
9
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.New Opportunities
Business Presentations
We have partnered with our Fund Development Staff who have sent a letter along with a video
and a sign-up opportunity out to all our funders, banking partners, board and community friends to
provide opportunities for troops to make a 20-30 min virtual zoom presentation and sales pitch
o Regional Teams will provide a sign-up opportunity to troops for any opportunities we have
secured
o Girls will use a council-provided PPT, explaining their goals, what the cookie has done for
them and WHY they are participating in the cookie entrepreneurial program, and hopefully
also make a sale.
Troops can arrange virtual presentations with other businesses on their own.
o Car Dealerships, Car Washes, Real Estate Offices, Accountants/CPA, etc.
The goal is to sell these businesses cookies for them to GIVE away as gifts to employees or customers - NOT for resale.
Cookie Program Food Delivery Service -
Currently a Khaki Crew Only Opportunity (Cadette, Senior, Ambassador)
o Mixed Level Troops can participate with their girls that are Cadette or above
Regional Sign-up Opportunity – Additional information will be provided by your Regional Team.
o Regional Teams will provide a sign-up procedure to their Region’s Troops to fill shifts
weekly at their Regional Office location.
o Troops that participate must complete an additional Training and Orientation
o End of shift surveys are also required
o Troops will be credited weekly for their shift(s) based on the total sales at their Regional
Office location
o All safety precautions and procedures MUST be followed
o Failure to show for your shift or violation of protocols will disqualify the troop from further
participation in this opportunity.
10
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.Finances
Swoop & Sweeps – enter your Troop’s Bank Account in ABC Smart Cookies
” Swoop and Sweep” refers to the process Council uses to collect payments directly from the Troop
Bank Account. As the Troop Coordinator, you are responsible for setting dates and collecting
payments. We recommend the first scheduled payment be shortly after the official start of the
program after girls have started delivering their Initial Order. Then plan to collect each week following
to ensure they are making a payment toward their balance and you are paying down your Troop’s
Balance Due to Council.
Note: using ABC Smart Cookies to collect payments will automatically credit the girl and troop and
reduce the Troop’s Remaining Balance Due and default amount swept.
1. February 9, 2021
All Walkabout monies or 25% of Balance Due. If for any reason 25% has not been collected or
deposited into the GS Account, an adjustment can be made by completing the online form
provided via email and is due by February 7, 2021.
(Note: if you have Walkabout girls, no adjustments can be made below that level.)
2. February 17, 2021
All Goal Getter monies or 50% of Balance Due. If for any reason 50% has not been collected
or deposited into the GS Account, an adjustment can be made by completing the online form
provided via email and is due by February 15, 2021.
(Note: if you have Goal Getter girls, no adjustments can be made below that level.)
3. March 4, 2021
75% of Balance Due. If for any reason 75% has not been collected or deposited into the GS
Account, an adjustment can be made by completing the online form provided via email and is
due by March 2, 2021.
4. March 25. 2021
100 % of Balance Due to Council (per Smart Cookies). If your any reason the full balance has
not been collected and deposited into the GS account, contact your Regional Team
immediately!
Collecting Payment from Girls
Parents and Caregivers can use services like PayPal or Venmo to collect payments from family and
friends. However, Troop accounts should never be linked to apps such as these as they are not
reliably traceable since monies can also be spent directly from the app, so parents cannot pay the
troop this way. Parents can pay the troop via credit card if the troop has set up a mobile payment
account or by creating a girl delivery order in the Smart Cookies program. You can also arrange for
socially distanced cash drops from your parents.
If you have trouble collecting payments:
1. Contact your regional team as soon as possible. DO NOT wait!
2. Send email notifications to families with their balance due, provide ways they can make
payments (please offer multiple dates/times)
3. Document all communications regarding payments (emails and texts)
11
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.Financial Delinquencies
Volunteers handling funds are legally accountable for proceeds from the sale of cookies. Girl Scouts
of San Gorgonio Council reserves the right to take any legal action it deems necessary. If there is
outstanding debt by the Troop, the Product Coordinator’s position may be in jeopardy.
If a troop or individual is not found to be in good standing, they will not be allowed to participate in the
Cookie Program until the situation is resolved. These are the types of delinquencies and how to
handle them:
If the Troop Leader, and therefore the Troop, is delinquent the entire troop may not participate
in Entrepreneurial Programs unless there is a new Troop Leader. If there is a new Troop
Leader, the former Leader who was responsible for the delinquency may not participate.
If the Product Coordinator is delinquent, then the Product Coordinator may not participate in
future Entrepreneurial Programs. The troop may participate again as long as they have a new
Product Coordinator.
If a Parent/Guardian is delinquent the girl’s participation is limited to Direct Ship online sales or
Troop Booths, where product and money do not become the responsibility of the delinquent
parent/guardians.
Note: Troops with outstanding debt may have their proceeds withheld until an audit is performed.
This is to be determined on a case-by-case basis at the discretion of the GSSGC Finance
Department.
Outstanding Debt
If you know there is an outstanding debt within your troop (Troop Leader, Product Coordinator, or
Parent/ Guardian) let your Regional Manager know as soon as possible. Troop Coordinators will need
to submit an Outstanding Debt Report. The following will need to be included in your submission:
1. Girl Permission Slip (must be signed by the parent/guardian)
2. Receipts of ALL product transfers (must be signed by the parent/guardian)
3. Receipts of ALL money exchanged (must be signed by the parent/guardian)
4. Copies of all related correspondence (call log, emails, text messages showing attempts to
collect payment)
o All attempts to collect need to be very specific, as these will be documented. Be sure to
include dates, conversations, meetings and any related notes.
5. Girl Balance Summary Report from Smart Cookies showing the amount owed
Once you have collected/printed the required documents (1-5), complete the Outstanding Debt Cover
Sheet (https://girlscoutsgssgc.wufoo.com/forms/x12q4bzy1uz6pf8/). You will need to print the Cover
Sheet confirmation emailed to you and turn in your complete Outstanding Debt packet at Paper Push.
Note: Council will only accept a max of $300 in outstanding debt per troop unless the coordinator has
been in contact with their Regional Manager prior to the end of the program. REMEMBER, as soon
as you notice a family not making payments, communicate with your Regional Manager. Reports
submitted after Paper Push or are incomplete will not be accepted.
12
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.Counterfeit Procedure
If money collect is deemed counterfeit by the bank or police, you can follow the steps below to have
the “debt” waived by Council. Council will only accept counterfeit bills of a $20 denomination or less,
as bills larger than $20 should not be accepted.
1. Receipt Required: When the money is deemed counterfeit by either the bank or police, you
must get a receipt to exchange for the counterfeit bill.
2. Complete the Counterfeit Cover Sheet:
https://girlscoutsgssgc.wufoo.com/forms/x4uzfqo1yrurl0/
3. Complete the Counterfeit Report by attaching the receipt to the Cover Sheet confirmation
Stolen Product or Money Procedure
If product or money has been stolen, it must be included on the homeowners or car insurance claim.
You are financially responsible for the debt unless there is verifiable documentation of the validity of
the theft. Council will NOT accept “police reports” in lieu of payments.
Rewards & Proceeds
Troop Proceed PGA Scale (per box) Bonus Proceeds (per box)
< 250 83 cents 2020 Fall PGA Bonus: +2 cents
250-399 85 cents
Returning Troops Cookie Initial Order:
400-549 87 cents
50% +1 cent
550-699 89 cents 60% +2 cents
700-849 91 cents 70% +3 cents
850-999 93 cents
New Troop Recommended Initial Order
1000+ 95 cents (10 cases per girl): +1 cent
Standard Reward Plan
Girls earn the patches, rewards and Cookie Dough based on the Standard Reward Plan insert
This reward plan is available to select per girl in ABC Smart Cookies
Extended Cookie Dough Reward Plan
This plan allows girls to earn additional Cookie Dough instead of the lower-level items included in the
standard reward plan. Girls on this plan will still earn the patches and can qualify for the Walkabout
and Goal Getter Rewards.
This reward plan is available to select per girl in ABC Smart Cookies
Opt-Out Proceed Plan - Opt-Out Applications are due January 4 th , 2021
Requirements:
1. Troop must agree to Opt-Out as a whole; girls may not Opt-Out individually
2. All age levels can submit an Opt-Out Request. Approval will be based strictly on the programming
intentions of the Troop, rather than their age group like in year past.
3. Troops who are approved for opt-out will have their Troop Financial Report (TFR) reviewed,
specifically to ensure that the opt-out proceeds were used as planned per the request.
13
Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.Opt-Out FAQs
What does the Troop Earn? An additional $0.30 over base proceeds.
How do we decide if we want to opt-out or not? Girl Led Planning should always take place
before making any troop decisions. When discussing your Troop goals and the reasons for
earning additional funds, your girls should have a clear understanding of what they are opting
out of.
Why would our opt-out request be denied? If your request is not programmatically appropriate,
it will not be approved
If our girls collecting change their minds, can we decide to not, opt-out? Yes, just let your
Regional Team know at or before Paper Push. We cannot make any changes after Paper
Push!
Top Sellers
Regional Top Sellers
Each region works to honor all of their Top Sellers and their tremendous efforts during the 2021
Cookie Program.
TWO Top Sellers from each participating Troop
1st through 3rd place in each level (D, B, J, C, S, A)
1st through 3rd place Regional Overall Top Sellers
1st and 2nd place top sellers must be clear in your Troop for them to be invited to the Regional Top
Seller Events. Ties for the top 2 spots will not be accepted!
Council Wide
The 1st, 2nd, and 3rd place OVERALL Council Top Sellers will be recognized
The 1st, 2nd, and 3rd place Council Top Age Level Sellers (D, B, J, C, S, A) will be recognized
Note: OVERALL Top Sellers are the top-selling girls in our Council and therefore will not be
honored in the "Top Age Level" categories.
Closing out the Troop’s Cookie Program
Paper Push, likely to be virtual for 2021, is a day set aside for our Volunteer Teams to close out the
Cookie Program with every Troop Coordinator (mandatory) and is the deadline for any changes made
or debt reports to be submitted. Failure to attend will result in the closure of your Troop as Smart
Cookies stands and may result in incorrect reward choices, miscalculations of proceeds, etc.
Connect with participating families to close out each girl’s sale including completing booth
transfers, reward selections, etc.
Collect and deposit all outstanding monies
Confirm Troop Inventory is at 0
Review the Recognition Order Summary by Girl Report in Smart Cookies
Once everything has been verified in Smart Cookies, print the Recognition Order Summary by
Girl Report and the Troop Balance Summary Report.
Close Out Troop Program in ABC Smart Cookies before 11:59 pm on March 16, 2021
Complete the Online Virtual Paper Push Form before 11:59 pm on March 17, 2021
Provide Regional Team with any requested documentation (i.e. Bank Statements, Booth
Calculator, Outstanding Debt paperwork, etc.)
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Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.15 Due to COVID 19, there may be periodic updates or changes to the dates, procedures and information provided in this guide.
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