Role Description - Stella Maris College
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Role Description
Role Accountant
Classification ☐ Teacher ☒ Support Staff
Tenure ☒ Permanent ☐ Temporary
Mode ☒ Full-time ☐ Part-time ☐ Casual
Reporting Manager Director of Business Services
Stakeholders Stella Maris College:
• Board Finance & Audit Committee
• Executive and Leadership Team
• Finance Team
• Canteen and Uniform Shop supervisors
• All College Staff – Teachers and Support Staff
• Parents and Community members
Level / Salary Range Level 6
Stella Maris College Mission and Vision
Stella Maris College, a school of Good Samaritan Education, recognises and respects the individuality of
each person who forms part of the College community. This Catholic community is committed to providing
an inclusive education through a variety of quality learning experiences, which enhance the development of
our students in the Benedictine Tradition. Stella Girls are challenged to be innovative, creative and
collaborative learners in order to achieve their full potential. They are empowered to meet the demands and
challenges of the twenty-first century and to take their place as young women who will make a significant
and positive difference in our world.
Position Purpose
This position is responsible for overseeing the efficient and effective operation of the day to day financial
functions of the College.
As a member of the Business Services Team the purpose of this position is to actively supervise and co-
ordinate the finance office activities in relation to the efficient processing of financial transactions, including
the payroll function, in collaboration with the Payroll Coordinator, and oversight of the canteen and uniform
shop operations. Essential to this will be ensuring accounting controls are maintained and that appropriate
processes and procedures are in place for the smooth operation and reporting of all financial transactions.
The Accountant also works closely with the Director of Business Services on the development of annual
budgets, monthly reporting for the Board Finance & Audit Committee, coordinating the annual financial audit
and other general compliance requirements.
Version 1 – 20.07.21 A School of Good Samaritan Education Page 1 of 5Key Responsibilities
Supervision and Coordination
• Support the beliefs, ethos and Benedictine values of Stella Maris College
• Model professional behaviour with integrity
• Contribute effectively to College life through effective practices in supporting the Director of Business
Services, the Principal and the Executive Team
• Model effective interpersonal communication skills, supporting and mentoring finance office staff in
relation to their work practices and processes
• Develop the skills of the finance office staff, promoting opportunities for specific skills oriented
professional learning, as well as increasing responsibilities of staff as appropriate
• Coordinate all finance office activities, ensuring accurate processing of financial transactions
• Liaise with finance office staff in reconciling accounts on a daily, weekly and monthly basis
• Ensure accounting controls are in place with appropriate segregation of duties within the finance team
and wider Stella Maris College community, including Teaching, Administration and other Support Staff,
Students, Parents and Volunteers
• Oversee the Canteen operations in collaboration with the Canteen Supervisor, ensuring accurate
recording of sales, cost of sales and stock is maintained, and reconciled regularly
• Oversee the Uniform Shop operations in collaboration with the Uniform Shop Supervisor, ensuring daily
sales, online sales and cost of sales are recorded accurately and imported correctly from Retail Manager
to MYOB AccountRight
• Collaborate with the Uniform Shop Supervisor in relation to stock management, ordering quantities,
sales prices, supplier contracts, tenders for new suppliers, and introduction of new uniform items
• Seek professional development opportunities so as to be competent and confident in the role
• Undertake other duties as specified and delegated by the College Principal or Director of Business
Services.
Accounting and Financial Reporting
• Drive improvements in the management and maintenance of financial and reporting systems
• Lead improvements that enhance the functionality of the finance systems to meet the business needs,
financial objectives and statutory reporting requirements
• Control of the College financial accounts including:
o Maintenance of general ledger and processing of journals
o Completion of all financial processing requirements at month end and year end
o Monthly reconciliations of bank accounts and all balance sheet accounts
o Maintaining the College asset register, including reconciliation to general ledger and annual
assessment of asset writeoffs
o Reviewing payroll transactions to ensure accuracy of the payroll prior to authorisation and
processing, and analysing payroll variations to budget
o Approving payments where applicable in line with delegated authorities
o Reconcile Fees in Advance accounts for overseas students
o Ensure accurate transaction processing between the Unform Shop and Canteen Point of Sale
systems with MYOB AccountRight, including regular reconciliation between systems
o Manage the cost codes associated with departmental costs, ensuring codes are used consistently
by all budget owners and finance staff
• Process rental payments received for leases of the residential properties owned by Good Samaritan
Education
• Manage the billing of external businesses for hiring the Star of the Sea Theatre and other College
facilities
• Oversee the processing of international student fees, including tuition, excursions & activities charges,
uniform & books charges, guardianship, homestay fees and all other related fees and levies
• Assist the Director of Business Services with monthly management reporting including:
o Preparation of monthly debtors, fixed assets and other financial reports for the Board Finance &
Audit Committee, including analysis of key variations to budget
o Liaison and consultation with the College auditors during the interim and year end audits, including
compilation and preparation of all requested reconciliations, documents and files
o Ensure that recommendations from the Auditor are implemented and carried out in a timely manner
Version 1 – 29.10.21 Page 2 of 5• Prepare for review and signoff by the Director of Business Services the following regulatory reporting:
o Monthly PAYG payments
o Quarterly Business Activity Statements
o Annual Information Statement for the Australian Charities and Not For Profits Commission
o Annual Fringe Benefits Tax return
• Provide support to the payroll coordinator in processing and calculations relating to fortnightly payroll,
leave and superannuation, including backup for payroll transacting in times of absence of the Payroll
Coordinator
• Manage all salary sacrifice arrangements, including preparation of annual contracts with staff, providing
payroll calculations to the Payroll Coordinator, and liaising with external providers for motor vehicle
leases
• Reconcile all leave accounts (Annual Leave, Sick Leave, Maternity Leave, Long Service Leave and Leave
Loading), including monthly accruals, with the payroll system and general ledger
• Other ad-hoc tasks as directed by the Principal and/or Director of Business Services.
Budget Management
• Prepare and maintain a working cash flow forecast
• In collaboration with the Director of Business Services, assist with the annual budget development
process
• Assist the Director of Business Serivces with the preparation of updated forecasts and projections
throughout the year
• Liaise with Department Heads and other budget owners in preparing annual department budgets, to flow
into the overall College budget
• Prepare regular reports of expenditure to budget for each department budget owner, to ensure that
budgetary expectations are met
• Provide support and guidance to Department Heads and other budget owners in relation to their
operational and capital expenditure.
Compliance and Other Responsibilities
• Preparation of the annual Workplace Gender Equality Agency compliance reports
• Workers Compensation returns of actual and estimated remuneration
• Prepare yearly insurance schedules and insurance policy renewal
• Manage all insurance claims that arise relating to general insurance, and assist the Director of Human
Resources, Risk and Compliance with worker’s compensation claims
• Ensure that all payroll statutory reporting requirements are met
• Manage the relationship with agents and tenants of the residential properties owned by Good Samaritan
Education on behalf of the College
• Manage the strata for 50 Eurobin Avenue, on behalf of Good Samaritan Education and the owner of the
other strata property in the building, including preparation of annual budget, financial report and billing of
quarterly strata levies
• Liase with the bank in relation to payment processing enquiries and other banking matters, including
completion of paperwork associated with authorities on accounts
• Prepare electronic bank files for processing, acting as a secondary Authoriser within delegated authority
limits
• Assist the IT team with the set up for the My Student Account system used for canteen purchasing,
liaising with the Canteen Supervisor as required.
Expectations and Selection Criteria
Memberships
• Business Services Team member
• Finance Team member
• Other associated teams or projects
• Work closely with Office Administration Team
Version 1 – 29.10.21 Page 3 of 5Professionalism and Mission of Stella Maris College
• Is punctual for all duties
• Presents self appropriately, following dress code as required
• Keeps privileged information, to which he/she is privy by virtue of the employment position, confidential
• Seeks feedback on own performance and responds to own training/development needs
• Maintains highly effective working relationship with all staff
• Participates in meetings as required
• Complies with policies and directives issued by Stella Maris College including Work Health and Safety
and the Community Code of Conduct
• The Principal may change or designate additional duties from time to time.
Expertise and Experience
• Tertiary qualifications in Accounting, Finance or other area related to the role
• Minimum 3 years experience in a similar role
• Demonstrated experience in coordinating financial teams
• Demonstrated experience in successfully facilitating continuous improvement and business automation
of financial and/or business systems, process, procedures and reporting
• Experience in a school environment would be highly regarded.
Knowledge and Skills
• Possesses high level interpersonal skills and the proven ability to build trust, rapport and cooperative
working relationships at all levels and with all stakeholders
• High level of proficiency in the use of office systems and software, including Microsoft Office Suite (in
particular Excel) and MYOB AccountRight (or other similar accounting software)
• Knowledge of current relevant accounting standards
• Exceptional analytical and problem solving skills, with strong attention to detail
• Holds a current Working with Children Check or is willing to obtain.
Desired Personal Attributes:
• Exceptional personal standards of honesty, integrity and professionalism
• Proactive with excellent organisational, administrative and time management skills
• Ability to meet tight deadlines
• Excellent personal presentation and work ethic
• Strong service orientation with the ability to foster a strong service culture
• Proven ability to maintain discretion and confidentiality.
Performance Indicators
• Understands and works within organisation regulation and culture, following laws, policies, regulations
and procedures.
• Builds positive and professional relationships with staff, students, families and other stakeholders.
• Communicates and collaborates with others, sharing and building knowledge, offering assistance and
actively being helpful where needed.
• Demonstrates exemplary ethical standards.
• Aligns personal and organisation purpose.
• Demonstrates and applies the appropriate knowledge and skills to perform their role effectively.
• Meets all regulatory reporting deadlines.
• Initiates and accesses appropriate professional development to maintain and further develop skill set
and knowledge.
• The Accountant will be required to undergo a Goal Setting and Review with the Director of Business
Services each year and a comprehensive Performance Appraisal with the Principal every three years.
Version 1 – 29.10.21 Page 4 of 5Reporting Relationships
• Reports directly to the Director of Business Services, and ultimately to the Principal
• Liaises with external agencies and the Stella Maris Community including staff, students, families and
local community members
• Consultation and collaboration with the Director of Human Resources, Risk and Compliance in relation to
employment contracts, in particular relating to the effect on payroll and leave entitlements, and workers
compensation claims
• Oversees the operational functioning and transactional processing of the Finance Team, Canteen and
Uniform Shop
Conditions of Appointment
• The Accountant is appointed by the College Principal. The position is Level 6 on the Stella Maris College
(Support and Operational Staff) Enterprise Agreement. The remuneration package will be commensurate
with the seniority of the position and consistent with Education Industry Standards.
• Employment will be offered on a full-time permanent basis commencing January 2022
• Preferred applicants will be screened in accordance with Child Protection Legislation.
Workplace Health and Safety
Employees are responsible and accountable for:
• Compliance with workplace policies and procedures for risk identification, risk assessment and risk
control.
• Active participation in activities associated with the management of workplace health and safety.
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage
at the workplace.
• Where required, correct utilisation of appropriate Personal Protective Equipment or Personal Protective
Clothing.
Child Safe Standards
Stella Maris College is committed to ensuring that all those engaged in the College promote the fundamental
right of children and young people to be respected in a safe school environment. The College has zero
tolerance of child abuse and expects all of staff to:
• Be aware of, understand and comply with the College’s Child Safety Policy and Code of Conduct,
including the Child Safe Standards, and demonstrate behaviours in accordance with these.
• Be in possession of a current and valid Working With Children Check.
• Respond according to the College’s policies and procedures when interacting with children and young
people, taking all allegations and concerns very seriously, and
• Be committed to providing a safe environment for all children and young people, promoting physical,
emotional and cultural safety.
Appointee’s Name
Appointee’s Signature
Date
Version 1 – 29.10.21 Page 5 of 5You can also read
