Societies Development Plan & Budget Request 2017-2018

Societies Development Plan &
  Budget Request 2017-2018

  Society         SURF CLUB
  Name

As a Union society, it is incredibly important that you think clearly and concisely about what your
committee wants to achieve over the next year. This pack is your Development Plan submission and
Budget Request, which allows you to apply to the University of Surrey Students’ Union for funding
over the 2017/2018 year. Your objectives should be agreed by all 3 signatories.

Remember, the money you are allocated based on this request will form your Society Budget (shown
in your Society Budget account, as opposed to Own Funds) and can only be spent on what it has
been allocated for. This budget allocation is to last the whole year (until 31st July 2018).

Do not request the following in this Budget Request, as it is to come out of your Own Funds account:
- Food and Drink (or disposables such as paper plates, cups, cutlery unless you’re the Steak Lover’s
  Society, for example)
- Socials
- Clothing
- Trips abroad
- Travel costs e.g. minibus mileage, public transport, taxis (we can allocate travel expenses for guest
speakers if it’s relevant to your society objectives)
- Cameras (SLR, Go Pro, Video)
- Anything considered to be Ultra Vires (anything that would not be spent to the benefit of students)

If you are unsure of how to fill in the form, please email Jodie Barnes (Activities Coordinator):
jodie.barnes@surrey.ac.uk

Deadline for submission is Monday 19th June. Failure to submit by this date will result in your
society missing out on budget funding for the year.

Your Society Development Plan
Remember these objectives should be agreed by ALL signatories and communicated to your members
- Objectives should be yearlong goals you want to accomplish. For example, do not put that you plan
on increasing membership by attending Fresher’s Fayre

                                            Objective One
 Detailed explanation of        Consistent Surf tuition for all levels on every trip
 objective one:

 What is the timeframe for      Year Long
 this target?
 How will you record this       Having lessons on the trips both theory and practice.
 target?
 What will be needed in         2 qualified surf instructors (committee members) and our
 order to achieve?              more experienced surf members on trips

                                            Objective Two
 Detailed explanation of        Increase in Media presence across all platforms
 objective two:
 How will you achieve this?     Increase in posts and exposure to our social media content
 What is the timeframe for      Year Long
 this target?
 How will you record this       Number of clicks, people attending events, views on pictures
 target?                        and videos.
 What will be needed in         Constant weekly posts across all social media platforms for
 order to achieve?              any related surf club information or marketing. Media and
                                marketing sec in charge to have someone assigned to take
                                pictures for any event/trip. Use of our gopro’s and drone.

                                          Objective Three
 Detailed explanation of        Increase our diversity of surf socials
 objective three:
 How will you achieve this?     Continuation and improvement of 2 Shaka nights and the
                                introduction of more non-alcoholic monthly socials.
 What is the timeframe for      Year long
 this target?
 How will you record this       Number of people attending the events – quality of events
 target?
 What will be needed in         Effective promotional strategy on campus and social media &
 order to achieve?              partnerships with other socieites and clubs for socials.

 How do you plan on             Our social offering will be increasing. Our trips will be more
 recruiting & maintaining       organised and high quality surf lessons will be available to all
 members? (what are you         members. New locations for surf trips. This will all contribute
 going to do to gain and keep   to a more value for money experience that will see surf club

members? How does being a       growing on all aspects. Having a welcome members pack will
 member benefit them?)           also be very beneficial provided by our sponsors.
 What do you plan on doing       Continuing partnership with Surfers Against Sewage.
 to engage your society with     This will allow our members to give back to the surf community as
 the community?                  well as do something different within the club. We could have
 (Volunteering, fundraising,     beach clean on our June trip and set every year a record of how
 events in the town, events      many KG we collected.
 open to the public, etc.)
 How do you plan on getting      We require that all our members sign up to our webpage
 members to sign up to your      prior to joining any of our trips. Directly linked via our
 webpage? (The union only        facebook page.
 recognizes members who
 have registered through
 your union webpage.
 Facebook and mailing lists
 do not count)
 What can the union do to        •   Getting Minibuses & tests done is essential to the
 aid your society’s                  running AND safety of our trips.
 development? (How can we        •   Money to help with printing out flyers & posters
 help)                           •   Clear transactions and timing of payments in and out of
                                     our surf accounts.

Your Society Budget Request
Your Budget should only form part of your funding for the year. Your Own Funds balance will also be
taken into account, as will your membership fee and your expected number of members. Do not
include requests for One World Week in the form. You will receive your budgets by 1st September,
2017.

Expected Income

    Membership fee                              15
    If £0, please state why
    Expected number of members                  100
    Total expected membership income            £1500

Own Funds

    Current own funds balance                   £4792.72
    If in debt, please state why
    What do you intend to spend own funds       This figure will be far less after everything will be
    money on?                                   paid for our upcoming June trip. (200 approx.)

List all other income you expect the society to gain over the next year. This can be from any method
e.g. sponsorship, profit from events, merchandise etc.

Method of Income                                        Total
  Surf trips                                                                500
  Socials                                                                   500
  Sponsors                                                                  100

  Total:                                                                    1100

Budget Request

We will not accept any requests that don’t have three quotes provided, with accompanying links.

                 Items Requested                   Amount Requested        Reason Requesting
  Printing of all posters, flyers and other card         £40        Its important to have flyers and
  material for freshers & re-freshers fayre.                        posters to show to promote for
                                                                    all our upcoming trips and
                                                                    socials during the year such as
                                                                    freshers fayre.
  Getting the first 20 fresher students to              £200        This will bring in more first year
  have £10 discount for our first trip of the                       students to join the club and
  year.                                                             this will bring a huge benefit
                                                                    for the upcoming year and for
                                                                    the long-term of the club cycle.

Submission Instructions
Only submitted development plans will be reviewed. Please save this document as
‘SocietyName_Plan_17-18’ for example, Chess Society would save it is ‘Chess_Plan_17-18’

Once saved, please upload the file to the link below:
http://www.ussu.co.uk/ClubsSocieties/societies/Development%20Plans/Forms/AllItems.aspx

You may find uploading instructions here:

Development Plan
Submit Instructions.pdf