Space Grant Community Webinar - Program Updates January 2021 - NASA
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National Aeronautics and
Space Administration
Space Grant Community Webinar
Program Updates
January 2021Overview
• Award Updates
• Uncosted Base Awards
• Solicitation Updates
• Programmatic Updates
• Administrative Updates
• Questions
2Award Updates
3Old Award: Uncosted Balances
for January 2021
FY2016 remaining funds
$14,000,000
are for USIP
$12,084,844
$12,000,000
FY2018 (~0.4%
$10,000,000 remaining) and FY2019
$8,000,000 (30% remaining) are the
$6,000,000
base awards
$4,000,000
$2,000,000
$86,489 $168,580
$0
$0
FY2016 FY2017 FY2018 FY2019
Series2
As of 01.04.2021
4New Award:FY2020 Year 1
Spending Analysis Summary
Summary of Spending
The following analysis
only account for base
award funding.
8, 16%
This analysis does not
include the following:
- MUREP
- BIG Idea Challenge
- USIP
- SG Artemis Student
Challenges
42, 84%
Not S pending Spending
As of 01.04.2021
5New Award: FY2020 Year 1
Spending Analysis
Percentage of Year 1 Funding Spent to Date There are 15 8
awards that have
1.4.2021 not drawn down
funds
50%+
41-50% Those states should
IMMEDIATELY
31-40% contact their offices
21-30%
of sponsored
programs to inquire
11-20% about the lack of
spending
1-10%
0%
0 2 4 6 8 10 12 14
As of 01.04.2021
6FY2020 Year 1 Spending Analysis
Of the 8 awards that
have not spent funds
Lack of Award Spending as of 1.4.2021 yet, 6 are very likely
4.5
to receive or have
received notices from
4
the NSSC
3.5 questioning the lack
3 of spending
2.5
2
The 4 June awards
will be likely targeted
1.5
in February 2021
1
0.5
0
January February March April May June
7SG Artemis Challenges • Thanks to the teams that participated in Phase 1 to Phase 2 Performance Gates held in January • As a reminder, changes in scope of work and/or reprogramming of funds should be directed to Erica with a cc: to Julie Clift 8
SG Artemis Challenge Spending
Summary of SG Artemis Challenge Spending as of 1.24.2021
$488,880, 21%
$1,861,120, 79%
Total Spent Total Not Spent
9Solicitation Updates
101st Multi-Year Augmentation
Solicitation Status
• Selection notifications were sent out the Pre-Solicitation Process
week of 12/18/2020 via NSPIRES Solicitation Release
Solicitation Due Date
Approaching
• The award funding will be for the total Review Process
available in FY2021 = $770,000 (excluding HI Selections
and SC)
Awards
112nd Multi-Year Augmentation
Solicitation Status
• Total funding available per year of the Pre-Solicitation Process
augmentation is $30,000 Solicitation Release
• Funding shall be used to augment NIFs Solicitation Due Date
Approaching
Review Process
• The award ceiling will be raised to Selections
$800,000 (excluding HI and SC) for Years 2 – 4 Awards
• Due date: 2/15/2021
12Informal Solicitation
• The sole winner of this effort is Montana Space Grant
Solicitation Release
Solicitation Due Date
• The proposal’s title is “Nationwide Eclipse Ballooning Approaching
Project 2021-2025 Year 1 Development: Enabling Review Process
Competitive Proposals”
Selections
Awards
13FY21 BIG Idea Challenge “Theme” –
Lunar Dust Mitigation
The challenge is to develop active and passive dust mitigation (or dust tolerant)
materials and technologies to be used in or on lunar architecture elements and
supporting equipment and infrastructure for future lunar missions including, but not
limited to:
• Spacesuits
• Habitable volumes
• Surface equipment Proposed Timeline
• Landers
• Program Announcement – July 22, 2020
• Notice of Intent Deadline – Sept 25, 2020
• Proposal Deadline – Dec 13, 2020
• Mid Project Review Gate –May 20, 2021
• Tech Paper and Verification Testing – Oct 27, 2021
• Culminating Forum – Nov 17-19, 2021 (w/ ASCEND
Conference)FY 2020 BIG Idea Challenge Winners • Congratulations to the successful FY2020 BIG Idea Challenge winners on the final presentation • The virtual sessions were well done and informative • For those winning teams who were funded through subcontracts from the lead institution, it is recommended that the close out of those subawards start sooner than later 15
Programmatic Updates
16COVID-19 Reporting • COVID reporting has been waived for the month of January 2021. • Reports will resume in February 2021 17
NASA Center Updates • Most NASA Centers including HQ are at Stage 3 • Centers remain closed to the public and most of the workforce • Remote working remains for the vast majority of NASA employees • More information can be found: https://nasapeople.nasa.gov/coronavirus/ 18
Annual Performance Reports
• The submission of the award’s annual performance report is the
mechanism that authorizes the next increment of funding
• Positive award implementation progress is required for the next
increment of funding
• This document is where the awardee can officially document impacts
due to external factors, e.g., COVID-19
• Annual reports are due 60 days prior to your award’s
anniversary date
• The NSSC will email reminders about this report being due
• Late submissions of the annual report will result in the following:
• Non-compliance with the terms and conditions of the award
• Delay in incremental funding
• Please refer to email from Sonya sent on 10/28/2020 for
specific guidance
19Award Anniversary by Month
Award Anniversary Month State(s)
January MA
February AK, KY, NH, OR, PR, SD
March CA, DE, NJ, NM, TX
April AL, AZ, HI, ID, IL, MD, MT, ND,
RI, SC, VA, WV
May CO, FL, IN, MI, MO, NY, PA, UT
June AR, CT, DC, GA, IA, KS, LA,
ME, MN, MS, NC, NE, OH, OK,
TN, VT, WA, WI, WY
March awards have annual performance reports due at the end of
throughout January 2021
20Award Funding for the
Remainder of FY2021
• NASA has received its budget appropriation.
• We issued a 2nd augmentation to raise the base award funding level.
• We will not issue any additional funding actions until these augmentation proposals
have been received, reviewed and approved for funding.
• Once funding resumes, the awards will be for the revised Year 2 maximum funding of
$800,000, with HI and SC at $950,000 respectively.
• For the February awardees who received a partial payment, we will issue funding
actions to complete your year 2 funding.
• We will continue to process the funding actions in order of period of performance –
meaning March awards will be funded before May awards.
• Should your Consortium need some funding to tide it over until the funding actions
resume, please contact Erica Alston ASAP.
21Site Visits • The Program Office will be determining which 3-4 states will participate in a virtual site visit. • If you would like to nominate your Consortium for a virtual site visit, please email Erica directly. • The determinations will be announced by the end of January 2021. • The site visit will closely follow the guidance provided on pg. 17 of the Base Award Solicitation “National Space Grant College and Fellowship Program - Opportunities in NASA STEM FY 2020 – 2024” Announcement Number: NNH19ZHA001C 22
Better Together for Stakeholder
Success aka Mega PI
• Revised dates are 3/18-3/19/2021
• Revised nomination deadline is 1/31/2021 – Refer to emails
that Erica sent.
• Agenda coming very soon – Early February 2021
• This meeting will focus upon making connections with NASA’s
mission.
• Sessions will be a mixture of live streaming and pre-recorded
content.
• There will be multiple networking sessions.
• Notional schedule would be 11am - 6pm EST for live sessions.
23Nominations for Better Together for
Stakeholder Success
Summary of Nominations by Space Grant
21-30 3
Number of Nominees Per State
11-20 5
1-10 25
0 19
0 5 10 15 20 25 30
Number of States
24Nominations for Better Together for
Stakeholder Success
• There are 2 ways to nominate people to attend this conference
• We are asking that the link for the nomination form not be shared
directly with affiliates as the lead institution is required to quality
assure the entries (correct names and email addresses)
• One use the form to nominate people OR
• Form must be completed per nominee
• NOTE: All Space Grant awardees and affiliates are NOT NASA personnel
• Direct input into a shared spreadsheet
• Every state will have a separate tab
• Same request applied as it relates to quality assurance of entries
• Below is a list of column headers to aid in copying and pasting
• Erica has sent an invitation from Google to the PI’s email address on file –
the sheet is not publicly available
Are you NASA
personnel (e.g,
civil servant,
contractor, What
intern, IPA, etc.) OSTEM Project State organization/inst
Nominee First Nominee Last Answer should Affiliation (Space Abbreviation itution are you
Name Name be no. Grant) (XX) representing? Email address
25OEPM • The OEPM deadline was 1/15/2021. • If your data wasn’t completed on time, your Year 2 funding is in jeopardy per the terms and conditions of your award. • The process of validating your data is currently underway. 26
Administrative Updates
27Executive Order on Combating
Race and Sex Stereotyping
• On September 22, 2020, the President issued an executive
order titled “Executive Order on Combating Race and Sex
D
Stereotyping”, see Section 5
D E
• Subsequently, OMB issued a memo outlines that federal
agencies must cease offering trainings on topics around “white
I N
privilege”, etc.
C
• The memo also requires that grant recipients are prohibited
S
from using federal funds for trainings
R E
• All awards by OSTEM are subject to this stipulation
• The terms and conditions of all awards and future solicitations
will be updated to reflect OMB’s guidance
• We expect the awards to be updated starting in November 2020
• At this time, we do not know how the new administration will
proceed – for now we are required to continue to implement this
Executive Order
28Reprogramming Requests
• The question was asked about • What does this mean to you?
reprogramming funds at the Fall • All budget reprograms will require
2020 Meeting NASA approval for example:
• We sought clarification on the • Shifting travel dollars (Category F) to Labor
Term and Conditions that allowed (Category A)
for up to 10% of the total award • Shifting Labor dollars (Category A) to NIFS
(Category G)
could be reprogrammed without
Federal Agency approval • This does not impact how subawards
are managed
• That term was waived, see new • The lead institution (pass-through entity)
award documentation under the retains the authority to handle
Terms and Conditions rebudget/reallocation requests at the
subaward level
• Per §200.308(e) the Agency may • For example: A subward to a museum
restrict the use of this clause needs to shift travel dollars to labor –
will NOT require NASA approval
• This link provides a useful
summary matrix of Required Prior
Approvals by Agency
29GIC 21-01 • PURPOSE: The purpose of this Grant Information Circular is to inform NASA Program Offices, Technical Officers, and Grant Officers of the rescission of the Title 14 Code of Federal Regulation Part 1274 (14 CFR 1274) which provides guidance for NASA cooperative agreements to commercial firms with a mandatory cost share and the policies and procedures that award recipients must adhere to for administrative and cost principles requirements. • What this means? Now that 14 CFR 1274 is fully rescinded, Grantees shall follow the policies and procedures in the Administrative requirements for 2 CFR 200 Subpart A through D, as well as the Federal Acquisition Regulation (FAR) at 48 CFR Part 30, Cost Accounting Standards Administration, and Part 31, Contract Cost Principles and Procedures because it takes precedence over the Cost Principles in Subpart E for Federal awards to the U.S. and foreign for- profit organizations (formerly commercial firms). • Issued on 1/26/2021 30
Upcoming Events • Nominations for Better Together for Stakeholder Success, January 31, 2021 • Better Together for Stakeholder Success, March 18-19, 2021 31
Questions Q1: Question about the APR, Performance Goal 3.3.3. We've never compared ourselves to the national average before, so that's new. QUESTION: what does Diversity category (1) "students across all institutional categories and levels" mean? How to we meet or exceed students across all categories? What is that national number? A1: Erica will forward this question to the Performance and Evaluation team. Once we receive an answer, all Consortia will be notified. Q2: Will we receive a letter stating funding is coming after our annual report is submitted? A2: Yes, after the APR is received and approved, we can provide a letter about Year 2 funding. Q3: Do directors need to be nominated for the Vfair? A3: Yes, all people who plan on participating will need to be nominated. Q4: What is the timeframe for the new data reporting system being deployed? A4: The OSTEM IT team is hoping to have it deployed in Q3 of FY2021. Julie Clift notes that she was told May timeframe for the new system. 32
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