SPONSORSHIP & EXHIBITION PROSPECTUS - VIRTUAL MEETING - ANZHPBA 2020
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
VIRTUAL MEETING - ANZHPBA 2020
SPONSORSHIP & EXHIBITION PROSPECTUS
TECHNICAL ASPECTS IN HPB
Pre-recorded Content Viewing Dates Live Login Viewing Dates
Thursday 15th October – Hepatic Thursday 22nd October – Hepatic
Friday 23 October – Pancreatic
rd
Thursday 29th October – Pancreatic
Friday 30 October – Biliary
th
Thursday 5th November – Biliary
Saturday 7th November - Fellows’ Weekend
2:30pm – 5:30pm AEDT
4:30pm – 7:30pm NZDT
www.anzhpba.org/virtualmeeting2020
INVITATION TO SPONSOR
On behalf of the Australian and New Zealand We are looking forward to the submitted research
Hepatobiliary Association, it is my pleasure to invite you presentations, and for the first-time video abstracts.
to participate in our annual virtual meeting that will be
held on the 22nd, 29th of October, and 5th of November We will be facilitating chat rooms and networking
this year 2020. opportunities, and there will be a sponsored breakout
session and an ANZHPBA hosted discussion room on
The meeting will be focusing on technical aspects in each each of the live virtual days.
of hepatic, pancreatic and biliary surgery spread over 3
weeks. We have developed an exciting program that we The meeting’s content will be available for registrants to
will allow our fraternity to share and learn from our view throughout the weeks of the meeting and for 3
national experts. months after. Attendance of the meeting will be eligible
for CPD points.
The program will deliver a full academic content similar to
that of a regular conference. Each week will focus on one We look forward to seeing you all virtually in what we
aspect of HPB and will be delivered in a unique self-paced promise to be a unique and exciting program.
style in order to facilitate maximum opportunity to
review the entirety of the program. Each week will
On behalf of ANZHPBA
culminate with a live session on the advertised dates
where we will discuss the material presented buy our Mohammed Ballal
experts and a live technical video session. Program Convenor
We have also facilitated a virtual environment to engage
with our industry sponsors and partners. This will allow us Co-Convenors
to review new developments from industry in the field of Mayank Bhandari - Hepatic Week
HPB. Our partners would also be able to deliver their Laurence Webber - Pancreatic Week
information material to you avoiding conflict of missing Mandivavarira Maundura - Biliary Week
sessions and presentations.INCLUSIONS IN THE ANZHPBA 2020 VIRTUAL MEETING
In light of the unprecedented changes altering how we communicate in today’s world, our state-of-the-art virtual meeting technology will allow attendees, sponsors, exhibitors, and speakers
to connect in a secure space to present, showcase, learn, network and discuss business online. As we leverage off innovative ways to social distance, the convenience of online technology
connects people from anywhere in the world, on any device. While easing the burden for travel, time and financial constraints, virtual events have the capacity to attract a larger number of
attendees compared to a traditional meeting. Last year’s traditional ANZHPBA Meeting had 143 registered delegates attend onsite.
SPONSOR BENEFITS
Reduced Sponsorship Cost Reach a Wider Audience Extended Viewing Timeline/Agenda Meeting Hub Exhibitor Room Live Sessions
No travel expenses. Easy online accessibility The virtual meeting A live agenda of A timeslot is A virtual space Speaker presentations
No spend for stand opens the meeting up to can be revisited anytime sessions, workshops dedicated to meet where exhibitors with attendees being
builds, print materials a world wide audience. for a three month period and sponsorship attendees, exchange can showcase able to contribute
and freight. after the live dates. advertisements on contact details and their services and with live polling and
one easy view screen. talk business. products online. Q & A.
IMPORTANT
The sessions on the pre-recorded dates are available for self-paced
viewing up to one week before the live login dates. The pre-recorded
sessions need to be viewed before you login for the live virtual meeting
dates. Any questions about the presentation can be posted via the
portal in order for chairs to discuss during the live session.$1,400
SPONSORSHIP OPTIONS SPONSOR OF THE “PEOPLE’S CHOICE AWARD”
(ONE OPPORTUNITY AVAILABLE)
All prices include GST
At the time of this sponsorship prospectus being released, delegates are submitting their abstracts for e-posters,
e-videos and e-presentations (short 3mins). From the e-presentations, there will be six selected for a 10 minute
‘Best Paper Presentation’ in the program over the three days. The delegates will vote for the best from each of
these four categories: e-Posters, e-Videos, e-Presentations, Best Paper Presentations. Each e-winner will receive a
prize being a $250 gift voucher from an educational publication supplier in their field of speciality. The best paper
presentation winner will receive a complimentary registration to the 2021 ANZHPBA Meeting, worth $650.
$3,000
SPONSOR PACKAGE A • The sponsor will have naming rights for the People’s Choice Awards.
• One EXHIBITION STAND PACKAGE. • Advertising space on the page where the e-Posters, e-Videos and e-Presentations are viewed.
• One VIRTUAL SATCHEL Insert. • The President will acknowledge the sponsor when he announces the people’s choice winners of each category,
• One SPONSOR ADVERTISEMENT. during the closing remarks in the meeting program.
$1000 $1000
$1,200 SPONSOR BANNER
SPONSOR PACKAGE B ADVERTISEMENT (ONLY 5 AVAILABLE) 1.5 MINUTE ADVERTISEMENT
• One VIRTUAL SATCHEL Insert. Rotating every few seconds and positioned at the Two available on each of the live dates, run prior to
• One SPONSOR ADVERTISEMENT. top of the timeline for all themed pre-recorded and the afternoon session of Prime Time Industry Technical
https://vimeo.com/444847193/048342784e
live sessions. Click here to visualise. Presentations (60 minutes).
$1,750
VIRTUAL EXHIBITION $850 $500
SPONSORED
STAND PACKAGE VIRTUAL SATCHEL INSERT ADVERTISEMENT
Refer to next page for VIRTUAL STAND EXHIBITION package. One SPONSOR ADVERTISEMENT
Refer to next page for VIRTUAL SATCHEL INSERT.
Refer to next page for Sponsored Advertisement.
SPONSORED SESSION $1,500
$250 $150
(ONLY THREE AVAILABLE) INDIVIDUAL SPONSOR INDIVIDUAL SPONSOR
Have the opportunity to be aligned with a world renowned REGISTRATION - 1 REGISTRATION - 2
speaker. See description on next page. Your SPONSORED Full registration, plus have behind the scene access
SESSION will be promoted with your logo on the timeline. Full registration.
to be live in your exhibition stand.SPONSORED SESSION
Inclusions...
World renowned speakers will present for 15 minutes in your sponsored session. Prof Iain
Cameron will present on the “Hepatic” live date. Prof Cameron is the lead of HPB service
VIRTUAL EXHIBITION STAND PACKAGE
in Nottingham and an executive member of AUGIS UK. His presentation will discuss
delivery of HPB service during COVID-19, a UK experience. Prof Paula Ghaneh will present
• A Virtual Exhibition stand branded with your logo (refer to the video link below to see all on the “Pancreatic” live date. Prof Ghaneh is Senior Lecturer (Clin) Molecular and Clinical
the features). Open for 45 minutes before and after the 3-hour meeting, and for 20 minutes Cancer Medicine, University of Liverpool. Her presentation will be based on the ESPAC
during the concurrent ‘open discussion and catering break’ session on each of the 3 days. trial. A speaker for the “Biliary” live date is still being finalised.
SPONSOR ADVERTISEMENT
• Your logo, company profile and overview of your products in the main exhibition area for
delegates to click on and enter your stand.
Between every presentation in the program timeline on the pre-recorded viewing dates,
• Two Registrations for your representatives to be live and present in your Exhibition Stand,
there will be a 30 second advertisement opportunity for sponsors to showcase themselves.
to interact with delegates (these registrations also include access to the whole virtual
This could be a still advertisement or it could be a 30 second video showcasing your product
meeting).
or service.
• Up to five brochures and/or videos that you can upload for delegates to access in your
exhibition stand.
• Connect with delegates Face to Face in the Meeting Hub section of your exhibition stand
and where you may have a live discussion or wish to perform a live demonstration on your
product. And, you have the option to record your live discussion.
• A delegate list of all consenting attendees who registered and signed into the virtual
meeting, provided post-event.
https://vimeo.com/444847193/048342784e
Click here for Explainer Video
VIRTUAL SATCHEL INSERT
A Virtual Satchel will be sent to every delegate before the virtual meeting dates. Sponsors
may have one promotional brochure or video to be included as an insert. Video should be
no longer than 30 seconds.TERMS AND CONDITIONS
VIRTUAL MEETING - ANZHPBA 2020
SPONSORSHIP & EXHIBITION APPLICATION All prices listed in the sponsorship prospectus are in AUD and include GST.
1. A completed booking form is required to confirm and allocate
sponsorship. Upon receipt of the completed online booking form, the
Conference Organiser will confirm sponsorship in writing, send the
https://ekiddna.eventsair.com/anzhpba-2020-virtual-meeting/purchase-sponsorship-package
Click here to appy for sponsorship exhibitor briefing notes and forward a tax invoice for payment.
2. Sponsorship acceptance will be allocated on a ‘first come’ basis. Payment
Once you formally apply for sponsorship, you will receive a tax invoice along with instructions, specifications does not have to accompany the booking form.
and deadlines for advertisements. You will also be sent a link to the exhibition portal where you can upload The full amount and is due before 30 days from date of invoice.
content, and register your people who will be live and present in your virtual exhibition stand. Sponsorship/ Virtual Exhibitors shall not be displayed until all monies
owing are paid in full.
3. Acceptance of sponsorship and virtual exhibition offers is at the discretion
of the Organising Committee.
4. Cancellation Policy: At least one months’ notice of sponsorship
SPONSORSHIP OPTIONS cancellation, in writing, is required for confirmed sponsorship. Therefore,
All prices include GST cancellations made before 15th September 2020 will be refunded (less a
10% cancellation administration fee) Cancellations made any time after
$3,000 - Sponsor Package A
the time frame of one months’ notice will incur a 50% cancellation fee.
$1,200 - Sponsor Package B
$1,750 - Virtual Exhibition Stand 5. In the event of cancellation or postponement of the virtual conference due
$1,500 - Sponsor Session
to circumstances beyond ANZHPBA’s or the Conference Organiser’s
$1,400 - Sponsor of People’s Choice Award
$1,000 - Sponsor Banner Advertisement reasonable control, ANZHPBA or the Conference Organiser cannot be
$1,000 - 1.5 Minute Advertisement held responsible for any cost, damage or expense which may be incurred
$850 - Virtual Satchel Insert by sponsors/exhibitors as a consequence of the event being postponed or
$500 - Sponsor Advert
cancelled.
$250 - Individual Sponsor Registraion -1
$150 - Individual Sponsor Registration - 2
6. In the event of cancellation of the virtual conference, the maximum liability
of ANZHPBA or the Conference Organiser is limited to a refund of the
PURCHASE ONLINE
sponsorship fee with no additional liability, or any other costs or expenses
whatsoever.
7. The Conference Organiser may shorten or lengthen the duration of the
virtual conference and alter the hours during which the virtual exhibition is
open.
8. The Conference Organiser will not be liable and makes no guarantee of
Jennifer Reeves Mob: 0412 624 030 the number of visitors to the virtual exhibition. Equally the Conference
Event Manager Email: jennifer.reeves@e-kiddna.com.au Organiser will not be accountable for the level of commercial activity
e-Kiddna Event Management www.e-kiddna.com.au
generated.
9. All invoices must be paid before the commencement of the virtual
www.anzhpba.org/virtualmeeting2020 meeting dates, otherwise online access will not be granted.APPENDIX A
The browser of choice to access the hyperlinks contained within the Sponsorship Prospectus is CHROME.
For those experiencing difficulty, please copy and paste the links below into your browser.
Explainer Video https://vimeo.com/444847193/048342784e
Sponsor Application Link https://ekiddna.eventsair.com/SponsorshipPortal/Account/Log-
in?ReturnUrl=%2FSponsorshipPortal%2Fanzhpba-2020-virtual-meeting%2Fpurchase-sponsorship-packageYou can also read
