Student and Parent Handbook 2020-21 Season - Sheboygan ...
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Student and Parent Handbook
2020-21 SeasonSheboygan Area Youth Symphony
Student and Parent Handbook
2020-21 Season
Table of Contents
Introduction ........................................................................................................................ 1
History of SAYS …………………………………………..………………………………………………………………….1
Purpose, Guiding Principles, and Policies ........................................................................... 2
Concert Dress Code Policy……………………………………………………………………………………………5-6
Member Benefits ................................................................................................................ 8
Supporting SAYS .................................................................................................................. 9
Roles and Responsibilities ................................................................................................ 10
Senior Biographies ............................................................................................................ 14
Resources ......................................................................................................................... 15INTRODUCTION
This Student and Parent Handbook is a resource for both new and returning Sheboygan Area Youth
Symphony (SAYS) students and their parents. This Handbook compiles information that pertains to both
the Concert Orchestra and the Sinfonia, regarding SAYS policies, the roles and responsibilities of
everyone connected to SAYS, the benefits of being a member of the youth symphony, and the many
ways students and parents can help to strengthen the organization.
SAYS exists to provide a meaningful, enriching musical experience for Sheboygan area’s finest young
musicians. The Sheboygan Symphony Orchestra (SSO) Board of Directors developed the SAYS policies
with the best interests of the students in mind. We welcome you to the SAYS “team” and offer you best
wishes for an exciting and rewarding experience. We look forward to working with each of the SAYS
musicians and their parents in the upcoming season.
Molly Lieberman
SAYS Conductor / Concert Orchestra
Fabian Qamar
SAYS Conductor / Sinfonia
Rachel Montes
SAYS Parent Organization President
Concert Orchestra Coordinator
Stephanie Diener
Sinfonia Coordinator
HISTORY OF SAYS
SAYS was founded in 1982 by the Sheboygan Symphony Orchestra (SS0), under the leadership
and inspiration of co-conductors Debbie Williamson and Louis Schmidt. SAYS began its first
season with 35 middle and high school students. Since its founding, SAYS has been the only
professionally organized orchestral opportunity for Sheboygan area youth.
From its debut season, SAYS experienced growth in numbers and in musicianship. In 2012, the
SSO Board of Directors added a second orchestra, the Sinfonia, to the SAYS program. Sinfonia
began its first season as an 18 member string orchestra. Concert Orchestra, SAYS’ signature
ensemble, continued to offer students a full orchestral experience at the advanced level. In the
fall of 2014, Sinfonia expanded to include woodwinds, brass and percussion. Today, Sinfonia
delivers a high quality, full orchestral experience at the intermediate level.
The SSO continues to expand its youth programs in a greater effort to encourage young
musicians as they grow and develop in musical knowledge and performance skills. Today, over
100 students representing 17 area communities and 29 different schools, as well as
homeschooled musicians, perform in SAYS’ ensembles.
1PURPOSE, GUIDING PRINCIPLES AND POLICIES
PURPOSE
The Sheboygan Symphony Orchestra (SSO) and the Sheboygan Area Youth Symphony (SAYS) will offer an
opportunity for young musicians from around Sheboygan and neighboring communities to perform with
a full, symphony orchestra. Musicians rehearse to enhance their own personal performing skills and
musicianship, allowing them to further benefit their school musical organizations.
GUIDING PRINCIPLES
1. The size of each SAYS orchestra will be at the discretion of the SAYS conductors, but no larger
than the currently available rehearsal space can accommodate.
2. Public and private school students are required to be active members of their respective
school’s band or orchestra program, if one is available for their instrument. Private lessons
outside the school program are strongly encouraged.
3. Tuition and fee rate changes will be at the discretion of the SSO Board. An annual SAYS tuition
rate will be established each March for the following season. A recommendation will be made
to the SSO Board in February of each year by a committee consisting of:
a. SAYS SSO Board Representative (Chair of committee)
b. SAYS Parent Organization President
c. SAYS Conductors
d. SSO Education Committee Chair
e. SSO President
f. SSO Treasurer
g. SSO Managing Director
AUDITION INFORMATION
4. Acceptance for membership will be by audition only and based upon performance ability
SINFONIA – Minimal performance ability of Suzuki Book 2, or WSMA class B or C piece
CONCERT ORCHESTRA
• Cello and bass musicians must perform in the 4th position minimally
• Violin and viola musicians must perform in the 3rd position minimally
• Winds must perform at the ability level of WSMA Class A or B
5. Auditions will be conducted by the SAYS conductors in the spring of the year for the following
season’s membership. Fall auditions may be held as well, at the discretion of the SAYS
conductors.
• Members of each orchestra will remain with their orchestra for the entire
concert season. Sinfonia members wishing to move to Concert Orchestra may
re-audition at the next scheduled audition date for the following year.
• All current members of SAYS will re-audition in the spring of each season to
determine chair placement. As long as students are fulfilling their membership
2requirements and performing at a level deemed appropriate by the conductors,
membership remains ongoing.
• Seatings and part assignments will be at the discretion of the conductors and
may change based on student abilities.
• Re-auditions for chair placement, if necessary, will be at the discretion of the
conductors.
REGISTRATION AND TUITION INFORMATION
6. Registration and Tuition Information
2020-2021 Tuition: $175 Concert Orchestra; $150 Sinfonia
• All students must submit a completed registration form and a NON-
REFUNDABLE deposit of $50 to the SSO office at 830 North 8th Street,
Sheboygan, WI. 53081 by August 7th. This deposit will reserve the student’s
placement in SAYS and will be applied to the student’s tuition balance.
• Tuition balance is due at (or before) the first rehearsal on September 14, 2020.
• Payment plans are available if financial hardship exists. Please contact Rachel
Montes at rachelandarvin@gmail.com to make these arrangements.
• Need-based, confidential financial scholarships are available. Please contact
Joshua Hernday at the Sheboygan Symphony Office at
joshua@sheboygansymphony.org for application and information.
• Tuition reimbursement will not be granted except in cases of prolonged illness,
family emergency, or family relocation. Students who take a trimester leave of
absence are required to pay full tuition for the year to hold their position in
SAYS.
PERFORMING TOURS AND TRIPS
7. The purpose of SAYS travel is to provide an enriching and educational musical experience for
SAYS members.
a. The SSO Board must approve all travel prior to any communication to SAYS members
and parents.
b. Long-distance travel will be arranged by a travel professional and a complete budget,
including all expenses, is to be provided to the SSO Board prior to travel approval.
c. Either one or both of the SAYS orchestras will conduct a performance tour in area
schools each year, no later than 10 days after the third trimester concert.
d. Behavior on the SAYS School Performance Tour, including transportation, is expected to
comply with the SAYS Behavior Standards.
e. Students will be required to sign a permission form releasing SSO and SAYS from all
liability.
3POLICIES
ATTENDANCE POLICY AND MEMBERSHIP REQUIREMENTS
a. Musicians are expected to attend all Monday evening rehearsals. Plan ahead!
b. In the event that a performer has more than two absences of any kind (excused or
unexcused) per trimester, the performer’s participation in the final concert for the
trimester will be at the discretion of the SAYS conductors.
c. Attendance is REQUIRED at all dress rehearsals and performances. Plan in advance for
this and put the dates and times on your calendar at the beginning of the season.
d. Students are expected to be present for the entire rehearsal. Excessive tardiness and
leaving early are not permitted.
e. Prior to the beginning of each trimester, members will be required to notify the
conductor of any planned or scheduled absence. This includes school activities and
family commitments
f. For absences due to illness or emergencies, students should provide notification directly
to the conductor of their ensemble, 24 hours before rehearsal if possible or no later
than 3:30 p.m. the day of rehearsal. The conductors may be reached by phone or e-
mail. Please provide your name and the reason for your absence. Contact the
conductor of the orchestra you are a member of:
Concert Orchestra: Molly Lieberman
molly.c.lieberman@gmail.com
650-678-9361
Sinfonia: Fabian Qamar
fabian.qamar@gmail.com
920-634-5940
g. Once students have begun rehearsing for the trimester, they are expected to continue
through the concert. Dropping out is only permitted in the case of an emergency.
h. Members that have many conflicts within a single concert cycle may apply for a leave of
absence for that trimester. This request must be made in writing directly to the
conductor of the student’s ensemble (email is acceptable) and requests will be handled
on a case-by-case basis. Students granted leave will be permitted to return to SAYS
without penalty at the start of the next trimester and will not be required to re-audition.
i. Members of SAYS are required to participate in at least 2 trimesters each concert
season. Students not meeting this requirement will be asked to re-audition.
j. Members are expected to be able to perform at the level of the group.
k. Members of the Youth Symphony will not be allowed to bring friends to rehearsal.
Parents and grandparents of Youth Symphony members are welcome to quietly observe
rehearsals with advanced notice to the SAYS Conductors.
l. In case of dangerous weather, listen to WHBL AM Radio 1330 for cancellation
information or check the “Closings” section of the TMJ4 website
(closings.todaystmj4.com).
m. All members must participate in the yearly Seroogy candy bar fundraiser or make use of
the buyout offer.
4Sinfonia rehearsal begins promptly at 4:30 p.m. for strings; winds and percussion join them from
5:00 p.m. to 6:00 p.m. Musicians should arrive 10 minutes before rehearsal begins for warm-up
and tuning. Please do not arrive before 4:15.
Concert Orchestra begins promptly at 6:30 p.m. for strings and 7:00 p.m. for winds and
percussion. Musicians should arrive 10 minutes early to be fully warmed-up and ready for
tuning at their respective starting time. Please do not arrive before 6:15 p.m. The rehearsal ends
at 9:00 p.m.
*Please note that the rehearsal times below have been altered for the 2020-21 season due to
COVID-19 restrictions and modifications. For first trimester, rehearsals will be held virtually on
Zoom.
CONCERT DRESS CODE POLICY
The following Dress Policy is required for all SAYS Concert Performances by all SAYS
members.
SINFONIA
Girls
• Black mid-calf length skirt or black full length dress pants. No leggings!
• White dress blouse, long-sleeved and collared
• Black nylons or socks
• Black dress shoes. No tennis shoes or sandals.
Boys
• Black dress pants. Pants must be worn at the waist and cannot hang down.
• White, long sleeved, collared shirt
• Black socks
• Black dress shoes. No tennis shoes or sandals
Students in both orchestras should arrive on concert day wearing Concert Dress clothes for
the dress rehearsal and for pictures.
CONCERT ORCHESTRA
Girls
• Black mid-calf length skirt or black full length dress pants. No leggings!
• Black dress blouse, long-sleeved and collared
or
• Black mid-calf length dress with long sleeves
• Black nylons or socks
• Black dress shoes. No tennis shoes or sandals.
5Boys
• Black dress pants. Pants must be worn at the waist and cannot hang down.
• Black, long sleeved, collared shirt
• Black socks
• Black dress shoes. No tennis shoes or sandals.
REHEARSAL BEHAVIOR POLICY
a. Please arrive at rehearsal in time to execute a proper warm up.
b. Bring a pencil to each rehearsal.
c. Orchestra members are responsible for having their own music and folder at every
rehearsal. Students will be billed for any lost or damaged music or music folder.
d. Percussionists are responsible for putting all SAYS small percussion instruments and
sticks into the SAYS Percussion Cabinet following each rehearsal. The SAYS percussion
cabinet will remain in the basement. Percussionists from each orchestra will bring the
necessary equipment from the SAYS percussion cabinet that they need upstairs before
each rehearsal. All SSO percussion equipment should be put away in the percussion
storage room in the same manner as it was found. If any SAYS rehearsals are held at a
school, the school’s percussion instruments must be left in the same manner in which
they were found. The primary responsibility for the SAYS and SSO percussion equipment
rests with the SAYS Conductors and the students should help if needed.
e. Appropriate rehearsal decorum is expected of all Orchestra members.
i. Orchestra members will be attentive during rehearsal.
ii. Orchestra members are expected to treat all SAYS members and the Directors
with respect. Unkind teasing and impolite behavior and not following direction is
unacceptable.
iii. Gum, candy, food, and drinks are banned from rehearsals (exception: members
will be allowed to bring water to rehearsals).
iv. Members may not touch any instruments other than their own (this includes
percussion instruments).
v. Orchestra members will refrain from talking or playing when someone is speaking
to the entire orchestra from the podium.
vi. Orchestra members must silence all cell phones and may not use cell phones
(including text messaging) during rehearsals.
f. Parts may be rotated at the discretion of the SAYS Conductors.
The Attendance Policy and Rehearsal Behavior Policy were developed and approved by the SSO Board of Directors
in consultation with the Sheboygan Area Youth Symphony Parent Organization (2008) and updated in 2013 and
2016.
SHEBOYGAN SYMPHONY ORCHESTRA YOUTH PERFORMERS POLICY
The Board of Directors of the Sheboygan Symphony Orchestra seeks to increase the integrity
and performance level of the symphony orchestra as well as increase the importance, value and vitality
of the Sheboygan Area Youth Symphony. Therefore, the following policy is adopted:
6Normally, before being eligible to play in the Sheboygan Symphony Orchestra, students
auditioning and qualifying to play shall have graduated from high school or attained 18 years of age.
When and if exceptions are to be considered, the following factors are to be met by students
who have not yet graduated from high school or attained 18 years of age:
Any student seeking participation in the Sheboygan Symphony Orchestra shall, through
audition, demonstrate the ability, skill and maturity to perform consistently at a level commensurate
with the ability and skill sought by the Music Director for the orchestra and meets all the expectations
stated in the orchestra’s membership requirement documents.
The youth who qualifies to perform in the Sheboygan Symphony Orchestra shall be reviewed
throughout the performance season and shall annually be reviewed for skill and playing competency by
Music Director and members of the Performers Personnel Committee.
The youth who becomes a performer in the orchestra shall take private lessons (a minimum of
two [2] lessons per month) from a qualified teacher.
A qualified youth who chooses to perform in the Sheboygan Area Youth Symphony for a
minimum of two trimesters while performing in the Sheboygan Symphony Orchestra will be listed on all
materials as an orchestra member and will receive compensation which is given in recognition of the
extra commitment required to perform each week in both ensembles.
A qualified youth who chooses not to perform in the Sheboygan Area Youth Symphony while
performing in the Sheboygan Symphony Orchestra will be listed on all materials as an orchestra member
but shall not be eligible to receive compensation in the orchestra.
If a qualified youth does not participate in the Sheboygan Area Youth Symphony for any
particular trimester (two trimesters are required), that member will not receive compensation for any
services performed for the Sheboygan Symphony Orchestra during that time period.
Approved February 7, 2007
Revised December 10, 2012
7MEMBER BENEFITS
The primary benefit of being a SAYS member is the opportunity to perform in a full orchestra with other
talented young musicians. Additional benefits of SAYS membership include:
Free Tickets to SSO Concerts: The SSO makes available to all SAYS members, 2 free student tickets to
each of its season concerts. The tickets are intended only for use by the SAYS members that request
them. To obtain a free ticket, students must call the Weill Center ticket office in advance (see contact
information below). When requesting tickets, students should indicate whether they wish to sit with
one or more friends so arrangements can be made. SAYS students are generally seated near one
another, so if a student will attend alone, chances are good that he or she will wind up sitting near other
SAYS musicians. The tickets should be picked up at the Weill Center ticket office before 4 p.m. on the
Wednesday before the concert. If a student cannot pick up the ticket, it is important to make
arrangements to pick up the tickets in will call at the Weill Center. The ticket office opens on Saturday
at 5:30 p.m. No one is available to receive voice mail messages or emails asking for tickets on the
Saturday concert day. There are no exchanges the night of the performance.
Ticket Office phone: 920-208-3243
Ticket Office location: 826 N. 8th Street, Sheboygan
Ticket Office hours: 12:00 p.m. – 5:30 p.m.
Sheboygan Symphony Concert Dates: All Concerts Begin At 7:30 PM except where noted
Saturday, October 3, 2020
Saturday, November 7, 2020
Saturday, March 13, 2021
Saturday, May 8, 2021
Young Musician Competition: The 2021 annual SAYS Young Musician Competition will be held on
Saturday, February 6th, 2021. SAYS members from Sinfonia and Concert Orchestra are eligible to
compete in their respective divisions by performing for a panel of judges. For Concert Orchestra,
Students’ selections for competition must be pieces that can be performed with orchestra
accompaniment. Sinfonia students may perform pieces that have a piano accompaniment rather than
orchestral accompaniment if they are unable to find an appropriate selection with orchestral
accompaniment. On competition day, piano accompaniment is required and students will need to
supply three copies of their solo part for the judges. Please check the SSO office if you have any
questions about your selection. Upon approval by the SSO Music Director, the Sinfonia winner will be a
featured performer with the SAYS Concert Orchestra during the April concert and the Concert Orchestra
winner will be a featured performer with the SSO at the Children’s Concerts in March.
Lakeland College Music Camp: Members of SAYS receive a partial scholarship to attend the summer
music camp at Lakeland College.
8SUPPORTING SAYS
As an organization, SAYS will be as strong as its members make it. There are many ways for SAYS
students and their families to support SAYS.
Advertising: Concert programs feature advertising from area businesses. SAYS families can help secure
program ads by talking to their employers, reaching out to their favorite area businesses, or, if they are
business owners, placing an ad in one or more concert programs.
Donations: SAYS is a nonprofit organization, therefore donations to SAYS are tax deductible. All donors
are acknowledged in the SAYS program, unless they request to remain anonymous. Donations are
another way for area businesses to support SAYS and receive recognition in the concert programs. Send
donations to Sheboygan Area Youth Symphony, 830 N. 8th Street, Sheboygan, WI, 53081, with
instructions for acknowledging the gift in SAYS concert programs for the season.
Fundraising: Like most organizations, all SAYS members are expected to engage in fundraising activities
each season. Fundraising serves two purposes. First, it helps raise money to pay the many annual
expenses needed to operate SAYS which allows tuition to remain extremely reasonable and it helps to
build a sufficient reserve to keep SAYS strong well into the future. Secondly, it helps students raise
money to be used for orchestra trips. Traditionally, our fundraisers have included merchandise sales,
the holiday “Play-a-thon,” Seroogy’s candy bar sales, pizza making sales, mint sales and gift cards sales.
Only one fundraising activity is mandatory, the Seroogy candy bar sale. Families are required to sell
one box of candy bars per student enrolled in SAYS or opt for the buyout, which requires the family to
pay the box of candy bar profit directly. More information on fundraisers will be available throughout
the season. Ideas for new fundraisers are always welcome.
Parent Organization: SAYS could not exist without the strong, active support of the Parent Organization.
To help make SAYS as strong as possible for our musicians, it is vital for all parents to get involved. The
Parent Organization meets at the start of each trimester, with additional meetings scheduled as needed.
Parents are responsible for publicity, concert programs, fundraising, and other activities as described in
the “Roles and Responsibilities” section. In many cases, Parent Organization officers work closely with
each other as well as with SAYS Conductors, the SSO Managing Director, and SAYS students and parents
to complete various tasks.
Volunteering: Supporting SAYS does not always involve money. One of the most valuable assets SAYS
has is the time its members and their families can devote to helping out. Soliciting ads for our programs,
baking post-concert refreshments, chaperoning the annual school tour, putting up posters, sharing by
word of mouth, information on the SAYS concert season, serving as an usher at the concert, selling
concert tickets, (taking tickets at the door), and serving (spending an entire year) as a Parent
Organization officer, are all ways for you to help our organization. SAYS needs you!! Members and their
families will have many opportunities to volunteer during the season, either a lot or a little.
Volunteering is a great way to get to know your fellow SAYS families.
9ROLES AND RESPONSIBILITIES
SAYS Students
• Abide by SAYS policies on attendance, concert dress code, and rehearsal behavior
• Participate on your instrument in your school music performing organization if one is available at
your school (public and private school students)
• Support the SAYS organization by engaging in fundraising activities and by volunteering
• Support the SAYS organization by helping to make other students aware of instrumentation needs,
i.e. orchestra sections that are under populated.
• Attend the SAYS School Performance Tour (a day of performances at area schools, scheduled before
or after the April concert)
• Have your personal music folder and a pencil at every rehearsal
• Keep your instrument in good working order for each rehearsal and concert. Woodwind players
should have extra reeds and violin and viola players should carry a full set of extra strings in their
case.
• Practice music outside of rehearsal time
• Come to rehearsal ready to perform to the best of your ability. Focus on making your own rehearsal
performance better than your last!
SAYS Parent Organization
President/Concert Orchestra Coordinator
• Maintain database of student and parent information, including all contact information
• Communicate with students and parents regularly about upcoming events, merchandise sales,
fundraising, and other activities
• Call and preside over meetings of the Parent Organization
• Coordinate closely with both SAYS Conductors, SSO Music Director, and SSO Managing Director on
SAYS initiatives and activities
• Solicit student/parent volunteers, as needed
• Do follow up phone calls each week on students unexcused from rehearsals or delegate to parent
volunteer
• Assist other Parent Organization officers, SAYS Conductors, SSO Music Director, and SSO Managing
Director, as requested
• Sit as a member of the SSO Board and represent the SAYS organization on the Board, providing
updates at Board meetings
• Sit as a member of the SSO Education Committee and other SSO committees, as necessary
Sinfonia Coordinator
• Maintain database of student and parent information, including all contact information
• Communicate with students and parents regularly about upcoming events, merchandise sales,
fundraising, and other activities
• Coordinate closely with both SAYS Conductors, SSO Music Director, and SSO Managing Director on
SAYS initiatives and activities
10• Solicit rehearsal assistants and other student/parent volunteers, as needed
• Do follow up phone calls each week on students unexcused from rehearsals or delegate to parent
volunteer
• Assist other Parent Organization officers, SAYS Conductors, SSO Music Director, and SSO Managing
Director, as requested
Treasurer
• Maintain a record of SAYS expenditures and revenues for the concert season
• Collect tuition payments and deliver to the SSO office
• Communicate with the SSO Managing Director regarding the receipt of any payments, including
donations
• Coordinate with the SAYS Conductors to ensure a thank you is sent to each and every donor
• Coordinate with the SAYS Conductors and the SSO Managing Director to develop the annual SAYS
budget (April)
• During tour seasons and short trips, collect and maintain a record of student travel payments, as
well as fundraising credits
• Handle ticket sale money and donations at the close of each concert
Recording Secretary
• Attend the SAYS Parent Organization meetings and take notes of the discussions that take place,
paying particular attention to attendees, officer reports, action items that need following up on, and
any other agenda items
• Follow up by typing up the notes and forwarding them to the President for distribution (PDF form
preferred but not required)
House Manager
• Obtain volunteers for SAYS rehearsals and concerts
• Contact audio and videotape technicians prior to concert season with concert information
• Order, prepare and distribute tickets (includes updating tickets on Word document)
• Coordinate season ticket sales to SAYS families (selling and distributing season tickets IN PERSON at
two rehearsals in fall)
• Completing house report after season ticket sales and forward to SSO office and SAYS officers
• At concerts, oversee ticket sales, CD sales, volunteers, & refreshments (spring concert only).
• After each concert, assist treasurer with counting of cash/tickets and preparation and signing of
balance sheet
• Order concert CDs and distribute CDs through rehearsals and the SSO office
• Provide one copy of each concert CD to SSO office for archiving
• Complete house report after each concert and email to SSO office and SAYS officers
SAYS Merchandise
• Work with contracted vendors to identify products for the annual merchandise sale (fall trimester)
• Update and distribute order forms to students and parents
11• Coordinate with the SAYS Conductors to collect forms and payments at rehearsals. All money and
merchandise should be collected and distributed by the parent, in person. SAYS musicians are not
responsible for money collection.
• Place and receive order, then distribute items at rehearsal
• Order a limited number of additional items for sale to new students or at concerts
Photographer
• At performances (during both warm-up and concert), take photos for the web site, concert
programs, and other promotional material
• Download the photos to a computer and burn CDs with the photos for distribution to the Concert
Program officer and SSO business office
• Photograph all students at rehearsal (early fall trimester and afterwards, as needed)
• Take photos of seniors for “Spotlight” sections in concert programs, as needed
• Requires a camera (recommended: digital SLR camera with a 200mm zoom lens, with on camera
flash)
Concert Programs
• Prepare concert programs for all three concerts:
− Obtain updated roster and list of teachers from the President
− Solicit senior bios directly from seniors
− Obtain program information from the SAYS Conductors
− Work closely with the Advertising officer and SSO office to ensure that all purchased ads appear
in program
− Obtain donor information from the SSO office
− Obtain photos from the Photographer
− Distribute draft program to both SAYS Conductors and the Parent President for proofreading
− Arrange for printing and delivery
• Provide at least six copies of each printed program to SSO office for archiving and for advertisers
• Update the SAYS ad flyer as needed and distribute to the Advertising officer and the President
Advertising
• Solicit advertising directly from area businesses or by recruiting parents to contact their employers
• Work closely with the Concert Programs officer to ensure that all purchased ads appear in programs
• Coordinate with the SAYS Conductors to ensure that a thank you is sent to each and every advertiser
• Maintain a historical list of advertisers
Fundraising
• Determine needs for Seroogy’s candy sale, collect payments, order candy (working with the SSO
office), and distribute purchased boxes to students at SAYS kickoff meeting.
• Coordinate with the SAYS Conductors and the SSO Managing Director to schedule other fundraising
activities.
• Coordinate with the Treasurer to make sure SAYS members receive proper trip credit, if any, for
their fundraising efforts
12• Any money raised due to fundraising should be collected in person by the parent. SAYS musicians
are not responsible for collecting money during rehearsal.
• Develop ideas for additional fundraising, as needed
Publicity
• Coordinate with the SAYS Conductors on marketing for the season
• Arrange for printing of concert posters
• Arrange for posters to be placed in area businesses (directly and by recruiting student/parent
volunteers)
• Maintain a list of businesses that display SAYS posters
• Work with the SSO Managing Director to distribute information on upcoming concerts to area
schools, private music teachers, and SAYS alumni
• Update information on SAYS pages on the SSO website, as needed
• Lead the effort to assemble a SAYS display in the Mead Public Library
Grants
• Identify opportunities to secure grant funding for SAYS
• Write and submit proposals to receive funding
• Coordinate with the SAYS Conductors to ensure that a thank you is sent to all granting foundations
SAYS Conductors
• Plan all concerts, rehearsals, auditions, and trips involving SAYS
• Prepare and conduct all rehearsals, including coordinating, hiring, and preparing sectional coaches
• Work with the SSO Managing Director and the SAYS Treasurer to create the annual SAYS budget
• Coordinate and work closely with the Publicity officer and with the SSO Marketing Committee to
plan and coordinate all marketing for the season
• Build and maintain relationships with the area schools, school districts, and private studio
instructors for the purpose of recruiting
• Work with the SSO Development Committee to plan and coordinate development for the season
• Coordinate and work closely with the SSO Music Director on the musical and artistic administration
of the Sheboygan Area Youth Symphony.
SSO
• Assist the SAYS Conductors by scheduling space for auditions, rehearsals, performances, and
fundraising activities
• Work with the SAYS Conductors and the SAYS Treasurer to create the annual SAYS budget
• Manage all finances for SAYS, including payment of invoices and receipt of SAYS tuition, payment of
sectional coaches and other revenues
• Update and manage SAYS Facebook page
13SENIOR BIOGRAPHIES
SAYS has a long tradition of honoring our graduating seniors in concert programs in a section called
“Spotlight on our Seniors.” One-third of the seniors will be featured in each program. Seniors have the
option of writing their own biography or submitting written answers to the following questions:
1. What high school do you attend?
2. What instrument(s) do you play and for how long?
3. How long have you been in SAYS?
4. What are your plans for after high school? (e.g., which college or post-secondary school will you
attend, what are your career goals, what will you do with music in the future)
5. What other activities are you involved in at school?
6. What other interests and hobbies do you have?
7. What has it meant to you to be a musician in SAYS?
8. What advice do you have for younger musicians?
9. Is there anyone you would like to thank? (e.g., teachers, parents, etc.)
We also need a digital photo of good quality. Please be mindful of copyright permissions if you choose
to use a photo taken by a professional photographer.
Please submit your biography (or answers to the above questions), along with a high quality digital
photo to Rachel Montes at rachelandarvin@gmail.com by November 15, 2021.
14RESOURCES
ADDRESSES
Weill Center
826 N. 8th Street, Sheboygan
Sheboygan Symphony Orchestra Office
830 N. 8th Street, Sheboygan
Weill Center Training and Meeting Facility
816 N. 8th Street, Sheboygan
Farnsworth Middle School
1017 Union Avenue, Sheboygan
CONTACTS
Molly Lieberman
molly.c.lieberman@gmail.com 650-678-9361
Fabian Qamar
fabian.qamar@gmail.com 920-634-5940
Rachel Montes
SAYS Parent Organization President/Concert Orchestra Coordinator
rachelandarvin@gmail.com 920-452-9303
Stephanie Diener
Sinfonia Coordinator
stephaniediener4a@gmail.com 920-208-8095
Joshua Hernday
SSO Executive Director
joshua@sheboygansymphony.org 920-452-1985
Heather Guadagnino
SSO Orchestra Manager
heather@sheboygansymphony.org 920-452-1985
WEBSITES
Sheboygan Symphony Orchestra web site: www.sheboygansymphony.org
(find SAYS information under “About”)
Like us on Facebook: Sheboygan Area Youth Symphony (SAYS)
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