Student Reporting in Iowa Data Dictionary 2018-2019 - Iowa Department of ...
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Iowa Department of Education
Student Reporting in Iowa
Data Dictionary 2018-2019
Contents
SRI Dates and Timeline
Table of Contents in Alphabetical Order
Table of Contents in Category Order
Table of Contents by Collection
Data Dictionary
All documents will be posted on the DE website: http://educateiowa.gov
Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa
Addendums Included
A Destination Location by Destination Code
A1 Resident District
B Iowa County Codes
C Language Codes
E Integrated Postsecondary Education System Codes (IPEDS)
Addendums Posted on the DE website
F Dropout Definitions
G ELI Preschool and Kindergarten Information
H Off Site Statewide Voluntary Preschool Program Building Numbers
I Service Providers/Facilities and Service Type
J Exit Code Guide
K Course Coding Matrix
L ELL Reporting Requirements
Related Documents
Quick Reference: Data Elements and Codes
Quick Reference: Enrollment Period Data Elements and Codes
Curriculum Coding and Supplementary Weighting Information
Certified Enrollment via SRI
Supplementary Weighting via SRI
Version: 2019.final 8/6/2018 Condensed Version2018‐2019 Student Reporting (SRI) in Iowa Dates
All Iowa Public Districts and Nonpublic Buildings Reporting through SRI
August 2018:
1 Graduate Verification site opens (public and nonpublic high schools)
1 VRF test site opens (public and nonpublic)
24 Non‐Fall Start Courses for Supplementary Weighting certification deadline (public only)
24 Graduate Verification certification deadline (public and nonpublic high schools)
September 2018:
4 SRI and Certified Enrollment test sites open (public and nonpublic)
26 VRF/SRI/Certified Enrollment test sites close (public and nonpublic)
October 2018:
1 Count Date for Certified Enrollment; VRF/SRI/Certified Enrollment production sites open (public and nonpublic)
8 Approve student‐level data from VRF into SRI and Certified Enrollment
8 – 14 Ongoing communication between districts (open enrollment, duplicate students)
15 Certified Enrollment certification deadline (public and nonpublic)
15 VRF/SRI production sites close (public and nonpublic)
16‐30 Certified Enrollment confirmation period (public)
November 2018:
xx Finalized Certified Enrollment (upon completion of confirmation period)
December 2018:
3 Winter VRF/SRI test sites open (public and nonpublic)
3 Dropout Verification site opens (public and nonpublic grades 7‐12)
14 Dropout Verification certification deadline (public and nonpublic grades 7‐12)
January 2019:
2 Winter VRF/SRI test sites close (public and nonpublic)
7 Winter VRF/SRI production sites open (public and nonpublic)
7 Secondary CTE Reporting Application opens (public only)
31 Winter SRI certification deadline (public and nonpublic)
April 2019:
15 Spring VRF/SRI test sites open (public and nonpublic)
May 2019:
10 Spring VRF/SRI test sites close (public and nonpublic)
15 Spring VRF/SRI production sites open (public and nonpublic)
15 Assessment Accountability site opens (public only)
June 2019:
Non‐fall Start Courses for Supplementary Weighting – available for review upon SRI submission (public only)
Graduate Verification – available for review upon SRI submission (public and nonpublic high schools)
20 Spring SRI certification deadline (public and nonpublic)
21 Assessment Accountability certification deadline (public only)
August 2019:
24 Non‐Fall Start Courses for Supplementary Weighting certification deadline (public only)
24 Graduate Verification certification deadline (public and nonpublic high schools)Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents in Alphabetical Order
Accountable District........................................................ 17 File Version..................................................................... 57
Accreditation Program Area............................................53 First Enrollment Date in US School................................ 35
Action Taken................................................................... 47 Foster Care .................................................................... 18
American Indian or Alaska Native.....................................3 Free Lunch...................................................................... 27
Asian................................................................................. 4 Full-time Equivalency (FTE)............................................14
Asian_ELL.......................................................................60
At-Risk.............................................................................25 Gender.............................................................................. 3
Attending District............................................................. 58 Gifted/Talented............................................................... 27
Grade Level.......................................................................8
Behavior Incident Number.............................................. 45
Birth Date.......................................................................... 2 Hispanic / Latino............................................................... 3
Birth Date_ELL................................................................59 Hispanic_ELL.................................................................. 59
Black or African American.................................................4 Home Language Identifier.................................................6
Black_ELL....................................................................... 60 Home Language Survey Date...........................................5
Homeless Served Through McKinney-Vento Subgrant.. 29
Common Course Number............................................... 53 Homeroom / HSAP Teacher Folder Number.................... 8
Coordinated Early Intervening Services..........................26
Course Origination.......................................................... 50 IEP Level.........................................................................18
CPI Dual Enrollment....................................................... 13 IEP Placement Date........................................................29
Credit Recovery Course..................................................50 IEP Staffed Out Date...................................................... 30
Current School Year....................................................... 57 IEP Status_ELL...............................................................60
Immigrant........................................................................ 35
Date of Removal............................................................. 48 Initial Homeless Type......................................................28
Date Parent Waived LIEP Services................................ 37 Institution Providing Section............................................55
Date Re-Entered LIEP Program..................................... 39
Date Stamp..................................................................... 57 Junior Senior Rule.......................................................... 14
Days Enrolled..................................................................15
Legal Student First Name................................................. 2
Days Present.................................................................. 15
Legal Student Last Name................................................. 1
Delimiter.......................................................................... 57
Legal Student Middle Name..............................................2
Destination Code............................................................ 24
Legal Student Suffix.......................................................... 2
Destination Location....................................................... 24
Length of Removal.......................................................... 48
Diploma........................................................................... 43
LIEP Exit Date.................................................................38
ELL Monitor Year 1 Decision.......................................... 38 LIEP Instructional Program............................................. 37
ELL Monitor Year 1 End Date......................................... 38 LIEP Placement Date......................................................35
ELL Monitor Year 2 Decision.......................................... 39 LIEP Status_ELL.............................................................60
ELL Monitor Year 2 End Date......................................... 39 Local Course Number..................................................... 50
ELL Status.......................................................................36 Local Course Section......................................................54
Enrollment Record Sequence......................................... 58 Local Course Title........................................................... 50
Entry Code...................................................................... 11 Local Student ID............................................................... 7
Entry Date....................................................................... 10
Military Connected Status................................................. 7
Entry Date into District...................................................... 9
Entry Type.......................................................................10 Native American_ELL..................................................... 60
Exit Code.........................................................................22 Native Hawaiian or Other Pacific Islander........................ 5
Exit Date..........................................................................21 Native Language............................................................... 6
Extracurricular Activities..................................................44 Nonpublic School Number.............................................. 17
Version 2019.final 8/6/2018 Alphabetical Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents in Alphabetical Order
Number of Records......................................................... 57 Student First Name........................................................... 1
Student Information System............................................58
Pacific Islander_ELL....................................................... 60 Student Information System Version.............................. 58
Paying Job...................................................................... 44 Student Last Name........................................................... 1
PK Funded by Early Childhood Iowa (ECI).....................33 Student Middle Name....................................................... 1
PK Funded by Head Start............................................... 33 Student State ID................................................................7
PK Funded by Other....................................................... 34 Student Suffix....................................................................1
PK Funded by Parent......................................................33 Submitting Entity............................................................. 58
PK Funded by Shared Visions........................................ 33
PK Funded by SWVPP................................................... 34 Time Stamp.....................................................................58
PK Funded by Title I....................................................... 34 Title I Math...................................................................... 40
Post-graduation Location................................................ 43 Title I Reading................................................................. 40
Post-graduation Plan...................................................... 44 Transmission ID.............................................................. 58
Preschool Attendance.....................................................30
Preschool Program 1 Hours............................................31 Unaccompanied Homeless Youth...................................28
Preschool Program 1 Session........................................ 31
Weapon Type..................................................................49
Preschool Program 1 Type............................................. 31
White................................................................................. 5
Preschool Program 2 Hours............................................32
White_ELL.......................................................................60
Preschool Program 2 Session........................................ 32
Preschool Program 2 Type............................................. 32 Zero Tolerance Policy Expulsion.................................... 49
Primary Section Teacher Folder Number....................... 54
Problem Behavior........................................................... 45
Race/Ethnicity_StateID................................................... 59
Reason No State Math Assessment Score.....................41
Reason No State Reading Assessment Score............... 41
Reason No State Science Assessment Score................42
Receiving Educational Services......................................23
Record Type................................................................... 57
Reduced Lunch............................................................... 27
Resident County............................................................. 17
Resident District.............................................................. 16
SCED Course Code........................................................ 52
School Name.................................................................... 9
School Number................................................................. 9
School of Origin.............................................................. 19
Section 504..................................................................... 30
Section Delivery Method................................................. 55
Section Final Grade........................................................ 59
Section FTE for Supplementary Weighting.....................56
Section Start Date........................................................... 58
Section Start Indicator.....................................................58
Service / Facility Type..................................................... 20
Service Provider / Facility............................................... 21
Social Security Number.................................................... 7
Version 2019.final 8/6/2018 Alphabetical Table of Contents - 2 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents in Category Order
Student Demographics Service / Facility Type 20 PreSchool Program
Student Last Name 1 Service Provider / Facility 21 Preschool Program 1 Type 31
Student First Name 1 Exit Date 21 Preschool Program 1 Hours 31
Student Middle Name 1 Exit Code 22 Preschool Program 1 Session 31
Student Suffix 1 Receiving Educational Services 23 Preschool Program 2 Type 32
Legal Student Last Name 1 Destination Code 24 Preschool Program 2 Hours 32
Legal Student First Name 2 Destination Location 24 Preschool Program 2 Session 32
Legal Student Middle Name 2 PK Funded by Early Childhood 33
Legal Student Suffix 2 Iowa (ECI)
Program Indicators
Birth Date 2 PK Funded by Head Start 33
At-Risk 25
Gender 3 PK Funded by Parent 33
Coordinated Early Intervening 26
Hispanic / Latino 3 PK Funded by Shared Visions 33
Services
American Indian or Alaska 3 PK Funded by SWVPP 34
Free Lunch 27
Native PK Funded by Title I 34
Reduced Lunch 27
Asian 4 PK Funded by Other 34
Gifted/Talented 27
Black or African American 4
Initial Homeless Type 28
Native Hawaiian or Other 5
Unaccompanied Homeless 28 ELL / Immigrant
Pacific Islander
Youth First Enrollment Date in US 35
White 5
Homeless Served Through 29 School
Home Language Survey Date 5 McKinney-Vento Subgrant Immigrant 35
Home Language Identifier 6 IEP Placement Date 29 LIEP Placement Date 35
Native Language 6 IEP Staffed Out Date 30 ELL Status 36
Military Connected Status 7 Preschool Attendance 30 LIEP Instructional Program 37
Social Security Number 7 Section 504 30 Date Parent Waived LIEP 37
Local Student ID 7
Services
Student State ID 7
LIEP Exit Date 38
Grade Level 8
ELL Monitor Year 1 End Date 38
Homeroom / HSAP Teacher 8
ELL Monitor Year 1 Decision 38
Folder Number
ELL Monitor Year 2 End Date 39
ELL Monitor Year 2 Decision 39
Enrollment / Attendance Date Re-Entered LIEP Program 39
Entry Date into District 9
School Number 9
Title I
School Name 9
Title I Reading 40
Entry Date 10
Title I Math 40
Entry Type 10
Entry Code 11
CPI Dual Enrollment 13
Junior Senior Rule 14
Full-time Equivalency (FTE) 14
Days Enrolled 15
Days Present 15
Resident District 16
Resident County 17
Accountable District 17
Nonpublic School Number 17
IEP Level 18
Foster Care 18
School of Origin 19
Version 2019.final 8/6/2018 Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents in Category Order
Assessment Courses
Reason No State Reading 41 Local Course Title 50
Assessment Score Local Course Number 50
Reason No State Math 41 Credit Recovery Course 50
Assessment Score Course Origination 50
Reason No State Science 42 SCED Course Code 52
Assessment Score
Common Course Number 53
Accreditation Program Area 53
Graduates Local Course Section 54
Diploma 43 Primary Section Teacher Folder 54
Post-graduation Location 43 Number
Post-graduation Plan 44 Institution Providing Section 55
Extracurricular Activities 44 Section Delivery Method 55
Paying Job 44 Section FTE for Supplementary 56
Weighting
Discipline
Vendor Calculations
Behavior Incident Number 45
Current School Year 57
Problem Behavior 45
Date Stamp 57
Action Taken 47
Delimiter 57
Date of Removal 48
File Version 57
Length of Removal 48
Number of Records 57
Zero Tolerance Policy 49
Expulsion Record Type 57
Weapon Type 49 Student Information System 58
Student Information System 58
Version
Submitting Entity 58
Time Stamp 58
Transmission ID 58
Enrollment Record Sequence 58
Attending District 58
Section Start Date 58
Section Start Indicator 58
Section Final Grade 59
Race/Ethnicity_StateID 59
Birth Date_ELL 59
Hispanic_ELL 59
Native American_ELL 60
Asian_ELL 60
Black_ELL 60
White_ELL 60
Pacific Islander_ELL 60
IEP Status_ELL 60
LIEP Status_ELL 60
Version 2019.final 8/6/2018 Table of Contents - 2 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents by Collection
SRI Hispanic / Latino 3 Reason No State Reading 41
Home Language Identifier 6 Assessment Score
Accountable District 17 Home Language Survey Date 5 Reason No State Science 42
Accreditation Program Area 53 Homeless Served Through 29 Assessment Score
Action Taken 47 McKinney-Vento Subgrant Receiving Educational Services 23
American Indian or Alaska 3 Homeroom / HSAP Teacher 8 Record Type 57
Native Folder Number Reduced Lunch 27
Asian 4 IEP Level 18 Resident County 17
At-Risk 25 IEP Placement Date 29 Resident District 16
Behavior Incident Number 45 IEP Staffed Out Date 30 SCED Course Code 52
Birth Date 2 Immigrant 35 School Number 9
Black or African American 4 Initial Homeless Type 28 School of Origin 19
Common Course Number 53 Institution Providing Section 55 Section 504 30
Coordinated Early Intervening 26 Junior Senior Rule 14 Section Delivery Method 55
Services Length of Removal 48 Section Final Grade 59
Course Origination 50 LIEP Exit Date 38 Section FTE for Supplementary 56
CPI Dual Enrollment 13 LIEP Instructional Program 37 Weighting
Credit Recovery Course 50 LIEP Placement Date 35 Section Start Date 58
Date of Removal 48 Local Course Number 50 Section Start Indicator 58
Date Parent Waived LIEP 37 Local Course Section 54 Service / Facility Type 20
Services Local Course Title 50 Service Provider / Facility 21
Date Re-Entered LIEP Program 39 Local Student ID 7 Student First Name 1
Date Stamp 57 Military Connected Status 7 Student Information System 58
Days Enrolled 15 Native Hawaiian or Other 5 Student Information System 58
Days Present 15 Pacific Islander Version
Delimiter 57 Native Language 6 Student Last Name 1
Destination Code 24 Nonpublic School Number 17 Student State ID 7
Destination Location 24 Number of Records 57 Submitting Entity 58
Diploma 43 Paying Job 44 Time Stamp 58
ELL Monitor Year 1 Decision 38 PK Funded by Early Childhood 33 Title I Math 40
ELL Monitor Year 1 End Date 38 Iowa (ECI) Title I Reading 40
ELL Monitor Year 2 Decision 39 PK Funded by Head Start 33 Transmission ID 58
ELL Monitor Year 2 End Date 39 PK Funded by Other 34 Unaccompanied Homeless 28
ELL Status 36 PK Funded by Parent 33 Youth
Enrollment Record Sequence 58 PK Funded by Shared Visions 33 Weapon Type 49
Entry Code 11 PK Funded by SWVPP 34 White 5
Entry Date 10 PK Funded by Title I 34 Zero Tolerance Policy 49
Entry Date into District 9 Post-graduation Location 43 Expulsion
Entry Type 10 Post-graduation Plan 44
Exit Code 22 Preschool Attendance 30
Exit Date 21 Preschool Program 1 Hours 31
Extracurricular Activities 44 Preschool Program 1 Session 31
File Version 57 Preschool Program 1 Type 31
First Enrollment Date in US 35 Preschool Program 2 Hours 32
School Preschool Program 2 Session 32
Foster Care 18 Preschool Program 2 Type 32
Free Lunch 27 Primary Section Teacher Folder 54
State ID - Active
Full-time Equivalency (FTE) 14 Number
Gender 3 Problem Behavior 45
Attending District 58
Gifted/Talented 27 Reason No State Math 41
Birth Date 2
Grade Level 8 Assessment Score
Current School Year 57
Version 2019.final 8/6/2018 Table of Contents - 1 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Table of Contents by Collection
Date Stamp 57 ELL
Delimiter 57
File Version 57 Asian_ELL 60
Gender 3 Birth Date_ELL 59
Grade Level 8 Black_ELL 60
Legal Student First Name 2 Gender 3
Legal Student Last Name 1 Grade Level 8
Legal Student Middle Name 2 Hispanic_ELL 59
Legal Student Suffix 2 IEP Status_ELL 60
Local Student ID 7 LIEP Status_ELL 60
Number of Records 57 Native American_ELL 60
Race/Ethnicity_StateID 59 Pacific Islander_ELL 60
Record Type 57 School Number 9
Resident District 16 Student First Name 1
School Number 9 Student Last Name 1
Social Security Number 7 Student Middle Name 1
Student State ID 7 Student State ID 7
Time Stamp 58 Submitting Entity 58
Transmission ID 58 White_ELL 60
State ID - Inactive
Birth Date 2
Current School Year 57
Date Stamp 57
Delimiter 57
File Version 57
Legal Student First Name 2
Legal Student Last Name 1
Local Student ID 7
Number of Records 57
Record Type 57
School Number 9
Student State ID 7
Time Stamp 58
Transmission ID 58
Version 2019.final 8/6/2018 Table of Contents - 2 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
1 Student Last Name
D0080 No Default Y N Y Y
Preferred last name of the student
User Notes
1. Required for all PK-12 students
2. This will be used for the Student State ID System if there is no Legal Student Last Name present.
Use: Certified Enrollment and Assessments
Elem ID Vendor Default SRI State ID BC EL
2 Student First Name
D0060 No Default Y N Y Y
Preferred first name of the student
User Notes
1. Required for all PK-12 students
2. This will be used for the Student State ID System if there is no Legal Student First Name present.
Use: Certified Enrollment and Assessments
Elem ID Vendor Default SRI State ID BC EL
3 Student Middle Name
D0070 No Default N N N Y
Preferred middle name of the student
User Notes
1. Recommended for use in the Student State ID System.
2. This will be used for the Student State ID System if there is no Legal Student Middle Name present.
3. Student Middle Name should be blank if the student does not have a middle name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Elem ID Vendor Default SRI State ID BC EL
4 Student Suffix
D0090 No Default N N N N
Preferred suffix such as Jr, I, II of the student
User Notes
1. Recommended for use in the Student State ID system.
2. This will be used for the Student State ID System if there is no Legal Student Suffix present.
3. Student Suffix should be blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Assessments
Elem ID Vendor Default SRI State ID BC EL
5 Legal Student Last Name
D0085 No Default N Y N N
Legal last name of the student
User Notes
1. Required for all PK-12 students when Student Last Name is not the same as Legal Student Last Name
2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID
Version: 2019.final 8/6/2018 Student Demographics -1-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
6 Legal Student First Name
D0065 No Default N Y N N
Legal first name of the student
User Notes
1. Required for all PK-12 students when Student First Name is not the same as Legal Student First Name
2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID
Elem ID Vendor Default SRI State ID BC EL
7 Legal Student Middle Name
D0075 No Default N Y N N
Legal middle name of the student
User Notes
1. Required for all PK-12 students when Student Middle Name is not the same as Legal Student Middle Name
2. Recommended for use in the Student State ID System
3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
4. Legal Student Middle Name should be left blank if the student does not have a Middle Name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID
Elem ID Vendor Default SRI State ID BC EL
8 Legal Student Suffix
D0092 No Default N Y N N
Legal suffix such as Jr, I, II of the student
User Notes
1. Required for all PK-12 students when Student Suffix is not the same as Legal Student Suffix
2. Recommended for use in the Student State ID System.
3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
4. Legal Student Suffix should be left blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID
Elem ID Vendor Default SRI State ID BC EL
9 Birth Date
D0020 No Default Y Y Y N
Date of birth of the student
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. Students with instructional IEP's must be 3 years of age on September 15 in order to be counted in certified enrollment.
3. The maximum age for a student is 21. If a student's 21st birthday occurs before August 23rd of the current school year, the
student must be exited with a code of '6' Reached Maximum Age. EXCEPTION: An agency may continue the special education
and related services of an IEP student for up to three years beyond the individual's 21st birthday if the person had an accident or
prolonged illness that resulted in delays in the initiation of or interruption in that individual's special education. The agency must
request approval from the department in accordance with Iowa Code section 256B.8.
Use: Certified Enrollment; Student State ID
Legal Reference: Iowa Code 299.1A (Compulsory Education)
Version: 2019.final 8/6/2018 Student Demographics -2-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
10 Gender
D0050 No Default Y Y Y Y
Gender of a student
Code Description
M Male
F Female
User Notes
1. Required for all PK-12 students
2. Value must be UPPERCASE
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
11 Hispanic / Latino
D0042 No Default Y N Y N
Is the student Hispanic / Latino?
A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin,
regardless of race.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. This question is about ethnicity, not race. No matter what is selected for ethnicity, questions about the student's race(s) must
also be answered.
3. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
12 American Indian or Alaska Native
D0043 No Default Y N Y N
Is the student of the American Indian or Alaska Native race?
A person having origins in any of the original peoples of North and South America (including Central America), and who
maintains tribal affiliation or community attachment.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2019.final 8/6/2018 Student Demographics -3-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
13 Asian
D0044 No Default Y N Y N
Is the student of the Asian race?
A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including
for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
14 Black or African American
D0045 No Default Y N Y N
Is the student of the Black or African American race?
A person having origins in any of the black racial groups of Africa.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Version: 2019.final 8/6/2018 Student Demographics -4-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
15 Native Hawaiian or Other Pacific Islander
D0046 No Default Y N Y N
Is the student of the Native Hawaiian or Other Pacific Islander race?
A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
16 White
D0047 No Default Y N Y N
Is the student of the White race?
A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
Code Description
1 Yes
0 No
User Notes
1. Required for all PK-12 students
2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
17 Home Language Survey Date
D0405 No Default Y N N N
Date that the Iowa Home Language Survey was completed.
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students whose Entry Date into the District is on or after 7/1/2015 with Entry Codes 1, 2, 3, 4, 5, 10, 15,
19, and 81. Not required for students in residential treatment.
2. Per state and federal requirements all PK-12 students must have a signed and dated Iowa Home Language Survey as part of
their permanent record.
3. Students who transfer into your district from another Iowa district, have likely completed the Iowa Home Language Survey.
Please contact that prior district for Home Language Survey information and ELL information (if applicable).
4. Students who transfer into the district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey.
5. If the parent / guardian does not complete the Iowa Home Language Survey, the Iowa Home Language Survey Date is the
date that the survey was distributed.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Version: 2019.final 8/6/2018 Student Demographics -5-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
18 Home Language Identifier
D0406 99 Y N N N
Was a language other than English identified on the Iowa Home Language Survey?
Code Description
1 Yes
0 No
99 Not applicable
User Notes
1. Required 1 or 0 for all PK-12 students whose Entry Date into the District is on or after 7/1/2015 with Entry Codes 1, 2, 3, 4, 5,
10, 15, 19, or 81. Not required for students in residential treatment.
2. Students who transfer into your district from another Iowa district, have likely completed the Iowa Home Language Survey.
Please contact that prior district for Home Language Survey information and ELL information (if applicable).
3. Students who transfer into the district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the Iowa Home Language Identifier of the Iowa Home Language Survey.
4. If the parent / guardian does not complete the Iowa Home Language Survey, the Iowa Home Language Survey Date is the
date the survey was distributed. The Iowa Home Language Identifier for a KG-12 student is marked as 1 Yes and the student is to
be screened. For a PK student the Iowa Home Language Identifier is marked as 1 Yes and the ELL Status set to 6 Potential ELL.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Elem ID Vendor Default SRI State ID BC EL
19 Native Language
D0410 eng Y N N N
The native language of a student
Description Definition
Three letter Language Code ISO 639-2 Codes
User Notes
1. Value must be lowercase
2. Refer to Addendum C for a list of languages and codes. Additional help in determining the correct code can be found at https:
//www.loc.gov/standards/iso639-2/langhome.html or http://www.ethnologue.com/world.
3. “Native language,” when used with respect to an individual who is limited English proficient, means either of the following:
a. The language normally used by that individual or, in the case of a child, the language normally used by the parents of the
child.
b. The language normally used by the child in the home or learning environment; this language shall be considered “native
language” in all direct contact with a child, including evaluation of the child.
4. Native Language, when used in reference to an adopted or foster care school age child from a foreign country, is the
language used by the child prior to entering the United States.
5. Students who transfer into your district from another Iowa district and whose Native Language is other than English will likely
will have completed the Iowa Home Language Survey. Please contact that prior district for Home Language Survey information
and ELL information (if applicable).
4. Students who transfer into your district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey. If the Native Language is other than
English, the student is to be given the ELPA21 Screener to determine the correct ELL status.
6. An ELL student must have a Native Language other than English.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Legal Reference: Iowa Code 280.4(1) (Limited Eng proficiency)
Version: 2019.final 8/6/2018 Student Demographics -6-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
20 Military Connected Status
D0095 0 Y N Y N
Are any of the student's parents or guardians serving on active military duty or full-time National Guard duty
at the time of submission?
Code Description
1 Yes
0 No
User Notes
1. The term "active duty" means full-time duty in the active military service of the United States. Such term includes full-time
training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school
by law or by the Secretary of the military department concerned. Such term does not include part-time National Guard duty.
For More Information: Rachel Kruse 515-281-4153 rachel.kruse@iowa.gov
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111
Elem ID Vendor Default SRI State ID BC EL
21 Social Security Number
D0160 No Default N Y N N
Student's Social Security Number
Description
9 numeric characters
User Notes
1. Optional for use in the Student State ID System.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID System
Elem ID Vendor Default SRI State ID BC EL
22 Local Student ID
D0010 No Default Y Y Y N
Unique local ID assigned to a child by the attending district
Description
1-20 alpha numeric characters
User Notes
1. Required for all PK-12 students
2. Some student information systems create a unique local ID as well as allowing a district or school to create their own local
IDs.
3. The Local Student ID should be unique within the building and district.
4. Used by all software systems to facilitate the importing of a Student State ID file.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID
Elem ID Vendor Default SRI State ID BC EL
23 Student State ID
K0020 No Default Y Y Y Y
The unique ID assigned to a child in the Iowa Student State ID System
Description
10 digit number
User Notes
1. Required for all PK-12 students on Student Reporting and Barcode extracts
2. The Student State ID remains the same from year to year and follows the student within the state.
3. The Student State ID does not change when a student's name changes. If a student's name changes, update the Student
State ID system.
4. For assistance with resolving near matches in the Student State ID system, see the contact information below.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Certified Enrollment
Version: 2019.final 8/6/2018 Student Demographics -7-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
24 Grade Level
D0030 No Default Y Y Y Y
Grade level of the student during the current school year
Code Description
PK Pre-kindergarten
KG Kindergarten
01-12 First through twelfth grade
User Notes
1. Required for all PK-12 students
2. PK and KG must be UPPERCASE
3. Kindergarten students must be 5 years of age on September 15, have a Grade Level of KG, be given a Kindergarten Literacy
Assessment and be taught using the Iowa Core Curriculum.
4. Districts should not enroll an out-of-state kindergartener who does not meet the age 5 requirement (Sept 15) for entering
kindergarten. The student will not be funded through certified enrollment. According to the August 2009 School Leader Update,
"Iowa Code § 282.3 unequivocally states that a child must be five on or before September 15 to enter kindergarten and must be
age 6 on or before September 15 to enter first grade." Iowa Attorney General‘s Opinion (#79-7-3) states that NO ONE has
discretion to overlook this law. That means no exceptions — it doesn‘t matter that the child moved in from another state where the
child has been in kindergarten most of the year already.
5. A helpful document and chart that details distinctions between PK and KG students and requirements may be found at: https:
//www.educateiowa.gov/sites/files/ed/documents/ELI%20Technical%20Assistance%20Companion%20Document%203-30-18.pdf.
The chart is also in Addendum G.
PK Students
6. All PK students in a Statewide Voluntary Preschool Program and / or a district sponsored program are to be submitted for
Student Reporting.
7. PK students 3 years of age or older, with an instructional IEP are counted in certified enrollment.
8. PK Regular Education 3-year-olds and 3-year-olds on a support services IEP are not counted in certified enrollment.
9. PK 4-year-olds in regular education or with a support services only IEP who are both enrolled for 10 hours or more per week
in a Statewide Voluntary Preschool Program and identified as funded by SWVPP are funded through the certified enrollment
process.
5th Year Seniors
10. 5th year seniors are to be considered grade 12.
11. 5th year seniors will be counted in the denominator but not the numerator of the 4-year graduation cohort calculation. In a 5-
year cohort graduation rate, 5th year seniors who graduate by the end of the 5th year of high school will be included in the
graduation rate.
Use: Certified Enrollment, ESSA Accountability
Legal Reference: Iowa Code 257.6 (1a.1) (Financing School Programs)
Elem ID Vendor Default SRI State ID BC EL
25 Homeroom / HSAP Teacher Folder Number
D0055 No Default Y N N N
The Iowa Department of Education folder number of the student's homeroom teacher.
User Notes
1. Required for elementary students (grades PK - 8) in a self-contained elementary classroom being taught language arts,
reading and math by the same teacher. If elementary courses are scheduled (CR records included in Student Reporting file) with
teacher folder number included, homeroom teacher may be null.
2. Required for all PK-12 students not enrolled in classes.
3. Required for all HSAP students. The folder number is that of the HSAP teacher making the contact with the home.
4. The folder number is assigned by the Board of Educational Examiners. Newly assigned folder numbers are seven digits.
5. If the teacher folder number has not yet been issued, you may temporarily use 9999999.
Use: Differentiated Accountability
Legal Reference: Iowa Code 256C.3(2) (SWVPPP); Iowa Code 256.11 (Educational Standards); (IAC 281-12.5 (Accreditation)
Version: 2019.final 8/6/2018 Student Demographics -8-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
26 Entry Date into District
D0210 No Default Y N N N
The most recent date that begins continuous enrollment in the district
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. The date does not change for a student who continues from year to year in the same district regardless of the schools in
which the student has been or is enrolled.
3. If a student Transfers, Open Enrolls Out, Tuitions Out, Drops Out, or Exits with an Illness for 1 or more instructional days and
then returns, the entry date into district should reflect the return date.
4. When two districts merge or enter a whole grade sharing agreement, the student's entry date into the district does not
change.
5. If your district changes Student Information Systems, use the Entry Date from the previous SIS. Do not create a new default
date. For assistance, contact a Student Reporting consultant.
Elem ID Vendor Default SRI State ID BC EL
27 School Number
K0030 No Default Y Y Y Y
The four-digit code assigned to each school building by the Iowa Department of Education
Description
Four numeric characters
User Notes
1. Required for all PK-12 students
2. All school numbers are included in the Iowa Educational Directory with the exception of SWVPP off-site locations which may
be found in Addendum H.
3. ESSA accountability requires all students be assigned to a school building. This means all students with Entry Codes of 1, 2,
3, 4, 5, 10, 15, 19 and all tuitioned out students (if reported) are required to be reported at a building level (see exceptions
in user note 4).
4. The district level building number of 0000 can be used for students who are:
• Open Enrolled-Out
• HSAP
• CPI Dual Enrolled for activities, testing only, or support services only
• PKIEP students served in a non-district or non-SWVPP location
• Non-public shared time or CPI Dual Enrolled students enrolled for off-campus college credit courses only
• Non-resident students in residential treatment facilities in your district when the education occurs at the facility except
for Woodward Academy, Clarinda Academy, and Orchard Place
For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov
Use: ESSA Accountability
Elem ID Vendor Default SRI State ID BC EL
28 School Name
B0010 No Default N N Y N
Name of the school building the student currently attends
User Notes
1. Required for all PK-12 students
For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov
Version: 2019.final 8/6/2018 Enrollment / Attendance -9-Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
Elem ID Vendor Default SRI State ID BC EL
30 Entry Date
D0185 No Default Y N N N
The beginning date of this enrollment period
Description
MM/DD/CCYY
User Notes
1. Required for all PK-12 students
2. Students included in the rollover from the prior year will have an entry date into the new school year within the range of July 1
to the first day of school of the current school year.
3. JMC and PowerSchool users cannot use an Entry Date prior to the first day of school. Follow your vendor's instructions to
ensure students are being included with the correct entry date in the Student Reporting extract.
4. New students into a district after Day 1 will have an Entry Date of the first date for which they are both enrolled and attending
classes.
5. JMC users: To correctly enter a new student after the first day of school, go to Attendance > Student > Add Student and
enter the correct Day Number.
6. When a student re-enters the district after transferring out of the district, create a new enrollment record with the re-entry date,
entry code, and enrollment information. Do not change the previous enrollment.
7. When a change in school, entry code, CPI Dual Enrollment, FTE, Resident District, Accountable District, Nonpublic school
number, Foster Care, Service Provider / Facility, Service / Facility Type, or IEP Level occurs while a student is continuously
enrolled in your district, end the first enrollment and create a new enrollment. See Addendum J for the correct exit code to use.
Use: Certified Enrollment, ESSA Acountability, Supplemental Weighting, Student State ID System
Legal Reference: Iowa Code 257.6 (Financing School Programs); Iowa Code 257.11 (SW)
Elem ID Vendor Default SRI State ID BC EL
31 Entry Type
D0175 No Default Y N N N
Where did the student come from before this entry into the school?
The process by which a student enters a school during a given academic session.
Code Description Definition
01838 Original entry into a United States school Student is entering a US school for the first time and has no previous school
attendance. Used primarily for PK or KG students.
01835 Re-entry from the same school with no Used at the beginning of the year for students who are continuing enrollment
interruption of schooling in the same building or for a re-enrollment following an exit code of '14' End
or Change Enrollment.
01821 Transfer from a public school in the same Student is changing buildings within the same district (re-enrolled after an
local education agency exit code of '28' Within District Transfer) or student is progressing from one
building to another at the beginning of a school year.
01822 Transfer from a public school in a different Student is coming from another public district in Iowa.
local education agency in the same state
01823 Transfer from a public school in a different Student is coming from a public school in a state other than Iowa
state
01824 Transfer from a private, non-religiously-
affiliated school in the same local
education agency
01825 Transfer from a private, non-religiously-
affiliated school in a different local
education agency in the same state
01826 Transfer from a private, non-religiously-
affiliated school in a different state
01827 Transfer from a private, religiously- Student is entering public school from an accredited nonpublic school, or an
affiliated school in the same local accredited non-public student is changing buildings in the same LEA
education agency
01828 Transfer from a private, religiously- Student is entering from an accredited nonpublic school in another LEA
affiliated school in a different local
education agency in the same state
01829 Transfer from a private, religiously- Student is entering the district, coming from a nonpublic school in a state
affiliated school in a different state other than Iowa
Version: 2019.final 8/6/2018 Enrollment / Attendance - 10 -Iowa Department of Education
Student Reporting in Iowa Data Dictionary 2018-2019
01830 Transfer from a school outside of the Student was previously enrolled in a US school, moved out of country and is
country returning to a US school.
01831 Transfer from an institution Student is entering the district, coming from a DHS Program (Juvenile
Home, Training School, MHI), Regents School, or prison
01832 Transfer from a charter school Out-of-state or in-state
01833 Transfer from home schooling Includes non-accredited schools
01836 Re-entry after a voluntary withdrawal Student is re-enrolling after being exited (e.g. dropout or prolonged illness)
and did not attend another school before re-enrolling.
01837 Re-entry after an involuntary withdrawal Student is re-enrolling after an expulsion
01839 Original entry into a United States school Student is entering a US school for the first time and was previously enrolled
from a foreign country with no interruption in a school in a foreign country.
in schooling
01840 Original entry into a United States school
from a foreign country with an interruption
in schooling
09999 Other
User Notes
1. Required for all PK-12 students with BEDS Entry Codes 1, 2, 3, 4, 5, 10, 11, 15, 19, or 81, and with days enrolled > 1, except
when Service / Facility Type = 8 Border Agreements.
2. Not required for CPI or shared time students with Entry Codes 6-9, 12-14, 16, 18, 21, 27-29, 40, and 82.
3. For students continuing their enrollment within the district, the vendor should populate Entry Type with 01835 continuing in the
same school or 01821 continuing in the district but from a different school.
4. New enrollees in preschool or kindergarten will have an Entry Type 01838 Original entry into a United States school.
5. New enrollees transferring from outside the district will need an Entry Type identifying the type and location of the former
school.
Use: Student State ID System
Elem ID Vendor Default SRI State ID BC EL
32 Entry Code
D0180 No Default Y N N N
The entry code for the enrollment period
Code Description Definition
1 Enrolled Resident student attending school in the district
2 Open Enrolled In Nonresident student open enrolled in
3 Tuitioned In Parent Paid Student with parent or guardian responsible for tuition including student on
F-1 Visa
4 Tuitioned In District Paid Nonresident student with the resident district responsible for tuition
5 Whole Grade Sharing In Nonresident regular education student attending school in which a whole
grade sharing agreement exists with the resident district. For billing
purposes, a student with an instructional IEP cannot be coded as Whole
Grade Sharing.
6 CPI Dual Enrolled Student receiving competent private instruction and also enrolled in a public
school for academic, special education support services, or extra-curricular
activities. Also used if the district is providing Iowa Assessment testing.
Form A is required.
7 CPI Home School Assistance (HSAP) Student receiving competent private instruction and parent is provided in-
home assistance by the local district. Form A is required.
8 Nonpublic Shared Time Nonpublic school student taking courses or receiving instructional services
on a part-time basis within the district
9 CPI Dual Enrolled and CPI Home School Form A is required.
Assistance
10 Tuitioned In NonResident Out-of-State Nonresident student whose resident district is outside of Iowa
11 Foreign Exchange Student A student sponsored by a program designated by the United States
Department of State, Exchange Visitor Program and Designation Staff.
These students generally are in the United States on a J-1 Visa.
12 Open Enrolled In and CPI Dual Enrolled Form A is required.
Version: 2019.final 8/6/2018 Enrollment / Attendance - 11 -You can also read
