Student Reporting in Iowa Data Dictionary 2018-2019 - Iowa Department of ...

 
Iowa Department of Education

 Student Reporting in Iowa
 Data Dictionary 2018-2019
                                            Contents
                                     SRI Dates and Timeline
                             Table of Contents in Alphabetical Order
                              Table of Contents in Category Order
                                Table of Contents by Collection
                                         Data Dictionary

       All documents will be posted on the DE website: http://educateiowa.gov
      Select: Data & Reporting >> Data Reporting >> Student Reporting in Iowa

          Addendums Included
          A Destination Location by Destination Code
          A1 Resident District
          B Iowa County Codes
          C Language Codes
          E Integrated Postsecondary Education System Codes (IPEDS)

          Addendums Posted on the DE website
          F Dropout Definitions
          G ELI Preschool and Kindergarten Information
          H Off Site Statewide Voluntary Preschool Program Building Numbers
          I Service Providers/Facilities and Service Type
          J Exit Code Guide
          K Course Coding Matrix
          L ELL Reporting Requirements

          Related Documents
          Quick Reference: Data Elements and Codes
          Quick Reference: Enrollment Period Data Elements and Codes
          Curriculum Coding and Supplementary Weighting Information
          Certified Enrollment via SRI
          Supplementary Weighting via SRI

Version: 2019.final   8/6/2018                                          Condensed Version
2018‐2019 Student Reporting (SRI) in Iowa Dates
                    All Iowa Public Districts and Nonpublic Buildings Reporting through SRI

August 2018:
        1 Graduate Verification site opens (public and nonpublic high schools)
        1 VRF test site opens (public and nonpublic)
       24 Non‐Fall Start Courses for Supplementary Weighting certification deadline (public only)
       24 Graduate Verification certification deadline (public and nonpublic high schools)

September 2018:
       4 SRI and Certified Enrollment test sites open (public and nonpublic)
      26 VRF/SRI/Certified Enrollment test sites close (public and nonpublic)

October 2018:
        1 Count Date for Certified Enrollment; VRF/SRI/Certified Enrollment production sites open (public and nonpublic)
        8 Approve student‐level data from VRF into SRI and Certified Enrollment
   8 – 14 Ongoing communication between districts (open enrollment, duplicate students)
       15 Certified Enrollment certification deadline (public and nonpublic)
       15 VRF/SRI production sites close (public and nonpublic)
    16‐30 Certified Enrollment confirmation period (public)

November 2018:
     xx Finalized Certified Enrollment (upon completion of confirmation period)

December 2018:
      3 Winter VRF/SRI test sites open (public and nonpublic)
      3 Dropout Verification site opens (public and nonpublic grades 7‐12)
     14 Dropout Verification certification deadline (public and nonpublic grades 7‐12)

January 2019:
        2 Winter VRF/SRI test sites close (public and nonpublic)
        7 Winter VRF/SRI production sites open (public and nonpublic)
        7 Secondary CTE Reporting Application opens (public only)
       31 Winter SRI certification deadline (public and nonpublic)

April 2019:
        15 Spring VRF/SRI test sites open (public and nonpublic)

May 2019:
      10 Spring VRF/SRI test sites close (public and nonpublic)
      15 Spring VRF/SRI production sites open (public and nonpublic)
      15 Assessment Accountability site opens (public only)

June 2019:
          Non‐fall Start Courses for Supplementary Weighting – available for review upon SRI submission (public only)
          Graduate Verification – available for review upon SRI submission (public and nonpublic high schools)
       20 Spring SRI certification deadline (public and nonpublic)
       21 Assessment Accountability certification deadline (public only)

August 2019:
       24 Non‐Fall Start Courses for Supplementary Weighting certification deadline (public only)
       24 Graduate Verification certification deadline (public and nonpublic high schools)
Iowa Department of Education
                                                    Student Reporting in Iowa Data Dictionary 2018-2019
                                                         Table of Contents in Alphabetical Order

  Accountable District........................................................ 17            File Version..................................................................... 57
  Accreditation Program Area............................................53                   First Enrollment Date in US School................................ 35
  Action Taken................................................................... 47         Foster Care .................................................................... 18
  American Indian or Alaska Native.....................................3                     Free Lunch...................................................................... 27
  Asian................................................................................. 4   Full-time Equivalency (FTE)............................................14
  Asian_ELL.......................................................................60
  At-Risk.............................................................................25     Gender.............................................................................. 3

  Attending District............................................................. 58         Gifted/Talented............................................................... 27
                                                                                             Grade Level.......................................................................8
  Behavior Incident Number.............................................. 45
  Birth Date.......................................................................... 2     Hispanic / Latino............................................................... 3

  Birth Date_ELL................................................................59           Hispanic_ELL.................................................................. 59

  Black or African American.................................................4                Home Language Identifier.................................................6

  Black_ELL....................................................................... 60        Home Language Survey Date...........................................5
                                                                                             Homeless Served Through McKinney-Vento Subgrant.. 29
  Common Course Number............................................... 53                     Homeroom / HSAP Teacher Folder Number.................... 8
  Coordinated Early Intervening Services..........................26
  Course Origination.......................................................... 50            IEP Level.........................................................................18

  CPI Dual Enrollment....................................................... 13              IEP Placement Date........................................................29

  Credit Recovery Course..................................................50                 IEP Staffed Out Date...................................................... 30

  Current School Year....................................................... 57              IEP Status_ELL...............................................................60
                                                                                             Immigrant........................................................................ 35
  Date of Removal............................................................. 48            Initial Homeless Type......................................................28
  Date Parent Waived LIEP Services................................ 37                        Institution Providing Section............................................55
  Date Re-Entered LIEP Program..................................... 39
  Date Stamp..................................................................... 57         Junior Senior Rule.......................................................... 14

  Days Enrolled..................................................................15
                                                                                             Legal Student First Name................................................. 2
  Days Present.................................................................. 15
                                                                                             Legal Student Last Name................................................. 1
  Delimiter.......................................................................... 57
                                                                                             Legal Student Middle Name..............................................2
  Destination Code............................................................ 24
                                                                                             Legal Student Suffix.......................................................... 2
  Destination Location....................................................... 24
                                                                                             Length of Removal.......................................................... 48
  Diploma........................................................................... 43
                                                                                             LIEP Exit Date.................................................................38

  ELL Monitor Year 1 Decision.......................................... 38                   LIEP Instructional Program............................................. 37

  ELL Monitor Year 1 End Date......................................... 38                    LIEP Placement Date......................................................35

  ELL Monitor Year 2 Decision.......................................... 39                   LIEP Status_ELL.............................................................60

  ELL Monitor Year 2 End Date......................................... 39                    Local Course Number..................................................... 50

  ELL Status.......................................................................36        Local Course Section......................................................54

  Enrollment Record Sequence......................................... 58                     Local Course Title........................................................... 50

  Entry Code...................................................................... 11        Local Student ID............................................................... 7

  Entry Date....................................................................... 10
                                                                                             Military Connected Status................................................. 7
  Entry Date into District...................................................... 9
  Entry Type.......................................................................10        Native American_ELL..................................................... 60
  Exit Code.........................................................................22       Native Hawaiian or Other Pacific Islander........................ 5
  Exit Date..........................................................................21      Native Language............................................................... 6
  Extracurricular Activities..................................................44             Nonpublic School Number.............................................. 17

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Iowa Department of Education
                                                 Student Reporting in Iowa Data Dictionary 2018-2019
                                                      Table of Contents in Alphabetical Order

  Number of Records......................................................... 57         Student First Name........................................................... 1
                                                                                        Student Information System............................................58
  Pacific Islander_ELL....................................................... 60        Student Information System Version.............................. 58
  Paying Job...................................................................... 44   Student Last Name........................................................... 1
  PK Funded by Early Childhood Iowa (ECI).....................33                        Student Middle Name....................................................... 1
  PK Funded by Head Start............................................... 33             Student State ID................................................................7
  PK Funded by Other....................................................... 34          Student Suffix....................................................................1
  PK Funded by Parent......................................................33           Submitting Entity............................................................. 58
  PK Funded by Shared Visions........................................ 33
  PK Funded by SWVPP................................................... 34              Time Stamp.....................................................................58
  PK Funded by Title I....................................................... 34        Title I Math...................................................................... 40
  Post-graduation Location................................................ 43           Title I Reading................................................................. 40
  Post-graduation Plan...................................................... 44         Transmission ID.............................................................. 58
  Preschool Attendance.....................................................30
  Preschool Program 1 Hours............................................31               Unaccompanied Homeless Youth...................................28

  Preschool Program 1 Session........................................ 31
                                                                                        Weapon Type..................................................................49
  Preschool Program 1 Type............................................. 31
                                                                                        White................................................................................. 5
  Preschool Program 2 Hours............................................32
                                                                                        White_ELL.......................................................................60
  Preschool Program 2 Session........................................ 32
  Preschool Program 2 Type............................................. 32              Zero Tolerance Policy Expulsion.................................... 49
  Primary Section Teacher Folder Number....................... 54
  Problem Behavior........................................................... 45

  Race/Ethnicity_StateID................................................... 59
  Reason No State Math Assessment Score.....................41
  Reason No State Reading Assessment Score............... 41
  Reason No State Science Assessment Score................42
  Receiving Educational Services......................................23
  Record Type................................................................... 57
  Reduced Lunch............................................................... 27
  Resident County............................................................. 17
  Resident District.............................................................. 16

  SCED Course Code........................................................ 52
  School Name.................................................................... 9
  School Number................................................................. 9
  School of Origin.............................................................. 19
  Section 504..................................................................... 30
  Section Delivery Method................................................. 55
  Section Final Grade........................................................ 59
  Section FTE for Supplementary Weighting.....................56
  Section Start Date........................................................... 58
  Section Start Indicator.....................................................58
  Service / Facility Type..................................................... 20
  Service Provider / Facility............................................... 21
  Social Security Number.................................................... 7

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Iowa Department of Education
                                Student Reporting in Iowa Data Dictionary 2018-2019
                                       Table of Contents in Category Order

 Student Demographics                       Service / Facility Type          20       PreSchool Program
 Student Last Name                1         Service Provider / Facility      21       Preschool Program 1 Type            31
 Student First Name               1         Exit Date                        21       Preschool Program 1 Hours           31
 Student Middle Name              1         Exit Code                        22       Preschool Program 1 Session         31
 Student Suffix                   1         Receiving Educational Services   23       Preschool Program 2 Type            32
 Legal Student Last Name          1         Destination Code                 24       Preschool Program 2 Hours           32
 Legal Student First Name         2         Destination Location             24       Preschool Program 2 Session         32
 Legal Student Middle Name        2                                                   PK Funded by Early Childhood        33
 Legal Student Suffix             2                                                   Iowa (ECI)
                                            Program Indicators
 Birth Date                       2                                                   PK Funded by Head Start             33
                                            At-Risk                          25
 Gender                           3                                                   PK Funded by Parent                 33
                                            Coordinated Early Intervening    26
 Hispanic / Latino                3                                                   PK Funded by Shared Visions         33
                                            Services
 American Indian or Alaska        3                                                   PK Funded by SWVPP                  34
                                            Free Lunch                       27
 Native                                                                               PK Funded by Title I                34
                                            Reduced Lunch                    27
 Asian                            4                                                   PK Funded by Other                  34
                                            Gifted/Talented                  27
 Black or African American        4
                                            Initial Homeless Type            28
 Native Hawaiian or Other         5
                                            Unaccompanied Homeless           28       ELL / Immigrant
 Pacific Islander
                                            Youth                                     First Enrollment Date in US         35
 White                            5
                                            Homeless Served Through          29       School
 Home Language Survey Date        5         McKinney-Vento Subgrant                   Immigrant                           35
 Home Language Identifier         6         IEP Placement Date               29       LIEP Placement Date                 35
 Native Language                  6         IEP Staffed Out Date             30       ELL Status                          36
 Military Connected Status        7         Preschool Attendance             30       LIEP Instructional Program          37
 Social Security Number           7         Section 504                      30       Date Parent Waived LIEP             37
 Local Student ID                 7
                                                                                      Services
 Student State ID                 7
                                                                                      LIEP Exit Date                      38
 Grade Level                      8
                                                                                      ELL Monitor Year 1 End Date         38
 Homeroom / HSAP Teacher          8
                                                                                      ELL Monitor Year 1 Decision         38
 Folder Number
                                                                                      ELL Monitor Year 2 End Date         39
                                                                                      ELL Monitor Year 2 Decision         39
 Enrollment / Attendance                                                              Date Re-Entered LIEP Program        39
 Entry Date into District         9
 School Number                    9
                                                                                      Title I
 School Name                      9
                                                                                      Title I Reading                     40
 Entry Date                      10
                                                                                      Title I Math                        40
 Entry Type                      10
 Entry Code                      11
 CPI Dual Enrollment             13
 Junior Senior Rule              14
 Full-time Equivalency (FTE)     14
 Days Enrolled                   15
 Days Present                    15
 Resident District               16
 Resident County                 17
 Accountable District            17
 Nonpublic School Number         17
 IEP Level                       18
 Foster Care                     18
 School of Origin                19

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Iowa Department of Education
                                Student Reporting in Iowa Data Dictionary 2018-2019
                                       Table of Contents in Category Order

 Assessment                                 Courses
 Reason No State Reading         41         Local Course Title               50
 Assessment Score                           Local Course Number              50
 Reason No State Math            41         Credit Recovery Course           50
 Assessment Score                           Course Origination               50
 Reason No State Science         42         SCED Course Code                 52
 Assessment Score
                                            Common Course Number             53
                                            Accreditation Program Area       53
 Graduates                                  Local Course Section             54
 Diploma                         43         Primary Section Teacher Folder   54
 Post-graduation Location        43         Number

 Post-graduation Plan            44         Institution Providing Section    55

 Extracurricular Activities      44         Section Delivery Method          55

 Paying Job                      44         Section FTE for Supplementary    56
                                            Weighting

 Discipline
                                            Vendor Calculations
 Behavior Incident Number        45
                                            Current School Year              57
 Problem Behavior                45
                                            Date Stamp                       57
 Action Taken                    47
                                            Delimiter                        57
 Date of Removal                 48
                                            File Version                     57
 Length of Removal               48
                                            Number of Records                57
 Zero Tolerance Policy           49
 Expulsion                                  Record Type                      57

 Weapon Type                     49         Student Information System       58
                                            Student Information System       58
                                            Version
                                            Submitting Entity                58
                                            Time Stamp                       58
                                            Transmission ID                  58
                                            Enrollment Record Sequence       58
                                            Attending District               58
                                            Section Start Date               58
                                            Section Start Indicator          58
                                            Section Final Grade              59
                                            Race/Ethnicity_StateID           59
                                            Birth Date_ELL                   59
                                            Hispanic_ELL                     59
                                            Native American_ELL              60
                                            Asian_ELL                        60
                                            Black_ELL                        60
                                            White_ELL                        60
                                            Pacific Islander_ELL             60
                                            IEP Status_ELL                   60
                                            LIEP Status_ELL                  60

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Iowa Department of Education
                                 Student Reporting in Iowa Data Dictionary 2018-2019
                                           Table of Contents by Collection
 SRI                                          Hispanic / Latino                3       Reason No State Reading             41
                                              Home Language Identifier         6       Assessment Score
 Accountable District               17        Home Language Survey Date        5       Reason No State Science             42
 Accreditation Program Area         53        Homeless Served Through          29      Assessment Score
 Action Taken                       47        McKinney-Vento Subgrant                  Receiving Educational Services      23
 American Indian or Alaska           3        Homeroom / HSAP Teacher          8       Record Type                         57
 Native                                       Folder Number                            Reduced Lunch                       27
 Asian                               4        IEP Level                        18      Resident County                     17
 At-Risk                            25        IEP Placement Date               29      Resident District                   16
 Behavior Incident Number           45        IEP Staffed Out Date             30      SCED Course Code                    52
 Birth Date                          2        Immigrant                        35      School Number                        9
 Black or African American           4        Initial Homeless Type            28      School of Origin                    19
 Common Course Number               53        Institution Providing Section    55      Section 504                         30
 Coordinated Early Intervening      26        Junior Senior Rule               14      Section Delivery Method             55
 Services                                     Length of Removal                48      Section Final Grade                 59
 Course Origination                 50        LIEP Exit Date                   38      Section FTE for Supplementary       56
 CPI Dual Enrollment                13        LIEP Instructional Program       37      Weighting
 Credit Recovery Course             50        LIEP Placement Date              35      Section Start Date                  58
 Date of Removal                    48        Local Course Number              50      Section Start Indicator             58
 Date Parent Waived LIEP            37        Local Course Section             54      Service / Facility Type             20
 Services                                     Local Course Title               50      Service Provider / Facility         21
 Date Re-Entered LIEP Program       39        Local Student ID                 7       Student First Name                   1
 Date Stamp                         57        Military Connected Status        7       Student Information System          58
 Days Enrolled                      15        Native Hawaiian or Other         5       Student Information System          58
 Days Present                       15        Pacific Islander                         Version
 Delimiter                          57        Native Language                  6       Student Last Name                    1
 Destination Code                   24        Nonpublic School Number          17      Student State ID                     7
 Destination Location               24        Number of Records                57      Submitting Entity                   58
 Diploma                            43        Paying Job                       44      Time Stamp                          58
 ELL Monitor Year 1 Decision        38        PK Funded by Early Childhood     33      Title I Math                        40
 ELL Monitor Year 1 End Date        38        Iowa (ECI)                               Title I Reading                     40
 ELL Monitor Year 2 Decision        39        PK Funded by Head Start          33      Transmission ID                     58
 ELL Monitor Year 2 End Date        39        PK Funded by Other               34      Unaccompanied Homeless              28
 ELL Status                         36        PK Funded by Parent              33      Youth
 Enrollment Record Sequence         58        PK Funded by Shared Visions      33      Weapon Type                         49
 Entry Code                         11        PK Funded by SWVPP               34      White                                5
 Entry Date                         10        PK Funded by Title I             34      Zero Tolerance Policy               49
 Entry Date into District            9        Post-graduation Location         43      Expulsion

 Entry Type                         10        Post-graduation Plan             44
 Exit Code                          22        Preschool Attendance             30
 Exit Date                          21        Preschool Program 1 Hours        31
 Extracurricular Activities         44        Preschool Program 1 Session      31
 File Version                       57        Preschool Program 1 Type         31
 First Enrollment Date in US        35        Preschool Program 2 Hours        32
 School                                       Preschool Program 2 Session      32
 Foster Care                        18        Preschool Program 2 Type         32
 Free Lunch                         27        Primary Section Teacher Folder   54
                                                                                       State ID - Active
 Full-time Equivalency (FTE)        14        Number
 Gender                              3        Problem Behavior                 45
                                                                                       Attending District                  58
 Gifted/Talented                    27        Reason No State Math             41
                                                                                       Birth Date                           2
 Grade Level                         8        Assessment Score
                                                                                       Current School Year                 57
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Iowa Department of Education
                                Student Reporting in Iowa Data Dictionary 2018-2019
                                          Table of Contents by Collection
 Date Stamp                        57                                                 ELL
 Delimiter                         57
 File Version                      57                                                 Asian_ELL                          60
 Gender                             3                                                 Birth Date_ELL                     59
 Grade Level                        8                                                 Black_ELL                          60
 Legal Student First Name           2                                                 Gender                              3
 Legal Student Last Name            1                                                 Grade Level                         8
 Legal Student Middle Name          2                                                 Hispanic_ELL                       59
 Legal Student Suffix               2                                                 IEP Status_ELL                     60
 Local Student ID                   7                                                 LIEP Status_ELL                    60
 Number of Records                 57                                                 Native American_ELL                60
 Race/Ethnicity_StateID            59                                                 Pacific Islander_ELL               60
 Record Type                       57                                                 School Number                       9
 Resident District                 16                                                 Student First Name                  1
 School Number                      9                                                 Student Last Name                   1
 Social Security Number             7                                                 Student Middle Name                 1
 Student State ID                   7                                                 Student State ID                    7
 Time Stamp                        58                                                 Submitting Entity                  58
 Transmission ID                   58                                                 White_ELL                          60

 State ID - Inactive

 Birth Date                         2
 Current School Year               57
 Date Stamp                        57
 Delimiter                         57
 File Version                      57
 Legal Student First Name           2
 Legal Student Last Name            1
 Local Student ID                   7
 Number of Records                 57
 Record Type                       57
 School Number                      9
 Student State ID                   7
 Time Stamp                        58
 Transmission ID                   58

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Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                  Elem ID   Vendor Default   SRI State ID BC EL
  1                              Student Last Name
                                                                                  D0080      No Default       Y    N     Y   Y
Preferred last name of the student
User Notes
 1. Required for all PK-12 students
 2. This will be used for the Student State ID System if there is no Legal Student Last Name present.
Use: Certified Enrollment and Assessments

                                                                                  Elem ID   Vendor Default   SRI State ID BC EL
  2                             Student First Name
                                                                                  D0060      No Default       Y    N     Y   Y
Preferred first name of the student
User Notes
 1. Required for all PK-12 students
 2. This will be used for the Student State ID System if there is no Legal Student First Name present.
Use: Certified Enrollment and Assessments

                                                                                  Elem ID   Vendor Default   SRI State ID BC EL
  3                             Student Middle Name
                                                                                  D0070      No Default       N    N     N   Y
Preferred middle name of the student
User Notes
 1. Recommended for use in the Student State ID System.
 2. This will be used for the Student State ID System if there is no Legal Student Middle Name present.
 3. Student Middle Name should be blank if the student does not have a middle name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
                                                                                  Elem ID   Vendor Default   SRI State ID BC EL
  4                                Student Suffix
                                                                                  D0090      No Default       N    N     N   N
Preferred suffix such as Jr, I, II of the student
User Notes
 1. Recommended for use in the Student State ID system.
 2. This will be used for the Student State ID System if there is no Legal Student Suffix present.
 3. Student Suffix should be blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Assessments

                                                                                  Elem ID   Vendor Default   SRI State ID BC EL
  5                        Legal Student Last Name
                                                                                  D0085      No Default       N     Y    N   N
Legal last name of the student
User Notes
 1. Required for all PK-12 students when Student Last Name is not the same as Legal Student Last Name
 2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID

 Version: 2019.final 8/6/2018                                                                        Student Demographics    -1-
Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
  6                        Legal Student First Name
                                                                                    D0065      No Default       N      Y     N    N
Legal first name of the student
User Notes
 1. Required for all PK-12 students when Student First Name is not the same as Legal Student First Name
 2. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
  7                      Legal Student Middle Name
                                                                                    D0075      No Default       N      Y     N    N
Legal middle name of the student
User Notes
 1. Required for all PK-12 students when Student Middle Name is not the same as Legal Student Middle Name
 2. Recommended for use in the Student State ID System
 3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
 4. Legal Student Middle Name should be left blank if the student does not have a Middle Name.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
  8                             Legal Student Suffix
                                                                                    D0092      No Default       N      Y     N    N
Legal suffix such as Jr, I, II of the student
User Notes
 1. Required for all PK-12 students when Student Suffix is not the same as Legal Student Suffix
 2. Recommended for use in the Student State ID System.
 3. If any Legal Name field is populated, Legal Student First Name and Legal Student Last Name must be populated. If
available/applicable, Legal Student Middle Name and Legal Student Suffix should be populated as well.
 4. Legal Student Suffix should be left blank if the student does not have a suffix.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
  9                                  Birth Date
                                                                                    D0020      No Default       Y      Y     Y    N
Date of birth of the student
          Description
          MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. Students with instructional IEP's must be 3 years of age on September 15 in order to be counted in certified enrollment.
 3. The maximum age for a student is 21. If a student's 21st birthday occurs before August 23rd of the current school year, the
student must be exited with a code of '6' Reached Maximum Age. EXCEPTION: An agency may continue the special education
and related services of an IEP student for up to three years beyond the individual's 21st birthday if the person had an accident or
prolonged illness that resulted in delays in the initiation of or interruption in that individual's special education. The agency must
request approval from the department in accordance with Iowa Code section 256B.8.
Use: Certified Enrollment; Student State ID
Legal Reference: Iowa Code 299.1A (Compulsory Education)

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Iowa Department of Education
                                     Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 10                                    Gender
                                                                                    D0050      No Default      Y      Y      Y   Y
Gender of a student
  Code      Description
      M     Male
      F     Female
User Notes
 1. Required for all PK-12 students
 2. Value must be UPPERCASE
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 11                              Hispanic / Latino
                                                                                    D0042      No Default      Y      N      Y   N
Is the student Hispanic / Latino?
          A person of Cuban, Mexican, Puerto Rican, Cuban, South or Central American, or other Spanish culture or origin,
          regardless of race.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. This question is about ethnicity, not race. No matter what is selected for ethnicity, questions about the student's race(s) must
also be answered.
  3. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 12                       American Indian or Alaska Native
                                                                                    D0043      No Default      Y      N      Y   N
Is the student of the American Indian or Alaska Native race?
          A person having origins in any of the original peoples of North and South America (including Central America), and who
          maintains tribal affiliation or community attachment.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

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                                      Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 13                                       Asian
                                                                                     D0044      No Default      Y      N     Y   N
Is the student of the Asian race?
          A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including
          for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 14                         Black or African American
                                                                                     D0045      No Default      Y      N     Y   N
Is the student of the Black or African American race?
          A person having origins in any of the black racial groups of Africa.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

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                                      Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                     Elem ID   Vendor Default   SRI State ID BC EL
 15               Native Hawaiian or Other Pacific Islander
                                                                                     D0046      No Default       Y    N      Y   N
Is the student of the Native Hawaiian or Other Pacific Islander race?
          A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                     Elem ID   Vendor Default   SRI State ID BC EL
 16                                       White
                                                                                     D0047      No Default       Y    N      Y   N
Is the student of the White race?
          A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
  Code      Description
      1     Yes
      0     No
User Notes
  1. Required for all PK-12 students
  2. At least one of the five races must be marked 1 (yes). Multiple races may be marked 1 (yes).
  3. The five races are: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific
Islander, and White
  4. Self-identification is the preferred choice of selecting an individual's race and ethnicity. In the case of elementary and
secondary students, self-identification includes the selection of race and ethnicity categories by a student's parents or guardians.
If a parent or student declines to select the student's race and ethnicity, identification by observers should be used. Educational
institutions are required to store the original responses using the two-part question format for 3 years.
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                     Elem ID   Vendor Default   SRI State ID BC EL
 17                       Home Language Survey Date
                                                                                     D0405      No Default       Y    N      N   N
Date that the Iowa Home Language Survey was completed.
            Description
            MM/DD/CCYY
User Notes
  1. Required for all PK-12 students whose Entry Date into the District is on or after 7/1/2015 with Entry Codes 1, 2, 3, 4, 5, 10, 15,
19, and 81. Not required for students in residential treatment.
  2. Per state and federal requirements all PK-12 students must have a signed and dated Iowa Home Language Survey as part of
their permanent record.
  3. Students who transfer into your district from another Iowa district, have likely completed the Iowa Home Language Survey.
Please contact that prior district for Home Language Survey information and ELL information (if applicable).
  4. Students who transfer into the district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey.
  5. If the parent / guardian does not complete the Iowa Home Language Survey, the Iowa Home Language Survey Date is the
date that the survey was distributed.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov

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                                    Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 18                        Home Language Identifier
                                                                                   D0406          99           Y      N     N   N
Was a language other than English identified on the Iowa Home Language Survey?
  Code    Description
      1   Yes
      0   No
    99    Not applicable
User Notes
  1. Required 1 or 0 for all PK-12 students whose Entry Date into the District is on or after 7/1/2015 with Entry Codes 1, 2, 3, 4, 5,
10, 15, 19, or 81. Not required for students in residential treatment.
  2. Students who transfer into your district from another Iowa district, have likely completed the Iowa Home Language Survey.
Please contact that prior district for Home Language Survey information and ELL information (if applicable).
  3. Students who transfer into the district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the Iowa Home Language Identifier of the Iowa Home Language Survey.
  4. If the parent / guardian does not complete the Iowa Home Language Survey, the Iowa Home Language Survey Date is the
date the survey was distributed. The Iowa Home Language Identifier for a KG-12 student is marked as 1 Yes and the student is to
be screened. For a PK student the Iowa Home Language Identifier is marked as 1 Yes and the ELL Status set to 6 Potential ELL.

For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 19                             Native Language
                                                                                   D0410          eng          Y      N     N   N
The native language of a student
          Description                                  Definition
          Three letter Language Code                   ISO 639-2 Codes
User Notes
  1. Value must be lowercase
  2. Refer to Addendum C for a list of languages and codes. Additional help in determining the correct code can be found at https:
//www.loc.gov/standards/iso639-2/langhome.html or http://www.ethnologue.com/world.
  3. “Native language,” when used with respect to an individual who is limited English proficient, means either of the following:
    a. The language normally used by that individual or, in the case of a child, the language normally used by the parents of the
child.
    b. The language normally used by the child in the home or learning environment; this language shall be considered “native
language” in all direct contact with a child, including evaluation of the child.
  4. Native Language, when used in reference to an adopted or foster care school age child from a foreign country, is the
language used by the child prior to entering the United States.
  5. Students who transfer into your district from another Iowa district and whose Native Language is other than English will likely
will have completed the Iowa Home Language Survey. Please contact that prior district for Home Language Survey information
and ELL information (if applicable).
 4. Students who transfer into your district from out of state must complete an Iowa Home Language Survey regardless of
information in their permanent record. Enter the date of the Iowa Home Language Survey. If the Native Language is other than
English, the student is to be given the ELPA21 Screener to determine the correct ELL status.
  6. An ELL student must have a Native Language other than English.
For More Information: Pam McDonnell 515-380-5115 pam.mcdonnell@iowa.gov
Legal Reference: Iowa Code 280.4(1) (Limited Eng proficiency)

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                                    Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 20                        Military Connected Status
                                                                                    D0095           0          Y      N      Y   N
Are any of the student's parents or guardians serving on active military duty or full-time National Guard duty
at the time of submission?
  Code    Description
      1   Yes
      0   No
User Notes
 1. The term "active duty" means full-time duty in the active military service of the United States. Such term includes full-time
training duty, annual training duty, and attendance, while in the active military service, at a school designated as a service school
by law or by the Secretary of the military department concerned. Such term does not include part-time National Guard duty.
For More Information: Rachel Kruse 515-281-4153 rachel.kruse@iowa.gov
Use: State Report Card reporting under ESSA
Legal Reference: Public Law 114-95,2015 (ESSA), Section 1111

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 21                         Social Security Number
                                                                                    D0160      No Default      N      Y      N   N
Student's Social Security Number
          Description
          9 numeric characters
User Notes
 1. Optional for use in the Student State ID System.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID System

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 22                              Local Student ID
                                                                                    D0010      No Default      Y      Y      Y   N
Unique local ID assigned to a child by the attending district
          Description
          1-20 alpha numeric characters
User Notes
 1. Required for all PK-12 students
 2. Some student information systems create a unique local ID as well as allowing a district or school to create their own local
IDs.
 3. The Local Student ID should be unique within the building and district.
 4. Used by all software systems to facilitate the importing of a Student State ID file.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Student State ID

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 23                              Student State ID
                                                                                    K0020      No Default      Y      Y      Y   Y
The unique ID assigned to a child in the Iowa Student State ID System
          Description
          10 digit number
User Notes
 1. Required for all PK-12 students on Student Reporting and Barcode extracts
 2. The Student State ID remains the same from year to year and follows the student within the state.
 3. The Student State ID does not change when a student's name changes. If a student's name changes, update the Student
State ID system.
 4. For assistance with resolving near matches in the Student State ID system, see the contact information below.
For More Information: Becca Wemhoff 515-281-5471 becca.wemhoff@iowa.gov or David Canaday 515-725-2252 david.
canaday@iowa.gov
Use: Certified Enrollment

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                                   Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                 Elem ID   Vendor Default   SRI State ID BC EL
 24                                Grade Level
                                                                                  D0030     No Default       Y     Y      Y   Y
Grade level of the student during the current school year
  Code    Description
   PK     Pre-kindergarten
   KG     Kindergarten
  01-12 First through twelfth grade
User Notes
  1. Required for all PK-12 students
  2. PK and KG must be UPPERCASE
  3. Kindergarten students must be 5 years of age on September 15, have a Grade Level of KG, be given a Kindergarten Literacy
Assessment and be taught using the Iowa Core Curriculum.
  4. Districts should not enroll an out-of-state kindergartener who does not meet the age 5 requirement (Sept 15) for entering
kindergarten. The student will not be funded through certified enrollment. According to the August 2009 School Leader Update,
"Iowa Code § 282.3 unequivocally states that a child must be five on or before September 15 to enter kindergarten and must be
age 6 on or before September 15 to enter first grade." Iowa Attorney General‘s Opinion (#79-7-3) states that NO ONE has
discretion to overlook this law. That means no exceptions — it doesn‘t matter that the child moved in from another state where the
child has been in kindergarten most of the year already.
  5. A helpful document and chart that details distinctions between PK and KG students and requirements may be found at: https:
//www.educateiowa.gov/sites/files/ed/documents/ELI%20Technical%20Assistance%20Companion%20Document%203-30-18.pdf.
The chart is also in Addendum G.

PK Students
  6. All PK students in a Statewide Voluntary Preschool Program and / or a district sponsored program are to be submitted for
Student Reporting.
  7. PK students 3 years of age or older, with an instructional IEP are counted in certified enrollment.
  8. PK Regular Education 3-year-olds and 3-year-olds on a support services IEP are not counted in certified enrollment.
  9. PK 4-year-olds in regular education or with a support services only IEP who are both enrolled for 10 hours or more per week
in a Statewide Voluntary Preschool Program and identified as funded by SWVPP are funded through the certified enrollment
process.

5th Year Seniors
10. 5th year seniors are to be considered grade 12.
11. 5th year seniors will be counted in the denominator but not the numerator of the 4-year graduation cohort calculation. In a 5-
year cohort graduation rate, 5th year seniors who graduate by the end of the 5th year of high school will be included in the
graduation rate.
Use: Certified Enrollment, ESSA Accountability
Legal Reference: Iowa Code 257.6 (1a.1) (Financing School Programs)

                                                                                 Elem ID   Vendor Default   SRI State ID BC EL
 25            Homeroom / HSAP Teacher Folder Number
                                                                                  D0055     No Default       Y     N      N   N
The Iowa Department of Education folder number of the student's homeroom teacher.
User Notes
 1. Required for elementary students (grades PK - 8) in a self-contained elementary classroom being taught language arts,
reading and math by the same teacher. If elementary courses are scheduled (CR records included in Student Reporting file) with
teacher folder number included, homeroom teacher may be null.
 2. Required for all PK-12 students not enrolled in classes.
 3. Required for all HSAP students. The folder number is that of the HSAP teacher making the contact with the home.
 4. The folder number is assigned by the Board of Educational Examiners. Newly assigned folder numbers are seven digits.
 5. If the teacher folder number has not yet been issued, you may temporarily use 9999999.
Use: Differentiated Accountability
Legal Reference: Iowa Code 256C.3(2) (SWVPPP); Iowa Code 256.11 (Educational Standards); (IAC 281-12.5 (Accreditation)

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                                      Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 26                             Entry Date into District
                                                                                    D0210       No Default      Y      N      N   N
The most recent date that begins continuous enrollment in the district
          Description
          MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. The date does not change for a student who continues from year to year in the same district regardless of the schools in
which the student has been or is enrolled.
 3. If a student Transfers, Open Enrolls Out, Tuitions Out, Drops Out, or Exits with an Illness for 1 or more instructional days and
then returns, the entry date into district should reflect the return date.
 4. When two districts merge or enter a whole grade sharing agreement, the student's entry date into the district does not
change.
 5. If your district changes Student Information Systems, use the Entry Date from the previous SIS. Do not create a new default
date. For assistance, contact a Student Reporting consultant.

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 27                                School Number
                                                                                     K0030      No Default      Y      Y      Y   Y
The four-digit code assigned to each school building by the Iowa Department of Education
          Description
          Four numeric characters
User Notes
  1. Required for all PK-12 students
  2. All school numbers are included in the Iowa Educational Directory with the exception of SWVPP off-site locations which may
be found in Addendum H.
  3. ESSA accountability requires all students be assigned to a school building. This means all students with Entry Codes of 1, 2,
3, 4, 5, 10, 15, 19 and all tuitioned out students (if reported) are required to be reported at a building level (see        exceptions
in user note 4).
  4. The district level building number of 0000 can be used for students who are:
      • Open Enrolled-Out
      • HSAP
      • CPI Dual Enrolled for activities, testing only, or support services only
      • PKIEP students served in a non-district or non-SWVPP location
      • Non-public shared time or CPI Dual Enrolled students enrolled for off-campus college credit courses only
      • Non-resident students in residential treatment facilities in your district when the education occurs at the facility except
                 for Woodward Academy, Clarinda Academy, and Orchard Place

For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov
Use: ESSA Accountability

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 28                                 School Name
                                                                                     B0010      No Default      N      N      Y   N
Name of the school building the student currently attends
User Notes
 1. Required for all PK-12 students
For More Information: Margaret Hanson 515-281-3214 margaret.hanson@iowa.gov

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Iowa Department of Education
                                    Student Reporting in Iowa Data Dictionary 2018-2019

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 30                                  Entry Date
                                                                                     D0185      No Default       Y     N        N   N
The beginning date of this enrollment period
          Description
          MM/DD/CCYY
User Notes
 1. Required for all PK-12 students
 2. Students included in the rollover from the prior year will have an entry date into the new school year within the range of July 1
to the first day of school of the current school year.
 3. JMC and PowerSchool users cannot use an Entry Date prior to the first day of school. Follow your vendor's instructions to
ensure students are being included with the correct entry date in the Student Reporting extract.
 4. New students into a district after Day 1 will have an Entry Date of the first date for which they are both enrolled and attending
classes.
 5. JMC users: To correctly enter a new student after the first day of school, go to Attendance > Student > Add Student and
enter the correct Day Number.
 6. When a student re-enters the district after transferring out of the district, create a new enrollment record with the re-entry date,
entry code, and enrollment information. Do not change the previous enrollment.
 7. When a change in school, entry code, CPI Dual Enrollment, FTE, Resident District, Accountable District, Nonpublic school
number, Foster Care, Service Provider / Facility, Service / Facility Type, or IEP Level occurs while a student is continuously
enrolled in your district, end the first enrollment and create a new enrollment. See Addendum J for the correct exit code to use.
Use: Certified Enrollment, ESSA Acountability, Supplemental Weighting, Student State ID System
Legal Reference: Iowa Code 257.6 (Financing School Programs); Iowa Code 257.11 (SW)

                                                                                    Elem ID   Vendor Default   SRI State ID BC EL
 31                                  Entry Type
                                                                                     D0175      No Default       Y     N        N   N
Where did the student come from before this entry into the school?
       The process by which a student enters a school during a given academic session.
  Code    Description                                  Definition
  01838 Original entry into a United States school     Student is entering a US school for the first time and has no previous school
                                                       attendance. Used primarily for PK or KG students.
  01835 Re-entry from the same school with no          Used at the beginning of the year for students who are continuing enrollment
        interruption of schooling                      in the same building or for a re-enrollment following an exit code of '14' End
                                                       or Change Enrollment.
  01821 Transfer from a public school in the same Student is changing buildings within the same district (re-enrolled after an
        local education agency                    exit code of '28' Within District Transfer) or student is progressing from one
                                                  building to another at the beginning of a school year.
  01822 Transfer from a public school in a different Student is coming from another public district in Iowa.
        local education agency in the same state
  01823 Transfer from a public school in a different Student is coming from a public school in a state other than Iowa
        state
  01824 Transfer from a private, non-religiously-
        affiliated school in the same local
        education agency
  01825 Transfer from a private, non-religiously-
        affiliated school in a different local
        education agency in the same state
  01826 Transfer from a private, non-religiously-
        affiliated school in a different state
  01827 Transfer from a private, religiously-          Student is entering public school from an accredited nonpublic school, or an
        affiliated school in the same local            accredited non-public student is changing buildings in the same LEA
        education agency
  01828 Transfer from a private, religiously-          Student is entering from an accredited nonpublic school in another LEA
        affiliated school in a different local
        education agency in the same state
  01829 Transfer from a private, religiously-          Student is entering the district, coming from a nonpublic school in a state
        affiliated school in a different state         other than Iowa

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                                       Student Reporting in Iowa Data Dictionary 2018-2019

  01830 Transfer from a school outside of the         Student was previously enrolled in a US school, moved out of country and is
        country                                       returning to a US school.
  01831 Transfer from an institution                  Student is entering the district, coming from a DHS Program (Juvenile
                                                      Home, Training School, MHI), Regents School, or prison
  01832 Transfer from a charter school                Out-of-state or in-state
  01833 Transfer from home schooling                  Includes non-accredited schools
  01836 Re-entry after a voluntary withdrawal         Student is re-enrolling after being exited (e.g. dropout or prolonged illness)
                                                      and did not attend another school before re-enrolling.
  01837 Re-entry after an involuntary withdrawal      Student is re-enrolling after an expulsion
  01839 Original entry into a United States school Student is entering a US school for the first time and was previously enrolled
        from a foreign country with no interruption in a school in a foreign country.
        in schooling
  01840 Original entry into a United States school
        from a foreign country with an interruption
        in schooling
  09999 Other
User Notes
 1. Required for all PK-12 students with BEDS Entry Codes 1, 2, 3, 4, 5, 10, 11, 15, 19, or 81, and with days enrolled > 1, except
when Service / Facility Type = 8 Border Agreements.
 2. Not required for CPI or shared time students with Entry Codes 6-9, 12-14, 16, 18, 21, 27-29, 40, and 82.
 3. For students continuing their enrollment within the district, the vendor should populate Entry Type with 01835 continuing in the
same school or 01821 continuing in the district but from a different school.
 4. New enrollees in preschool or kindergarten will have an Entry Type 01838 Original entry into a United States school.
 5. New enrollees transferring from outside the district will need an Entry Type identifying the type and location of the former
school.
Use: Student State ID System

                                                                                   Elem ID   Vendor Default   SRI State ID BC EL
 32                                    Entry Code
                                                                                   D0180      No Default       Y      N        N   N
The entry code for the enrollment period
  Code    Description                                 Definition
      1   Enrolled                                    Resident student attending school in the district
      2   Open Enrolled In                            Nonresident student open enrolled in
      3   Tuitioned In Parent Paid                    Student with parent or guardian responsible for tuition including student on
                                                      F-1 Visa
      4   Tuitioned In District Paid                  Nonresident student with the resident district responsible for tuition
      5   Whole Grade Sharing In                      Nonresident regular education student attending school in which a whole
                                                      grade sharing agreement exists with the resident district. For billing
                                                      purposes, a student with an instructional IEP cannot be coded as Whole
                                                      Grade Sharing.
      6   CPI Dual Enrolled                           Student receiving competent private instruction and also enrolled in a public
                                                      school for academic, special education support services, or extra-curricular
                                                      activities. Also used if the district is providing Iowa Assessment testing.
                                                      Form A is required.
      7   CPI Home School Assistance (HSAP)           Student receiving competent private instruction and parent is provided in-
                                                      home assistance by the local district. Form A is required.
      8   Nonpublic Shared Time                       Nonpublic school student taking courses or receiving instructional services
                                                      on a part-time basis within the district
      9   CPI Dual Enrolled and CPI Home School       Form A is required.
          Assistance
    10    Tuitioned In NonResident Out-of-State       Nonresident student whose resident district is outside of Iowa
    11    Foreign Exchange Student                    A student sponsored by a program designated by the United States
                                                      Department of State, Exchange Visitor Program and Designation Staff.
                                                      These students generally are in the United States on a J-1 Visa.
    12    Open Enrolled In and CPI Dual Enrolled      Form A is required.

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