Technology Plan 2022-2024 - St. Johns County School District
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St. Johns County School District
Technology Plan
2022-2024
SJCSD Technology Plan 2022-2024 1 Revised February 2022
Table of Contents
1. Introduction ................................................................................................................................................... 4
The District’s Strategic Plan ...................................................................................................................... 4
Our Instructional Technology Vision ........................................................................................................ 4
Vision Strategies ..............................................................................................................................................4
Strategic Plan Goals Related to Technology ............................................................................................. 4
2. Determining Technology Needs ..................................................................................................................... 6
A. Strategic Plan ........................................................................................................................................... 6
B. FL DOE Technology Resource Inventory (TRI ............................................................................................ 6
C. FL DOE Technology Specifications and Guidelines for Online Assessment ................................................ 6
D. School Improvement Plans and Advisory Councils ................................................................................... 6
E. Focus Groups ........................................................................................................................................... 6
F. Infrastructure performance, reliability, security and capability ................................................................ 6
3. Technology and Curriculum Integration ......................................................................................................... 6
Technology Integration ............................................................................................................................ 6
Curriculum Integration ............................................................................................................................. 7
4. Technology Support and Training ................................................................................................................... 7
A. Technology Support ................................................................................................................................. 7
B. Technology Training ................................................................................................................................. 7
Digital Classroom Plan (DCP) funding ....................................................................................................... 8
Emergency Connectivity Fund (ECF) ......................................................................................................... 8
5. Classroom Technology and Priority Technology Equipment ........................................................................... 8
Classroom Technology ............................................................................................................................. 8
6. Notable Technology Initiatives ..................................................................................................................... 10
A. Technology Refresh Plan (for Teachers and Key School Administrators) ................................................ 10
B. One-to-One Pilot .................................................................................................................................... 15
C. Learning Management System (LMS) ..................................................................................................... 16
D. New Family Mobile App ......................................................................................................................... 16
E. Wireless Upgrades to 802.11ax equipment (2022-23) ............................................................................ 16
F. Network and Information Security Upgrades 2021-2022 and beyond .................................................... 16
Security Cameras and Access Control Upgrades 2021-2022 and beyond ................................................ 17
WAN Upgrades 2021-2022 and 2022-2023 ............................................................................................. 17
Sales Tax Projects in Technology ............................................................................................................ 17
Student focused Technology Learning .................................................................................................... 17
Bring Your Own Device (BYOD) .............................................................................................................. 18
1) Introduction ........................................................................................................................................... 18
2) Student Supervision and Security ........................................................................................................... 18
3) Terms and Conditions ............................................................................................................................ 19
4) BYOD Guidelines .................................................................................................................................... 20
SJCSD Technology Plan 2022-2024 2 Revised February 2022
5) BYOD Website FAQ’s .............................................................................................................................. 21
Mobile Device Specification Guidelines for Student Devices .................................................................. 26
7. Acceptable Use Policy (AUP) guidelines for Students and Visitors ................................................................ 26
8. District Technology Standards ...................................................................................................................... 26
A. District Technology Hardware Standards ............................................................................................... 26
B. Computer Hardware Purchased for District Use by Other Organizations ................................................ 26
C. Donated Computer, Tablet or Printer Hardware .................................................................................... 27
D. Transferred Technology Equipment with the District ............................................................................. 28
E. Data and Interface Standards ................................................................................................................. 28
SJCSD Technology Plan 2022-2024 3 Revised February 2022St. Johns County School District Technology Plan
(2022-2024)
1. Introduction
The District’s Strategic Plan
The District’s 5-year Strategic Plan provides a long-range plan to guide future improvement efforts and
identify funding. The District’s Strategic Plan for 2016-2022 aligns with the vision, mission and core
beliefs of St. Johns County School District and is focused on five overarching goals supported in five
strategy areas; Academic and Student Services, Operations, Community Relations, Human Resources
and Superintendent and School Board. Within each strategy, there are 1-year strategies or objectives
called tactical plans. These tactical plans are developed, and Board approved each year to fulfill the five
strategic areas. It is within these tactical plans where you can find technology related goals that
support network infrastructure upgrades, classroom technology upgrades and other technology
projects.
Our Instructional Technology Vision
Provide students with opportunities to be engaged in a technology rich environment that enhances
teaching, fosters learning and develops essential life skills for all students.
Vision Strategies
• The process to achieve our vision must be monitored strategically to ensure student learning.
• The identification of high-quality curriculum content is essential to the success of meeting
student needs.
• The technology used must be student-centered.
• Professional development for teachers must be provided.
• The proper infrastructure support is critical to the success of implementing the technology
vision.
• The most appropriate technology devices will be identified to meet assessment and curriculum
needs for all students.
• The technology support must be proportional to the number of devices per school site and the
service level needed.
• The model must be able to be implemented throughout the school district.
Strategic Plan Goals Related to Technology
The following technology-based tactics are proposed in the Strategic Plan for the 2021-2022 and forecast in the
2022-2023 school year: (final goals are board approved each year)
2021-2022 School Year
o Release RFP for 40 schools at K-8, MS and HS to 802.11ax Wi-Fi standards and
equipment
▪ Seek Cat2 eRate funding
o Release RFP for 15 schools with new network switching
▪ See Cat2 eRate funding
o Image and Distribute Teacher laptops to conclude the Refresh Plan for 2021-2022
o Use Sales Tax funding
▪ Purchase new Student computers
▪ Replace inoperative Classroom Sound components
▪ Install new Interactive display panels
SJCSD Technology Plan 2022-2024 4 Revised February 2022o Continue to expand Cybersecurity defense measures
o Continue to upgrade and integrate new Security Cameras and Access Controls
▪ Use Sales Tax
▪ FLDOE Security Grant funding
o Continue to upgrade network infrastructure as needed to meet the educational goals
o Install network equipment for new schools (Tocoi Creek HS and Pine Island Academy)
and new relocatable classrooms
o Purchase and stage voice and network equipment for Beachside High School
o Purchase, configure and install student computers and classroom technology for new
schools (Tocoi Creek HS and Pine Island Academy) and new relocatable classrooms
o Release RFP’s, establish contracts and file for eRate 2022-23 Cat2 Hardware projects
2022-2023 School Year
o Release RFP for new network switching for 2023-24 SY
▪ See Cat2 eRate funding
o Upgrade Elementary, Middle and High School classrooms to 802.11ax Wi-Fi standards
and equipment (40 schools)
▪ Seek Cat2 eRate funding
o Upgrade select Elementary, K-8 and High schools with new network switching
▪ See Cat2 eRate funding (15 schools)
o Continue to upgrade and integrate new Security Cameras and Access Controls
▪ Use Sales Tax
▪ FLDOE Security Grant funding
o Continue to upgrade network infrastructure as needed to meet the educational goals
o Continue to expand Cybersecurity defense measures
o Purchase Technology needed for classrooms and students
▪ Use Sales Tax funding
• Purchase new Student computers
• Replace inoperative Classroom Sound components
• Replace inoperative Interactive display panels
• Replace inoperative Document Cameras
o Install network equipment for Beachside high school and new relocatable classrooms
o Configure and install student computers and classroom technology for Beachside high
school and new relocatable classrooms
o Purchase and stage voice and network equipment for new K-8 school “NN”
o Purchase and stage classroom technology equipment for new K-8 school “NN”
2023-2024 School Year
o Configure and install new network switching
▪ See Cat2 eRate funding
o Continue to upgrade network infrastructure as needed to meet the educational goals
o Continue to expand Cybersecurity defense measures
o Purchase Technology needed for classrooms and students
▪ Use Sales Tax funding
o Continue to upgrade and integrate new Security Cameras and Access Controls
▪ Use Sales Tax
▪ FLDOE Security Grant funding
o Install network equipment for new K-8 school “NN” and new relocatable classrooms
o Install classroom technology equipment for new K-8 school “NN”
o Purchase Technology needed for classrooms and students
▪ Use Sales Tax funding
SJCSD Technology Plan 2022-2024 5 Revised February 20222. Determining Technology Needs
A. Strategic Plan
Each year the goals of the Strategic Plan include tactics (or 1-year goals) that typically include
technology-based upgrades and implementations. These tactics include technology-based goals which
are typically derived from annual IT Department goals that become adopted by the Board as part of the
Strategic Plan each year.
B. FL DOE Technology Resource Inventory (TRI)
Each year the Florida Department of Education requires K-12 Districts to report several metrics that deal
with computer counts, technology integration, Teaching/Learning systems and other technology
readiness related factors. Much of the Digital Classroom Plans are based on the results and impact of
this survey.
C. FL DOE Technology Specifications and Guidelines for Online Assessment
The Florida Department of Education produces a set of technology-based guidelines or specifications for
student testing computers along with connection speeds for students. These guidelines are used as
benchmarks for computer purchases and network upgrades.
D. School Improvement Plans and Advisory Councils
Each individual school advisory council (SAC) has a part of its plan devoted to technology needs for the school.
These needs are communicated through the Superintendent, Director for School Accountability, Chief Information
Officer, or through the principal and school Technology Support Specialists (TSS).
E. Focus Groups
The Superintendent often meets with several internal and external groups to get input and to provide
communication on District events, initiatives, plans and projects. Feedback from these groups is
discussed at cabinet meetings. Technology based feedback is then considered when formulating each
year’s goals.
F. Infrastructure performance, reliability, security and capability
The IT Department monitors the bandwidth available and connection speeds from schools and
classrooms to the Internet each year. Improvements to the network’s reliability and security are also
reviewed each year. As requirements change to meet the need to increase online testing, access more
web-based applications and provide more students access to digital resources these improvements get
factored into each year’s IT Department goals. These goals are then brought forward to become next
year’s projects based on priority and funding available.
3. Technology and Curriculum Integration
Technology Integration
Technology Integration in the classroom has been a primary focus for St. Johns County Schools for many
years. District Technology Support Specialists along with Applied Technology Specialists work to
implement technology upgrades and new systems for schools/classrooms.
The District continues to supplement school Technology funds that are provided by the state.
Technology integration is not possible without the proper equipment. District Capital funds, ½ cent
sales tax, and technology-based grant monies are used to acquire and maintain school-based technology
equipment (to the extent possible).
SJCSD Technology Plan 2022-2024 6 Revised February 2022Every school improvement plan includes a section that addresses technology training for the staff.
District-level Applied Technology Specialist(s) for Instructional Technology provide in-service training, as
well as model technology integration. In addition to maintaining the infrastructure for the SJCSD
network, the Information Technology (IT) Department has a second level of technology support
provided by the team of Technology Support Specialists (TSS).
The District believes that every student can learn the next thing that he/she needs to know. SJCSD
believes that technology allows teachers to facilitate this learning. Teachers will be trained to refine
instructional practices and enhance learning through technology integration.
Curriculum Integration
The curriculum and the learning needs of our students drive our goals. We use the Florida Best
Standards and the Grade Level Expectations as a basis for our instruction. The District employs
curriculum maps to teachers that provide pacing guides, lesson plans, and digital resources (tools and
content) in support of customized learning. Differentiated accountability calls for changing the delivery
of instruction so that each student can meet all standards set by the district, state and federal
government. The vehicle to deliver customized instruction is enhanced by technology. Technology
allows different students with individual learning needs and styles to work on the same material at
different instructional levels while working collaboratively with their peers using real world applications.
Technology becomes a seamless tool for student learning by allowing for this differentiation of
instruction. New Florida Best standards are infused with digital content and practices. The areas
covered are basic operations and concepts of technology, constructing and demonstrating knowledge,
communication and collaboration, independent learning and digital citizenship.
4. Technology Support and Training
A. Technology Support
The District Information Technology Department provides District wide infrastructure and school-based
Technology support. In addition to maintaining the infrastructure for the SJCSD, the Information
Technology (IT) Department has a school-based level of Technology Support Specialists (TSS). Each
school is assigned one TSS or two (depending upon the school size) to support their students and staff.
School staff (including teachers) use a web-based ticket system to report technology-based issues for
repair. These tickets are first routed to the school based TSS for action. If the TSS is unable to complete
the ticket, it is forwarded to the appropriate District second or third level IT Department technician.
The number of TSS continues to grow each year as the District adds more schools.
B. Technology Training
Technology training continues to be an important part of the District’s Growth and focus on technology
integration in the classroom. Technology leaders in schools (Teachers, Media specialists, TSS and
School Administrators) continue to expand technology training. In addition, as Technology based
projects are implemented, related training is provided. As an example, in 2020, the District added Zoom
for teachers to better support Distance Learners. As part of this technology migration, online training
materials were developed and dispersed to teachers.
Much of the Training being provided is cataloged and managed in the District’s Professional
Development system that lists training events and allows users to sign-up for scheduled training events.
SJCSD Technology Plan 2022-2024 7 Revised February 2022Digital Classroom Plan (DCP) funding
The District sometimes receives DCP funding that is used to support Infrastructure expenses as well as
classroom technology. SJCSD has used these appropriations to support the cost of Internet and Wide
Area Network services. Other eligible expenses included learning software and classroom technology.
Emergency Connectivity Fund (ECF)
The District uses the ECF to support an INK (Investing in Kids) program to help selected families in need bridge the
homework gap by providing devices to students for at home use. This program is funded in part by the eRate
program.
5. Classroom Technology and Priority Technology Equipment
Classroom Technology
ELEMENTARY, MIDDLE, K-8 AND HIGH SCHOOL
Standard classroom technology equipment includes:
Priority Technology Item
1 (1) Teacher touch screen notebook/laptop that meets the district standard for access
to student records, district systems and management of digital instruction
2 (1) Wall mounted (or cart mounted) 65-75” Flat Panel multi-touch display
2 Equip wired and/or wireless student computer labs (25-60 seats/per lab) (as needed)
per school to support academy classrooms, other computer-based courses, online
assessments and state testing for all enrolled students. Lab spaces include:
Common areas, media and designated lab spaces or classrooms (where available).
2 Students can Bring their own Device (BYOD).
3 Equip schools with student tablets (in grades K-2: Apple or Windows 10 based OS
tablets or touchscreens) and notebook computers (in grades 3-12: Windows based
OS). This guideline applies to all schools. Tablets and Laptops can be stored/charged
in mobile carts.
3 (1) TV tuner (for panel displays), HD (for new or retrofits)
Note: CCTV can be accessed using existing Flat Panel display
4 (1) Document camera connected to the Flat Panel display and ScreenBeam WiDi
device (or use Miracast feature if available on panel)
4 (1) Voice enhancement system per classroom, prefer single vendor solution per
school
5 Optional equipment: iPod’s, Digital Readers, student response system.
Optional teacher equipment: Smart Pen
5 Optional: (1) Network printer or network copier accessible to each classroom.
Notes:
1. New construction to include a wall mounted Flat Panel multi-touch display (see below).
SJCSD Technology Plan 2022-2024 8 Revised February 20222. School Principals should follow the priorities above when purchasing technology equipment for
their school. Higher priority equipment should be acquired before lower priority equipment is
considered.
Media Center technology equipment includes:
• Elementary Schools: 25+ Media workstations (number to be included in the online
testing/assessment requirements shown in the table above)
• Fully automated media center with Internet based card catalog
access from classroom workstations
• Access to the District Media Services catalog via Internet catalog
• Digital camcorders, Still cameras and Digital Scanners (quantity as needed)
TV Production Center technology equipment includes:
• All classrooms and common areas wired for closed circuit TV
• Fully equipped TV production studio with capability of broadcasting from individual
classrooms
• IPTV equipped schools will use IP encoders
• (2) video editing workstations
• Video streaming and/or podcasting capabilities within school network
Product brands shown are only for TV Tuner
Document Camera
illustration; standard models apply
and change over time
SJCSD Technology Plan 2022-2024 9 Revised February 20226. Notable Technology Initiatives
A. Technology Refresh Plan (for Teachers and Key School Administrators)
The initial District Technology Refresh Planning Committee was established in July 2005 by the
Superintendent to develop a long-range refresh plan. The Chief Information and Technology Officer was
the committee chairman. The committee was comprised of the following members:
• Dr. Joseph Joyner, Superintendent
• Martha Mickler, Assistant Superintendent for Curriculum and Learning
• Bruce Patrou, Chief Information and Technology Officer
• Jim Springfield, Executive Director for Human Resources
• David Toner, Executive Director for Facilities and Operations
• Conley Weiss, Chief Financial Officer
• Margie Davidson, Director of Community Relations
• Don Campbell, Elementary Principal
• Bob Allten, High School Principal
• Kathleen Furness, Elementary Principal
• Sue Sparkman, Middle School Principal
• Kyle Dresback, High School Assistant Principal
• Dr. Paul Kirk, Director of Accountability
• Diane Solms, Director of Instructional Services
• Lou Greco, Director of Media Services
• David Futch, Technology Literacy Coach
• Chris Petrello, Supervisor of Technology Support
• Debbie Sheets, High School Registrar
Summary of the July 7, 2005 initial Refresh Planning meeting:
The Chief Information and Technology Officer presented several lease/buy options or scenarios
highlighting potential costs, benefits/liabilities and number of systems.
The first meeting introduced the following lease/buy options for several years out:
• Option 1 focused on replacing teacher only computers via a 3 year lease.
• Option 2 focused on replacing teacher, school administrators and 1:5 ratio of student computers
via a 3-year lease and purchasing digital projectors and a classroom laser printer.
• Option 3 focused on replacing teacher, school administrators and 1:5 ratio of student computers
via a 4-year lease and purchasing digital projectors and a classroom laser printer.
• Option 4 focused on replacing teacher, school administrators and 1:10 ratio of student
computers via a 4-year lease and purchasing digital projectors and a classroom laser printer.
• Option 5 focused on replacing teacher, school administrators and 1:10 ratio of student
computers via a 5-year loan and purchasing digital projectors and a classroom laser printer.
• In addition to lease/buy options, the district technology survey results were provided and
summarized.
SJCSD Technology Plan 2022-2024 10 Revised February 2022Each of the options above listed the corresponding costs for several years out and indicated what
schools were included and when. The committee was very receptive to the options presented. After
great discussion and input, the following points were accepted by the committee:
• Teachers continue to be the key to technology integration, so start with providing each teacher
with a dedicated computer. This was also the district technology survey # 1 choice.
• The second technology hardware choice might be slightly different for elementary, middle and
high schools.
• A common Microsoft Windows platform is needed for all teachers so that all administrative
functions and communications across the district with administrators/staff can be easily
accomplished using standard software.
• This common platform (among teachers, staff and administrators) will also serve to standardize
the teacher desktop software, reduce teacher training, and provide teachers with a common
district tool when transferring among schools.
• Computers for School administrative staff and a classroom digital projector w/cart should be
included in Option 1.
• Option 1 (modified) should be the primary Refresh Plan focus first.
• The amount of Capital funding available would drive the refresh effort. An estimate of capital
funding available was to be determined for our next meeting so more detailed planning could be
performed.
Summary of the July 21, 2005 Refresh planning meeting:
The committee chairman presented more detail about Option 1, with the changes noted from the
previous meeting, including the following elements:
• 3-year lease for teacher and school administrator notebook/desktop computers. All computers
would be received in Year 1.
• A digital projector, cart and screen was factored in for each school on Year 1. These items were
to be purchased in Year 1 and replaced every 5 years if needed.
• The 3-year total cost exceeded $3 million.
After reviewing and discussing the revised Option 1 presented, the overall Year-1 cost exceeded the
estimated capital funding available of approximately $600,000 to $700,000. The discussion then led to
funding digital projectors (w/carts and projection screens) for classrooms using other school based
capital equipment funding that is provided each year. This plan would allow schools to slowly acquire
equipment over a 2-3 year period. This would also allow schools the flexibility to acquire other high
priority technology equipment like the teacher voice enhancement systems. It was also noted that the
schools should choose from a standard list of equipment so that the technology vision is consistent. By
removing the digital projectors from the first year cost, new teacher and school administrator
computers were within the estimated capital funding available.
After great discussion and input, the following notable points were accepted by the committee:
• Move forward with the Technology Refresh Plan using Option 1 (revised) and develop a 3-year
Lease/Buy RFP seeking a common Windows platform using our district standard PC makers
(HP/Compaq and Dell).
SJCSD Technology Plan 2022-2024 11 Revised February 2022• Implement the plan starting with the schools that have the highest priority. Complete the RFP
during the first semester of 2005 so that new computers can be delivered to teachers and key
school administrators during the beginning of the second semester (Jan-Mar) of 2006.
• Allow schools to gradually purchase standard technology equipment using their capital equipment
and technology funding (digital projectors, teacher voice enhancement systems, printers, toner, etc.
from a common list of equipment or supplies) over the next 1-3 years.
• Consider the lease buy out option as a method to replace aging student computers because the
capital funding available will not accommodate full student station replacement at the ratio of 1:5 or
1:10.
• Existing teacher computers at each school would be moved to student stations when the new
teacher computers arrive. The configuration would be up to each principal (mobile computer labs,
fixed labs or classroom placement).
• Work to establish teacher training during the summer of 2006 (funding available).
• Continue to standardize 2nd priority technology equipment for elementary, middle and high schools
(digital projectors, teacher voice enhancement systems, printers) or a mix of both.
• Work to standardize educational software to meet established K-8 benchmarks across each subject
and grade. This would facilitate common testing and evaluation across the district and save money
using district wide purchases.
• Move forward with the teacher voice enhancement system (Audio Enhancement or Lightspeed
systems) pilot at Osceola.
• Move forward with the Smart Board pilots at Crookshank, Sebastian and SAHS.
In the last quarter of 2005 (Oct-Dec) a computer refresh plan RFP was developed and released to seek a
vendor’s solution that will support the direction of the Technology Refresh Plan committee. After an
extensive evaluation of all responses, Gateway Computer was the winning vendor.
In the first quarter of 2006 (Jan-Mar), 1600+ standard (Microsoft Windows XP Professional) computers
were ordered for all teachers and key school administrative staff. The contract called for a 3-year lease
purchase (2006-2009) with the option to extend another cycle if pricing was similar. Three annual
payments are made to fulfill the contract period.
During the months of April and May 2006, all computers were received, configured and delivered to
each school. Four new schools that had recently opened were not included because their teachers had
modern computers that fit the District standard. These schools would be included in the next refresh
cycle in 2009. New schools that opened during the refresh period would purchase standard computers
from the same winning RFP vendor using capital funds. This would provide all teachers (and
administrators) with a standard tool for learning and administrative functions.
During the start of each school year and when in the middle of the refresh period, the Information
Technology Department purchases additional teacher computers for new teacher positions that are
gained by schools due to growth.
The Information Technology Department continues to implement the Technology Refresh Plan by
providing current pricing on (best value equipment) that is considered priority technology equipment by
the Technology Refresh Committee. Pricing, Purchasing Department quotes and other important
acquisition information is listed on a single standard equipment list so that schools and departments can
make easy purchases. This equipment is listed on the District’s internal website for all schools and
departments.
SJCSD Technology Plan 2022-2024 12 Revised February 2022Refresh Plan, Phase 2 in 2009:
In November 2008, a follow-on Computer Refresh RFP (#2008-37) was released to initiate phase 2 or the
second cycle of the long range plan set forth in 2005. A district Technology Refresh Planning Committee
was formed again to review the hardware options from the 2009 Computer Refresh RFP in February
2009 and select a teacher model among the responses.
The Chief Information and Technology Officer was the committee chairman. The 2009 committee was
comprised of the following members:
• Bruce Patrou, Chief Information and Technology Officer
• Lou Greco, Director of Media Services
▪ Chris Petrello, Supervisor of Technology Support, IT dept
▪ Kyle Dresback, Principal of Switzerland Point Middle School
▪ Paul Gorcki, Principal of Hickory Creek Elementary School
▪ Adrian Stasky, Technology Support Specialist, IT dept
▪ Kyle Cooper, Technology Support Specialist, IT dept
▪ Brian Paone, Technology Support Specialist, PMHS
▪ Nick Graham, Technology Support Specialist, SAHS
▪ Lynn Guinta, Teacher, Murray Middle School
▪ Melinda Bogart, Teacher, Switzerland Pt Middle School
▪ Amie Schnepel, Teacher, Hickory Creek Elementary School
The consensus of the committee was to take the lowest price HP notebook of either the 14” or 15”
model that also included a DVD burner. In negotiations with HP, the 14” notebook model 6530b proved
to be better equipped with a lower price. HP was the selected vendor by the School Board on 14 April
2009.
Approximately 2100 HP computers were acquired from a Purchase Agreement to execute Phase 2 of the
Computer Refresh Plan starting in the summer of 2009. Teachers and key school administrators
received their new HP computers in August/September 2009. The existing Gateway/MPC computers
from the first Refresh Cycle in 2006 will be used to create more student computer stations within each
school.
Refresh Plan, Phase 3 in 2012:
In August 2011, planning began for the third Computer Refresh expected in March/April 2012. A district
Technology Refresh Planning Committee was formed to review the hardware options narrowed down by
the IT Department. Laptop size and features matched the 2009 Refresh standards. Several upgrades in
speed and performance were sought. The three top vendors under consideration included a model
from Dell, Lenovo and HP.
A new Refresh Plan committee was formed to select a model and review the specifications and
acquisition timeline. The Chief Information and Technology Officer was the committee chairman. The
2012 committee was comprised of the following members:
• Bruce Patrou, Chief Information and Technology Officer
• Chris Petrello, Asst Director of Technology Support, IT Dept
• Brian McElhone, Principal, Southwoods Elem
• Don Steele, Principal, RB Hunt Elem
• Kellie Blanco, Teacher, Osceola Elem
SJCSD Technology Plan 2022-2024 13 Revised February 2022• Charles Mosley, Teacher, Switserland Pt Middle
• Elizabeth Harmon, Teacher, Julington Ck Elem
• Chassity Johnson, Teacher, Sebastian Middle
• Jesse Gates, Instructional Technology
• Brian McCoppin, Technical Support Specialist, IT Dept
The Refresh Plan committee selected the Lenovo ThinkPad as the best value after considering pricing,
features and support options. The committee was in favor of acquiring computers in February 2012 for
distribution to schools during March, April and May of 2012.
The Board approved the plan in February 2012 and the Refresh order for 2318 new computers was
placed. Capital funds were used to make the purchase along with state contracts. The new computers
were distributed to schools and teachers before the summer of 2012. The 2009 Refresh computers
were reconfigured primarily for student use within each school.
The next Refresh Plan cycle is planned for the spring of 2015.
Refresh Plan, in 2015:
In January 2015, planning began for the fourth Computer Refresh. A district Technology Refresh
Planning Committee was formed to review the hardware options narrowed down by the IT Department.
Laptop size and features initially matched the 2012 Refresh standards. Several upgrades in speed and
performance were sought. The biggest change in specifications came with the advent of the new touch
screen available with Windows 8.1. This new feature become a top priority for teachers. The three top
Lenovo models were under consideration.
A new Refresh Plan committee was formed to select a model and review the specifications and
acquisition timeline. The Chief Information Officer was the committee chairman. The 2015 committee
was comprised of the following members:
• Bruce Patrou, Chief Information Officer
• Chris Billings, Director of Technology Support
• Jesse Gates, Assistant Principal
• John Samuels, Teacher of the Year
• Justin Forfar, Director of Network Services
• Katilyn Collazo, Teacher
• Kim Wuellner
• Lindsay Burke, Instructional Technology
• Michaela Durnin, Teacher
• Patrick McGee, Assistant Principal
• Randy Kelly, Principal
• Scott Sherman, Exe Dir of Planning and Accountability
• Shane Billette, Coordinator of Applied Technology
• Steve McCormick, Principal
After several meetings, the team settled on the Lenovo Yoga 11e Touch Screen model. This new
Windows 8.1 computer was able to convert to a tablet and support a touch screen interface. In the
summer of 2015, over 2200 Lenovo 11e Touch computers were purchased for teachers and distributed
to schools over the next three months. It became the standard laptop computer for teachers in the fall
of 2015.
SJCSD Technology Plan 2022-2024 14 Revised February 2022Refresh Plan, in 2018:
In January 2018, planning began for the fifth Computer Refresh. In March, a survey was sent to all
teachers seeking their feedback on the next Teacher computer. The most prominent request was to
gain more speed. This performance factor became a goal of the next generation teacher machine. A
district Technology Refresh Planning Committee was formed to review the hardware options narrowed
down by the IT Department. Laptop size and features initially matched to the 2015 Refresh standards.
The Refresh Plan committee was formed to select a model and review the specifications and acquisition
timeline. The Chief Information Officer was the committee chairman. The 2018 committee was
comprised of the following members:
Bruce Patrou- Chief Information Officer
Justin Forfar- Director, Network Services
Jose Rivera- IT Security Specialist
Patrick McGee- Director, Technology Support Services
Kyle Cooper- Technology Support Specialist II
Traci Hemingway- K-8 Principal
Marquez Jackson- Elem Principal
Jesse Gates- Middle School Assistant Principal
Kristin Bozeman- High School Assistant Principal
Brock O’Shell- Instructional Technology Specialist
Laurie Stanton- Teacher
Haley Floyd- Teacher
Bailey Benoit- Teacher
Stacy Ray- Teacher
Several upgrades in speed and performance were sought. Six popular Lenovo laptop models were under
consideration. A Lenovo Thinkpad model was selected and approved at the June 2018 board meeting.
By June 14, 2018 the initial order of over 2400+ machines was placed to equip teachers with a new
Windows touchscreen laptop. These new Refresh machines are scheduled for distribution to teachers in
September 2018 through December 2018.
Refresh Plan, in 2021:
In the spring of 2021, we began planning for the sixth Computer Refresh Plan. We surveyed teachers
seeking their feedback on the next Teacher computer model. The most prominent request is typically to
gain more speed and system performance. Input received continued to drive features of the next
generation teacher machine. A district Technology Refresh Planning Committee was formed to review
the hardware options narrowed down by the IT Department.
The Refresh Plan committee selected a Dell Latitude 5320, 2 in 1, laptop model for the Teacher Refresh
in 2021-22. The Chief Information Officer was the committee chairman. This laptop model was
ordered in May 2021. Distribution began in the late fall of 2021 and was completed by 31 December
2021.
B. One-to-One Pilot
SJCSD Technology Plan 2022-2024 15 Revised February 2022In early 2014, the Curriculum, Information Technology and Instructional Technology departments began
to develop a new 1:1 Digital Pilot Plan. This plan included a vision and a set of guiding principles.
The student devices selected are touch screen tablets (Apple and Windows) for students in grades K-2
and Windows notebook computers for students in grades 3-12. The Pilot began in 2014-15 with seven
schools and was expanded to eight schools in 2015-16 as specific grade levels.
At the end of the 2015-16 school year the Board was briefed that the outcome of the 1:1 Pilot had
produced the following lessons learned:
• The cost to replicate the 1:1 model was not possible given current funding levels and high
growth
• BYOD was discussed as an option to expand the use of student devices to produce a technology
rich environment
• 1:1 was seen by many who participated (from students to teachers) as the desired end state
• 1:1 provided many options to enhance learning
The Board approved the shift away from a 1:1 model where all devices are District owned to a model
where District owned and student/parent owned devices make up classroom technology and learning.
This places more emphasis on the District providing a robust infrastructure (WiFi enabled) and teacher
training to support more student owned devices (BYOD) engaged in learning.
C. Learning Management System (LMS)
In the 2016-17 school year, the District embarked on an LMS Pilot using Schoology at the following five
schools: Landrum, Sebastian, St Johns Technical HS, Palencia and SJVS. These schools have received
teacher training on Schoology and have begun to use and evaluate this LMS as a potential for future
years. In the following year (2017-18) the use of Schoology was expanded to all students in grade 6-12.
In the 2018-19 school year, schools were to work on gaining higher proficiency using Schoology as a
digital delivery tool.
In March 2020, during the COVID-19 pandemic, the District moved to Schoology for all grades as a
method to promote Distance Learning. For the 2020-2021 school year and beyond, Schoology has
become the primary LMS for all grades.
D. New Family Mobile App
In the 2020-2021 school year, the District plans to implement a new mobile app for parents called the
“Family app”. This application is intended to provide parents quick access on their phone to their
children’s schedule, grades, assignments, calendar and much more.
E. Wireless Upgrades to 802.11ax equipment (2022-23)
Beginning in the 2022-2023 school year, the IT Department will embark on a wireless upgrade project
for all schools (not including charter schools). These upgrades include new high-speed cabling (where
needed), new GB network switching (where needed) and new high-speed wireless 802.11ax access
points for classrooms and common areas. Because this project covers three technology areas and 40+
schools, it is slated to take one to two school years to complete and is expected to use eRate Cat2
funding.
F. Network and Information Security Upgrades 2021-2022 and beyond
The Information Technology department continues to strengthen the District’s information security
based tools and procedures to counter the ever-growing threat of Cybercrime. Because of the sensitive
nature of information security, specific tools and methods used will not be published.
SJCSD Technology Plan 2022-2024 16 Revised February 2022Security Cameras and Access Control Upgrades 2021-2022 and beyond
The Information Technology department has made considerable progress to establish new camera
standards, add new and replace many failed cameras, and migrate existing Security Cameras from all
District schools into one unified comprehensive Video Management system. This new system is also
being used by the St. Johns County Sheriff’s Office (SJSO) and can be easily accessed by key SJSO staff
and School based YRD’s to monitor situations during an incident or follow-up on past incidents. This
coordination and system access has been tested by SJSO during active shooter training in our schools
and found to dramatically increase situational awareness and reduce response time to intercept the
threat.
In addition, we began adding new and/or replacing Access Controls in schools and District offices in
what will become a multi-year project to phase in all schools. This new Access Control System (ACS) is
also integrated into the Security Camera system saving training time and reducing management support
efforts.
These new security cameras, access controls and system standards have also been infused into the
design of new schools starting with the Tocoi Creek HS opening in 2021, Pine Island Academy School
opening in 2021, Beachside HS opening in 2022 and new K-8 school “NN” opening in 2023.
Because the specifics of this security system are sensitive and not subject to Florida Public Records, most
details will not be included in public documents, like this Technology Plan.
WAN Upgrades 2021-2022 and 2022-2023
The Information Technology department in concert with FL DMS completed design, installation and
activation of new network hardware to double the connection speeds between the K-8 and high
enrollment Middle Schools and the Internet.
Sales Tax Projects in Technology
As part of the Sales Tax funding, an estimated $25M was allotted to support Technology over the 10-
year period from 2016 to 2026. During the 2019-20 to 2021-22 years, the Information Technology
department made considerable progress to purchase new Student computers, add 65”-75” interactive
touch-screen displays to each classroom, in the summer of 2021 purchase approximately 2,600 new
Teacher laptops computers that make up the 6th Refresh Plan (noted in para A above), equip schools
with new Security Cameras and Access Controls (noted in para G above), equip schools with other
classroom technology as needed and more. To see the technology progress by year, please reference
the Sales Tax annual report.
Student focused Technology Learning
• Elementary: Students in elementary grades participate in STEM Fairs, Lego League competitions with
robotics, participate in basic computer coding, and participate in STEM elective classes. Learning
tools include, Schoology, Zoom, and NearPod.
• Secondary: Students in secondary grades participate in STEM elective classes, STEM competitions
which include computer coding, robotics, 3-D printing, Digital Tools certifications, CTE classes and
Career Academies. Learning tools include Schoology, Zoom and Microsoft Office Suite. These
students become eligible for technology based Industry certifications and college credit.
SJCSD Technology Plan 2022-2024 17 Revised February 2022Bring Your Own Device (BYOD)
1) Introduction
The St. Johns County School District is committed to providing students and staff a next generation
learning environment in which every student has access to learning experiences and instruction
designed around communication, collaboration, creativity, and critical thinking. Furthermore, the
District is committed to immersing our students in the creation of knowledge and empowering our
students to discover and innovate.
To expand the integration of Technology use in the classroom, the District began a pilot that promoted
the use of student owned mobile devices in school otherwise called a BYOD program.
Six schools were chosen to pilot BYOD beginning in the second semester of the 2016-17 school year.
The following year (2017-18) all schools began using BYOD as a means to supplement classroom
technology.
Participation by students in the BYOD program is NOT required. Personally owned devices are a
supplement to the equipment already in use in the classroom. BYOD is an optional program; parents are
not required to purchase a device. When electronic devices are used to enhance learning in the
classroom, students without a personal device will be provided access to an appropriate district-owned
device based on availability or provided with an alternative way of completing the activity.
This BYOD policy will allow students, parents, staff and guests to use their own technology during the
day when authorized by the teacher to enhance the learning experience. Examples of the types of
technology which can be used are Windows laptops/tablets, Mac laptops, and iPads. The District has
published mobile device recommendations for parents to reference on our website, under BYOD.
It is one of the technology goals of the district to ensure that each User’s interactions with technology
contribute positively to the learning environment both at school and in the community. SJCSD also
recognizes that Users have widespread access to both technology and the Internet; therefore, use of
personal devices and connectivity is considered to be included in the Acceptable Use Policy (AUP).
All rules and policies applicable to the use of district owned technology and the AUP, apply to student-
owned devices (BYOD) as well.
Please reference the District’s website to view more about the BYOD program efforts and practices to
include:
1. BYOD Introduction, Student Supervision and Security, Terms/Conditions and Guidelines
2. FAQ’s
3. Recommended specifications for student devices
BYOD website link: www.stjohns.k12.fl.us/byod
2) Student Supervision and Security
SJCSD provides Internet content filtering controls for student access to the Internet using SJCSD’s
network as well as reasonable adult supervision, but at times inappropriate, objectionable, and/or
offensive material may circumvent the filter as well as the supervision and be viewed by students.
Students are to report the occurrence to their teacher or the nearest supervisor. Students will be held
accountable for any deliberate attempt to circumvent SJCSD technology security and supervision.
SJCSD Technology Plan 2022-2024 18 Revised February 2022Students using mobile and cellular devices while at school, during school or district-sponsored activities
are subject to the terms and conditions outlined in this document and are accountable for their use.
3) Terms and Conditions
Access to the SJCSD network by student owed devices will be in the form of a wireless connection. This
wireless access provided to the devices is designed to enhance the students’ educational experience and
outcomes. Connecting to the SJCSD Wi-Fi network with personal devices is a privilege, not a right.
Permission to bring and use privately owned devices is contingent upon adherence to SJCSD guidelines
(including the AUP). If a privately owned device is used by a student to disrupt the educational
environment, in the sole opinion of SJCSD, that student’s privileges may be limited or revoked.
SJCSD reserves the right to take immediate action regarding activities:
1) that create security and/or safety issues for the SJCSD network, Users, schools, network or
computer resources;
2) that expend SJCSD resources on content it determines lacks legitimate educational
content/purpose; or
3) other activities as determined by SJCSD as inappropriate.
These Terms and Conditions apply to all devices on the network including student-owned (BYOD).
Here are examples of inappropriate activity on the SJCSD network:
1. Violating any state or federal law or municipal ordinance, such as: accessing or transmitting
pornography of any kind, obscene depictions, harmful materials, materials that encourage
others to violate the law, confidential information or copyrighted materials.
2. Criminal activities that can be punished under law.
3. Obtaining and/or using anonymous email sites, spamming, spreading viruses.
4. Causing harm to others or damage to their property.
5. Using profane, abusive, or impolite language; threatening, harassing, or making damaging or
false statements about others or accessing, transmitting, or downloading offensive,
harassing, or disparaging materials.
6. Deleting, copying, modifying, or forging other Users’ names, emails, files or data, disguising
one’s identity, impersonating other users, or sending anonymous email.
7. Damaging computer equipment, files, data or the network in any way, including
intentionally accessing, transmitting or downloading computer viruses or other harmful files
or programs.
8. Using any SJCSD computer/mobile devices to pursue “hacking,” internal or external to
SJCSD, or attempting to access information protected by privacy laws.
9. Accessing, transmitting or downloading large files, including “chain letters” or any type of
“pyramid schemes.”
10. Using web sites, email, networks, or other technology for political uses or personal gain.
SJCSD Technology Plan 2022-2024 19 Revised February 202211. Users must not intentionally access, create, store or transmit material that may be deemed
to be offensive, indecent, obscene, intimidating, or hostile; or that harasses, insults or
attacks others.
13. Users must adhere to all copyright laws.
14. Users are not permitted to use the network for non-academic related bandwidth intensive
activities such as network games or transmission of large audio/video files or serving as a
host for such activities.
4) BYOD Guidelines
1. Students may use a privately owned electronic “Internet ready” device on the SJCSD wireless
network with teacher or administrator permission.
2. The use of a privately owned electronic device is to support and enhance instructional activities.
3. Students are not to share passwords and keep personal information private.
4. No privately owned electronic device may be connected to the SJCSD network by a network cable
plugged into a data outlet. Network access is provided via Wi-Fi access only.
5. No student shall establish a wireless ad-hoc or peer-to-peer network using his/her electronic
device or any other wireless device while on school grounds. This includes, but is not limited to
using a privately owned electronic device as a cabled or wireless hotspot.
6. Voice, video and image capture applications may only be used with teacher or administrator
permission.
7. Sound should be muted unless the teacher or administrator grants permission for use of sound
associated with the instructional activities. A teacher or administrator may permit the use of ear
buds or other types of headphones.
8. The privately owned electronic device owner is the only person allowed to use the device.
9. No student shall use any computer or device to illegally collect any electronic data or disrupt
networking services.
10. Devices are brought to school at the students’ and parents’ own risk. In the event that a privately
owned device is lost, stolen or damaged, SJCSD is not responsible for any financial or data loss.
11. Violation of school policies, school board policies or regulations, local, state and/or federal laws
while using a personal electronic device on the SJCSD wireless network will result in appropriate
disciplinary and/or legal action as specified in the Student Handbook and Code of Student Conduct,
School Board policy and regulation as well as by local, state and/or federal law.
12. The School or District personnel cannot attempt to repair, correct, troubleshoot or be responsible
for malfunctioning personal hardware or software.
13. The School District reserves the right to take a privately owned electronic device that is being used
or suspected of being used in violation of these Guidelines, the Code of Student Conduct, School
Board policy or regulation, or local, state, or federal law or regulation. The School District may
search privately owned electronic devices when reasonable, articulable suspicion exists that the
device was used in violation of these Guidelines, the Code of Student Conduct, School Board policy
or regulation, or local, state or federal law or regulation. Such searches are limited to the scope
of suspected violation. The School District may contact appropriate law enforcement agencies
and provide information concerning the use of the device for suspected violations of law or
regulations.
SJCSD Technology Plan 2022-2024 20 Revised February 2022You can also read
