The Match, ERAS/Residency Applications, and Transitions - CLASS OF 2019 WORKSHOP MAY 22, 2018 DR. HILIT F. MECHABER ASSOCIATE DEAN FOR STUDENT ...

The Match, ERAS/Residency
Applications, and Transitions
   CLASS OF 2019 WORKSHOP
   MAY 22, 2018

   DR. HILIT F. MECHABER
   ASSOCIATE DEAN FOR STUDENT SERVICES

Today’s Goals
Making the Transition
Timeline Review
ERAS and Application
 Specifics

94.3% match
                                                            into PGY1

http://www.nrmp.org/wp-content/uploads/2018/04/Main-Match-Result-and-Data-2018.pdf

PRIOR TOPICS
The 5-Step Race
Types of Positions
The “Match”
Couples
Data Review
MSPE Guidelines
Resources

Timelines and
Deadlines

Timeline
NOW
Specialty choice
 Determine what type of Match is involved
 Start creating lists of programs
Externships
Request Letters of Recommendation
Connect with Specialty Faculty Mentors

Timeline
NOW
Utilize Resources
 • Careers in Medicine www.aamc.org/cim
 • Strolling through the Match
 • Roadmap to Residency
 • FREIDA, ERAS, NRMP, USMLE
 • Office of Professional Development and Career
   Guidance

Timeline
May - June 2018
Work on application materials
 Curriculum vitae
 Personal statement
 Prepare for Standardized Video Interview
  EMED Applicants

Timeline
May - August 2018
Meet with Advising Deans
Con’t to request letters of recommendation
Schedule/modify externships
Review Junior Clerkship evaluations!
Register with NRMP, ERAS and/or other
 matching programs/EARLY match deadlines
Deadline for SVI completion: July 15, 2018
Register for USMLE Step 2 CS, CK

Timeline
September - December 2018
 Complete applications (SEPT 15) and all
  support materials
 Confirm receipt of letters of
  recommendation (ideally Oct 1)
 MSPE released to all programs: October 1,
 2018
Schedule and start interviewing
Complete early match rank order lists

Timeline
January - February 2019
Submit rank order list to NRMP (Main Match)
Finish interviews
Early and Military Match results released
March 2019
Match results released
SOAP
Match Day Celebration!

IMPORTANT
Participants in the Early Match should
also register for the Main Match.
 Some early match specialties require a
  PGY-1 preliminary year
 Main Match can serve as an effective
  backup strategy

Application Process

Presenting Yourself
Your Photograph
Personal Statement
Interview
Externships
SOCIAL MEDIA PROFILE

Photographs
Convey your professionalism/professional
appearance
If you have concerns: discuss with Advising Dean
Biomed/Library- $25 ERAS photo/$25 Grad Photo
TAKE BOTH AT SAME TIME!!!
Please don’t NO SHOW for your appointments

TRY AGAIN!

Photograph Instructions
ONLINE….
http://mededu.miami.edu/contact-us/professional-development-and-
career-guidance/prepare-for-residency

How others present YOU

 Letters of Recommendation
 Medical Student Performance Evaluation
    (MSPE) aka “Dean’s Letter”

Letters of Recommendation
 BEST: Docs you have worked with CLINICALLY
 Level of involvement in clinical care more
important than length of time
 University faculty preferred
 No personal letters from family friends
 Ask now!
 ASK while on Externships

https://www.aamc.o
rg/download/47323
8/data/myerasreside
ncyuserguide.pdf

LoR Direct Uploads
You will create LoR Entries; 4 letters per program
 Same writer can write for different specialties – you will
  designate
 Specialty designation of letter is NOT visible to programs
 Can designate PD or Chair if applicable
 You will CONFIRM for UPLOAD
 Once CONFIRMED, you will generate Letter Request Form
 Once you confirm a writer you cannot change it, but you
  do NOT have to assign that letter
 NOTE: students on LOA can still request letters through
  ERAS 2020 – will get a new LIMITED USE token for the
  following year

MSPE
PERFORMANCE evaluation, NOT a letter of
recommendation
Includes:
 Summary of PreClinical and Clinical
  Grades, academic strengths and any
  difficulties
 Professionalism
 Noteworthy Characteristics about YOU

Noteworthy Characteristics

MSPE Summary
 Discuss specifics with your Advising Dean
 Want to highlight your strengths
 Need to be aware of your weaknesses: use
    MOCK INTERVIEW to prepare to discuss
    any difficulty
 Overall descriptor based on performance
    not personal opinions
 You will read your MSPE

Personal Statement
Why you chose your specialty?
Why YOU?
Explain your commitment to that specialty
Goals for your future

P Statement DO’s
Start EARLY!
Determine which skills/traits you posses that selection committees are seeking
Identify your marketable attributes
Identify attributes to emphasize in your personal statement
Outline your statement paragraph by paragraph (5 or 6), one page
Write a topic sentence for each paragraph
Write the first draft:
 Use forceful, active, varied, and understandable sentences

P Statement DO’s
Get feedback!
Attempt to keep this to ONE page, proper grammar
ERROR-FREE: Proof and proof again for grammar, spelling,
and typos.
Stand out from the crowd!!
Include information not found anywhere else on your
application
Elaborate on personal issues: life-changing experiences,
goals, expectations
Communicate your uniqueness to the reader

P Statement DON’Ts
Don’t write about why you want to be a DOCTOR
Don’t tell the specialist why s/he should become that type
of doctor – remember this is about YOU, not the SPECIALTIY
Don’t describe why you did NOT choose OTHER
professions
Avoid overused clichés

P Statement DON’Ts
Don’t exaggerate words and phrases (always, for as long as
I can remember)
Don’t make your statement a prose version of your CV
Don’t sound too idealistic, lest it be mistaken for you
seeming too naïve
Don’t sound too rigid in listing extremely specific career
plans
Don’t criticize other professions or physicians

P Statement DON’Ts
We do NOT RECOMMEND paying
for a service to WRITE this for you!
DO NOT waste your money
Work on this early
Advising Deans and others can
and should review it

Interview
Do your homework
Learn about programs
READ everything you can
Prepare for questions
MOCK INTERVIEWS; HIGHLY recommended, sign up in Dr. H
Mechaber’s office
Future workshop
NOTE: SOME OTHER SPECIALTIES MAY REQUIRE ONLINE VIDEO
INTERVIEWS
 EMED – SVI; ORTHO; SOME OB/GYN Programs, perhaps others

https://students-residents.aamc.org/attending-medical-
        school/how-apply-residency-positions/applying-
                                     residencies-eras/
                                                     /

Components of ERAS
MyERAS is the website where applicants complete their MyERAS
Application, select programs to apply to, and assign documents to be
received by programs.
DWS is the software used by the Designated Dean's Office. From this
software, medical school staff create the ERAS electronic token that
applicants use to access MyERAS. They also use this system to scan and
attach supporting documents to the application, such as medical school
transcripts and the MSPE.These documents are then transmitted to the
ERAS PostOffice.

Components of ERAS
PDWS is the ERAS software used by program staff to receive, sort,
review, evaluate, and rank applications.
LoRP a tool that enables LoR Authors and administrative users to
upload letters directly to ERAS.
ERAS PostOffice is the central bank of computers that transfer the
application materials from applicants and their designated dean's office
to residency programs.

How ERAS Works
Applicants receive an electronic token from their Designated Dean's
Office (Marta Bergez) and use it to register with MyERAS –
June 7 goes live
Applicants complete their MyERAS application, select programs, assign
supporting documents, and transmit their application to programs.
Schools receive notification of the completed application, and start
transmitting supporting documents: transcripts, MSPE.
Examining boards receive and process requests for score reports.
Programs contact the ERAS PostOffice on a regular basis to download
application materials.

Application Process Guideline
Research/Contact programs of interest to find out their
requirements and deadlines
Once you receive token, you can Register on MyERAS
Create your Profile and MyERAS Application
You will upload docs, school will upload, letters will be
uploaded by writers
Register for your Match SEPARATELY

Fees
Number of programs per specialty
Base Fee 1-10 Programs              $99
Applications 11-20                  $13 each
Applications 21-30                  $17 each
Applications >30                    $26 each

USMLE Transcript one time fee $80, flat rate

Nonpayment
If payment is not received in a timely
manner, ERAS may withdraw your
application from each program to which you
applied.
If your account remains unpaid prior to
SOAP, you will be locked out of the ERAS
system and denied access to the system to
apply to programs during the SOAP period.

USE THIS!

Components of a MyERAS
Application
MyERAS application (1) – YOU
Personal statement (1) – YOU
Photograph (1) – YOU
Letters of Recommendation (4) – LETTER WRITERS
UPLOAD, YOU Ask and CONFIRM them
Exam transcript (1)USMLE – You request from NBME
Medical School Transcript (1) – SCHOOL to ALL
Medical Student Performance Evaluation (MSPE) (1) –
SCHOOL to ALL

The MyERAS Application
Experiences
 Use your best judgment and ASK
 Don’t need a REASON for LEAVING if it’s
  self explanatory
 Order does not matter: ERAS sorts
  Chronologically
 CV option will be available for viewing but
  same as experiences

The MyERAS Application
WORK: clinical/teaching
experience
RESEARCH: describe your exp but
articles go in PUBLICATIONS
VOLUNTEER: extracurriculars/
committee work

The MyERAS Application
You will be asked to CONFIRM before you
 CERTIFY and SUBMIT. ONCE SUBMITTED =
 NO CHANGES to application itself
Can Add BLS, Gold Humanism Society
Can Add AOA in time for Sept 15th
 deadline
QUEUE of APPLICATIONS, can finish ahead
 of time

USMLE Score Release
You will authorize FIRST transmission of your USMLE
transcript to programs you apply to
IF/WHEN there is a new score you will have to manually
RETRANSMIT your transcript - on the DOCUMENTS/USMLE
Tab; retransmits to ALL
DATE UPDATES for STEP 2 CK – know the timeline

USMLE Score Release

Early Match and Military
Review process with Marta Bergez
Application will be submitted to Marta in FULL
CAS – OPHTHO – She will send out the entire packet
including sealed Letters of Rec with your application
Military – she will work through MODS and ensure
documents are sent
Air Force: http://www.afms.af.mil/physicianeducationbranch/

Army: http://www.mods.army.mil/medicaleducation/

Navy: http://www.med.navy.mil/sites/nmpdc/professional-
development/SitePages/Graduate%20Medical%20Education%20Overview.aspx

NRMP Application Process
Registration/Pay Fee
  USER GUIDE ONLINE
  www.nrmp.org
  Couples: new limits on rank (700!)
Verification of credentials
Ranking

Important Dates AGAIN
6/7/2018       ERAS 2019 available for full use

AUG            CAS Target Date (Ophthalmology)

9/5/2018       Applicants may begin applying to ACGME accredited programs

9/15/2018      Programs may begin contacting the ERAS Post Office to download application files

10/1/2018      MSPE’s are released

DEC            Military Match

JAN            Urology Match

3/11-15/2019   NRMP Match Week

Resources

Resources
Fellowship and Residency Electronic Interactive
Database (FREIDA)
◦ a database containing information on approximately
  7,500 graduate medical education programs that are
  accredited by the Accreditation Council for Graduate
  Medical Education (ACGME), as well as on 200 combined
  specialty programs.

    http://www.ama-assn.org/ama/pub/education-careers/graduate-
                             medical-education/freida-online.page

Program Searches and Info
Careers in Medicine Residency and Fellowship Program Search:

 ◦ https://apps.aamc.org/cim-residency/#!/residency-search

Doximity: Residency Navigator

 o https://residency.doximity.com/

www.aamc.org
Use AAMC CAREERS IN MEDICINE
https://students-residents.aamc.org/applying-residency/apply-smart-
residency
https://www.aamc.org/cim/480276/applysmartnewdatatoconsider.html

https://members.aamc.org/eweb/upload/aamc-roadmap-to-residency-2017(1).pdf

HELP
NRMP Help Desk
 Toll-Free: 866-617-5838
 Fax: 202-828-4797
 E-mail: nrmp@aamc.org
ERAS Help
 Non Technical: Talk to us
 Technical: myeras@aamc.org

USE DATA!

NRMP DATA/Resources
•Charting Outcomes in the Match 2016
•2017 Applicant Survey Data
•2016 NRMP Program Director Survey
•Match Algorithm

HOW MANY PROGRAMS TO
APPLY TO?
http://www.nrmp.org/match-data/main-residency-match-data/

http://www.mededu.miami.edu/contact-us/professional-development-
and-career-guidance/match-information

http://www.nrmp.org/wp-content/uploads/2016/09/Charting-
Outcomes-US-Allopathic-Seniors-2016.pdf

FINANCES

https://students-residents.aamc.org/financial-aid/article/cost-applying-medical-
residency/

FOLLOW US ON INSTAGRAM
@ummsmstudentservices

YOU CAN DO THIS!!!!
   Take the process
    ONE STEP AT A
       TIME….

Questions?