The Port Kembla Ski Club Pty Ltd Illabunda Lodge COVID-19 Management Plan - Version 2.1 - 30 July 2020
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The Port Kembla Ski Club Pty Ltd
Illabunda Lodge
COVID-19 Management Plan
Version 2.1 – 30 July 2020
Contents
1. Review schedule ............................................................................................................. 5
2. Reference Documents..................................................................................................... 5
3. Aim of the Plan................................................................................................................ 6
4. Background ..................................................................................................................... 6
The COVID-19 Pandemic ............................................................................................. 6
Impact on Club activities ............................................................................................. 7
5. COVID-19 - Current Committee decisions ...................................................................... 7
Lodge closure .............................................................................................................. 7
Booking Applications ................................................................................................... 8
Club events .................................................................................................................. 8
Financial considerations .............................................................................................. 8
Lodge re-opening ........................................................................................................ 8
6. Caretaker Mode .............................................................................................................. 9
Visitors to the Lodge in Caretaker Mode .................................................................... 9
7. Re-opening of Illabunda ................................................................................................ 10
Booking conditions .................................................................................................... 10
Arrivals/Departures ................................................................................................... 13
Visitors ....................................................................................................................... 13
Lodge Operations ...................................................................................................... 15
8. Preventing a COVID-19 Incident ................................................................................... 15
Bathrooms (Main) ..................................................................................................... 16
Bedrooms .................................................................................................................. 17
Corridors .................................................................................................................... 19
Dining Room .............................................................................................................. 20
Drying room............................................................................................................... 22
Kitchen (and Pantry).................................................................................................. 23
Landings and staircases ............................................................................................. 24
Laundry ...................................................................................................................... 24
Lounge Room ............................................................................................................ 26
Page 2 of 65
Rumpus Room ........................................................................................................... 27
Services Room ........................................................................................................... 27
Spa/Sauna Area ......................................................................................................... 28
Ski Workshop............................................................................................................. 29
Summer Entry............................................................................................................ 30
Void ........................................................................................................................... 30
Winter Entry .............................................................................................................. 31
Workshop .................................................................................................................. 31
Wood Room .............................................................................................................. 32
Illabunda .................................................................................................................... 33
Changeovers .............................................................................................................. 34
Meals ......................................................................................................................... 34
9. Responding to a COVID-19 incident involving people at Illabunda or people who have
recently been at Illabunda ....................................................................................................... 35
Emergency Kit............................................................................................................ 36
Documents: ............................................................................................................... 36
Stock and Equipment: ............................................................................................... 36
A person (other than the managers/caretakers) at Illabunda develops and reports
COVID-19 symptoms (Scenario 1) ........................................................................................ 36
A manager/caretaker develops and reports COVID-19 symptoms (Scenario 2) ...... 38
A person who has been at Illabunda during the previous two weeks reports
exhibiting symptoms of COVID-19 and/or being positive COVID-19 (Scenario 3)............... 39
10. Recovering from a COVID-19 incident involving people at Illabunda or people who
have recently been at Illabunda. ............................................................................................. 40
11. Training ......................................................................................................................... 40
Board/Committee Members ..................................................................................... 40
Lodge Managers/Caretakers ..................................................................................... 41
12. Possible future amendments ........................................................................................ 41
13. Communications ........................................................................................................... 41
14. Attachment A – Hygiene and Cleaning Guidelines ....................................................... 42
Personal Protection Equipment (PPE) .................................................................................. 42
Cleaning procedures............................................................................................................. 43
15. Attachment B – Incident Response Plan ....................................................................... 44
Page 3 of 65
a) Scenarios ....................................................................................................................... 44
b) Response ....................................................................................................................... 44
i. A person at Illabunda develops and reports COVID-19 symptoms (Scenario 1) .......... 44
ii. A manager/caretaker develops and reports COVID-19 symptoms (Scenario 2) .......... 45
iii. A person who has been at Illabunda during the previous two weeks reports
exhibiting symptoms of COVID-19 and/or being positive COVID-19 (Scenario 3)............... 47
c) Evacuation Procedures ................................................................................................. 48
d) Roles and Responsibilities ............................................................................................. 48
16. Attachment C – Incident Recovery Plan ....................................................................... 50
17. Attachment D – Release of Liability and Waiver of Rights ........................................... 51
18. Attachment E – Visitor Declaration .............................................................................. 52
19. Attachment F – Key Contact List ................................................................................... 53
20. Attachment G – Event Log ............................................................................................ 54
21. Attachment H – Daily Morning Temperature and Symptom Record Log .................... 55
22. Attachment I – Lodge Captain COVID Safe Briefing ...................................................... 56
23. Attachment J – WHO Operational Considerations for COVID-19 Management in the
Accommodation Sector ........................................................................................................... 58
Page 4 of 65
1. Review schedule
Review Version Author/Co-ordinator Comments
date
17/05/2020 V1.1 Ben Salon Initial Draft
01/06/2020 V1.2 Bob McCulloch Revised initial Draft
08/06/2020 V1.3 Ben Salon Post review and comment by Emma
Clark and Clay Podger
25/06/2020 V1.4 Ben Salon Pre-operational updates
28/06/2020 V1.5 Ben Salon Post pre-operational review and
comment by Emma Clark and Clay
Podger
29/06/2020 V1.6 Ben Salon Post review by Bob McCulloch and
Simon Smart
30/06/2020 V1.7 Ben Salon Post final pre-operational review by
Emma Clark, Bob McCulloch, Simon
Smart and Rory Taylor
01/07/2020 V1.8 Ben Salon Post pre-operational review by the
Board
02/07/2020 V1.9 Ben Salon Following Public Health (COVID-19
Restrictions on Gathering and
Movement) Order (No 4) 2020
coming into force
03/07/2020 V1.10 Ben Salon Update to declaration on hotspots
30/07/2020 V2.1 Ben Salon Update with post operational
amendments
2. Reference Documents
The information and documents used in the preparation of this plan include the
following:
a) COVID-19 Workplace Checklist, prepared by WorkSafe Australia, 6 April 2020.
b) How to clean and disinfect your workplace, prepared by Worksafe Australia,
dated 30 April 2020.
c) Operational considerations for COVID-19 management in the accommodation
sector – interim guidance, prepared by the World Health Organisation, 30 April
2020.
Page 5 of 65
d) COVID-19 Safety Plan for Caravan Parks and Campgrounds, prepared by the NSW
Government, dated 30 May 2020.
e) COVID-19 Safety Plan for Restaurants and cafes, prepared by the NSW
Government, dated 2 June 2020.
f) Coronavirus Disease 2019 (COVID-19) CDNA National Guidelines for Public Health
Units, version 3.1, dated 4 June 2020.
g) COVID-19: Updated advice on testing, 14 June 2020.
3. Aim of the Plan
To allow operation of The Port Kembla Ski Club Pty Ltd (Club) Illabunda Lodge (Illabunda) to
the maximum extent allowable by government regulations and community expectations
during the declared human biosecurity emergency arising from the COVID-19 pandemic and
afterwards as necessary.
Policies and decisions about club activities and lodge availability will be balanced against the
need for the safety of members, guests, visitors and staff. The health and wellbeing of all
our members, guests, visitors and staff is paramount and, as such, they are all required to
comply with all relevant directions and conditions in this Plan. The Plan will also seek to
protect the financial viability of the Club.
This Plan has been developed as a living document and will be amended as conditions and
regulations change.
4. Background
The COVID-19 Pandemic
COVID-19 is a disease caused by a new strain of coronavirus. ‘CO’ stands for corona, ‘VI’ for
virus, and ‘D’ for disease. Formerly, this disease was referred to as ‘2019 novel coronavirus’
or ‘2019-nCoV.’ The COVID-19 virus is a new virus linked to the same family of viruses as
Severe Acute Respiratory Syndrome (SARS) and some types of common cold.
The COVID-19 pandemic has caused significant disruption to all normal activities within
Australia and around the world.
COVID-19 is a potentially fatal condition and is also highly contagious. A number of cases of
individuals with COVID-19 have been confirmed in NSW, as well as other Australian
jurisdictions, including by means of community transmission.
During the course of the Human Biosecurity Emergency arising from the COVID-19
pandemic the Federal and NSW governments have made legally enforceable measures to
mitigate the risk arising from COVID-19.
For example, on 31 March 2020, the NSW government issued the Public Health (COVID-19
Restrictions on Gathering and Movement) Order 2020. That Order was subsequently
amended on 4 April 2020, 1 May 2020 and 9 May 2020. On 15 May 2020, the Public Health
(COVID-19 Restrictions on Gathering and Movement) Order (No 2) 2020 came into force.
Page 6 of 65
This was replaced by the Public Health (COVID-19 Restrictions on Gathering and Movement)
Order (No 3) 2020 on 29 May 2020 which was amended on 12 June 2020. On 1 July 2020 the
Public Health (COVID-19 Restrictions on Gathering and Movement) Order (No 4) 2020 came
into force and this Order may be amended and is in force until 29 September 2020 unless it
is revoked earlier.
These orders detail legally enforceable directions and restrictions on gatherings and
movement. A plain English interpretation on what the Order allows can be found here (
https://preview.nsw.gov.au/COVID-19/what-you-can-and-cant-do-under-rules).
It is an offence not to comply with such directions under the orders which can result in fines
of up to $11,000, imprisonment for up to six months, or both and additional penalties for
each day an offence continues.
The Board has and will be following the recommendations and directions of the
Commonwealth Government, NSW State Government and respective Government
Departments i.e. Dept of Health, NSW National Parks Service, etc.
Within the Kosciuszko National Park (KNP) each lessee and licensee is obligated under the
NSW Public Health Orders to ensure that aspects of the COVID-19 restrictions are adhered
to on its premises.
The Board will also be monitoring Perisher’s plans and decisions on opening the ski resort in
2020 although it is acknowledged that the operation of the resort is not necessarily
determinative of member’s interests on coming to Illabunda.
While this Plan’s focus is on COVID-19, it is also relevant to other infectious diseases,
pandemics or other emergency situations.
Impact on Club activities
The Governmental regulations and restrictions and pragmatic requirements the result of the
Human Biosecurity Emergency arising from the COVID-19 pandemic have and will have a
significant impact on the Club’s activities, particularly the availability of our Perisher lodge
(‘Illabunda’) for use. This will have a financial impact on the Club.
5. COVID-19 - Current Committee decisions
Lodge closure
Based on the current and expected NSW Government regulations, the Board decided in
April 2020 that Illabunda would not open for winter operations as usual on the NSW June
Long Weekend in 2020. The decision was also taken to close Illabunda for use over the
remaining part of the 2019-2020 summer season.
To ensure the lodge was protected during the winter from a reasonable risk of damage
including from frozen pipes, snow damage, fire and internal flood etc., the Board decided to
engage a caretaker. The live-in caretaker undertakes a number of tasks including clearing
balconies and entrances from snow, checking waterflow and other vulnerable systems,
general upkeep and maintenance to effectively ensure that no damage occurs to the lodge
through the winter season. It is expected the caretaker will be in the lodge from the NSW
Page 7 of 65June Long Weekend through to any lodge opening or the NSW October long weekend,
whichever comes first (‘Caretaker Mode’). Emma Clark and Clay Podger took up the role of
Caretaker / Alternate Caretaker.
While in Caretaker Mode, no access is allowed by members, guests or the public into
Illabunda except with the express prior approval of the Board.
Booking Applications
The Club is accepting booking applications for winter 2020.
Booking applications will be assessed and allocated in accordance with the usual priority
rules and to accommodate capacity restrictions.
Club events
The Board has cancelled face to face Club activities and race events until further notice.
Events such as the Brian Donegan Memorial Interclub Races have also been cancelled for
season 2020.
Financial considerations
The Club enters the 2020 year in a strong financial situation. We have sufficient cash
reserves to sustain the Club through 2020. The Club Treasurer has modelled various
scenarios including a worst-case budget projection. The Board will be looking to sustain the
Club’s financial position, both by reducing expenses, and by investigating options for
additional financial support through government relief packages, a per bed/night $10 levy
and/or a member levy.
The possible loss of all the 2020 Winter income, which normally accounts for about 82% of
our annual total income, will need to be mitigated.
As at June 2020, there have been some 50 booking requests made with a further 40 drawn
up but not yet submitted. These booking requests have been not been processed and are
being held to inform any future consideration on opening.
The Board has put on hold all discretionary expenditure. Every effort will be made to
minimise expenditure to protect the Club’s present cash savings. There are several fixed
expenses such as: service contract fees, electricity, insurance, rates, etc that will need to be
paid. Whether there will be any possible government relief packages that could be used, will
be investigated, monitored and pursued. NPWS is considering rent relief but have yet to
advise officially. SLOPES is in negotiations with NPWS on this matter.
Lodge re-opening
The Board continued to monitor the conditions and circumstances related to the Human
Biosecurity Emergency arising from the COVID-19 pandemic and the information being
released on operations of Perisher Resort.
On 15 June 2020, the board was of the view that Illabunda could re-open as it was
permitted and possible under the relevant Government regulations and restrictions, could
be made safe and was economic and manageable to do so. Accordingly, on 15 June 2020 the
Page 8 of 65Board resolved to open Illabunda under this COVID-19 Safe Operations Plan with a reduced
capacity of 10.
It is anticipated that some of the restrictions presently in place may continue into the
foreseeable future, ie. social distancing, restrictions on group numbers, personal hygiene
routines, etc. For this reason members and guests will be required to comply with all
relevant government regulations and restrictions in place at the time along with any
additional booking conditions and requirements for staying at Illabunda.
Conditions and circumstances related to the Human Biosecurity Emergency arising from the
COVID-19 pandemic and the operations of Perisher Resort will be closely monitored and
considered and if possible, the Board will relax the restrictions on the operations of
Illabunda when that is permitted, economic, safe and manageable to do so.
The Committee will review these decisions, as necessary.
6. Caretaker Mode
Visitors to the Lodge in Caretaker Mode
No visitors are allowed at Illabunda while it is closed and/or in Caretaker Mode without
prior express written authorisation given by the Club President or other person authorised
by the Club such as the booking officer or a Lodge Manager/Caretaker.
A person may be authorised to visit Illabunda while it is closed and/or in Caretaker Mode for
purposes such as undertaking necessary maintenance of Illabunda, for reviewing and
considering the operations of the Lodge, or to collect personal equipment or belongings
being stored at Illabunda.
A person who wishes to visit Illabunda while it is closed and/or in Caretaker Mode must:
a) Seek advance prior approval from the Club President or Booking Officer for the visit
and not present at Illabunda until that approval has been received;
b) Sign the Club’s release of liability and waiver of rights found at Attachment D;
c) Declare in writing in the form at Attachment E that:
i. If they have contracted COVID-19 in the past that they have completed the
required quarantine period and have medical certification that they have
returned a negative COVID test since;
ii. They are not unwell or have any symptoms of a respiratory illness, including
COVID-19 symptoms such as fever, coughing, a sore throat and unexplained
shortness of breath;
iii. They have not knowingly been in close contact with a confirmed COVID-19
case in the two (2) weeks prior to the visit;
iv. They have not returned from overseas in the last two (2) weeks;
v. They have not knowingly been in close contact with someone who has
returned from overseas in the last two (2) weeks;
vi. Agree to notify the Club President or Booking Officer if they subsequently
exhibit COVID-19 symptoms within two weeks of the last day they were at
Illabunda and to get tested for COVID-19 in the shortest possible timeframe
Page 9 of 65and notify the Club President or Booking Officer of the result of that test
upon receipt of the result; and
d) Where the visitor is an external tradesperson or the like entering for the purposes of
undertaking necessary maintenance, provide the Club with a copy of their COVID-19
Safe Operations Plan in advance of the visit.
For the purposes of the above, ‘close contact’ has been defined by the Government as:
• face-to-face contact in any setting with a confirmed or probable case, for greater
than 15 minutes cumulative over the course of a week, in the period extending from
48 hours before onset of symptoms in the confirmed or probable case, or
• sharing of a closed space with a confirmed or probable case for a prolonged period
(e.g. more than 2 hours) in the period extending from 48 hours before onset of
symptoms in the confirmed or probable case.1
The Club and Managers/Caretakers are to be advised on the proposed day, time and
duration of the visit so that COVID-19 safety arrangements may be made in advance for the
visit.
The names and contact details of any visitor to Illabunda while closed and/or in Caretaker
Mode must be recorded in a register kept by the Club. This register may be needed for
notification purposes in the event of a confirmed or suspected positive COVID-19 case that
involves or may involve the person/s who visited Illabunda.
If unannounced visitors wish to enter or do enter Illabunda, then a Lodge
Manager/Caretaker, upon becoming aware, must notify the Club President or other person
authorised by the Club such as the booking officer notifying the same of the unannounced
visitation and where possible, the name of the visitor/s, and their times of arrival and
departure so these can be entered into the register of visitations being kept by the Club and
any other COVID-19 safety arrangements and actions can be taken as a result of the visit.
7. Re-opening of Illabunda
As detailed above, the Board has resolved to re-open Illabunda under this COVID-19 Safe
Operations Plan, initially with a reduced capacity of 10 made up three groups of people who
are in frequent physical contact with each other.
Booking conditions
Based on the current government regulations and advice, the following booking conditions
apply:
a) People staying or visiting Illabunda are expected to take responsibility for assessing
their own risk of acquiring COVID-19 and decide whether it is appropriate, given
their own personal circumstances, that they visit Illabunda. The Club notes
1
Coronavirus Disease 2019 (COVID-19) CDNA National Guidelines for Public Health Units, version 3.1, dated 4
June 2020.
Page 10 of 65Australian Government Health advice that "Aboriginal and Torres Strait Islander
people 50 years and older with one or more chronic medical conditions, people 65
years and older with chronic medical conditions, people 70 years and older, people
with compromised immune systems are, or are more likely to be, at higher risk of
serious illness if they get the virus ." (See https://www.health.gov.au/news/health-
alerts/novel-coronavirus-2019-ncov-health-alert/what-you-need-to-know-about-
coronavirus-covid-19#who-is-most-at-risk )
b) A person cannot stay at or visit Illabunda unless they have signed the Club’s release
of liability and waiver or rights (Attachment D) for any and all COVID-19 related
costs, including but not limited to healthcare related costs and loss of income, that a
member and guest may incur as a result of staying at Illabunda. Members and guests
should ensure that they have appropriate insurances in place to cover any such
costs, including but not limited to private health insurance that covers COVID-19
treatment and travel insurance;
c) A person cannot stay at or visit Illabunda unless they have declared in writing in the
form at Attachment E within the 24hours prior to arrival at Illabunda and provided
the same to the Booking Officer by email that:
i. If they have contracted COVID-19 in the past that they have completed the
required quarantine period and have medical certification that they have
returned a negative COVID test since;
ii. They are not unwell or have any symptoms of a respiratory illness, including
COVID-19 symptoms such as fever, coughing, a sore throat and unexplained
shortness of breath;
iii. They have not knowingly been in close contact with a confirmed COVID-19
case in the two (2) weeks prior to the visit;
iv. They have not returned from overseas in the last two (2) weeks;
v. They have not knowingly been in close contact with someone who has
returned from overseas in the last two (2) weeks;
vi. Agree to notify the Club President or Booking Officer if they subsequently
exhibit COVID-19 symptoms within two weeks of the last day they were at
Illabunda and to get tested for COVID-19 in the shortest possible timeframe
and notify the Club President or Booking Officer of the result of that test
upon receipt of the result.
d) A member or guest may not stay or visit Illabunda if they have contracted COVID-19
and have not completed the required quarantine period and medically certified as
being able to safely visit Illabunda.
e) If a member or guest has COVID-19 or is unwell with any symptoms of a respiratory
illness, including COVID-19 symptoms such as fever, coughing, a sore throat and
shortness of breath, or have been in close contact with a confirmed COVID-19 case in
the two (2) weeks prior to their booking they will not be able to stay or visit the
lodge and their booking must be cancelled.
If you are able to provide a medical certificate specifically covering the period of your
confirmed booking that details you have COVID-19 or symptoms of a respiratory
illness, including COVID-19 symptoms or a statutory declaration that you have
Page 11 of 65knowingly been in close contact with a confirmed COVID-19 case then a full refund
for your cancelled booking will be provided. In all other circumstances the usual
cancellation policy applies.
f) People staying at or visiting Illabunda will be required to comply with all applicable
COVID-19 governmental regulations or restrictions or advice, including but not
limited to, social distance requirements (presently 1.5m and/or 1 person per 4m 2),
gathering number restrictions, hand and sneeze/cough hygiene requirements and
cleaning and disinfecting requirements.
g) People staying at or visiting Illabunda are required to comply with any lawful
direction given by the Club on practices, processes or safeguards to be taken while in
or at Illabunda including but not limited to:
i. Hygiene and cleaning guidelines are provided at Attachment A;
ii. The member or guest must use their assigned bedroom and cannot use any
other bedroom without the express written approval of the Booking Officer.
h) All members and guests are required to obey any Club directions during any COVID-
19 incidents. This may include compulsory short-term self-isolation at Illabunda
during a possible COVID-19 incident.
i) Members and guests may not use a lodge to self-quarantine for COVID-19 or other
medical conditions such as seasonal flu or any other infectious disease on their own
volition at any time. This will only be permissible under Committee direction during a
COVID-19 incident.
j) Members and guests will be required to comply with Board or Health authority
directions, especially a direction to stay within or leave the lodge.
k) All bookings must include details of all members and guests staying at a lodge. No
last-minute booking arrivals are allowed unless approved by the Club President or
other person authorised by the Club such as the Booking Officer.
l) The member under who the booking is made is responsible for ensuring that this
Plan is followed by them and their guests. Any bookings made for guests who will
not be accompanied by the member during their stay at Illabunda must be
specifically approved by the by the Club President or other person authorised by the
Club such as the booking officer to assign responsibility to a person who will ensure
that this Plan is followed by the people the subject of the booking who will be
staying at Illabunda.
m) People who are not in frequent physical contact with each other will not be
permitted to share a room.
n) The kitchen is strictly off limits to Members and guests staying at Illabunda. The
dining, lounge, rumpus, bathroom and other common areas will be subject to strict
usage controls which must be followed.
o) It is a condition of entry to Illabunda for any person that they must notify the Club
President or Booking Officer if they subsequently exhibit COVID-19 symptoms within
two weeks of the last day they were at Illabunda and to get tested for COVID in the
Page 12 of 65shortest possible timeframe and notify the Club President or Booking Officer of the
result of that test upon receipt of the result.
p) The Club’s on-line booking system will be modified so that acceptance of all
additional booking conditions will be required before the final processing of a
booking.
Arrivals/Departures
Strict Arrival and Departure times will be required to minimise transmission between
incoming and outgoing guests. This will also allow Illabunda to be cleaned appropriately
between departures and arrivals.
The following departure and arrival rules must be followed:
• Incoming guests are not to enter Illabunda at all before 3.30pm on the day of their
arrival. It is important to adhere to this entry time to allow for the proper cleaning of
the Lodge between booking periods.
• All outgoing guests must vacate their rooms by 10am on the day of their departure
and move all their luggage and belongings to the ski workshop for re-collection prior
to 12.30pm - 1pm if they are recreating outdoors prior to departure from Perisher.
• Outgoing guests are not permitted to remain in lodge past 10am; they are to either
end their stay and depart the lodge or leave the lodge to recreate outdoors.
• Use of toilets by outgoing guests is strongly discouraged after 10am with the only
the spa/sauna toilet available for emergency use. The main bathroom facilities are
not to be used by outgoing guests at any time after 10am.
• There will be no lunch provided on day of arrival or departure.
• Outgoing members may return equipment and clothing to the void prior to 12.30pm
- 1pm but must not loiter in, or make use of, any part of the lodge past the drying
room except to return equipment and clothing to the void.
• No outgoing guests can be in any part of the Lodge after 1pm; outgoing guests must
have ended their stay and departed the Lodge by 12.30pm and 1pm at the latest. It
is important to adhere to this departure time to allow for the proper cleaning of the
Lodge between booking periods.
• Lodge captain (or other available member or guest) is to provide COVID-19
procedure briefing as set out in briefing outline at Attachment J in addition to
normal briefing. COVID-19 briefing outline to be sent to Lodge Captain in advance of
stay.
• All incoming members and guests are to be emailed these changeover requirements
ahead of stay.
Visitors
No visitors are allowed at a re-opened Illabunda during winter 2020 without prior express
written authorisation given by the Club President or other person authorised by the Club
such as the booking officer or a Lodge Manager/Caretaker.
Page 13 of 65A person may be authorised to visit a re-opened Illabunda for purposes such as undertaking
necessary maintenance of the Illabunda, for reviewing and considering the operations of the
Lodge, or to collect personal equipment or belongings being stored at Illabunda (if not
staying at Illabunda immediately before or after the visit).
A person who wishes to visit Illabunda when they are not currently staying at the lodge
must:
a) Seek advance prior approval from the Club President or Booking Officer for the visit
and not present at Illabunda until that approval has been received;
b) Sign the Club’s release of liability and waiver of rights found at Attachment D;
c) Declare in writing in the form at Attachment E that:
i. If they have contracted COVID-19 in the past that they have completed the
required quarantine period and have medical certification that they have
returned a negative COVID test since;
ii. They are not unwell or have any symptoms of a respiratory illness, including
COVID-19 symptoms such as fever, coughing, a sore throat and unexplained
shortness of breath;
iii. They have not knowingly been in close contact with a confirmed COVID-19
case in the two (2) weeks prior to the visit;
iv. They have not returned from overseas in the last two (2) weeks;
v. They have not knowingly been in close contact with someone who has
returned from overseas in the last two (2) weeks;
vi. Agree to notify the Club President or Booking Officer if they subsequently
exhibit COVID-19 symptoms within two weeks of the last day they were at
Illabunda and to get tested for COVID-19 in the shortest possible timeframe
and notify the Club President or Booking Officer of the result of that test
upon receipt of the result; and
d) Where the visitor is an external tradesperson or the like, provide the Club with a
copy of their COVID-19 Safe Operations Plan in advance of the visit.
For the purposes of the above, ‘close contact’ is currently defined by the Government as:
• face-to-face contact in any setting with a confirmed or probable case, for greater
than 15 minutes cumulative over the course of a week, in the period extending from
48 hours before onset of symptoms in the confirmed or probable case, or
• sharing of a closed space with a confirmed or probable case for a prolonged period
(e.g. more than 2 hours) in the period extending from 48 hours before onset of
symptoms in the confirmed or probable case.2
The Club and Managers/Caretakers are to be advised on the proposed day, time and
duration of the visit so that COVID-19 safety arrangements may be made in advance for the
visit.
2
Coronavirus Disease 2019 (COVID-19) CDNA National Guidelines for Public Health Units, version 3.1, dated 4
June 2020.
Page 14 of 65The names and contact details of any visitor to Illabunda must be recorded in a register kept
by the Club. This register may be needed for notification purposes in the event of a
confirmed or suspected positive COVID-19 case that involves or may involve the person/s
who visited Illabunda.
If unannounced visitors wish to enter or do enter Illabunda, then a Lodge
Manager/Caretaker, upon becoming aware, must notify the Club President or other person
authorised by the Club such as the booking officer notifying the same of the unannounced
visitation and where possible, the name of the visitor/s, and their times of arrival and
departure so these can be entered into the register of visitations being kept by the Club and
any other COVID-19 safety arrangements and actions can be taken as a result of the visit.
Lodge Operations
Modifications to the usual winter operations of Illabunda are required and this will include
having protocols in place for:
a) Preventing COVID-19 transmission at Illabunda;
b) Responding to a COVID-19 incident involving a people at Illabunda or people who
have recently been at Illabunda;
c) Recovering from a COVID-19 incident involving a people at Illabunda or people who
have recently been at Illabunda.
Protocols, procedures, practices and actions for each of these phases will be detailed below.
8. Preventing a COVID-19 Incident
COVID-19 is transmitted through direct contact with respiratory droplets of an infected
person (generated through coughing and sneezing). Individuals can also be infected from
and touching surfaces contaminated with the virus and touching their face (e.g., eyes, nose,
mouth). The COVID-19 virus may survive on surfaces for several hours, but simple
disinfectants can kill it.
Good hygiene (both personal hygiene and built environment hygiene) together with social
distancing are key mechanisms for preventing any transmission of COVID-19 at a re-opened
Illabunda.
Hazards, risks and preventative measures for each indoor and outdoor space at Illabunda as
a whole and will be analysed and assessed below. The scales used in this analysis are as
follows:
• Likelihood of transmission has been assessed on a scale of:
o Certain to occur—expected to occur in most circumstances.
o Very likely—will probably occur in most circumstances.
o Possible—might occur.
o Unlikely—could happen at some time.
o Rare—may happen only in exceptional circumstances.
• Risk has been assessed on a scale of:
o High.
Page 15 of 65o Medium.
o Low.
Bathrooms (Main)
This section applies to the two main bathrooms.
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1 Transmission due to Possible – due to High – due to • Follow applicable
size of room. time spent in activities government
bathroom room undertaken in room requirements
Size of room = 16m2
and proximity with and
others recommendation
s
It is noted that the
NSW Health COVID- • Assign bathroom
19 Safe Plan for to a single
booking group of
Caravan Parks and
Camping Grounds people who are
(which usually have in frequent
shared bathrooms) physical contact
makes no special with each other.
provisions to • Sign door
eliminate the accordingly.
sharing of • Detail
bathrooms. assignment on
room allocation
sheet.
2. Shared basin, toilet Very Likely - due High – due to • Follow applicable
and shower facilities to activities activities government
undertaken in undertaken in room requirements
room and
It is noted that the
recommendation
NSW Health COVID-
s
19 Safe Plan for
Caravan Parks and • Assign bathroom
to a single
Camping Grounds
(which usually have booking group of
shared bathrooms) people who are
makes no special in frequent
provisions to physical contact
eliminate the with each other.
sharing of • Sign door
bathrooms. accordingly
• Bathrooms
closed and
cleaned in full
once per day.
3. Transmission via Very Likely - due High – due to • Follow applicable
surfaces to activities activities government
undertaken in undertaken in room requirements
and
Page 16 of 65room It is noted that the recommendation
NSW Health COVID- s.
19 Safe Plan for • Hand sanitiser for
Caravan Parks and use by every
Camping Grounds person upon
(which usually have entry to
shared bathrooms) bathroom and
makes no special sign accordingly.
provisions to • Hand washing
eliminate the prior to exit of
sharing of bathroom and
bathrooms. sign accordingly.
• Bathrooms
closed and
surfaces such has
benches, taps
and handles
cleaned twice per
day.
• Bathrooms to be
well stocked with
soap, hand
sanitiser and
paper towels.
Bedrooms
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Certain – proximity of High – • Follow applicable
size of room. contact and duration of proximity of government
contact contact and requirements
Rooms are of varying
duration of and
sizes from 11m2 to
contact. recommendation
17m2
s
• Limit number of
people in
bedroom to one
person or usual
capacity of room
for people who
are in frequent
physical contact
with each other.
• Sign on only
entering
allocated
bedroom.
2. Transmission via linen, Certain – proximity of High – • Follow
contact and duration of proximity of
Page 17 of 65quilts, blankets contact and private contact and applicable
nature of room duration of government
contact requirements
and
recommendation
s.
• Each bed should
be assigned one
set of linens, one
pillow (with
protector), one
quilt for
incoming guests.
• Remove all other
blankets and
pillows from
room.
• Blankets can be
provided on
request by the
guest.
• Wash all linen
(including
mattress, pillow
protector, quilt
cover and any
additional
blanket supplied)
• Advise guests
they can bring
their own large
single doona
cover and large
pillow slip if they
wish to take an
extra precaution.
3. Transmission to Very likely – proximity High – • Follow
incoming guests via of contact and duration proximity of applicable
surfaces of contact and private contact and government
nature of room duration of requirements
contact and and
private nature recommendation
of room s.
• Wipes to be
available in each
room for
cleaning of hard
surfaces, handles
and fixtures.
• Rooms to be
alternated so as
to allow at least
48hrs between
uses of any
particular
Page 18 of 65bedroom. Sign
resting rooms
with ‘do not
enter’
• Rooms to be
cleaned before
incoming guests
can enter the
room.
4. General Transmission Possible – due to Medium – • Follow
by touch and surfaces personal nature of due to applicable
items kept and used in personal government
bedroom nature of requirements
items kept and
and used in recommendation
room s.
• Each room to be
equipped with
hand sanitiser
for use upon
each entry to the
bedroom and
prior to each
departure from
the bedroom.
• Sign accordingly
• Levels of hand
sanitiser to be
checked at each
changeover to
ensure adequate
supply for
duration of next
stay.
Members and guests will need to strictly use only their assigned bedroom/s. Nobody will be
allowed to use a vacant room. Vacant rooms may be undergoing a self-sterilisation period
plus the room and may also be required for use in the event of a COVID-19 incident.
Corridors
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Unlikely – due to casual Medium – • Follow applicable
size of corridor. contact due to government
proximity of requirements and
Corridors are of
contact recommendations
varying widths
.
however two people
can pass in a corridor • Restrict use of
Page 19 of 65without touching if corridor for access
careful only – ie – no
loitering in
corridors
• sign accordingly
for social
distancing
2. Transmission from Possible – due to face Medium • Follow applicable
surfaces, door handles, to hand touching government
banisters and the like requirements
and
recommendation
s.
• Surfaces such as
door handles,
banisters and the
like to be cleaned
three times daily.
Dining Room
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Certain – due size of High – due to • Follow applicable
size of room. room and time spent in size of room government
room and time requirements and
Room is 40m2
spent in room recommendations.
• Limit number of
people in dining
room to
Government
recommendation
= Room area/4=10
people
• Sign accordingly
on room capacity
and 4m2
requirement.
• Arrange tables
and seating to
provide >1.5m
between groups
when seated.
• Sign accordingly
on social
distancing.
Page 20 of 65• Designate specific
table to each
room or booking
group or group of
people in frequent
physical contact
with each other
2. Transmission via Very likely due to High – due to • Follow applicable
surfaces activities undertaken activities government
and time spent in room undertaken requirements and
and time recommendations.
spent in room • Hand sanitiser to
be used upon
entry to dining
room and signed
accordingly
• Provide
sanitisation
station
• Regularly check
levels of hand
sanitiser and
replenish when
required.
• Cutlery to be
relocated into
Kitchen
• Dinner plates and
bowls only to be
accessible from
Kitchen
• Limited glasses,
mugs and plates
to be available to
guests and to be
arranged per
room.
• Coffee, tea etc to
be placed on each
groups table if
requested and
replaced upon
changeover.
• Cereal to be
relocated into
Kitchen and pre-
ordered for
breakfast
• Toaster and
toasted sandwich
makers to be
removed from
dining room.
• Common milk to
be replaced with
Page 21 of 65room allocated
milk.
• No communal
condiments or
snacks.
• Hard surfaces to
be cleaned before
and after each
meal
• No used cutlery or
crockery or
glasswear or the
like to be placed
on the servery.
These are instead
to be placed by
members and
guests on the
table designated
for returns.
3 Meal time service Possible – due to Medium – • See details below
activities undertaken in due to on special
the room activities arrangements for
undertaken in meal time
the room operations
Drying room
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Certain – due to size of High – due to • Follow applicable
size of rooms. room, time spent in size of room, government
room and activities time spent in requirements
Boot Room is 8m2
undertaken in room. room and and
Clothes Room is 5.5m2 activities recommendation
undertaken in s.
room. • Limit people in
drying room at
any one time to
roommates or
booking groups
and sign
accordingly
• Lodge Captain to
stage morning
departure by
room or booking
group.
Page 22 of 652. Transmission due to Certain – proximity of High – • Follow applicable
use of room storage and nature of proximity of government
items stored in room storage and recommendation
nature of • Divide clothes
items stored room into
in room sections for use
by booking
groups. Sign
accordingly.
• Do not use air
circulation on
boot dryer.
• Provide hand
sanitisation
station in rumpus
room (not in
drying room due
to fire hazard) for
use before
proceeding into
wider lodge.
• Sign accordingly
• Regularly check
hand sanitiser
levels and
replenish when
required.
3. General Transmission Possible – due to Medium – • Follow applicable
by touch and surfaces nature of activities due to nature government
undertaken and items of activities requirements and
placed on surfaces undertaken recommendation
and items s.
placed on • Seats and door
surfaces handles to be
cleaned twice
daily – after usual
morning
departures and
after usual
evening arrivals
Kitchen (and Pantry)
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
Transmission due to Low – due to restricted Low – due to • Access restricted
size of room. access and PPE restricted to
access and managers/caretak
Room is 38m2
PPE ers only.
Page 23 of 65• Sign accordingly.
• Follow
Government
requirements and
recommendations
.
Landings and staircases
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Unlikely – due to casual Medium – • Restrict use of
size of staircases. contact due to corridor for
proximity of access only – ie –
Staircases are of
contact no loitering in
varying widths
corridors
however two people
can pass in a corridor • Sign
without touching if appropriately for
careful. social distancing
2. Transmission from Possible – due to face Medium • Surfaces such as
surfaces, door handles, to hand touching door handles,
banisters and the like banisters and the
like to be cleaned
three times daily.
Laundry
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Likely - due to size of Low – due to • Follow any
size of room. room time spent in applicable
room. government
Room is 6m2
requirements or
recommendation
s.
• Restrict access to
one person at a
time
• Sign accordingly
2. Transmission through Unlikely – due to use of Medium – • Follow any
use of washing detergents and heat due to items applicable
machine and/or dryers that can be government
washed and requirement or
Page 24 of 65by separate parties dried recommendation.
• Any single
washing or drying
cycle must only
contain items
from one guest
room, booking
group or of
people who are in
frequent physical
contact with each
other.
• Sign accordingly
• Hot wash cycles
only – no cold
washes. Sign
accordingly.
• Use disinfectant
in wash (Dettol
Laundry rinse
Sanitiser). Sign
accordingly.
• Regularly check
level of
disinfectant wash
and replenish
where necessary.
• Inside of dryer to
be cleaned with
disinfectant
wipes after each
use. Sign
accordingly.
• Regularly check
supply of wipes
and replenish
where necessary.
3. General Transmission Possible – due to Medium – • Appliance
by touch and surfaces nature of activities due to nature controls to be
undertaken and items of activities cleaned by user
placed on surfaces undertaken before and after
and items use with wipes.
placed on Sign
surfaces appropriately.
• Door handles,
taps and
appliance
controls to be
cleaned one per
day
Page 25 of 65Lounge Room
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Very likely – due time High – due to • Follow government
size of room. spent in room time spent in regulation on limit
room to numbers in
Room is 40m2
room = room
area/4=10 people
• Limit number of
people in lounge
room to 10 people.
• Sign accordingly on
room limit and 4m2
requirement.
• Reconfigure
seating in room to
ensure 1.5m
distancing
between booking
groups
• Sign accordingly on
social distancing.
2. General Transmission Likely – due to time Medium due • Hand sanitiser to
by touch and surfaces spent in room and to being main be used prior to
being main common common entry to
space space loungeroom
• Sign accordingly
• Provide
sensitisation
station directly
outside
loungeroom
• Regularly check
level of hand
sanitiser and
replenish when
necessary.
• Clean hard
surfaces and door
handles, couches
etc three times
daily.
3. Transmission by touch Possible Low • Wash hands before
and surfaces undertaking fire
associated with fire setting and/or
setting lighting.
• Disinfectant wipe
equipment (axe,
log splitter controls
and fire stokers)
Page 26 of 65prior to and after
use.
• Signed
appropriately.
Rumpus Room
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Very likely – due time High – due to • Follow government
size of room. spent in room time spent in requirements and
room recommendations
Room is 43m2
• limit to numbers in
room = room
area/4-10 people
• Limit number of
people in rumpus
room to 10.
• Sign accordingly on
room capacity and
4m2 rule.
• Reconfigure
seating in room to
ensure 1.5m
distancing
• Sign accordingly on
social distancing.
2. General Transmission Likely – due to time Medium - • Hand sanitiser to
by touch and surfaces spent in room and due to being be used on entry
being one the main on of the to rumpus room.
common spaces main common • Sign accordingly.
spaces • Spray couches with
fabric disinfectant
daily.
Services Room
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Low – due to low use Medium – • Restrict use to
size of room. due potential managers and
time of use authorised
Room is 7m2
persons.
• Sign accordingly
Page 27 of 65• Limit capacity
to 1
• Sign accordingly
• Follow
applicable
Government
requirements
and
recommendatio
n.
2. General Transmission Low – due to low use Low • Use disinfectant
by surfaces and touch wipes on
surfaces
following
completion of
work.
• Sign accordingly
Spa/Sauna Area
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Certain – due size of High – due to • Follow applicable
size of room and room, activities and size of room government
shared bathing. time spent in room activities and requirements and
time spent in recommendations.
Room is 12m2
room • Close spa and
sauna.
• Sign accordingly
2. Transmission due to Very Likely - due to High – due to • Follow applicable
shared nature of activities undertaken activities government
bathroom facilities in room undertaken in requirements and
room recommendations.
• Assign bathroom
facilities to a
particular room or
booking group of
people in frequent
physical contact
with each other
sign accordingly.
• Indicate
assignment on
room allocation
sheet.
• Bathroom closed
and cleaned in full
once per day.
Page 28 of 65• Clean bathroom
prior to and after
shared use
between 10am
and 1pm on
changeover days.
• Ensure bathroom
has ample soap
and paper towel
prior to shared
use between
10am and 1pm on
changeover days.
3. Transmission via Very Likely - due to High – due to • Follow applicable
surfaces activities undertaken activities government
in room undertaken in requirements and
room recommendations.
It is noted • Hand sanitiser for
that the NSW use by every
Health person upon entry
COVID-19 to bathroom and
Safe Plan for sign accordingly.
Caravan Parks • Hand washing
and Camping prior to exit of
Grounds bathroom and sign
(which usually accordingly.
have shared • Bathrooms closed
bathrooms) and surfaces such
makes no has benches, taps
special and handles
provisions to cleaned twice per
eliminate the day.
sharing of • Bathrooms to be
bathrooms. well stocked with
soap, hand
sanitiser and
paper towels.
Ski Workshop
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Low – due to restricted Low – due to • Follow applicable
size of room. access restricted government
access requirements and
Room is 6m2
recommendations.
• Restrict access to 1
person at a time or
booking group of
Page 29 of 65people who are in
frequent physical
contact with each
other.
• Sign accordingly on
room capacity.
2. General Transmission Possible – due time Low • Hand sanitiser to
by touch and surfaces spent and size of room be used before use
of equipment,
tools or can
crusher and sign
accordingly
Summer Entry
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
1. Transmission due to Low – due to restricted Low – due to • Restrict access
size of room. access restricted • Follow
access applicable
Room is 8m2
Government
requirements
and
recommendatio
n.
• Sign on use by
managers only
2. General Transmission Possible Low – due to • Hand sanitisation
by touch and surfaces usual prior to entry to
degloving lodge
upon entry to • Provide hand
lodge sanitisation station
outside door and
regularly check
levels of hand
sanitiser.
• Sign accordingly
Void
No. Hazard Likelihood of Level of Risk Proposed Controls
Transmission
Transmission due to Unlikely – due to Low – due to • Follow any
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