TOURNAMENT INFORMATION - Junior Volleyball Association
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JVA Presented
SUMMERFESTby Nike
JUNE 4-5TH, 2022 - COLUMBUS, OHIO
GREATER COLUMBUS CONVENTION CENTER
TOURNAMENT INFORMATION
CONTACT INFO: JUNIOR VOLLEYBALL ASSOCIATION 1414 UNDERWOOD AVE #404 MILWAUKEE, WI 53213 414-640-1738 JVA EVENT STAFF: ADAM BECK, EVENT DIRECTOR ADAM.BECK@JVAVOLLEYBALL.ORG 630-392-3774 CONNOR CONTORNO, EVENT MANAGER CONNOR.CONTORNO@JVAVOLLEYBALL.ORG 630-926-1427
WELCOME! The board of directors, staff, and members of the JVA welcome you to the 2022 JVA SummerFest presented by Nike. SummerFest is a two-day event located in Columbus, OH that is co-hosted by JVA and Adidas KIVA, NKYVC, K2, AVC, and Mintonette Sports. This event will bring teams from the Midwest, Mideast, and Mid-South. We work hard to ensure this is a high-quality event and a great experience for all participants and their families. We want to thank our title sponsor Nike; official ball sponsor Molten; our housing service Team Travel Source; as well as our host the Greater Columbus Convention Center. We hope our partnership with these groups makes your experience worthwhile. This event is a fundraiser for the Junior Volleyball Association. By supporting this event, you are supporting our mission as an organization. We have strived to make this the best event possible for everyone involved, but would love to hear your feedback! Good luck to all competing teams and thank you for supporting the JVA!
ADMISSION
INFO:
Admissions Information
All spectators, 6 years and over must have a paid ticket to enter.
There will be NO ON-SITE ticket sales.
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All refunds must be requested before Thursday, December 9th at 10:00 pm
CST via email at tournaments@jvavolleyball.org
Once a ticket is scanned it cannot be refunded.
Any questions about admissions please email, tournaments@jvavolleyball.org.
ADMISSION
INFO CONTINUED:
Admissions Information
Required for entry by each spectator
“QR code” ticket on a mobile device.
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Photo ID for each person 16 and older
If under 16, must be accompanied by an adult
Spectators cannot enter through the Players and Coaches entrance
Individual players, not a whole team, may accompany their parent through
the Spectators Entrance
Once a ticket is scanned, it is NOT assignable to any other individual or
eligible for a refund.
Lost or forgotten tickets can be replaced by presenting a photo ID.
If necessary, a printed copy of the QR code ticket can be presented.
Any questions about admissions please email, tournaments@jvavolleyball.org.
HOUSING
INFO:
We have found a wonderful partnership with Team Travel Source to handle all
our housing needs. When searching for a housing service, our #1 priority is
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customer service.
Housing opens October 18th for teams/clubs attending SummerFest. All
teams/clubs will need to be PAID and ACCEPTED in order to receive the
housing link. Team Travel Source will send Clubs their housing links once
accepted by JVA.
Once all teams are paid and accepted, the housing link will become available to
the public for anyone to access.
https://www.volleyballhotels.teamtravelsource.com/summerfest
The JVA does NOT have a "Stay to Play" policy. However, we have secured the
best prices available and hope that you will choose to use the rooms in our
block. In addition, our housing service Team Travel Source, has arranged for
incentives for teams to book rooms within our block. JVA receives $10 per room
booked which helps support the many initiatives and programs of the JVA. This
event is a major fundraiser, and the JVA receives substantial credit to our cost of
the convention center based on the number of rooms booked in the Columbus
area.
If you experience any problems with booking your teams' housing please contact
TTS Customer Service at volleyball@teamtravelsource.com.
TEAM CHECK-IN
INFO:
Teams will "check-in" online using AES. Online check-in will open on Monday,
Monday, May 30th - Wednesday, June 1st. The following is what will be required
to complete online check-in:
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JVA Coaches' Sign-In Form
Sudden Cardiac Awareness Training Form
Proof of Concussion Training for one distinct person per roster
Verifying Roster (No adults can be added to team rosters at check-in without
proper background screening and APS/SafeSport training. Adults without
proper screening will NOT receive credentials.)
Prior to Online Team Check-In teams will need to submit and finalize their
roster within AES by Wednesday, May 25th. Failure to add a roster to AES by
the said date will result in a $50 late roster fee. Any teams that need to make
changes to their roster after Wednesday, November 24th must email JVA Event
Manager, Connor Contorno (connor.contorno@jvavolleyball.org).
Credential Pick-Up:
ALL CLUBS will need to send ONE person to pick-up credentials for the entire
club at the Huntington Convention Center prior to the beginning of play.
Credential Pick-up times for all teams are:
Friday, June 3rd from 4:00-9:00pm
Questions Regarding Team Check-In?
Contact Event Manager. (connor.contorno@jvavolleyball.org)STATE OF OHIO
INFO:
Ohio Concussion Requirements to be Shown at Team Check-In:
Concussions have become a serious topic in sports over the last several years.
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Many states have passed laws requiring that coaches and officials be trained in
how to recognize and prevent these injuries. Ohio, host of JVA Summerfest
requires that ALL coaches and officials show proof of having completed an
approved training course prior to working at competitions. Coaches competing at
JVA Summerfest must complete a FREE 30 minute online training course and
show their certificate of completion at team check-in.
National Federation of State High School Associations Concussion in Sports -
What you Need to Know: http://nfhslearn.com/courses
National Alliance for Youth Sports (NAYS) Concussion Training: http://www.n
ays.org/additional-training/preview/concussion-training.cfm
Centers for Disease Control and Prevention (CDC) Heads Up Concussion in
Youth Sports Training: https://www.cdc.gov/headsup/youthsports/training/ind
ex.html
Ohio Lindsay's Law Requirements to be returned to the JVA Office Prior to
Competition:
Senate Bill 252, Lindsay's Law is now effective in the state of Ohio. We are
asking that all clubs share the following information with their participating
families and turn in the form (form will be part of online team check-in) via email
to Connor Contorno at connor.contorno@jvavolleyball.org OR at team check-in.
We only need one form per club.
https://odh.ohio.gov/wps/portal/gov/odh/know-our-programs/lindsays-
law/lindsays-lawTEAM ELIGIBILITY
INFO:
Age Definitions:
Team members must meet the age definitions for their age group. Age waivers
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will be accepted for this event if the player is in the same grade as her
teammates and not more than one year older than the age definition listed
below.
18 and Under - Players who were born on or after July 1, 2003 OR Players who
were born on or after July 1, 2002 and a high school student in the twelfth (12th)
grade or below during some part of the current academic year are eligible to
compete on 18 and under teams.
17 and Under – Players who were born on or after July 1, 2004
16 and Under – Players who were born on or after July 1, 2005
15 and Under – Players who were born on or after July 1, 2006
14 and Under – Players who were born on or after July 1, 2007
13 and Under – Players who were born on or after July 1, 2008
12 and Under – Players who were born on or after July 1, 2009
11 and Under – Players who were born on or after July 1, 2010
10 and Under – Players who were born on or after July 1, 2011
Age Waivers:
The JVA allows age waivers for players whose teams will compete in the club
divisions. Age waivers are allowed for players who are in the same grade level
as their peers and who are not more than a year older than the current age
definition (above). Team reps that are requesting age waivers need to send to
following to JVA Events Director, Adam Beck: adam.beck@jvavolleyball.org:
Proof of Grade (copy of school schedule, school id, etc.)
Jersey Number
Copy of Birth Certificate
Waivered player information must be received by Adam Beck NO LATER
than Wednesday, May 25th when rosters are due into AES.TEAM ELIGIBILITY
CONTINUED:
JVA Insurance Forms:
Every participant listed on the Team Roster must complete the following:
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JVA Release of Liability Form
JVA Medical Release and Waiver Form*
*The USAV Medical Release Form is accepted
The Head Coach must have hard copies of these forms with them at all times
OR have online access to them at all times. The forms do NOT need to be
turned in at team check-in. The Coach or Team Rep will turn in a Coaches Sign-
In Form that assures the JVA event staff that you have access to all the
necessary forms.
Background Screening/APS Training Policy:
ALL adults listed on rosters at JVA insured events, must complete the
Background Screen and APS Training unless they have a valid USAV
background screen and Safe Sport certification. The cost is $38 and the
background screen is good for two years.
For more information and to complete your screen/APS training visit our website
here: http://jvavolleyball.org/membership/manage-your-club/background-
screenings-aps/TOURNAMENT REGISTRATION,
SCHEDULES & RESULTS:
Tournament Registration:
The entry fee for the tournament is $550 per team. JVA members receive a reduced
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registration fee of $500 per team. Refunds will be given, less 20%, up until Friday,
April 15th. No refunds will be given thereafter for teams that withdraw.
In the event that SummerFest is cancelled by JVA for any reason, each team will
receive a refund up to 100% at JVA's discretion.
Divisions of Competition:
Competition will be offered for girls' teams in the following divisions:
OPEN (Highest level of competition) 12s-18s
PREMIER (Middle level of competition) 14s-17s
CLUB (Lowest level of competition) 12s-18s
Divisions are subject to change based on COVID-19 and gathering restrictions.
Seeding, Schedule and Results:
Using the best available information teams will be seed by a JVA member seeding
committee, members TBD and vary by event.
Exact schedules for the event will not be posted until about a week before the event.
Keep checking the JVA website for playing waves and schedule information.
Teams will participate in pool play Saturday and bracket play on Sunday. It is our goal
to have everyone finished by 6:30pm on Sunday. It is recommended that teams
traveling into Columbus do not schedule flights home on Sunday before 6:00pm.
The JVA has contracted AES Results Management System to provide up to the
minute results. There will be no paper posting of pool results or schedules. There will
be a results station near the main tournament desk to look up results and schedules.
Schedules/Results can also be found on the AES Xpress APP and
www.advancedeventsystems.com.RULES OF
PLAY:
JVA will follow the 2019-2021 USAV Indoor Domestic Competition
Regulations for all JVA hosted events.
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Match Format/Warm-Up Procedures:
All divisions will play best of three-set formats. Divisions that have 3-team
pool(s) with no cross-over match in combination with 4 team pools in the
same division will play all 3 sets to 25. Pool finish will be based on set
percentage as all 3 sets will count for finish placement. 3-team pools are not
our recommended format and we will do everything we can do to avoid them.
However, there are times where it is completely unavoidable.
All crossover and challenge matches will be "match play" best of 3 sets.
Matches will move ahead of schedule if time allows with the following
exception: Warm-ups for matches in the 15-18 divisions will not begin more
than 25 minutes ahead of schedule.
All warm-ups will be 2-4-4 (2 min shared ball handling, first 4 min court time
for serving team, and last 4 min court time for receiving team). Teams must
serve within their court time. The team off the court should assist in ball
shagging during the on-court teams' warm-up.RULES OF
PLAY CONT:
Pre-Match Protocol (All Non-Gold Finals):
Prior to the start of the 1st set, both full teams will line up behind the service line.
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At the signal of the head official, both teams will wave to each other and
spectators. The starting line up will remain on the court for the line-up check,
and the libero shall be waived in by the head official.
Ties in Pool Play - DO NOT LEAVE YOUR COURT AREA UNTIL YOUR
POOL HAS BEEN DECIDED!
TWO WAY TIE:
The result of their head-to-head pool match will determine the winner in ALL
CASES.
There will be NO PLAYOFF regardless of whether it affects the GOLD.
THREE-WAY TIES (Teams advancing to GOLD):
Head-to-head results are used to determine pool finishes for teams that are
tied in Match record.
A team that beats all other teams with which it is tied in Match Record
will finish ahead of the other teams in the pool.
If there are only two teams tied in matches, the head-to-head winner of
those 2 teams earns the higher pool finish.
Set percentage is the 2nd level of breaking ties and is used to rank a pool in
which all three teams remain tied after applying the rules in step 1.
Teams with a higher set percentage finish ahead of teams with a lower
set percentage.
If only two teams are tied in both match and set percentage, the team
that won head-to-head receive the higher finish in the pool.RULES OF
PLAY CONT:
If after steps 1 and 2, all three teams are still tied in match and set percentage.
The three teams will now participate in play-off sets. The three teams are seeded
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based on their point differential. The highest seed will ref one set to 15 (switch at
8) between the two lower seeds. The loser of the first play-off match finishes third
amongst the tied teams and refs a one set to 15 (switch at 8) play-off set.
THREE-WAY TIES (NO teams advancing to GOLD):
If a tie occurs and no teams are able to advance to GOLD. Steps one and two
from the above criteria will be used. In the case teams are still tied in matches
and sets. Point differential will now be used to decide the pool. NO PLAY-OFF
match will be played.
There will be no tie-breaking playoff sets played at any level or age group. The
following tie-breaking procedure will be utilized to break ties: Match %, Head to Head,
Set % and Point %.
Rules of Play for Youth Divisions and Youth Boys Participation:
U11 Divisions will use the same rules as U12 but allow for the step-in serve
U10/11/12s boys' teams will be allowed to compete in girls events at age level
U13/14 boys' teams are allowed to compete in girls events up an age level
Co-ed teams with no more than 3 boys on the floor, at any one time, are allowed
to play in girls events at age level
Code of Conduct/Disciplinary Action:
Any participant listed on the official roster who is causing unfavorable situations either
prior to, during or after the event is subject to disciplinary action by the Tournament
Director(s). Anyone discovered in possession of or consuming illegal drugs, alcohol,
tobacco products, or e-cigarettes (vaporizers) will be immediately expelled from the
event. There are no warnings for possession or consumption of materials listed above
for players or any other underage person whose name appears on the tournament
roster. Expulsion will be immediate. Pets (other than service animals) and weapons of
any kind will NOT be allowed in the event.ODDS AND
ENDS:
Live Streaming
FloVolleyball will be our live streaming partner in 2022. The following link will take you
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to Flo's webpage for the JVA SummerFest live streaming page,
https://flosports.link/3eIwrAo.
Athletic Trainers:
Athletic Trainers will be available inside of the Convention Center. Individuals should
provide their own tape/pre-wrap. Supplies will also be available for purchase if
needed.
Facility Rules:
No coolers will be allowed. There will be seating provided along with each court for
spectators. Camping chairs will NOT be allowed in the Convention Center due to a
potential fire hazard.
Tournament Souvenirs:
Our Pro-Shop will have tournament t-shirts and a wide variety of JVA apparel.You can also read
