Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary

 
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Training for Principals of Schools Implementing
                   the 2017-2018
           Title I Schoolwide Program

                                                  1
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Welcome and Introductions

                              Mr. Edgardo L. Reyes
Administrative Director, Title I Administration and Federal/State Fiscal Operations
                       Department of Title I Administration

                                                                                      2
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Title I Schoolwide Program Training Overview
 Training Modules

     Title I Program Goals

     Legislative Updates

     School-level Compliance and Accountability

     Parent and Family Engagement

     Fiscal Responsibilities

     Property Management

     Audits

                                                   3
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Title I Program Goals

                        4
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Title I Program Goals
 To ensure that all children have a fair, equal, and significant opportunity to obtain a high-
  quality education

 To provide services that improve the achievement of students who are failing or most at-risk
  of failing to meet challenging academic achievement standards and who reside in public
  school attendance areas with high concentrations of students from low-income families
    • Additional teachers
    • Professional development
    • Extended learning opportunities
    • Activities to increase parent and family engagement
    • Initiatives in support of improving the graduation rate
    • Other activities designed to narrow the achievement gap

                                                                                            5
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Legislative Updates

                      6
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Legislative Updates
Every Student Succeeds Act (ESSA) Overview

 Signed into law by President Obama on December 10, 2015

 Reauthorizes the 52-year-old Elementary and Secondary Education Act (ESEA)

 Expands educational opportunity and improves student outcomes

 Replaces the previous version of the law, the No Child Left Behind (NCLB) Act of 2001

 Effective Fall 2017

                                                                                          7
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Legislative Updates (Contd.)
ESSA Overview (Contd.)
Major provisions of the ESSA include:
 Repeals adequate yearly progress and replaces it with a statewide accountability system
 Maintains important information about student performance
 Affirms state control of standards
 Helps states to improve low-performing schools
 Improves accountability for learning outcomes for all students
 Targets funds to at-risk children
 Helps states increase teacher quality
 Supports at-risk populations
 Provides greater funding flexibility to enhance support for students and schools
 Promotes high-quality choices for parents
 Maintains and strengthens critical programs

                                                                                     8
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Legislative Updates (Contd.)
ESSA Overview (Contd.)
Funds allocations under ESSA:
 Fiscal Year 2016-2017: Under ESSA’s transition guidelines, formula funds were
  awarded/allocated and administered in accordance with NCLB provisions

 Fiscal Year 2017-2018: All ESSA allocation of funds regulations (including the new
  requirement for the allocation of the proportional share of funds for private schools) are
  being fully implemented effective July 1, 2017

 Annual determination is based on the percentage of students eligible for Free or Reduced
  Price Lunch (FRPL) - Miami-Dade County Public Schools where 75% or more of the
  students (ages 5-17) are eligible for FRPL are provided with a Title I Schoolwide Program
  allocation (317 schools for FY 2017-2018)

                                                                                          9
Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program - Florida City Elementary
Legislative Updates (Contd.)
ESSA Overview (Contd.)
Title I Financial & Fiscal Impact:
 The Title I, Part A formula remains the same and ESSA sustains the existing one (1) percent
  reservation for state administration of the Title I, Part A program
 States must reserve seven (7) percent of the Title I, Part A funds to carry out school improvement
  interventions and technical assistance. Ninety-five percent of that amount must be awarded to
  districts for comprehensive support authorized under ESSA
 States may reserve up to three (3) percent of the Title I allocation to provide competitive grants to
  Local Educational Agencies (LEAs) to provide Direct Student Services
 The private schools proportional share of funds shall be determined based on the total amount of
  funds received by the local educational agency under this part prior to any allowable expenditures
  or transfers by the LEA
 Cover any costs associated with transporting children in foster care to their school of origin

                                                                                                   10
Legislative Updates (Contd.)
ESSA Overview (Contd.)
Eligible children under ESSA as per the ESEA of 1965 (As amended through P.L. 114-95,
enacted December 10, 2015):
 Economically disadvantaged
 Disabilities
 Migrant
 English Learners
 Pre-school
 Neglected or Delinquent
 Homeless
 Foster Care

                                                                                        11
Legislative Updates (Contd.)
ESSA Overview (Contd.)
ESEA Important Sections:
   TITLE I, PART A—IMPROVING THE ACADEMIC ACHIEVEMENT OF THE DISADVANTAGED   TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN
   Sec. 1001. Statement of purpose                                           Sec. 1301. Program purposes
   Sec. 1002. Authorization of appropriations                                Sec. 1302. Program authorized
   Sec. 1003. School improvement                                             Sec. 1303. State allocations
   Sec. 1003A. Direct student services                                       Sec. 1304. State applications; services
   Sec. 1004. State administration                                           Sec. 1305. Secretarial approval; peer review
                                                                             Sec. 1306. Comprehensive needs assessment and plan
                                                                             Sec. 1307. Bypass
                                                                             Sec. 1308. Coordination of migrant education activities
                                                                             Sec. 1309. Definitions
   TITLE I, PART D—PREVENTION AND INTERVENTION PROGRAMS FOR CHILDREN AND
   YOUTH WHO ARE NEGLECTED, DELINQUENT, OR AT-RISK
   Sec. 1401. Purpose and program authorization
   Sec. 1402. Payments for programs under this part

Consultation and Complaint:
 Parent Advisory Councils
 Complaint Procedures

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Legislative Updates (Contd.)
House Bill (HB) 7069
1011.69 Equity in School-Level Funding Act
(Signed into law on June 15, 2017 effective July 1, 2017)
 For purposes of this subsection, an eligible school is a school that is eligible to receive Title I
  funds, including charter schools
 The threshold for identifying eligible schools may not exceed the threshold established by a
  school district for the 2016-2017 school year or the statewide percentage of economically
  disadvantaged students, as determined annually
 Prior to the allocation of Title I funds to eligible schools, a school district may withhold funds
  only as follows:
    • One percent for parent involvement, in addition to the one percent the district must
      reserve under federal law for allocations to eligible schools for parent involvement
    • A necessary and reasonable amount for direct administration, which includes the district's
      indirect cost rate, not to exceed a total of eight (8) percent

                                                                                              13
Legislative Updates (Contd.)
House Bill (HB) 7069 (Contd.)
    • A reasonable and necessary amount to provide:
        • Homeless programs
        • Delinquent and neglected programs
        • Prekindergarten programs and activities
        • Private school equitable services
        • Transportation for foster care children to their school of origin or choice programs
 All remaining Title I funds shall be distributed to all eligible schools in accordance with
  federal law and regulation. An eligible school may use funds under this subsection to
  participate in discretionary educational services provided by the school district
 Title I, Part A, Basic funds have been allocated to schools above the 75 percent poverty
  threshold, in accordance with the ESSA and HB 7069

                                                                                            14
Legislative Updates (Contd.)
House Bill (HB) 7069 (Contd.)
Other Important Provisions:
 Modifies the following charter school provisions:
    • Open enrollment procedures
    • Standard application and charter contract, administrative fees, reporting requirements, and
      the calculation and authorized uses of charter school capital outlay
    • Requires school districts to share local millage revenue with charter schools
 Authorizes high-performing charter schools to:
    • Establish more than one charter school in any year if it operates in the area of a
      persistently low-performing school
    • Replicate its schools in any school district in the state and specifies application
      requirements

                                                                                            15
Legislative Updates (Contd.)
House Bill (HB) 7069 (Contd.)
Other Important Provisions (Contd.):
 Creates the Schools of Excellence Program
 Authorizes the establishment of “Schools of Hope”
 Modifies School Improvement
 Modifies K-12 Assessments requirements
 Revises teacher certification provisions
 Revises eligibility requirements for virtual education

                                                           16
Legislative Updates (Contd.)
         Title I Pillars

                               17
Legislative Updates (Contd.)
Title I Pillars (Contd.):

Supplement, Not Supplant

 Federal Title I funds must supplement, and may not supplant, state and local funds
 Title I funds are additive and do not take the place of state and local funds in low-income schools
 Highest need students receive the additional financial resources necessary to help them
  succeed

                                                                                             18
Legislative Updates (Contd.)
Title I Pillars (Contd.):
Maintenance of Effort (MOE)
 The current requirement maintaining effort at 90 percent of prior funding is continued, and
  federal funding is reduced if a state also fails to meet the MOE requirement
 The Secretary can waive the MOE requirement in the case of exceptional or uncontrollable
  circumstances like a natural disaster or change in the organizational structure of the state, or
  precipitous decline in the financial resources of the state

Comparability
 A district may receive Title I funds only if it uses state and local funds to provide services in
  Title I schools that, taken as a whole, are at least comparable to the services provided in
  non-Title I schools

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Pause & Reflect

                  20
Department of Title I Administration

     Name                     Title                     Email Address         Telephone
                                                                               Number
                     Administrative Director
Mr. Edgardo L.      Title I Administration and     ELReyes@dadeschools.net   305 995-3193
Reyes            Federal/State Fiscal Operations

                                                                                    21
Homeless Assistance Program
     Project UP-START

       Ms. Debra Albo-Steiger
     Coordinator Student Services
          Student Services

                                    22
Title I School-level Compliance and Accountability

                         Mr. Pedro Arteaga
          Executive Director, Compliance and Accountability
                 Department of Title I Administration

                                                              23
Title I Administration’s Website
    Handbook
    FDOE Requirements: ESSA - Parent and
     Family Engagement
    Title I Neighborhood Resource Center (NRC)
    Presentations/Handouts
    News & Events

                                                  http://title1.dadeschools.net/titleI.asp

                                                                                        24
Title I School-level Compliance and Accountability
                  Collaboration Site
   https://collaborationportal.dadeschools.net/departments/9102/default.aspx

                                                                               25
Title I Compliance School-level
Staff Contact Information Form

   FM-6899 (rev. 07-17)
   New information required
   Maintain copy in black folder of 2017-2018 Title I
    Compliance Filing System

                                                         26
Title I School-level Compliance and Accountability
                  Collaboration Site
         Announcements            Calendar

                                                     27
Title I School-level Compliance and Accountability
                  Collaboration Site
    Important Links and Resources   Left Navigation Menu

                                                           28
Title I School-level Compliance and Accountability
Collaboration Site – Filing System Documentation

                                                     29
Title I School-level Compliance and Accountability
   Collaboration Site – Team Discussion Boards

                                                     30
Title I Administration
Accountability and Technical Assistance Team

                                               31
A-TAT Review - Most Common Areas of Concern
Curriculum and Instruction

   School Improvement Plan (SIP)
      Evidence of SIP Peer Review Process Page (including reviewers’ signatures and UTD
       Steward’s signature)

   Roster of Students Not Meeting State Standards
     Documentation of additional educational assistance provided - Evidence of Before/After
       School Tutoring, Saturday Academies, Computer Assisted Instruction, etc., and Student
       Record of Attendance

                                                                                       32
A-TAT Review - Most Common Areas of Concern (Contd.)
Budget and Expenditures

   Educational Field Trips
      Purchase Orders and Invoices - line items and amounts need to match on all documents
      All documentation pertaining to field trips need to be kept together in the School-level
       Compliance Reference Document and Filing System, Section II.3

   Payroll
      Always maintain records of employees paid with Title I funds in the School-level Compliance
       Reference Document and Filing System, Section II.2

                                                                                            33
A-TAT Review - Most Common Areas of Concern (Contd.)
Budget and Expenditures (Contd.)

  Purchasing Guidelines
     Appropriate use of budgetary structures
     Purchase Orders and Invoices - line items and amounts need to match on all documents
     All documentation pertaining to orders need to be kept together in the School-level
      Compliance Reference Document and Filing System, Section II.3
     Furniture - PRIOR APPROVAL from the Department of Title I Administration is REQUIRED for
                  selected items to supplement core instruction

                                                                                         34
A-TAT Review - Most Common Areas of Concern (Contd.)
Property

  Capitalized and Non-Capitalized Title I Property
      Always maintain an inventory list of all Capitalized equipment purchased with Title I funds in the
       School-level Compliance Reference Document and Filing System, Section III.1

      Always maintain a perpetual inventory listing of Non-Capitalized property acquired with Title I
       funds (FM-7645) in the School-level Compliance Reference Document and Filing System,
       Section III.1

      Maintain copies of Packing Slips, Invoices, Purchase Orders, etc.; in the School-level
       Compliance Reference Document and Filing System, Section II.3 and Section III.1 (as
       applicable)

                                                                                                  35
A-TAT Review - Most Common Areas of Concern (Contd.)
Professional Development

      List of Professional Development (PD) Activities and/or PD Calendar

  Documentation of Professional Development to Address Deficient Indicators for Schools
  Based on State Assessment Outcomes
      Samples of memos, agendas, handouts, and evidence of PD attendance (payroll
       documentation) for non-school based PD activities
      Sign-in sheets for school-based PD activities

                                                                                 36
A-TAT Review - Most Common Areas of Concern (Contd.)
Educational Excellence School Advisory Committee (EESAC)

      Evidence of Meeting Notices

                                                           37
A-TAT Review - Most Common Areas of Concern (Contd.)
Parent and Family Engagement (Former Parental Involvement and CIS Sections)

 Documentation of opportunities for participation in parental activities for all parents
      Evidence of Compact Communication Log (grades K-5 only)

 Documentation of Meeting/Parent Conferences
      Evidence of providing full opportunities for participation of parents with limited English
       proficiency and parents with disabilities
      Evidence of parental involvement in the decision-making process of how the School’s Title I
       allocation will be used

                                                                                           38
A-TAT Review - Most Common Areas of Concern (Contd.)
Parent and Family Engagement (Contd.)

 Community Involvement Specialist (CIS)/Community Liaison Specialist (CLS) Weekly Schedule
      Weekly Schedules must be completed by the CIS/CLS and placed in folder VI.5

 Completion and Timely Submission of the Monthly Parent and Family Engagement Report
      The report must be submitted electronically, via the Title I Parental Involvement Compliance
       (PIC) Web-based System, by the 5th school day of each month
      All original printed reports, initialed by the Principal, must be kept in the Parent and Family
       Engagement Section of the 2017-2018 School-level Compliance Filing System

                                                                                              39
Principal’s Assurance
     Certification of Staff Assignment
                 (FM-7560-T)

    Time and Effort Period           Deadline to Upload
                                        Assurance
July - October 2017             Friday, November 10, 2017
November 2017 - February 2018   Friday, March 9, 2018
March - June 2018               Friday, June 8, 2018

                                                            40
School Assurance of Accountability
   and Compliance Document
          (FM-7346-T)

  A signed and dated copy of this form must be
   submitted, no later than Friday, June 1, 2018

  The form may be submitted via fax to 305 523-0708,
   via email to SKnight@dadeschools.net or via School
   Mail to Work Location 9617, Attn. Department of Title
   I Administration - A-TAT

                                                           41
Pause & Reflect

                  42
Department of Title I Administration
            School-level Compliance and Accountability
                        Contact Information

    Name               Title               Email Address         Telephone Number

Mr. Pedro       Executive Director,   parteaga@dadeschools.net     305 995-1716
Arteaga          Compliance and
                  Accountability

                                                                             43
Parent and Family Engagement

         Ms. Bernadette Montgomery
   District Director, Title I Support Programs
      Department of Title I Administration

                                                 44
Parent and
   Family
Engagement
                                            Adheres to
                                           Federal, State,
              Meaningful                    and District
                            Connects Our     Guidelines
                            Schools with
                              Parents,                       Accessible
                            Families and
                            Communities
                Supports
                Student
              Achievement

                                                                          45
Analysis of Section 1116 Title I, Part A

                No Child Left Behind                              Every Student Succeeds Act

Implements programs, activities, and procedures for   Conducts outreach to all parents and family
the involvement of parents                            members
Each LEA that receives funds under this part shall    Each LEA that receives funds under this part shall
develop jointly with, agree upon, and distribute to   develop jointly with, agree upon, and distribute to
parents a written PIP                                 parents a written PFEP that provides for
                                                      meaningful parent and family engagement
Involve parents in the development of the plan
                                                      Involve parents and families in the development
                                                      of the plan

                                                                                                 46
Title I Parent and Family Engagement Program
 Title I Annual Parent Meeting Notice
 Title I Annual Parent Meeting
 Title I Parent Notification Letter
 District-level Parent and Family Engagement Plan (PFEP), formerly known as the District PIP
 School-level Parent and Family Engagement Plan (PFEP), formerly know as the School-level PIP
 School-Parent Compact
 Community Involvement Specialist (CIS)/Community Liaison Specialist (CLS)
 School Parent Resource Center/Area
 District Advisory Council (DAC) and Parent Advisory Council (PAC)

                                                                                           47
Weekly Briefing #21965
Title I Annual Parent Meeting
     Announcement Flyer

 Distribute to announce the Title I Annual Parent Meeting
 Multi-language
 Communication
Title I Annual Parent Meeting at a Glance…
               Before                                    During                           After
 Distribution of Title I Annual          Distribute agendas and collect           Compilation of
  Meeting Announcement flyer or            signatures from parents and families      survey results
  other advertisement and Title I          utilizing the Title I Annual Parent      File documentation
  Program Notification letter              Meeting sign-in sheet                     in Section VI.4 of
 Create Title I Annual Parent            Presentation of Title I Annual Parent     the Title I
  Meeting agenda and sign-in sheet         Meeting PowerPoint                        Compliance Filing
 Customize Title I Annual Parent         Distribute copies of Title I Annual       System
  Meeting PowerPoint Presentation          Parent Meeting Surveys                   Compilation of
 Print blank copies of Title I Annual    Selection of Title I DAC/PAC              monthly Parent and
  Parent Meeting Surveys                   Representatives                           Family Engagement
 Print DAC/PAC Representative            Discuss and gather parent and family      reports
  form (FM-6996)                           feedback for School-level PFEP           School-Parent
                                          Discuss District-level PFEP and           Communication logs
                                           School-Parent Compact                     (K-5 only)

                                                                                               50
A Closer Look at Title I Documentation

 Title I Program Notification Letter
 District-level PFEP
 School-level PFEP
 Parent Notification Flyer
 School-Parent Compact

                                                        51
Title I Program Notification Letter

  Distribution of letter is required
  Advises parents of:
    • Title I Program participation
    • District-level PFEP
    • School-level PFEP
    • School-Parent Compact
    • DAC/PAC
    • Title I NRC
    • Title I Handbook
    • Right-to-Know (HQ Paraprofessionals)
    • Consultation and Complaint Procedures
District-level Parent and Family
   Engagement Plan (PFEP)

 Formerly known as          the   District-level   Parent
  Involvement Plan (PIP)
 Blueprint of the District’s outreach to provide
  meaningful parent and family engagement activities
 Availability of the District-level PFEP
School-level Parent and Family
  Engagement Plan (PFEP)
 Formerly known as the School-level Parent
  Involvement Plan (PIP)
 Blueprint of how your school site will provide
  meaningful parent and family engagement
  activities
 Reviewed by A-TAT staff
 Upload to the Title I Collaboration site no later
  than Friday, November 17, 2017
 Availability of the School-level PFEP
Parent Notification Flyer
Send home the notification flyer informing
parents that the plans are available for review
at the school and via the school’s website
School-Parent Compact
 An agreement between the school and
  parents/families as to what is expected by
  both to support student achievement
 Multi-language
 Distributed to parents and families
 Grades K-5 only: Amendments to the contract
  throughout the school year should be
  documented in at least one teacher’s
  communication log with specific language that
  it has been discussed
Community Involvement
Specialist/Community Liaison
    Specialist (CIS/CLS)
 Job Description
 Title I Compliance Filing System – Section VI
    • Title I Annual Meeting Documentation Packet
       (Section VI.4)
    • CIS/CLS Documentation (Section VI.8)
          • Compiled by month
          • Easily reconciles with the online version of
            the Monthly Parent and Family Engagement
            Report
    • Parental Involvement Compliance (PIC) Web-
       based System
Schoolsite Parent Resource Center/
                    Parent’s Reception Area
 Requirements
   • Designate a welcome room/area for parents and other visitors to the school,
     preferably near the front entrance
   • Make available Parent and Family Engagement resources and materials
   • Maintain a Visitor’s Log
   • Provide access to Title I Documentation and other required documents, such as:
       • Title I Program Notification letter, District-level PFEP, School-level PFEP, School-
         Parent Compact, school performance data, SIP, etc.
 Recommendations/Suggestions

                                                                                          58
District Advisory Council (DAC) and
  Parent Advisory Council (PAC)

                                      59
Title I DAC/PAC Representatives
Challenging Higher Education for Students in our Schools
                       (CHESS)
 Schools electing to participate in the Title I CHESS Program may use the
  Title I Schoolwide Program allocation to:
    • Allocate funds under the Basic Hourly Account
    • Pay transportation, hotel, and registration fees for students and chaperones
       to attend CHESS competitions, as applicable
    • Schools implementing the Title I CHESS Program for the first time may
       receive a limited quantity of chess materials, as available
    • All schools participating in the Title I CHESS Program will receive technical
       assistance and support

                                                                                      61
Challenging
Higher
Education for Students in
our Schools

2017-2018 CHESS Calendar

                            62
Pause & Reflect

                  63
Department of Title I Administration

      Name                 Title                   Email Address        Telephone
                                                                         Number

Ms. Bernadette      District Director,   bmontgomery@dadeschools.net   305 995-2587
Montgomery          Title I Support
                    Programs

                                                                               64
Title I Fiscal Responsibilities

              Ms. Ana M. Rodriguez
Executive Director, Finance and Budget Management
        Department of Title I Administration

                                                    65
Title I Fiscal Responsibilities
Title I Schoolwide Budget
 2017-2018 Schoolwide Program Number 39550000
 Budgets and positions are currently available in SAP
 Title I SBBS COGNOS Application is no longer active and any revisions to the Title I
  Schoolwide budget are to be made via the Budget Transfer process
 Title I funds are used to Supplement, not supplant the School's Academic Offerings
   • Supplement means “in addition to”
   • Supplant means “to take the place of”

                                                                                       66
Title I Fiscal Responsibilities
Salary
 Positions purchased with Title I funds must be 10 month positions and must have job
  codes that are in core-assessed subject areas such as Language Arts/Reading, Math,
  Science and Social Studies; clerical and other office related positions are NOT
  allowable under the Title I Schoolwide Program
 Important dates to keep in mind regarding Title I funded positions:
     Last day for full-time employees to be paid will be Friday, June 8th, 2018
     Last day for part-time/hourly employees to be paid will be Thursday, June 7th, 2018
     Final payroll for personnel to be charged to the 2017-2018 Title I Schoolwide
      Program will be from June 1, 2017 through June 14, 2018

                                                                                       67
Title I Fiscal Responsibilities (Contd.)
Salary (Contd.)
Title I Supplements

Commitment Item 514400, 3 different functions for supplements:
Function 510001                                        Supplement Code       Supplement Code Description
Title I Extra-Period Supplements purchased                   1105           ETPS Title I Science
                                                             110D           ETPS Title I Lang Arts
by school (Cost: $7,013 + fringes = $8,351)                  110E           ETPS Title I Math
                                                            110T            ETPS Title I Social Studies
Function 510002                                            FRLP %           Supplement Amount per Year
Title I Instructional Supplement: Instructional          90-100% FRLP                  $500
staff at each Title I School regardless of              80-89.99% FRLP                 $300
funding (*includes grandfathered schools)               75-79.99% FRLP                 $100*
Function 510003                                                 Supplement Amount per Year
Lowest 300 D & F Schools for 14 eligible
                                                                                       $100
schools
 PLEASE NOTE: Each of these supplements will generate a Time and Effort Certification Report
 that will have to be approved by your location, since the supplements are being paid with Title I
 funds
Title I Fiscal Responsibilities (Contd.)
Non-Salary
 Items budgeted and expended throughout the year should be included in your
  approved School Improvement Plan (SIP) and should be referenced when making
  any purchases
 All shopping carts for non-salary items, which originate at the school level, must be
  prepared and submitted in accordance with the following:
  • Invoices are mathematically correct and reconciled
  • Purchases are charged to the proper funding structure
  • All equipment is properly labeled as Title I property

                                                                                  69
Title I Fiscal Responsibilities (Contd.)
Non-Salary (contd.)

Shopping Carts:
• Contracts follow guidelines outlined in the Title I Handbook for professional services
• Purchases must follow guidelines established by Procurement Management and
  School Board Policy
• Credit Card (P-Card) Transactions backup documentation: List of materials purchased
  and justification, M-DCPS Purchasing Card Program Purchase Authorization FM-
  5707, credit card bank statement, M-DCPS Purchasing Card Program Monthly
  Reconciliation Work Sheet FM-5828, and copy of the vendor invoice with matching
  amounts
• Refer to “Unauthorized Title I Purchases” handout in the Title I Handbook or contact
  Title I Office with any questions

                                                                                           70
Title I Fiscal Responsibilities (Contd.)
Non-Salary (Contd.)
 All shopping carts and P-Card transactions under Program 39550000, for commitment
  items 531000 through 569200 (with the exception of 533200) must be entered by
  Friday, February 9, 2018, no later than 4:30 p.m. Note: New shopping carts for
  these commitment items will not be honored after this deadline, including S & D
  and credit card orders. Credit card orders done on or before the deadline,
  should be reconciled the following month (ensure the purchase date listed on the
  bank statement states on or before Friday, February 9, 2018)

                                                                                 71
Title I Fiscal Responsibilities (Contd.)

Parental Involvement
 A minimum of 1% of the school’s Title I Schoolwide Allocation must be allocated to fund
  parental involvement personnel/activities
 Parental Involvement funding may be monitored using the Grants Availability Report in
  SAP; all line items are under function 615000
 Copies of documentation demonstrating use of parental involvement funding are to be
  maintained for audit purposes for a minimum of five years

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73                            Property Management
     Review of Property Inventory Records Matching Title I Program Numbers and Dates
      Schools must identify any Capitalized ($1,000 and over) and Non-Capitalized (under
       $1,000) property purchased with Title I funds
      Inventory of both Capitalized and Non-Capitalized property purchased with Title I funds
       must be maintained at the school for a minimum of five years

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Property Management
Property Procedures Documentation (Refer to 2017-2018 Title I Handbook)
   Disposal of Title I Property - Title I Administration Property Disposal Form (FM-6587)
    and Outgoing Controlled Equipment Form (FM-1670) Green Form (Not available
    online)
   Off-campus Use of Title I Property - Approval of Off-Site Use of School Board
    Property (FM-2380)
   Transferring of Title I Property - Outgoing Controlled Equipment Form (FM-1670)
    Green Form (Not available online)
   Vandalism of Title I Property - Plant Security Report (FM-0366)

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Important Title I Deadlines for the
                    2017-2018 School Year
Friday, February 9, 2018
 All Shopping Carts and P-Card Transactions

Friday, May 11, 2018
 All In-County and Out-of-County Travel
 All Shopping Carts and Funds Reservations for Field Trips

Thursday, June 7, 2018
 All Open Purchase Orders (PO’s) are to be closed by completing the online receipt of
  goods or services, and invoices bearing “Receipt of Goods” stamp, sent to the Accounts
  Payable Department

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Important Title I Deadlines for the 2017-2018 School Year
                         (Contd.)
Thursday, June 7, 2018
 All hourly personnel paid with Title I funds will be able to work in 2017-2018 through this date
 Final hourly payroll and any pending payroll correction must be entered

Friday, June 15, 2018
 All Budget Transfers requests must be submitted to the Financial Human Capital Region
  Administrative Director for approval; including, school locations with negative balance(s) in the
  structures for overtime (513100), stipends (513600), substitutes (514900), hourly (515000),
  and textbooks (552000), must take appropriate action(s) in order to avoid a possible audit
  finding

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Pause & Reflect

                  77
Department of Title I Administration
                         Finance Unit Contact

   Name                  Title                    Email Address             Telephone
                                                                             Number

Ms. Ana M.   Executive Director, Finance and AMRodriguez@dadeschools.net   305 995-1705
Rodriguez        Budget Management

                                                                                  78
School Site Audits

       Ms. Maria T. (Maite) Gonzalez
   Assistant Chief Auditor—School Audits
Office of Management and Compliance Audits

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Follow-Up Assignment

Upload the Schoolsite Staff Contact Information to the
Title I Collaboration site
2017-2018 Title I Compliance Filing System
                        Folder Distribution
At the end of the meeting, the Title I Accountability and
Technical Assistance Team (A-TAT) will distribute the filing
system.

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