U-DISE - Data Capture Format - Guidelines for Filling-up

U-DISE - Data Capture Format - Guidelines for Filling-up

U-DISE - Data Capture Format - Guidelines for Filling-up

2014-15 Guidelines for Filling-up Data Capture Format U-DISE

U-DISE - Data Capture Format - Guidelines for Filling-up

U‐DISE Guidelines for Filling‐up Data Capture Format 2014‐15 The TCA is funded by the UK Department for International Development (DFID)

U-DISE - Data Capture Format - Guidelines for Filling-up

Table of Contents Brief introduction . . 1 Section A 1: School Particulars . . 2 Section A 2: School Particulars . . 14 Section B 1: Physical Facilities and Equipment . . 24 Section B 2: Mid-day Meal (MDM) Information . . 39 Section C: Teachers and Part-time Instructors (including Head Master . . 41 Section D: New Admissions in Grade I .

. 48 Section E: Enrolment by Social Category and Minority . . 48 Section F: Enrolment by Age . . 48 Section G: Enrolment by Medium of Instructions . . 49 Section H: Repeaters by Social Category and Minority . . 49 Section I: Facilities provided to Children in Primary Classes . . 49 Section I (ii): Facilities provided to Children in Primary Classes . . 49 Section J: Examination Results (Elementary level . . 49 Section K: Children with Special Needs (CWSN . . 49 Section L: Facilities provide to CWSN . . 49 Section M: Availability of Streams in schools . . 49 Section N: Enrolment and Repeaters by Streams .

. 49 Section O (a): Examination Results – Class X . . 50 Section O (b): Examination Results – Class X - Pass percentage . . 50 Section O (c): Examination Results – Class XII . . 50 Section O (d): Examination Results – Class XII - Pass percentage . . 50 Section P: Receipts and Expenditure . . 50 Section Q: Number of Non-teaching / Administrative and support staff sanctioned and in-position . . 50 Annexure - I . . 51

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format 1 Brief introduction 1. U‐DISE stands for Unified District Information System for Education developed by National University of Educational Planning and Administration (NUEPA) and supported by MHRD. U‐DISE has mandate of collecting information from all recognised and unrecognised schools imparting formal education from Classes I to XII. It collects information on School particulars, Infrastructure, teachers, enrolment and examination results. U‐DISE has the school as the unit of data collection and district as the unit of data dissemination.

It is under implementation in all the districts of the country. 2. The objective of collecting information using U‐DISE is to improve the education level in the country by better planning, resource allocation and monitoring. Thus, information collected through U‐DISE is utilised for planning and implementation of various education related programmes and assessment of progress made.

3. The present document provides guidelines for filling up the U‐DISE Data Capture Format (DCF) which is used to collect U‐DISE data. The document is envisaged to provide support in collection of quality data at the school level and will help all personnel involved in collection of U‐DISE data to follow same definitions. 4. It is expected that all schools maintain records in various registers that are required to record school information and support in timely collection of U‐DISE data. In case the school records are not maintained/updated properly, it is recommended that the schools maintain and update all school records.

5. The data collection under U‐DISE is undertaken through the Data Capture Format (DCF) which contains static and dynamic data of a school. The static data involves information on the school location, type, management, and the level of school. The dynamic data covers information on the enrolment, repeaters. Schools are provided with a DCF that has the static data pre‐filled from previous year and are tasked with updating the dynamic data. In case, there is any change in the status of pre‐filled values, teachers are free to change the same by encircling the earlier value and writing the updated value besides.

6. It is advised that the school keeps all records required to fill the U‐DISE data readily available and updated to provide accurate data in a timely manner. Hence, institutionalization of school records and their updation is key to improving the quality of data collected through the U‐DISE. 7. After filling up the DCF, the teachers must review the formats to ensure that all the columns in the DCF are filled in and information provided at different places is consistent. For example, enrolment information by social category and age should match for all classes and gender. The guidelines for filling up the DCF are given below in tabular format consisting of the questions asked, guide to fill, school type for which the question is meant for, variable type and available codes.

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 2 Section A 1: School Particulars Q.No Questions Guidelines School Type Variable Type Codes Available 0 U‐DISE Code U‐DISE Code is a number given to each school covered under U‐DISE. It is a unique Code given in the first year of coverage under U‐DISE and used every year to ensure compatibility and comparison across years. The 11 digit code comprises its geographical location (first four digits representing the district, 2 digits for block, 3 digits for Village and last 2 digits for school). This code will remain constant for all future purposes and will only change in case of change in above geographical locations.

The District U‐DISE coordinator will guide you in managing the U‐DISE Codes in case of change in state / district / block / village reorganization. In case of new schools which are filling up the form for the first time, the school need not fill the U‐DISE code. This will be filled by the U‐DISE coordinator by generating new code in U‐DISE software.

All Schools 11 digit numeric variable 0 Academic Year This variable denoting the academic year spread across two calendar years. The Six digits denoting the year of the academic session should be provided. For example, academic year for data reporting on 30th September, 2014 will be 2014‐15. This value is normally pre‐filled in the DCF. All Schools Year ‐ 1 School Name The School Name should be given in full using the Free Text without any abbreviations or acronyms. For example, Government Primary School should be written in full and not as “GPS”.

All Schools Free Text 2 School is located in Rural or Urban area This refers to the nature of the geographical area where the school is located.

For example, if the area where the school is located covered by a Municipal Corporation it would be considered in Urban Area, otherwise, the school should be considered to be in Rural Area. All Schools Coded 1. Rural 2. Urban 3 Habitation Name (Rural Area) / Mohalla (Urban Area) In case of rural area, enter the Habitation Name. In large villages, a group of contagious houses, known by different names, is known as Habitation. Therefore, one village may have more than one Habitation. In case the village has no habitations, the village name should be entered in the Habitation as well. For Urban area, enter the locality or Mohalla name.

All Schools Free Text 4 Village Name (Rural) / Ward No. (Urban) In case of rural area, enter the Revenue Village Name. For urban area, enter the Municipal Ward Number as “Ward Number “ .

All Schools Free Text 5 Pin Code Enter the six‐digit Pin Code Number of the area where the school is located. All School 6 digit numeric 6 Village Panchayat Name For Rural areas, enter the name of the Village (Gram) Panchayat. In case of schools in urban areas, this may be left blank. All Schools Free Text

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format 3 Q.No Questions Guidelines School Type Variable Type Codes Available 7 Name of the Cluster Resource Centre This refers to the name of the Cluster Resource Centre (CRC) established under the Sarva Shiksha Abhiyan (SSA).

On an average a CRC is responsible for around 15‐20 schools in his/her area. Write the full name of the Cluster Resource Centre in Free Text for all schools irrespective of their management – Government/ Private. In case this information is not available with school, the same may be sought from the Block/District officer. Generally, this information is pre‐printed on the DCF.

All Schools Free Text 8 CD Block/ Mandal/Taluka name Normally, a District is divided into various Revenue Blocks (also known as Community Development (CD) Block). In some States, it is also known as Mandal or Taluka. It is recommended to write the complete name of Block. All Schools Free Text 9 Educational Zone/ Mandal / Taluka Name This refers to the administrative unit of the Education Department below the district level. It is either synonymous with the Block/Mandal/Taluka in most states or different if a separate administrative setup has been established to manage the education activities in the district.

All Schools Free Text 10 Assembly Constituency Mention the name of the Assembly Constituency in which the school is located. The Assembly constituency is the area from which the Member of Legislative Assembly is elected for the State Legislature. All Schools Free Text 11 Municipality For urban area, mention the name of the Municipality in which the school is located. All Schools Free Text 12 City For urban area, mention the name of the city in which the school is located. All Schools Free Text 13 (i) a STD Code and Landline number of office/Head of the School Provide the Landline Phone Number (including STD Code) of the School or Head of School All Schools Numeric 13 (i) b STD Code and Landline number of the Respondent Provide the Landline Phone Number (including STD Code) of the respondent who is responsible for providing the DISE data, if other than the School Head.

All Schools Numeric 13 (ii) a Mobile number of Head of the School Provide the Mobile Number of the Head/Acting Head of School All Schools 10 digit Numeric 13 (ii) b Mobile number of the Respondent Provide the Mobile Number of the Respondent who is responsible for providing the DISE data, if other than the School Head.

All Schools 10 digit Numeric 13 (iii) a E‐mail address Provide Email ID of the School, if available All Schools Free Text in email form

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 4 Q.No Questions Guidelines School Type Variable Type Codes Available 13 (iii) b Website If the school has a website, provide the website address. All Schools Free Text in weblink form 14 School Category The school category details the level(s) of education imparted by the school. This could be one or a combination of all the levels – Primary, Upper Primary, Secondary and Higher Secondary.

These levels are different for each of the states and needs to be determined as per the state practice. The lowest and highest class in the school determines school category as below. 1. Primary only: A school with only primary classes (I‐IV/V as the case may be) in the same premises and management. A school having classes more than V should not be shown as primary school.

2. Primary with upper primary school: A school having classes from I to VII/VIII in the same premises and under the same management. Schools with highest classes beyond VII/VIII should not be classified here. 3. Primary with upper primary, secondary and higher secondary school: A school having Classes from I to XII. The lowest and highest classes in such schools would be I and XII respectively. 4. Upper primary school: Schools starting from Classes V/VI and teaching up to classes VII/VIII. No other school would fall under this category. 5. Upper primary, secondary and higher secondary: Schools having Class V/VI as the lowest class and Class XII as the highest class.

6. Primary with Upper Primary and Secondary: Schools having Classes from I to X. School with Classes XI and XII should not be included in this category. 7. Upper Primary with Secondary: Schools starting Classes from V/VI and teaching up to classes X.

8. Secondary Only: Schools starting from Classes VIII/IX and teaching up to classes X. No other school would fall under this category. 10. Secondary with Higher Secondary: A school having classes from VIII/IX to XII in the same premises and under the same management. Schools with highest classes below VII/VIII should not be classified here. 11. Higher Secondary Only/Junior College: A school with Higher Secondary (Classes XI and XII) in the same premises and management. All Schools Coded 1. Primary only 2. Primary with upper primary 3. Primary with upper primary, secondary and higher secondary 4.

Upper primary only 5. Upper primary with secondary and higher secondary 6. Primary with Upper Primary and Secondary 7. Upper Primary with Secondary 8. Secondary only 10. Secondary with Higher Secondary 11. Higher Secondary only /Junior College

Guidelines for Filling‐up U‐DISE Data Capture Format 5 Q.No Questions Guidelines School Type Variable Type Codes Available 15 Lowest Class in the School Indicate the lowest class to which students are admitted. For the purpose of indicating the lowest class, do not include Anganwadi, Balwadi or Pre‐primary education levels even if they are parts of the same school management. Therefore, lowest class should not be lower than 1. All Schools Numeric in range from 1 to12 16 Highest Class in School Indicate the highest class for which the school imparts instruction. Please note that in some schools, admissions to the highest classes may not be made in the first few years of its opening.

In such cases, mention highest class where teaching takes place. For example, a primary school may have permission to do admissions till Class IV/V, but has students only in Classes I and II. In such cases, the highest class should be II and not IV or V.

All Schools Numeric in range from 1 to12 17 Type of School This refers to the type of students the schools provides education based on gender (Boys / Girls / Co‐educational). Note that, in some cases even though the name of a school may indicate that it exclusively for boys or girls, in practice the school may be co‐educational. Indicate these schools as falling under Category (3) i.e. Co‐educational. All Schools Coded 1. Boys only 2. Girls only 3. Co‐ educational 18 Managed By (School Management) This refers to the management and finance support provided to the school. Provide information using appropriate code.

The Codes available are: 1. Department of Education: School fully managed and financed by the Department of Education or autonomous organisations under it. 2. Tribal/Social Welfare Department: School fully managed and financed by the Tribal Welfare or Social Welfare Department of the State Government. 3. Local body: A school fully managed and financed by Municipal Corporation or an equivalent body of the State.

4. Private Aided: A recognised school, which is managed by a trust or a private organisation and is receiving grants from a local body or the state or central government. 5. Private Unaided: A recognized school, which is managed by an individual, trust or a private organisation and does not receive grants either from a local body or the state or central government. 6. Other: All other managements which are not covered here. 7. Central Govt. Schools: A school fully managed and financed by the central government or autonomous organizations under the central government e.g. KVS, Navodaya Vidyalayas, Army Schools, etc.

8. Un‐recognized: A school managed and financed by an individual, trust or a All Schools Coded 1. Department of Education 2. Tribal/Social Welfare Department 3. Local Body 4. Private Aided 5. Private Unaided 6. Other 7. Central Government 8. Un‐ Recognized 97. Madrasa Recognize 98. Madrasa Unrecognize d

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 6 Q.No Questions Guidelines School Type Variable Type Codes Available private organisation and does not have any kind of recognition from the state government. 97. Madrasa recognized: Madrasa imparting formal education and recognized by Wakf board/State recognised Madrasa Board should be covered under this category. 98. Madrasa unrecognized: Madrasa which is not recognized by Wakf board/Madrasa Board and which provides formal education has to be covered under this category.

19 (i) Distance (in Kms.) from Primary School to nearest Government / Govt.

Aided Upper Primary School This information needs to be provided Primary Schools. Provide information on the distance at which the nearest Government or Aided Upper Primary School is located in kms. The information should be in numeric form denominating the distance in kilometres without any decimal. Primary Schools Numeric 19 (ii) Distance (in Kms.) from Upper Primary School to nearest Government / Govt. Aided Secondary School This information needs to be provided Upper Primary Schools. Provide information on the distance at which the nearest Government or Aided Secondary School is located in kms.

The information should be in numeric form denominating the distance in kilometres without any decimal. Upper Primary Schools Numeric 20 Whether School is approachable by all‐ weather road All weather road means a motorable pucca road reaching upto the locality in which the school is situated.

All Schools Coded 1. Yes 2. No 21 Year of establishment of School Please provide the year when the school was established in YYYY format. Even if the school category, management has changed the initial year of establishment has to be mentioned here. All Schools Numeric denoting Year in YYYY form 22 (i) Year of Recognition of Elementary School Answer this question only if the school has some elementary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question.

Elementary Schools (except unrecognised) Numeric denoting Year in YYYY form 22 (ii) Year of Recognition of Secondary School Answer this question only if the school has secondary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Secondary Schools (except unrecognised) Numeric denoting Year in YYYY form

Guidelines for Filling‐up U‐DISE Data Capture Format 7 Q.No Questions Guidelines School Type Variable Type Codes Available 22 (iii) Year of Recognition of Higher Secondary School Answer this question only if the school has higher secondary section.

Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Higher Secondary Schools (except unrecognised) Numeric denoting Year in YYYY form 23 (i) Year of Upgradation from Primary to Upper Primary This is for schools which have Primary with Upper Primary Stage and have been upgraded after their establishment as Primary school. Provide the Year of Upgradation from Primary to Upper Primary in YYYY format. Upgraded Upper Primary Schools Numeric denoting Year in YYYY form 23 (ii) Year of Upgradation from Upper Primary to Secondary This is for schools which have Upper Primary Secondary Stage and have been upgraded after their establishment.

Provide the Year of Upgradation from Upper Primary to Secondary Stage in YYYY format.

Upgraded Secondary Schools Numeric denoting Year in YYYY form 23 (iii) Year of Upgradation from Secondary to Higher Secondary This is for schools which have Higher Secondary Stage and have been upgraded after their establishment. Provide the year of Year of Upgradation from Secondary to Higher Secondary Stage in YYYY format. Upgraded Higher Secondary Schools Numeric denoting Year in YYYY form 24 Is this a Special School for Children with Special Needs (CWSN) If the School is meant only for Children with Special Needs, answer the question using the appropriate Codes.

All Schools Coded 1.

Yes 2. No 25 Is the School a Shift School This question is applicable only to shift schools, where the same premises is used by two schools in different shifts. Normally, these schools function in two shifts, viz. morning and evening. All Schools Coded 1. Yes 2. No 26 (i) Is the School Residential ‐ Primary If the School has a Residential Facility, answer the question for different categories using the Codes. Primary Schools Coded 1. Ashram School (Govt.) 2. Non‐ Ashram (Govt.) 3. Private 4. Others 6. Kasturba Gandhi Balika 26 (ii) Is the School Residential – Upper Primary Upper Primary Schools Coded 26 (iii) Is the School Residential – Secondary Secondary Schools Coded 26 (iv) Is the School Residential – Higher Secondary Higher Secondary Schools Coded

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