U-DISE - Data Capture Format - Guidelines for Filling-up

U-DISE - Data Capture Format - Guidelines for Filling-up

2014-15 Guidelines for Filling-up Data Capture Format U-DISE

U-DISE - Data Capture Format - Guidelines for Filling-up

U‐DISE Guidelines for Filling‐up Data Capture Format 2014‐15 The TCA is funded by the UK Department for International Development (DFID)

U-DISE - Data Capture Format - Guidelines for Filling-up

Table of Contents Brief introduction ___ 1
Section A 1: School Particulars ___ 2
Section A 2: School Particulars ___ 14
Section B 1: Physical Facilities and Equipment ___ 24
Section B 2: Mid-day Meal (MDM) Information ___ 39
Section C: Teachers and Part-time Instructors (including Head Master ___ 41
Section D: New Admissions in Grade I ___ 48
Section E: Enrolment by Social Category and Minority ___ 48
Section F: Enrolment by Age ___ 48
Section G: Enrolment by Medium of Instructions ___ 49
Section H: Repeaters by Social Category and Minority ___ 49
Section I: Facilities provided to Children in Primary Classes ___ 49
Section I (ii): Facilities provided to Children in Primary Classes ___ 49
Section J: Examination Results (Elementary level ___ 49
Section K: Children with Special Needs (CWSN ___ 49
Section L: Facilities provide to CWSN ___ 49
Section M: Availability of Streams in schools ___ 49
Section N: Enrolment and Repeaters by Streams ___ 49
Section O (a): Examination Results – Class X ___ 50
Section O (b): Examination Results – Class X - Pass percentage ___ 50
Section O (c): Examination Results – Class XII ___ 50
Section O (d): Examination Results – Class XII - Pass percentage ___ 50
Section P: Receipts and Expenditure ___ 50
Section Q: Number of Non-teaching / Administrative and support staff sanctioned and in-position ___ 50
Annexure - I .

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format 1 Brief introduction 1. U‐DISE stands for Unified District Information System for Education developed by National University of Educational Planning and Administration (NUEPA) and supported by MHRD. U‐DISE has mandate of collecting information from all recognised and unrecognised schools imparting formal education from Classes I to XII. It collects information on School particulars, Infrastructure, teachers, enrolment and examination results. U‐DISE has the school as the unit of data collection and district as the unit of data dissemination.

It is under implementation in all the districts of the country. 2. The objective of collecting information using U‐DISE is to improve the education level in the country by better planning, resource allocation and monitoring. Thus, information collected through U‐DISE is utilised for planning and implementation of various education related programmes and assessment of progress made.

3. The present document provides guidelines for filling up the U‐DISE Data Capture Format (DCF) which is used to collect U‐DISE data. The document is envisaged to provide support in collection of quality data at the school level and will help all personnel involved in collection of U‐DISE data to follow same definitions. 4. It is expected that all schools maintain records in various registers that are required to record school information and support in timely collection of U‐DISE data. In case the school records are not maintained/updated properly, it is recommended that the schools maintain and update all school records.

5. The data collection under U‐DISE is undertaken through the Data Capture Format (DCF) which contains static and dynamic data of a school. The static data involves information on the school location, type, management, and the level of school. The dynamic data covers information on the enrolment, repeaters. Schools are provided with a DCF that has the static data pre‐filled from previous year and are tasked with updating the dynamic data. In case, there is any change in the status of pre‐filled values, teachers are free to change the same by encircling the earlier value and writing the updated value besides.

6. It is advised that the school keeps all records required to fill the U‐DISE data readily available and updated to provide accurate data in a timely manner. Hence, institutionalization of school records and their updation is key to improving the quality of data collected through the U‐DISE. 7. After filling up the DCF, the teachers must review the formats to ensure that all the columns in the DCF are filled in and information provided at different places is consistent. For example, enrolment information by social category and age should match for all classes and gender. The guidelines for filling up the DCF are given below in tabular format consisting of the questions asked, guide to fill, school type for which the question is meant for, variable type and available codes.

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 2 Section A 1: School Particulars Q.No Questions Guidelines School Type Variable Type Codes Available 0 U‐DISE Code U‐DISE Code is a number given to each school covered under U‐DISE. It is a unique Code given in the first year of coverage under U‐DISE and used every year to ensure compatibility and comparison across years. The 11 digit code comprises its geographical location (first four digits representing the district, 2 digits for block, 3 digits for Village and last 2 digits for school). This code will remain constant for all future purposes and will only change in case of change in above geographical locations.

The District U‐DISE coordinator will guide you in managing the U‐DISE Codes in case of change in state / district / block / village reorganization. In case of new schools which are filling up the form for the first time, the school need not fill the U‐DISE code. This will be filled by the U‐DISE coordinator by generating new code in U‐DISE software.

All Schools 11 digit numeric variable 0 Academic Year This variable denoting the academic year spread across two calendar years. The Six digits denoting the year of the academic session should be provided. For example, academic year for data reporting on 30th September, 2014 will be 2014‐15. This value is normally pre‐filled in the DCF. All Schools Year ‐ 1 School Name The School Name should be given in full using the Free Text without any abbreviations or acronyms. For example, Government Primary School should be written in full and not as “GPS”.

All Schools Free Text 2 School is located in Rural or Urban area This refers to the nature of the geographical area where the school is located.

For example, if the area where the school is located covered by a Municipal Corporation it would be considered in Urban Area, otherwise, the school should be considered to be in Rural Area. All Schools Coded 1. Rural 2. Urban 3 Habitation Name (Rural Area) / Mohalla (Urban Area) In case of rural area, enter the Habitation Name. In large villages, a group of contagious houses, known by different names, is known as Habitation. Therefore, one village may have more than one Habitation. In case the village has no habitations, the village name should be entered in the Habitation as well. For Urban area, enter the locality or Mohalla name.

All Schools Free Text 4 Village Name (Rural) / Ward No. (Urban) In case of rural area, enter the Revenue Village Name. For urban area, enter the Municipal Ward Number as “Ward Number “ .

All Schools Free Text 5 Pin Code Enter the six‐digit Pin Code Number of the area where the school is located. All School 6 digit numeric 6 Village Panchayat Name For Rural areas, enter the name of the Village (Gram) Panchayat. In case of schools in urban areas, this may be left blank. All Schools Free Text

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format 3 Q.No Questions Guidelines School Type Variable Type Codes Available 7 Name of the Cluster Resource Centre This refers to the name of the Cluster Resource Centre (CRC) established under the Sarva Shiksha Abhiyan (SSA).

On an average a CRC is responsible for around 15‐20 schools in his/her area. Write the full name of the Cluster Resource Centre in Free Text for all schools irrespective of their management – Government/ Private. In case this information is not available with school, the same may be sought from the Block/District officer. Generally, this information is pre‐printed on the DCF.

All Schools Free Text 8 CD Block/ Mandal/Taluka name Normally, a District is divided into various Revenue Blocks (also known as Community Development (CD) Block). In some States, it is also known as Mandal or Taluka. It is recommended to write the complete name of Block. All Schools Free Text 9 Educational Zone/ Mandal / Taluka Name This refers to the administrative unit of the Education Department below the district level. It is either synonymous with the Block/Mandal/Taluka in most states or different if a separate administrative setup has been established to manage the education activities in the district.

All Schools Free Text 10 Assembly Constituency Mention the name of the Assembly Constituency in which the school is located. The Assembly constituency is the area from which the Member of Legislative Assembly is elected for the State Legislature. All Schools Free Text 11 Municipality For urban area, mention the name of the Municipality in which the school is located. All Schools Free Text 12 City For urban area, mention the name of the city in which the school is located. All Schools Free Text 13 (i) a STD Code and Landline number of office/Head of the School Provide the Landline Phone Number (including STD Code) of the School or Head of School All Schools Numeric 13 (i) b STD Code and Landline number of the Respondent Provide the Landline Phone Number (including STD Code) of the respondent who is responsible for providing the DISE data, if other than the School Head.

All Schools Numeric 13 (ii) a Mobile number of Head of the School Provide the Mobile Number of the Head/Acting Head of School All Schools 10 digit Numeric 13 (ii) b Mobile number of the Respondent Provide the Mobile Number of the Respondent who is responsible for providing the DISE data, if other than the School Head.

All Schools 10 digit Numeric 13 (iii) a E‐mail address Provide Email ID of the School, if available All Schools Free Text in email form

U-DISE - Data Capture Format - Guidelines for Filling-up

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 4 Q.No Questions Guidelines School Type Variable Type Codes Available 13 (iii) b Website If the school has a website, provide the website address. All Schools Free Text in weblink form 14 School Category The school category details the level(s) of education imparted by the school. This could be one or a combination of all the levels – Primary, Upper Primary, Secondary and Higher Secondary.

These levels are different for each of the states and needs to be determined as per the state practice. The lowest and highest class in the school determines school category as below. 1. Primary only: A school with only primary classes (I‐IV/V as the case may be) in the same premises and management. A school having classes more than V should not be shown as primary school.

2. Primary with upper primary school: A school having classes from I to VII/VIII in the same premises and under the same management. Schools with highest classes beyond VII/VIII should not be classified here. 3. Primary with upper primary, secondary and higher secondary school: A school having Classes from I to XII. The lowest and highest classes in such schools would be I and XII respectively. 4. Upper primary school: Schools starting from Classes V/VI and teaching up to classes VII/VIII. No other school would fall under this category. 5. Upper primary, secondary and higher secondary: Schools having Class V/VI as the lowest class and Class XII as the highest class.

6. Primary with Upper Primary and Secondary: Schools having Classes from I to X. School with Classes XI and XII should not be included in this category. 7. Upper Primary with Secondary: Schools starting Classes from V/VI and teaching up to classes X.

8. Secondary Only: Schools starting from Classes VIII/IX and teaching up to classes X. No other school would fall under this category. 10. Secondary with Higher Secondary: A school having classes from VIII/IX to XII in the same premises and under the same management. Schools with highest classes below VII/VIII should not be classified here. 11. Higher Secondary Only/Junior College: A school with Higher Secondary (Classes XI and XII) in the same premises and management. All Schools Coded 1. Primary only 2. Primary with upper primary 3. Primary with upper primary, secondary and higher secondary 4.

Upper primary only 5. Upper primary with secondary and higher secondary 6. Primary with Upper Primary and Secondary 7. Upper Primary with Secondary 8. Secondary only 10. Secondary with Higher Secondary 11. Higher Secondary only /Junior College

Guidelines for Filling‐up U‐DISE Data Capture Format 5 Q.No Questions Guidelines School Type Variable Type Codes Available 15 Lowest Class in the School Indicate the lowest class to which students are admitted. For the purpose of indicating the lowest class, do not include Anganwadi, Balwadi or Pre‐primary education levels even if they are parts of the same school management. Therefore, lowest class should not be lower than 1. All Schools Numeric in range from 1 to12 16 Highest Class in School Indicate the highest class for which the school imparts instruction. Please note that in some schools, admissions to the highest classes may not be made in the first few years of its opening.

In such cases, mention highest class where teaching takes place. For example, a primary school may have permission to do admissions till Class IV/V, but has students only in Classes I and II. In such cases, the highest class should be II and not IV or V.

All Schools Numeric in range from 1 to12 17 Type of School This refers to the type of students the schools provides education based on gender (Boys / Girls / Co‐educational). Note that, in some cases even though the name of a school may indicate that it exclusively for boys or girls, in practice the school may be co‐educational. Indicate these schools as falling under Category (3) i.e. Co‐educational. All Schools Coded 1. Boys only 2. Girls only 3. Co‐ educational 18 Managed By (School Management) This refers to the management and finance support provided to the school. Provide information using appropriate code.

The Codes available are: 1. Department of Education: School fully managed and financed by the Department of Education or autonomous organisations under it. 2. Tribal/Social Welfare Department: School fully managed and financed by the Tribal Welfare or Social Welfare Department of the State Government. 3. Local body: A school fully managed and financed by Municipal Corporation or an equivalent body of the State.

4. Private Aided: A recognised school, which is managed by a trust or a private organisation and is receiving grants from a local body or the state or central government. 5. Private Unaided: A recognized school, which is managed by an individual, trust or a private organisation and does not receive grants either from a local body or the state or central government. 6. Other: All other managements which are not covered here. 7. Central Govt. Schools: A school fully managed and financed by the central government or autonomous organizations under the central government e.g. KVS, Navodaya Vidyalayas, Army Schools, etc.

8. Un‐recognized: A school managed and financed by an individual, trust or a All Schools Coded 1. Department of Education 2. Tribal/Social Welfare Department 3. Local Body 4. Private Aided 5. Private Unaided 6. Other 7. Central Government 8. Un‐ Recognized 97. Madrasa Recognize 98. Madrasa Unrecognize d

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 6 Q.No Questions Guidelines School Type Variable Type Codes Available private organisation and does not have any kind of recognition from the state government. 97. Madrasa recognized: Madrasa imparting formal education and recognized by Wakf board/State recognised Madrasa Board should be covered under this category. 98. Madrasa unrecognized: Madrasa which is not recognized by Wakf board/Madrasa Board and which provides formal education has to be covered under this category.

19 (i) Distance (in Kms.) from Primary School to nearest Government / Govt.

Aided Upper Primary School This information needs to be provided Primary Schools. Provide information on the distance at which the nearest Government or Aided Upper Primary School is located in kms. The information should be in numeric form denominating the distance in kilometres without any decimal. Primary Schools Numeric 19 (ii) Distance (in Kms.) from Upper Primary School to nearest Government / Govt. Aided Secondary School This information needs to be provided Upper Primary Schools. Provide information on the distance at which the nearest Government or Aided Secondary School is located in kms.

The information should be in numeric form denominating the distance in kilometres without any decimal. Upper Primary Schools Numeric 20 Whether School is approachable by all‐ weather road All weather road means a motorable pucca road reaching upto the locality in which the school is situated.

All Schools Coded 1. Yes 2. No 21 Year of establishment of School Please provide the year when the school was established in YYYY format. Even if the school category, management has changed the initial year of establishment has to be mentioned here. All Schools Numeric denoting Year in YYYY form 22 (i) Year of Recognition of Elementary School Answer this question only if the school has some elementary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question.

Elementary Schools (except unrecognised) Numeric denoting Year in YYYY form 22 (ii) Year of Recognition of Secondary School Answer this question only if the school has secondary section. Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Secondary Schools (except unrecognised) Numeric denoting Year in YYYY form

Guidelines for Filling‐up U‐DISE Data Capture Format 7 Q.No Questions Guidelines School Type Variable Type Codes Available 22 (iii) Year of Recognition of Higher Secondary School Answer this question only if the school has higher secondary section.

Provide the year of recognition of School from the appropriate authority in the YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 above), do not answer the question. Higher Secondary Schools (except unrecognised) Numeric denoting Year in YYYY form 23 (i) Year of Upgradation from Primary to Upper Primary This is for schools which have Primary with Upper Primary Stage and have been upgraded after their establishment as Primary school. Provide the Year of Upgradation from Primary to Upper Primary in YYYY format. Upgraded Upper Primary Schools Numeric denoting Year in YYYY form 23 (ii) Year of Upgradation from Upper Primary to Secondary This is for schools which have Upper Primary Secondary Stage and have been upgraded after their establishment.

Provide the Year of Upgradation from Upper Primary to Secondary Stage in YYYY format.

Upgraded Secondary Schools Numeric denoting Year in YYYY form 23 (iii) Year of Upgradation from Secondary to Higher Secondary This is for schools which have Higher Secondary Stage and have been upgraded after their establishment. Provide the year of Year of Upgradation from Secondary to Higher Secondary Stage in YYYY format. Upgraded Higher Secondary Schools Numeric denoting Year in YYYY form 24 Is this a Special School for Children with Special Needs (CWSN) If the School is meant only for Children with Special Needs, answer the question using the appropriate Codes.

All Schools Coded 1.

Yes 2. No 25 Is the School a Shift School This question is applicable only to shift schools, where the same premises is used by two schools in different shifts. Normally, these schools function in two shifts, viz. morning and evening. All Schools Coded 1. Yes 2. No 26 (i) Is the School Residential ‐ Primary If the School has a Residential Facility, answer the question for different categories using the Codes. Primary Schools Coded 1. Ashram School (Govt.) 2. Non‐ Ashram (Govt.) 3. Private 4. Others 6. Kasturba Gandhi Balika 26 (ii) Is the School Residential – Upper Primary Upper Primary Schools Coded 26 (iii) Is the School Residential – Secondary Secondary Schools Coded 26 (iv) Is the School Residential – Higher Secondary Higher Secondary Schools Coded

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 8 Q.No Questions Guidelines School Type Variable Type Codes Available Vidhyalay 7. Model School 27 (i) Is this a Religious Minority School If this school is being run for children belonging to religious minority All Schools Coded 1. Yes 2. No 27 (ii) If yes, Type of Minority Provide information on type of minority All Schools Coded 1. Muslim 2. Sikh 3. Jain 4. Christian 5. Parsi 6. Neo Buddhist 7. Any other 28 Medium of Instruction Provide information on the medium of instruction used in the schools using the appropriate Codes. Generally, the medium of instruction is identified through the Textbooks, particularly Maths and Science, being used by the School.

However, different languages being taught in the school should not be considered as medium of instruction. A school may have more than one medium of instruction, and hence provision for giving a maximum of four medium of instructions is given, if applicable to your school. You need to provide at least one medium of instruction as a school will be providing instructions in at least one medium.

All Schools 1. Assamese 2. Bengali 3. Gujarati 4. Hindi 5. Kannada 6. Kashmiri 7. Konkani 8. Malayalam 9. Manipuri 10. Marathi 11. Nepali 12. Odia 13. Punjabi 14. Sanskrit 15. Sindhi 16. Tamil 17. Telugu 18. Urdu 19. English 20. Bodo 21. Mising 22. Dogri

Guidelines for Filling‐up U‐DISE Data Capture Format 9 Q.No Questions Guidelines School Type Variable Type Codes Available 23. Khasi 24. Garo 25. Mizo 26. Bhutia 27. Lepcha 28. Limboo 29. French 99. Others 28 (a) Are the majority of pupils taught through their mother tongue at primary stage If majority of students are taught in the local language give code for Yes.

If different language is used than the local language give code for No. Primary Schools Coded 1. Yes 2. No 3. Not Applicable 28 (b) Language(s) taught at primary stage Give codes for languages taught at Primary level in school. Upto three languages can be provided for one school.

Primary Schools Coded 1. Assamese 2. Bengali 3. Gujarati 4. Hindi 5. Kannada 6. Kashmiri 7. Konkani 8. Malayalam 9. Manipur 10. Marathi 11. Nepali 12. Odia 13. Punjabi 14. Sanskrit 15. Sindhi 16. Tamil 17. Telugu 18. Urdu 19. English 20. Bodo 22. Dogri

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 10 Q.No Questions Guidelines School Type Variable Type Codes Available 23. Khasi 24. Garo 25. Mizo 26. Bhutia 27. Lepcha 28. Limboo 29. French 41. Angami 42. Ao 43. Arabic 44. Bhoti 45. Bodhi 46. German 47. Kakbarak 48. Konyak 49. Laddakhi 50.

Lotha 51. Maithili 52. Nicobaree 53. Oriya(lower) 54. Persian 55. Portuguese 56. Rajasthani 57. Russian 58. Sema 59. Spanish 60. Tibetan 61. Zeliang 99. Other languages 29 (i) Affiliation Board – Secondary Choose the appropriate code for affiliating board for the Secondary level. Secondary Schools Coded 1. CBSE 2. State Board 3. ICSE 4. Internationa l Board 29 (ii) Affiliation Board – Choose the appropriate code for affiliating board for the Higher Secondary Higher Coded

Guidelines for Filling‐up U‐DISE Data Capture Format 11 Q.No Questions Guidelines School Type Variable Type Codes Available Higher Secondary level. Secondary Schools 5. Others 29 (a) Does the school offer any pre‐vocational course(s) at Secondary stage Pre‐vocational courses include simple marketable skills to students in Classes IX and X to develop vocational interests and aptitude among students. This leads to self‐exploration and making vocational preferences. If the school offers any pre‐vocational courses at Secondary stage or otherwise, reply using appropriate code.

Secondary and Higher Secondary Schools Coded 1.

Yes 2. No 29 (b) Does the school provide educational and vocational guidance and counselling to students If the School provides vocational/career counselling and guidance to students, reply Yes using the appropriate code, otherwise, reply No as per code. Secondary and Higher Secondary Schools Coded 1. Yes 2. No 30 (a) Geographical Location ‐ Latitude This information is optional. If available, provide information on the latitude where the school is located in a six digit numeric form denoting Degrees, Minutes and Seconds.

All Schools Six Digit Numeric 30 (b) Geographical Location ‐ Longitude This information is optional. If available, provide information on the longitude where the school is located in a six digit numeric form denoting Degrees, Minutes and Seconds. All Schools Six Digit Numeric 31 Pre‐primary Section (other than Anganwadi Centre) attached to school If the school has a Pre‐primary section attached to schools answer the question using the appropriate Codes. All Schools Coded 1. Yes 2. No 31 (a) If Pre‐primary Section available, Total Students in Pre ‐Primary Give the information on the number of students enrolled in the Pre‐primary (below class I) Section of the school in numeric form.

All Schools with Pre‐ primary Section Numeric 31 (b) If Pre‐primary Section available, Total Teachers in Pre‐primary Give the information on the number of teachers available in the Pre Primary Section of the school in numeric form.

All Schools with Pre‐ primary Section Numeric 32 Anganwadi Centre in Answer the question based on the availability of Anganwadi Centre. If the Primary Coded 1. Yes

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 12 Q.No Questions Guidelines School Type Variable Type Codes Available or adjacent to school Anganwadi Centre is located in or adjacent to School, answer using the appropriate Codes. In case the Anganwadi is at a distance from School, the school need not provide information on this. Schools 2. No 32 (a) If Anganwadi available, Total Students in Anganwadi Give the information on the number of students enrolled in the Anganwadi Centre in numeric form.

Schools with Anganwadi in or adjacent Numeric 32 (b) If Anganwadi available, Total Teachers Anganwadi Give the information on the number of teachers available in the Anganwadi Centre in numeric form. Schools with Anganwadi in or adjacent Numeric 33 (a) Number of Academic Inspections Give information on the number of academic inspections undertaken in the school. For this purpose, the number of inspections undertaken in the last academic session by an officer of State/District/Block authorised for inspection of schools where a detailed report is written should be counted. Normal visits by officials when an inspection report is not written should not be counted as inspection.

All Schools Numeric in range from 0 to 12 33 (b) Number of Visits by CRC Coordinator Give the information on the number of visits by the CRC Coordinator to the school in two digit numeric form. All Schools Numeric in range from 0 to 25 33 (c) Number of Visits by Block Level Officer Give the information on the number of visits by Block Level Officers to the school in two digit numeric form. All Schools Numeric 34.a.1 Receipts under the School Development Grant Provide information on the amount of resources received by the school under the School Development Grant for the last financial year.

Government Elementary Schools Numeric 34.a.2 Expenditure under the School Development Grant Provide information on the amount of expenditure made by the school under the School Development Grant for the last financial year. Government Elementary Schools Numeric 34.b.1 Receipts under the School Maintenance Grant Provide information on the amount of resources received by the school under the School Maintenance Grant for the last financial year. Government Elementary Schools Numeric 34.b.2 Expenditure under the School Maintenance Grant Provide information on the expenditure made by the school under the School Maintenance Grant for the last financial year.

Government Elementary Schools Numeric 34.c.1 Receipts under the Provide information on the amount of resources received by the school under Government Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format 13 Q.No Questions Guidelines School Type Variable Type Codes Available TLM/Teachers Grant the TLM/Teachers Grant for the last financial year. Enter the total amount of TLM grant received by all teachers of the school during the previous academic year. For example, if two teachers in the school received a grant of Rs.500/‐ each, the total amount of Rs.1000/‐ (2 * 500) should be entered.

Elementary Schools 34.C.2 Expenditure under the TLM/Teachers Grant Provide information on the amount of expenditure made by the school under the TLM/Teachers Grant for the last financial year.

Government Elementary Schools Numeric 35. a (i) Sanctioned Positions – Primary Provide information on the number of sanctioned positions for Regular Teachers for Primary, Upper Primary, Secondary and Higher Secondary stages (based on your school category). Teachers with regular time scale will fall in this category. Teaching staff includes Principal/Head Teacher, Teachers and other categories of teachers working on full time basis. The number of posts sanctioned for the school should be given wherever this type of data is available. The information on sanctioned positions can be also accessed from Block Level and District level functionaries for Government schools.

Primary Schools Numeric Sanctioned Positions – Upper Primary Upper Primary Schools Numeric Sanctioned Positions – Secondary Secondary Schools Numeric Sanctioned Positions – Higher Secondary Higher Secondary Schools Numeric 35.a (ii) Number In‐position – Primary Based on the school category, provide information on the number of In‐Position Regular Teachers for Primary, Upper Primary, Secondary and Higher Secondary stages (based on your school category) in numeric form. Number in‐position refers to teaching staff who are working on the record date. Teachers on short leave or on official duty should be treated as `in‐position’.

Head Teachers, even if not teaching should be included in the teaching staff. Physical instructor music teachers, sports teacher etc. should also be treated as part of the teaching staff.

Primary Schools Numeric Number In‐ position – Upper Primary Upper Primary Schools Numeric Number In‐ position – Secondary Secondary Schools Numeric Number In‐ position – Higher Secondary Higher Secondary Schools Numeric 35.b No. of Contract Teachers ‐ Primary Based on the school category, provide information on the number of Contract Teachers available for Primary, Upper Primary, Secondary and Higher Secondary stages (based on your school category) in numeric form. Contract teachers are those teachers who are engaged for a limited period on a consolidated salary.

Primary Schools Numeric No.

of Contract Teachers – Upper Primary Upper Primary Schools Numeric No. of Contract Teachers ‐ Secondary Secondary Schools Numeric No. of Contract Higher Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 14 Q.No Questions Guidelines School Type Variable Type Codes Available Teachers – Higher Secondary Secondary Schools 35.c No. of Part‐time Instructors positioned as per RTE for Upper Primary level Provide information on the number of Part‐time Instructors positioned under RTE for Upper Primary stages (based on your school category) in numeric form. Part‐time teachers are those teachers who are engaged in school for a very small period (a month or so) and are engaged to take certain classes only. Upper Primary Schools Numeric Section A 2: School Particulars Q.No Questions Guidelines School Type Variable Type Codes Available 1.1.1 Number of Instructional Days (previous academic year) ‐ Primary Section Provide information on the total number of instructional days for the Primary section during the last academic year using three‐digit number.

Only those days will be counted, which have been spared for Instructional purposes including the exam days.

Primary Schools Numeric 1.1.2 Number of Instructional Days (previous academic year) ‐ Upper Primary Section Provide information on the total number of instructional days for the Upper Primary section during the last academic year using three digit numeric. Only those days will be counted, which have been spared for Instructional purposes including exam days. Upper Primary Schools Numeric 1.2.1 School hours for children (per day) ‐ Number of hours children stay in school (current academic year) – Primary Section Schools need to provide information on the entire duration when the school is opened for children.

For example, if children come to schools at 0800 AM and leave school at 0240 PM the total School hours would be 6.40 hours. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes.

Primary Schools Numeric 1.2.2 School hours for children (per day) ‐ Number of hours children stay in school (current academic year) – Upper Primary Information on Number of Hours children stay in the school at Upper Primary Level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes Upper Primary Schools Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format 15 Q.No Questions Guidelines School Type Variable Type Codes Available Section 1.3.1 Teacher Working Hours per Day.

No. of hours teachers stay in school in current academic year ‐ Primary Section Schools need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at Primary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes Primary Schools Three digit numeric 1.3.2 Teacher Working Hours per Day. No. of hours teachers stay in school in current academic year – Upper Primary Section Schools need to provide information on the entire duration when the teachers stay in school.

Information on Number of hours spent by teachers per day in the school at Upper Primary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes Upper Primary Schools Three digit numeric 2 Is CCE being implemented at elementary level Answer if the school is practicing Continuous and Comprehensive Evaluation (CCE) using the appropriate Codes. If Yes, the following sub‐questions need to be answered.

Elementary Schools Coded 1. Yes 2. No 2.a Are Pupil cumulative records maintained Answer if cumulative records of children are maintained to facilitate CCE of Children enrolled in Elementary Stage using the appropriate Codes. If Yes. Answer the next sub‐question. Elementary Schools Coded 1. Yes 2. No 2.b Are pupil cumulative records shared with parents Answer if the cumulative records of children are shared with parents to facilitate CCE of Children enrolled in Elementary Stage using appropriate Codes. Elementary Schools Coded 1. Yes 2. No 3.1.a Number of Children enrolled at entry level (Under 25% quota as per RTE) in current academic year Provide the information on the number of children enrolled from economically weaker section or disadvantaged group (as defined in State RTE Rules) using three digit numeric format.

The entry level for all schools is the lowest class of school where initial admission take place. This could also be pre‐primary. Private Unaided Elementary Schools Three digit numeric 3.1.b Number of Children continuing who got admission under 25% Provide the information on the number of children who got admission last year under RTE quota and continuing their education in the school during the current academic year. The entry level for all schools is the lowest class of Private Unaided Primary/Eleme Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 16 Q.No Questions Guidelines School Type Variable Type Codes Available quota in previous years school where initial admissions take place. ntary Schools 3.2 Whether the School Management Committee (SMC) has been constituted Answer appropriately on whether the School Management Committee has been constituted for the school using the appropriate Codes. If Yes, also provide answers the following six sub‐questions. Government and Aided Elementary Schools Coded 0. Not Applicable 1. Yes 2. No 3.2.a Total number of members in the School Management Committee Provide information on the number of male and female members in the School Management Committee in numeric form.

Government and Aided Elementary Schools Numeric 3.2.b Representatives of Parents/Guardians/P TA Provide information on the number of male and female representatives from the Parents / Guardians / PTA in the School Management Committee in numeric form. Government and Aided Elementary Schools Numeric 3.2.c Representatives/nom inees from local authority/local government/urban local body Provide information on the number of male and female representatives / nominees from local authority/local government/urban local body in the School Management Committee in numeric form.

Government and Aided Elementary Schools Numeric 3.2.d Number of meetings held by SMC during the previous academic year Provide information on the number of meetings held of SMC during the previous academic year in two digit numeric form.

Government and Aided Elementary Schools Numeric 3.2.e Whether SMC Prepare the School Development Plan: Provide information on whether the School Development Plan has been prepared by the SMC using appropriate Codes. Government and Aided Elementary Schools Coded 0. Not Applicable 1. Yes 2. No. 3.2.f Whether separate bank account for SMC is being maintained Provide information on whether a separate Bank Account for SMC is being maintained using the appropriate Codes. If Yes, provide the following information.

Government and Aided Elementary Schools Coded 0. Not Applicable 1. Yes 2. No. 3.2.f.1 Bank Name Provide information on the Name of the Bank where the SMC Bank Account has been opened. Government and Aided Elementary Free Text

Guidelines for Filling‐up U‐DISE Data Capture Format 17 Q.No Questions Guidelines School Type Variable Type Codes Available Schools 3.2.f.2 Branch Name Provide information on the Name of the Branch where the SMC Bank Account has been opened. Government and Aided Elementary Schools Free Text 3.2.f.3 Account Number Provide information on the Account No.

of the SMC Bank Account. Government and Aided Elementary Schools Free Text 3.2.f.4 Account Name Provide information on the Name of the SMC Bank Account. Government and Aided Elementary Schools Free Text 3.2.f.5 IFSC Code Provide information on the IFSC Code of the Bank where the SMC Bank Account is opened.

Government and Aided Elementary Schools Free Text 4 Whether any child enrolled in school attending Special Training Provide information on any out of school children enrolled in school for special training for induction in age appropriate class. If Yes, answer the following six sub‐questions. Elementary Schools Coded 1. Yes 2. No 4.a No. of children provided Special Training in current year (up to 30th Sep.) Provide information on the number of boys and girls provided Special Training in the current academic year till 30th September in numeric form.

Elementary Schools Numeric 4.b No.

of children enrolled for special training in previous academic year Provide information on the number of boys and girls provided special training in the school during the last academic year in numeric form. Elementary Schools Numeric 4.c No. of children completed special training during previous academic Provide information on the number of boys and girls completed special training in the school during the last academic year in numeric form. Elementary Schools Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 18 Q.No Questions Guidelines School Type Variable Type Codes Available year 4.d Who conducts the special training Provide information on the person conducting the Special Training in the school using appropriate Code. Elementary Schools Coded 1. School Teachers 2. Specially engaged Teachers 3. Both of above 4. NGO 5. Others 6. None 4.e Special Training is conducted in (Place) Provide information on where the Special Training is conducted using the appropriate code.

Elementary Schools Coded 1. School Premises 2. Other than School Premises 3.

Both of above 4.f Type of training being conducted Provide information on type of Special Training conducted using the appropriate code. If the Special Training is conducted is Residential Special Training Centre, option”1” should be selected. If not option “2” should be selected. In case some students are attending the Special Training in Residential mode and some are attending in Non‐residential mode, option “3” should be selected.

1. Residential 2. Non‐ residential 3. Both of above 5 When does the Academic Session start Provide information on the start of the academic session in the school based on the month given in numeric form. For example: If the school session starts in April, “04” Should be written. Elementary Schools Numeric 6 Whether any text book received in current academic year (up to 30th September) Provide information on whether text books have been received during the current academic year till 30th September using the appropriate Code. If Yes, answer the following sub‐question. Elementary Schools Coded 1.

Yes 2. No 6.a When was the text books received in the Provide information on month using order of the month (for example 04 for April) and Four digits for the year in YYYY format. Ex: 2014. Elementary Schools Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format 19 Q.No Questions Guidelines School Type Variable Type Codes Available current academic year 7.1.1 Whether complete set of free text books received ‐ Primary Section Provide information on the receipt of the complete set of free text books for Primary Section using appropriate Code. Primary Schools Coded 0. Not Applicable 1. Yes 2. No 7.1.2 Whether complete set of free text books received ‐ Upper Primary Section Provide information on the receipt of the complete set of free text books for Upper Primary Section using appropriate Code.

Upper Primary Schools Coded 0.

Not Applicable 1. Yes 2. No 7.2.1 Whether TLE available for each grade ‐ Primary Section Provide information on the availability of TLE for each grade for Primary Section using appropriate Code. Primary Schools Coded 0. Not Applicable 1. Yes 2. No 7.2.2 Whether TLE available for each grade ‐ Upper Primary Section Provide information on the availability of TLE for each grade for Upper Primary Section using appropriate Code. Upper Primary Schools Coded 0. Not Applicable 1. Yes 2. No 7.3.1 Whether play material, games and sports equipment available for each grade ‐ Primary Section Provide information on the availability of play material, games and sports equipment available for each grade for Primary Section using appropriate Code.

Primary Schools Coded 0. Not Applicable 1. Yes 2. No 7.3.2 Whether play material, games and sports equipment available for each grade ‐ Upper Primary Section Provide information on the availability of play material, games and sports equipment available for each grade for Upper Primary Section using appropriate Code.

Upper Primary Schools Coded 0. Not Applicable 1. Yes 2. No 8.a.1.1 Number of Instructional Days during last financial Provide information on the total number of instructional days for the Secondary section during the last academic year using three digit numeric. Only those days will be counted, which have been spared for Instructional purposes including Secondary Schools Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 20 Q.No Questions Guidelines School Type Variable Type Codes Available year ‐ Secondary Section exam days. 8.a.1.2 Number of Instructional Days during last financial year – Higher Secondary Section Provide information on the total number of instructional days for the Higher Secondary section during the last academic year using three digit numeric.

Only those days will be counted, which have been spared for Instructional purposes including exam days.

Higher Secondary Schools Numeric 8.a.2.1 No. of hours children stay in school during current academic year – Secondary Section Information on Number of Hours children stay in the school at Secondary Level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes Secondary Schools Numeric 8.a.2.2 No. of hours children stay in school during current academic year – Higher Secondary Section Information on Number of Hours children stay in the school at Higher Secondary Level in current academic year is to be mentioned.

This should be provided in terms of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours and 40 minutes Higher Secondary Schools Numeric 8.a.3.1 No. of hours teachers stay in school in current academic year – Secondary Section Schools need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at Secondary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes.

Secondary Schools Numeric 8.a.3.2 No. of hours teachers stay in school in current academic year – Higher Secondary Section Schools need to provide information on the entire duration when the teachers stay in school. Information on Number of hours spent by teachers per day in the school at Higher Secondary level in current academic year is to be mentioned. This should be provided in terms of hours and minutes. Example 7.40 hours in numeric form denoting 7 hours and 40 minutes. Higher Secondary Schools Numeric 8.b.1 Is CCE being implemented at Secondary level Provide information on whether Continuous and Comprehensive Evaluation is implemented at Secondary level using the appropriate Code.

Secondary Schools Coded 1. Yes 2. No 8.b.2 Is CCE being implemented at Higher Secondary level Provide information on whether CCE is implemented at Higher Secondary level using the appropriate Code.

Higher Secondary Schools Coded 1. Yes 2. No

Guidelines for Filling‐up U‐DISE Data Capture Format 21 Q.No Questions Guidelines School Type Variable Type Codes Available 9 Whether School Management Committee (SMC) and School Management and Development Committee (SMDC) are same in the school Provide information on whether the School Management Committee (SMC) and School Management and Development Committee (SDMC) are the same using the appropriate Code. If No, answer the following question. Secondary and Higher Secondary Schools Coded 1. Yes 2. No 9.(i) Whether School Management and Development Committee has been constituted Provide information on the constitution of the School Management and Development Committee (SMDC) using the appropriate Code.

If Yes, answer the following sub‐question.

Secondary and Higher Secondary Schools Coded 1. Yes 2. No 9.(ii) Total Members Provide information on the total male and female members in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (i) Representatives of Parents/Guardians/P TA Provide information on the total male and female representatives of the Parents/Guardians/PTA in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (ii) Representatives/nom inees from local government/urban local body Provide information on the total male and female representatives/nominees from local government/urban local body in the School Management and Development Committee in numeric form.

Secondary and Higher Secondary Schools Numeric 9.a (iii) Member from Educationally Backward Minority Community Provide information on the total male and female members from Educationally Backward Minority Community in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (iv) Member from any Women Group Provide information on the total female members from any Women Group in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Numeric

Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15 22 Q.No Questions Guidelines School Type Variable Type Codes Available Schools 9.a (v) Member from SC/ST community Provide information on the total male and female members from SC/ST community in the School Management and Development Committee in numeric form.

Secondary and Higher Secondary Schools Numeric 9.a (vi) Nominee of the District Education Officer (DEO) Provide information on the nominee of the District Education Officer (DEO) in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (vii) Member from Audit and Accounts Department (AAD) Provide information on the number of male and female member from Audit and Accounts Department (AAD) in the School Management and Development Committee in numeric form.

Secondary and Higher Secondary Schools Numeric 9.a (viii) Subject experts (one each from Science, Humanities and arts/Crafts/Culture) nominated by District Programme Coordinator (RMSA) Provide information on the number of male and female subject Experts (one each from Science, Humanities and arts/Crafts/Culture) nominated by District Programme Coordinator (RMSA) in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (ix) Teachers (one each from Social Science, Science and Mathematics) of the school Provide information on the number of male and female Teachers (one each from Social Science, Science and Mathematics) of the school in the School Management and Development Committee in numeric form.

Secondary and Higher Secondary Schools Numeric 9.a (x) Vice‐Principal/Asst. Headmaster, as member Provide information on the Vice‐Principal/Asst. Headmaster, as member in the School Management and Development Committee in numeric form. Secondary and Higher Secondary Schools Numeric 9.a (xi) Principal/Headmaste r, as Chairperson Provide information on the Principal/Headmaster, as Chairperson in the School Management and Development Committee in numeric form.

Secondary and Higher Secondary Schools Numeric 9.a (xii) Chairperson (If Provide information on the Chairperson (If Principal/Headmaster is not the Secondary and Numeric

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