U-DISE Data Capture Format - Guidelines for Filling-up
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2014-15 U-DISE Guidelines for Filling-up Data Capture Format
U‐DISE Guidelines for Filling‐up Data Capture Format 2014‐15 The TCA is funded by the UK Department for International Development (DFID)
Table of Contents Brief introduction ............................................................................................................................................1 Section A 1: School Particulars ....................................................................................................................2 Section A 2: School Particulars ..................................................................................................................14 Section B 1: Physical Facilities and Equipment ..........................................................................................24 Section B 2: Mid-day Meal (MDM) Information ........................................................................................39 Section C: Teachers and Part-time Instructors (including Head Master) ...................................................41 Section D: New Admissions in Grade I .......................................................................................................48 Section E: Enrolment by Social Category and Minority .............................................................................48 Section F: Enrolment by Age .....................................................................................................................48 Section G: Enrolment by Medium of Instructions .....................................................................................49 Section H: Repeaters by Social Category and Minority .............................................................................49 Section I: Facilities provided to Children in Primary Classes ......................................................................49 Section I (ii): Facilities provided to Children in Primary Classes.................................................................49 Section J: Examination Results (Elementary level) ....................................................................................49 Section K: Children with Special Needs (CWSN) ........................................................................................49 Section L: Facilities provide to CWSN ........................................................................................................49 Section M: Availability of Streams in schools ............................................................................................49 Section N: Enrolment and Repeaters by Streams......................................................................................49 Section O (a): Examination Results – Class X .............................................................................................50 Section O (b): Examination Results – Class X - Pass percentage ................................................................50 Section O (c): Examination Results – Class XII ...........................................................................................50 Section O (d): Examination Results – Class XII - Pass percentage ..............................................................50 Section P: Receipts and Expenditure .........................................................................................................50 Section Q: Number of Non-teaching / Administrative and support staff sanctioned and in-position .......50 Annexure - I ...............................................................................................................................................51
Guidelines for Filling‐up U‐DISE Data Capture Format
Brief introduction
1. U‐DISE stands for Unified District Information System for Education developed by National
University of Educational Planning and Administration (NUEPA) and supported by MHRD. U‐DISE has
mandate of collecting information from all recognised and unrecognised schools imparting formal
education from Classes I to XII. It collects information on School particulars, Infrastructure, teachers,
enrolment and examination results. U‐DISE has the school as the unit of data collection and district
as the unit of data dissemination. It is under implementation in all the districts of the country.
2. The objective of collecting information using U‐DISE is to improve the education level in the
country by better planning, resource allocation and monitoring. Thus, information collected through
U‐DISE is utilised for planning and implementation of various education related programmes and
assessment of progress made.
3. The present document provides guidelines for filling up the U‐DISE Data
Capture Format (DCF) which is used to collect U‐DISE data. The document is envisaged to provide
support in collection of quality data at the school level and will help all personnel involved in
collection of U‐DISE data to follow same definitions.
4. It is expected that all schools maintain records in various registers that are required to
record school information and support in timely collection of U‐DISE data. In case the school records
are not maintained/updated properly, it is recommended that the schools maintain and update all
school records.
5. The data collection under U‐DISE is undertaken through the Data Capture Format (DCF)
which contains static and dynamic data of a school. The static data involves information on the
school location, type, management, and the level of school. The dynamic data covers information on
the enrolment, repeaters. Schools are provided with a DCF that has the static data pre‐filled from
previous year and are tasked with updating the dynamic data. In case, there is any change in the
status of pre‐filled values, teachers are free to change the same by encircling the earlier value and
writing the updated value besides.
6. It is advised that the school keeps all records required to fill the U‐DISE data readily available
and updated to provide accurate data in a timely manner. Hence, institutionalization of school
records and their updation is key to improving the quality of data collected through the U‐DISE.
7. After filling up the DCF, the teachers must review the formats to ensure that all the columns
in the DCF are filled in and information provided at different places is consistent. For example,
enrolment information by social category and age should match for all classes and gender. The
guidelines for filling up the DCF are given below in tabular format consisting of the questions asked,
guide to fill, school type for which the question is meant for, variable type and available codes.
1
Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Section A 1: School Particulars
Q.No Questions Guidelines School Type Variable Type Codes Available
0 U‐DISE Code U‐DISE Code is a number given to each school covered under U‐DISE. It is a All Schools 11 digit
unique Code given in the first year of coverage under U‐DISE and used every year numeric
to ensure compatibility and comparison across years. The 11 digit code variable
comprises its geographical location (first four digits representing the district, 2
digits for block, 3 digits for Village and last 2 digits for school). This code will
remain constant for all future purposes and will only change in case of change in
above geographical locations. The District U‐DISE coordinator will guide you in
managing the U‐DISE Codes in case of change in state / district / block / village
reorganization. In case of new schools which are filling up the form for the first
time, the school need not fill the U‐DISE code. This will be filled by the U‐DISE
coordinator by generating new code in U‐DISE software.
0 Academic Year This variable denoting the academic year spread across two calendar years. The All Schools Year ‐
Six digits denoting the year of the academic session should be provided. For
example, academic year for data reporting on 30th September, 2014 will be
2014‐15. This value is normally pre‐filled in the DCF.
1 School Name The School Name should be given in full using the Free Text without any All Schools Free Text
abbreviations or acronyms. For example, Government Primary School should be
written in full and not as “GPS”.
2 School is located in This refers to the nature of the geographical area where the school is located. All Schools Coded 1. Rural
Rural or Urban area For example, if the area where the school is located covered by a Municipal 2. Urban
Corporation it would be considered in Urban Area, otherwise, the school should
be considered to be in Rural Area.
3 Habitation Name In case of rural area, enter the Habitation Name. In large villages, a group of All Schools Free Text
(Rural Area) / contagious houses, known by different names, is known as Habitation.
Mohalla (Urban Therefore, one village may have more than one Habitation. In case the village
Area) has no habitations, the village name should be entered in the Habitation as
well. For Urban area, enter the locality or Mohalla name.
4 Village Name (Rural) In case of rural area, enter the Revenue Village Name. For urban area, enter the All Schools Free Text
/ Ward No. (Urban) Municipal Ward Number as “Ward Number ‐‐‐‐“.
5 Pin Code Enter the six‐digit Pin Code Number of the area where the school is located. All School 6 digit numeric
6 Village Panchayat For Rural areas, enter the name of the Village (Gram) Panchayat. In case of All Schools Free Text
Name schools in urban areas, this may be left blank.
2
Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
7 Name of the Cluster This refers to the name of the Cluster Resource Centre (CRC) established under All Schools Free Text
Resource Centre the Sarva Shiksha Abhiyan (SSA). On an average a CRC is responsible for around
15‐20 schools in his/her area. Write the full name of the Cluster Resource
Centre in Free Text for all schools irrespective of their management –
Government/ Private. In case this information is not available with school, the
same may be sought from the Block/District officer. Generally, this information
is pre‐printed on the DCF.
8 CD Block/ Normally, a District is divided into various Revenue Blocks (also known as All Schools Free Text
Mandal/Taluka Community Development (CD) Block). In some States, it is also known as
name Mandal or Taluka. It is recommended to write the complete name of Block.
9 Educational Zone/ This refers to the administrative unit of the Education Department below the All Schools Free Text
Mandal / Taluka district level. It is either synonymous with the Block/Mandal/Taluka in most
Name states or different if a separate administrative setup has been established to
manage the education activities in the district.
10 Assembly Mention the name of the Assembly Constituency in which the school is located. All Schools Free Text
Constituency The Assembly constituency is the area from which the Member of Legislative
Assembly is elected for the State Legislature.
11 Municipality For urban area, mention the name of the Municipality in which the school is All Schools Free Text
located.
12 City For urban area, mention the name of the city in which the school is located. All Schools Free Text
13 (i) a STD Code and Provide the Landline Phone Number (including STD Code) of the School or Head All Schools Numeric
Landline number of of School
office/Head of the
School
13 (i) b STD Code and Provide the Landline Phone Number (including STD Code) of the respondent All Schools Numeric
Landline number of who is responsible for providing the DISE data, if other than the School Head.
the Respondent
13 (ii) a Mobile number of Provide the Mobile Number of the Head/Acting Head of School All Schools 10 digit
Head of the School Numeric
13 (ii) b Mobile number of Provide the Mobile Number of the Respondent who is responsible for providing All Schools 10 digit
the Respondent the DISE data, if other than the School Head. Numeric
13 (iii) a E‐mail address Provide Email ID of the School, if available All Schools Free Text in
email form
3
Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
13 (iii) b Website If the school has a website, provide the website address. All Schools Free Text in
weblink form
14 School Category The school category details the level(s) of education imparted by the school. All Schools Coded 1. Primary only
This could be one or a combination of all the levels – Primary, Upper Primary, 2. Primary with
Secondary and Higher Secondary. These levels are different for each of the upper
states and needs to be determined as per the state practice. The lowest and primary
highest class in the school determines school category as below. 3. Primary with
1. Primary only: A school with only primary classes (I‐IV/V as the case may be) upper
in the same premises and management. A school having classes more than primary,
V should not be shown as primary school. secondary
2. Primary with upper primary school: A school having classes from I to VII/VIII and higher
in the same premises and under the same management. Schools with secondary
highest classes beyond VII/VIII should not be classified here. 4. Upper
3. Primary with upper primary, secondary and higher secondary school: A primary only
school having Classes from I to XII. The lowest and highest classes in such 5. Upper
schools would be I and XII respectively. primary with
4. Upper primary school: Schools starting from Classes V/VI and teaching up secondary
to classes VII/VIII. No other school would fall under this category. and higher
5. Upper primary, secondary and higher secondary: Schools having Class V/VI secondary
as the lowest class and Class XII as the highest class. 6. Primary with
6. Primary with Upper Primary and Secondary: Schools having Classes from I Upper
to X. School with Classes XI and XII should not be included in this category. Primary and
7. Upper Primary with Secondary: Schools starting Classes from V/VI and Secondary
teaching up to classes X. 7. Upper
8. Secondary Only: Schools starting from Classes VIII/IX and teaching up to Primary with
classes X. No other school would fall under this category. Secondary
10. Secondary with Higher Secondary: A school having classes from VIII/IX to XII 8. Secondary
in the same premises and under the same management. Schools with only
highest classes below VII/VIII should not be classified here. 10. Secondary
11. Higher Secondary Only/Junior College: A school with Higher Secondary with Higher
(Classes XI and XII) in the same premises and management. Secondary
11. Higher
Secondary
only /Junior
College
4Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
15 Lowest Class in the Indicate the lowest class to which students are admitted. For the purpose of All Schools Numeric in
School indicating the lowest class, do not include Anganwadi, Balwadi or Pre‐primary range from 1
education levels even if they are parts of the same school management. to12
Therefore, lowest class should not be lower than 1.
16 Highest Class in Indicate the highest class for which the school imparts instruction. Please note All Schools Numeric in
School that in some schools, admissions to the highest classes may not be made in the range from 1
first few years of its opening. In such cases, mention highest class where to12
teaching takes place. For example, a primary school may have permission to do
admissions till Class IV/V, but has students only in Classes I and II. In such cases,
the highest class should be II and not IV or V.
17 Type of School This refers to the type of students the schools provides education based on All Schools Coded 1. Boys only
gender (Boys / Girls / Co‐educational). Note that, in some cases even though 2. Girls only
the name of a school may indicate that it exclusively for boys or girls, in practice 3. Co‐
the school may be co‐educational. Indicate these schools as falling under educational
Category (3) i.e. Co‐educational.
18 Managed By (School This refers to the management and finance support provided to the school. All Schools Coded 1. Department
Management) Provide information using appropriate code. The Codes available are: of Education
1. Department of Education: School fully managed and financed by the 2. Tribal/Social
Department of Education or autonomous organisations under it. Welfare
2. Tribal/Social Welfare Department: School fully managed and financed by Department
the Tribal Welfare or Social Welfare Department of the State Government. 3. Local Body
3. Local body: A school fully managed and financed by Municipal Corporation 4. Private Aided
or an equivalent body of the State. 5. Private
4. Private Aided: A recognised school, which is managed by a trust or a private Unaided
organisation and is receiving grants from a local body or the state or central 6. Other
government. 7. Central
5. Private Unaided: A recognized school, which is managed by an individual, Government
trust or a private organisation and does not receive grants either from a 8. Un‐
local body or the state or central government. Recognized
6. Other: All other managements which are not covered here. 97. Madrasa
7. Central Govt. Schools: A school fully managed and financed by the central Recognize
government or autonomous organizations under the central government 98. Madrasa
e.g. KVS, Navodaya Vidyalayas, Army Schools, etc. Unrecognize
8. Un‐recognized: A school managed and financed by an individual, trust or a d
5Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
private organisation and does not have any kind of recognition from the
state government.
97. Madrasa recognized: Madrasa imparting formal education and recognized
by Wakf board/State recognised Madrasa Board should be covered under
this category.
98. Madrasa unrecognized: Madrasa which is not recognized by Wakf
board/Madrasa Board and which provides formal education has to be
covered under this category.
19 (i) Distance (in Kms.) This information needs to be provided Primary Schools. Provide information on Primary Numeric
from Primary School the distance at which the nearest Government or Aided Upper Primary School Schools
to nearest is located in kms. The information should be in numeric form denominating the
Government / Govt. distance in kilometres without any decimal.
Aided Upper Primary
School
19 (ii) Distance (in Kms.) This information needs to be provided Upper Primary Schools. Provide Upper Primary Numeric
from Upper Primary information on the distance at which the nearest Government or Aided Schools
School to nearest Secondary School is located in kms. The information should be in numeric form
Government / Govt. denominating the distance in kilometres without any decimal.
Aided Secondary
School
20 Whether School is All weather road means a motorable pucca road reaching upto the locality in All Schools Coded 1. Yes
approachable by all‐ which the school is situated. 2. No
weather road
21 Year of Please provide the year when the school was established in YYYY format. Even if All Schools Numeric
establishment of the school category, management has changed the initial year of establishment denoting Year
School has to be mentioned here. in YYYY form
22 (i) Year of Recognition Answer this question only if the school has some elementary section. Elementary Numeric
of Elementary School Provide the year of recognition of School from the appropriate authority in the Schools denoting Year
YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 (except in YYYY form
above), do not answer the question. unrecognised)
22 (ii) Year of Recognition Answer this question only if the school has secondary section. Secondary Numeric
of Secondary School Provide the year of recognition of School from the appropriate authority in the Schools denoting Year
YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 (except in YYYY form
above), do not answer the question. unrecognised)
6Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
22 (iii) Year of Recognition Answer this question only if the school has higher secondary section. Higher Numeric
of Higher Secondary Provide the year of recognition of School from the appropriate authority in the Secondary denoting Year
School YYYY format. If the School is unrecognized (option 8. Unrecognized for Q 18 Schools in YYYY form
above), do not answer the question. (except
unrecognised)
23 (i) Year of Upgradation This is for schools which have Primary with Upper Primary Stage and have been Upgraded Numeric
from Primary to upgraded after their establishment as Primary school. Provide the Year of Upper Primary denoting Year
Upper Primary Upgradation from Primary to Upper Primary in YYYY format. Schools in YYYY form
23 (ii) Year of Upgradation This is for schools which have Upper Primary Secondary Stage and have been Upgraded Numeric
from Upper Primary upgraded after their establishment. Provide the Year of Upgradation from Secondary denoting Year
to Secondary Upper Primary to Secondary Stage in YYYY format. Schools in YYYY form
23 (iii) Year of Upgradation This is for schools which have Higher Secondary Stage and have been upgraded Upgraded Numeric
from Secondary to after their establishment. Provide the year of Year of Upgradation from Higher denoting Year
Higher Secondary Secondary to Higher Secondary Stage in YYYY format. Secondary in YYYY form
Schools
24 Is this a Special If the School is meant only for Children with Special Needs, answer the question All Schools Coded 1. Yes
School for Children using the appropriate Codes. 2. No
with Special Needs
(CWSN)
25 Is the School a Shift This question is applicable only to shift schools, where the same premises is All Schools Coded 1. Yes
School used by two schools in different shifts. Normally, these schools function in two 2. No
shifts, viz. morning and evening.
26 (i) Is the School If the School has a Residential Facility, answer the question for different Primary Coded 1. Ashram
Residential ‐ Primary categories using the Codes. Schools School
26 (ii) Is the School Upper Primary Coded (Govt.)
Residential – Upper Schools 2. Non‐
Primary Ashram
26 (iii) Is the School Secondary Coded (Govt.)
Residential – Schools 3. Private
Secondary 4. Others
26 (iv) Is the School Higher Coded 6. Kasturba
Residential – Higher Secondary Gandhi
Secondary Schools Balika
7Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
Vidhyalay
7. Model
School
27 (i) Is this a Religious If this school is being run for children belonging to religious minority All Schools Coded 1. Yes
Minority School 2. No
27 (ii) If yes, Type of Provide information on type of minority All Schools Coded 1. Muslim
Minority 2. Sikh
3. Jain
4. Christian
5. Parsi
6. Neo Buddhist
7. Any other
28 Medium of Provide information on the medium of instruction used in the schools using the All Schools 1. Assamese
Instruction appropriate Codes. Generally, the medium of instruction is identified through 2. Bengali
the Textbooks, particularly Maths and Science, being used by the School. 3. Gujarati
However, different languages being taught in the school should not be 4. Hindi
considered as medium of instruction. A school may have more than one 5. Kannada
medium of instruction, and hence provision for giving a maximum of four 6. Kashmiri
medium of instructions is given, if applicable to your school. You need to 7. Konkani
provide at least one medium of instruction as a school will be providing 8. Malayalam
instructions in at least one medium. 9. Manipuri
10. Marathi
11. Nepali
12. Odia
13. Punjabi
14. Sanskrit
15. Sindhi
16. Tamil
17. Telugu
18. Urdu
19. English
20. Bodo
21. Mising
22. Dogri
8Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
23. Khasi
24. Garo
25. Mizo
26. Bhutia
27. Lepcha
28. Limboo
29. French
99. Others
28 (a) Are the majority of If majority of students are taught in the local language give code for Yes. If Primary Coded 1. Yes
pupils taught different language is used than the local language give code for No. Schools 2. No
through their mother 3. Not
tongue at primary Applicable
stage
28 (b) Language(s) taught Give codes for languages taught at Primary level in school. Upto three Primary Coded 1. Assamese
at primary stage languages can be provided for one school. Schools 2. Bengali
3. Gujarati
4. Hindi
5. Kannada
6. Kashmiri
7. Konkani
8. Malayalam
9. Manipur
10. Marathi
11. Nepali
12. Odia
13. Punjabi
14. Sanskrit
15. Sindhi
16. Tamil
17. Telugu
18. Urdu
19. English
20. Bodo
22. Dogri
9Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
23. Khasi
24. Garo
25. Mizo
26. Bhutia
27. Lepcha
28. Limboo
29. French
41. Angami
42. Ao
43. Arabic
44. Bhoti
45. Bodhi
46. German
47. Kakbarak
48. Konyak
49. Laddakhi
50. Lotha
51. Maithili
52. Nicobaree
53. Oriya(lower)
54. Persian
55. Portuguese
56. Rajasthani
57. Russian
58. Sema
59. Spanish
60. Tibetan
61. Zeliang
99. Other
languages
29 (i) Affiliation Board – Choose the appropriate code for affiliating board for the Secondary level. Secondary Coded 1. CBSE
Secondary Schools 2. State Board
3. ICSE
4. Internationa
29 (ii) Affiliation Board – Choose the appropriate code for affiliating board for the Higher Secondary Higher Coded l Board
10Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
Higher Secondary level. Secondary 5. Others
Schools
29 (a) Does the school offer Pre‐vocational courses include simple marketable skills to students in Classes IX Secondary and Coded 1. Yes
any pre‐vocational and X to develop vocational interests and aptitude among students. This leads Higher 2. No
course(s) at to self‐exploration and making vocational preferences. Secondary
Secondary stage If the school offers any pre‐vocational courses at Secondary stage or otherwise, Schools
reply using appropriate code.
29 (b) Does the school If the School provides vocational/career counselling and guidance to students, Secondary and Coded 1. Yes
provide educational reply Yes using the appropriate code, otherwise, reply No as per code. Higher 2. No
and vocational Secondary
guidance and Schools
counselling to
students
30 (a) Geographical This information is optional. If available, provide information on the latitude All Schools Six Digit
Location ‐ Latitude where the school is located in a six digit numeric form denoting Degrees, Numeric
Minutes and Seconds.
30 (b) Geographical This information is optional. If available, provide information on the longitude All Schools Six Digit
Location ‐ Longitude where the school is located in a six digit numeric form denoting Degrees, Numeric
Minutes and Seconds.
31 Pre‐primary Section If the school has a Pre‐primary section attached to schools answer the question All Schools Coded 1. Yes
(other than using the appropriate Codes. 2. No
Anganwadi Centre)
attached to school
31 (a) If Pre‐primary Give the information on the number of students enrolled in the Pre‐primary All Schools Numeric
Section available, (below class I) Section of the school in numeric form. with Pre‐
Total Students in Pre primary
‐Primary Section
31 (b) If Pre‐primary Give the information on the number of teachers available in the Pre Primary All Schools Numeric
Section available, Section of the school in numeric form. with Pre‐
Total Teachers in primary
Pre‐primary Section
32 Anganwadi Centre in Answer the question based on the availability of Anganwadi Centre. If the Primary Coded 1. Yes
11Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
or adjacent to school Anganwadi Centre is located in or adjacent to School, answer using the Schools 2. No
appropriate Codes. In case the Anganwadi is at a distance from School, the
school need not provide information on this.
32 (a) If Anganwadi Give the information on the number of students enrolled in the Anganwadi Schools with Numeric
available, Total Centre in numeric form. Anganwadi in
Students in or adjacent
Anganwadi
32 (b) If Anganwadi Give the information on the number of teachers available in the Anganwadi Schools with Numeric
available, Total Centre in numeric form. Anganwadi in
Teachers Anganwadi or adjacent
33 (a) Number of Academic Give information on the number of academic inspections undertaken in the All Schools Numeric in
Inspections school. For this purpose, the number of inspections undertaken in the last range from 0
academic session by an officer of State/District/Block authorised for inspection to 12
of schools where a detailed report is written should be counted. Normal visits
by officials when an inspection report is not written should not be counted as
inspection.
33 (b) Number of Visits by Give the information on the number of visits by the CRC Coordinator to the All Schools Numeric in
CRC Coordinator school in two digit numeric form. range from 0
to 25
33 (c) Number of Visits by Give the information on the number of visits by Block Level Officers to the All Schools Numeric
Block Level Officer school in two digit numeric form.
34.a.1 Receipts under the Provide information on the amount of resources received by the school under Government Numeric
School Development the School Development Grant for the last financial year. Elementary
Grant Schools
34.a.2 Expenditure under Provide information on the amount of expenditure made by the school under Government Numeric
the School the School Development Grant for the last financial year. Elementary
Development Grant Schools
34.b.1 Receipts under the Provide information on the amount of resources received by the school under Government Numeric
School Maintenance the School Maintenance Grant for the last financial year. Elementary
Grant Schools
34.b.2 Expenditure under Provide information on the expenditure made by the school under the School Government Numeric
the School Maintenance Grant for the last financial year. Elementary
Maintenance Grant Schools
34.c.1 Receipts under the Provide information on the amount of resources received by the school under Government Numeric
12Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
TLM/Teachers Grant the TLM/Teachers Grant for the last financial year. Enter the total amount of Elementary
TLM grant received by all teachers of the school during the previous academic Schools
year. For example, if two teachers in the school received a grant of Rs.500/‐
each, the total amount of Rs.1000/‐ (2 * 500) should be entered.
34.C.2 Expenditure under Provide information on the amount of expenditure made by the school under Government Numeric
the TLM/Teachers the TLM/Teachers Grant for the last financial year. Elementary
Grant Schools
35. a (i) Sanctioned Positions Provide information on the number of sanctioned positions for Regular Primary Numeric
– Primary Teachers for Primary, Upper Primary, Secondary and Higher Secondary stages Schools
Sanctioned Positions (based on your school category). Teachers with regular time scale will fall in this Upper Primary Numeric
– Upper Primary category. Teaching staff includes Principal/Head Teacher, Teachers and other Schools
Sanctioned Positions categories of teachers working on full time basis. The number of posts Secondary Numeric
– Secondary sanctioned for the school should be given wherever this type of data is Schools
Sanctioned Positions available. The information on sanctioned positions can be also accessed from Higher Numeric
– Higher Secondary Block Level and District level functionaries for Government schools. Secondary
Schools
35.a (ii) Number In‐position – Based on the school category, provide information on the number of In‐Position Primary Numeric
Primary Regular Teachers for Primary, Upper Primary, Secondary and Higher Secondary Schools
Number In‐ position stages (based on your school category) in numeric form. Number in‐position Upper Primary Numeric
– Upper Primary refers to teaching staff who are working on the record date. Teachers on short Schools
Number In‐ position leave or on official duty should be treated as `in‐position’. Head Teachers, even Secondary Numeric
– Secondary if not teaching should be included in the teaching staff. Physical instructor Schools
Number In‐ position music teachers, sports teacher etc. should also be treated as part of the Higher Numeric
– Higher Secondary teaching staff. Secondary
Schools
35.b No. of Contract Based on the school category, provide information on the number of Contract Primary Numeric
Teachers ‐ Primary Teachers available for Primary, Upper Primary, Secondary and Higher Schools
No. of Contract Secondary stages (based on your school category) in numeric form. Contract Upper Primary Numeric
Teachers – Upper teachers are those teachers who are engaged for a limited period on a Schools
Primary consolidated salary.
No. of Contract Secondary Numeric
Teachers ‐ Secondary Schools
No. of Contract Higher Numeric
13Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
Teachers – Higher Secondary
Secondary Schools
35.c No. of Part‐time Provide information on the number of Part‐time Instructors positioned under Upper Primary Numeric
Instructors RTE for Upper Primary stages (based on your school category) in numeric form. Schools
positioned as per RTE Part‐time teachers are those teachers who are engaged in school for a very
for Upper Primary small period (a month or so) and are engaged to take certain classes only.
level
Section A 2: School Particulars
Q.No Questions Guidelines School Type Variable Type Codes Available
1.1.1 Number of Provide information on the total number of instructional days for the Primary Primary Numeric
Instructional Days section during the last academic year using three‐digit number. Only those days Schools
(previous academic will be counted, which have been spared for Instructional purposes including
year) ‐ Primary the exam days.
Section
1.1.2 Number of Provide information on the total number of instructional days for the Upper Upper Primary Numeric
Instructional Days Primary section during the last academic year using three digit numeric. Only Schools
(previous academic those days will be counted, which have been spared for Instructional purposes
year) ‐ Upper including exam days.
Primary Section
1.2.1 School hours for Schools need to provide information on the entire duration when the school is Primary Numeric
children (per day) ‐ opened for children. For example, if children come to schools at 0800 AM and Schools
Number of hours leave school at 0240 PM the total School hours would be 6.40 hours. This
children stay in should be provided in terms of hours and minutes. Example 6.40 hours in
school (current numeric form denoting 6 hours and 40 minutes.
academic year) –
Primary Section
1.2.2 School hours for Information on Number of Hours children stay in the school at Upper Primary Upper Primary Numeric
children (per day) ‐ Level in current academic year is to be mentioned. This should be provided in Schools
Number of hours terms of hours and minutes. Example 6.40 hours in numeric form denoting 6
children stay in hours and 40 minutes
school (current
academic year) –
Upper Primary
14Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
Section
1.3.1 Teacher Working Schools need to provide information on the entire duration when the teachers Primary Three digit
Hours per Day. No. of stay in school. Information on Number of hours spent by teachers per day in Schools numeric
hours teachers stay the school at Primary level in current academic year is to be mentioned. This
in school in current should be provided in terms of hours and minutes. Example 7.40 hours in
academic year ‐ numeric form denoting 7 hours and 40 minutes
Primary Section
1.3.2 Teacher Working Schools need to provide information on the entire duration when the teachers Upper Primary Three digit
Hours per Day. No. of stay in school. Information on Number of hours spent by teachers per day in Schools numeric
hours teachers stay the school at Upper Primary level in current academic year is to be mentioned.
in school in current This should be provided in terms of hours and minutes. Example 7.40 hours in
academic year – numeric form denoting 7 hours and 40 minutes
Upper Primary
Section
2 Is CCE being Answer if the school is practicing Continuous and Comprehensive Evaluation Elementary Coded 1. Yes
implemented at (CCE) using the appropriate Codes. If Yes, the following sub‐questions need to Schools 2. No
elementary level be answered.
2.a Are Pupil cumulative Answer if cumulative records of children are maintained to facilitate CCE of Elementary Coded 1. Yes
records maintained Children enrolled in Elementary Stage using the appropriate Codes. If Yes. Schools 2. No
Answer the next sub‐question.
2.b Are pupil cumulative Answer if the cumulative records of children are shared with parents to Elementary Coded 1. Yes
records shared with facilitate CCE of Children enrolled in Elementary Stage using appropriate Codes. Schools 2. No
parents
3.1.a Number of Children Provide the information on the number of children enrolled from economically Private Three digit
enrolled at entry weaker section or disadvantaged group (as defined in State RTE Rules) using Unaided numeric
level (Under 25% three digit numeric format. The entry level for all schools is the lowest class of Elementary
quota as per RTE) in school where initial admission take place. This could also be pre‐primary. Schools
current academic
year
3.1.b Number of Children Provide the information on the number of children who got admission last year Private Numeric
continuing who got under RTE quota and continuing their education in the school during the Unaided
admission under 25% current academic year. The entry level for all schools is the lowest class of Primary/Eleme
15Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
quota in previous school where initial admissions take place. ntary Schools
years
3.2 Whether the School Answer appropriately on whether the School Management Committee has Government Coded 0. Not
Management been constituted for the school using the appropriate Codes. If Yes, also and Aided Applicable
Committee (SMC) provide answers the following six sub‐questions. Elementary 1. Yes
has been constituted Schools 2. No
3.2.a Total number of Provide information on the number of male and female members in the School Government Numeric
members in the Management Committee in numeric form. and Aided
School Management Elementary
Committee Schools
3.2.b Representatives of Provide information on the number of male and female representatives from Government Numeric
Parents/Guardians/P the Parents / Guardians / PTA in the School Management Committee in and Aided
TA numeric form. Elementary
Schools
3.2.c Representatives/nom Provide information on the number of male and female representatives / Government Numeric
inees from local nominees from local authority/local government/urban local body in the School and Aided
authority/local Management Committee in numeric form. Elementary
government/urban Schools
local body
3.2.d Number of meetings Provide information on the number of meetings held of SMC during the Government Numeric
held by SMC during previous academic year in two digit numeric form. and Aided
the previous Elementary
academic year Schools
3.2.e Whether SMC Provide information on whether the School Development Plan has been Government Coded 0. Not
Prepare the School prepared by the SMC using appropriate Codes. and Aided Applicable
Development Plan: Elementary 1. Yes
Schools 2. No.
3.2.f Whether separate Provide information on whether a separate Bank Account for SMC is being Government Coded 0. Not
bank account for maintained using the appropriate Codes. If Yes, provide the following and Aided Applicable
SMC is being information. Elementary 1. Yes
maintained Schools 2. No.
3.2.f.1 Bank Name Provide information on the Name of the Bank where the SMC Bank Account has Government Free Text
been opened. and Aided
Elementary
16Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
Schools
3.2.f.2 Branch Name Provide information on the Name of the Branch where the SMC Bank Account Government Free Text
has been opened. and Aided
Elementary
Schools
3.2.f.3 Account Number Provide information on the Account No. of the SMC Bank Account. Government Free Text
and Aided
Elementary
Schools
3.2.f.4 Account Name Provide information on the Name of the SMC Bank Account. Government Free Text
and Aided
Elementary
Schools
3.2.f.5 IFSC Code Provide information on the IFSC Code of the Bank where the SMC Bank Account Government Free Text
is opened. and Aided
Elementary
Schools
4 Whether any child Provide information on any out of school children enrolled in school for special Elementary Coded 1. Yes
enrolled in school training for induction in age appropriate class. If Yes, answer the following six Schools 2. No
attending Special sub‐questions.
Training
4.a No. of children Provide information on the number of boys and girls provided Special Training Elementary Numeric
provided Special in the current academic year till 30th September in numeric form. Schools
Training in current
year (up to 30th Sep.)
4.b No. of children Provide information on the number of boys and girls provided special training in Elementary Numeric
enrolled for special the school during the last academic year in numeric form. Schools
training in previous
academic year
4.c No. of children Provide information on the number of boys and girls completed special training Elementary Numeric
completed special in the school during the last academic year in numeric form. Schools
training during
previous academic
17Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
year
4.d Who conducts the Provide information on the person conducting the Special Training in the school Elementary Coded 1. School
special training using appropriate Code. Schools Teachers
2. Specially
engaged
Teachers
3. Both of
above
4. NGO
5. Others
6. None
4.e Special Training is Provide information on where the Special Training is conducted using the Elementary Coded 1. School
conducted in (Place) appropriate code. Schools Premises
2. Other than
School
Premises
3. Both of
above
4.f Type of training Provide information on type of Special Training conducted using the 1. Residential
being conducted appropriate code. If the Special Training is conducted is Residential Special 2. Non‐
Training Centre, option”1” should be selected. If not option “2” should be residential
selected. In case some students are attending the Special Training in Residential 3. Both of
mode and some are attending in Non‐residential mode, option “3” should be above
selected.
5 When does the Provide information on the start of the academic session in the school based on Elementary Numeric
Academic Session the month given in numeric form. For example: If the school session starts in Schools
start April, “04” Should be written.
6 Whether any text Provide information on whether text books have been received during the Elementary Coded 1. Yes
book received in current academic year till 30th September using the appropriate Code. If Yes, Schools 2. No
current academic answer the following sub‐question.
year (up to 30th
September)
6.a When was the text Provide information on month using order of the month (for example 04 for Elementary Numeric
books received in the April) and Four digits for the year in YYYY format. Ex: 2014. Schools
18Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
current academic
year
7.1.1 Whether complete Provide information on the receipt of the complete set of free text books for Primary Coded 0. Not
set of free text books Primary Section using appropriate Code. Schools Applicable
received ‐ Primary 1. Yes
Section 2. No
7.1.2 Whether complete Provide information on the receipt of the complete set of free text books for Upper Primary Coded 0. Not
set of free text books Upper Primary Section using appropriate Code. Schools Applicable
received ‐ Upper 1. Yes
Primary Section 2. No
7.2.1 Whether TLE Provide information on the availability of TLE for each grade for Primary Section Primary Coded 0. Not
available for each using appropriate Code. Schools Applicable
grade ‐ Primary 1. Yes
Section 2. No
7.2.2 Whether TLE Provide information on the availability of TLE for each grade for Upper Primary Upper Primary Coded 0. Not
available for each Section using appropriate Code. Schools Applicable
grade ‐ Upper 1. Yes
Primary Section 2. No
7.3.1 Whether play Provide information on the availability of play material, games and sports Primary Coded 0. Not
material, games and equipment available for each grade for Primary Section using appropriate Code. Schools Applicable
sports equipment 1. Yes
available for each 2. No
grade ‐ Primary
Section
7.3.2 Whether play Provide information on the availability of play material, games and sports Upper Primary Coded 0. Not
material, games and equipment available for each grade for Upper Primary Section using Schools Applicable
sports equipment appropriate Code. 1. Yes
available for each 2. No
grade ‐ Upper
Primary Section
8.a.1.1 Number of Provide information on the total number of instructional days for the Secondary Secondary Numeric
Instructional Days section during the last academic year using three digit numeric. Only those days Schools
during last financial will be counted, which have been spared for Instructional purposes including
19Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
year ‐ Secondary exam days.
Section
8.a.1.2 Number of Provide information on the total number of instructional days for the Higher Higher Numeric
Instructional Days Secondary section during the last academic year using three digit numeric. Only Secondary
during last financial those days will be counted, which have been spared for Instructional purposes Schools
year – Higher including exam days.
Secondary Section
8.a.2.1 No. of hours children Information on Number of Hours children stay in the school at Secondary Level Secondary Numeric
stay in school during in current academic year is to be mentioned. This should be provided in terms Schools
current academic of hours and minutes. Example 6.40 hours in numeric form denoting 6 hours
year – Secondary and 40 minutes
Section
8.a.2.2 No. of hours children Information on Number of Hours children stay in the school at Higher Higher Numeric
stay in school during Secondary Level in current academic year is to be mentioned. This should be Secondary
current academic provided in terms of hours and minutes. Example 6.40 hours in numeric form Schools
year – Higher denoting 6 hours and 40 minutes
Secondary Section
8.a.3.1 No. of hours teachers Schools need to provide information on the entire duration when the teachers Secondary Numeric
stay in school in stay in school. Information on Number of hours spent by teachers per day in Schools
current academic the school at Secondary level in current academic year is to be mentioned. This
year – Secondary should be provided in terms of hours and minutes. Example 7.40 hours in
Section numeric form denoting 7 hours and 40 minutes.
8.a.3.2 No. of hours teachers Schools need to provide information on the entire duration when the teachers Higher Numeric
stay in school in stay in school. Information on Number of hours spent by teachers per day in Secondary
current academic the school at Higher Secondary level in current academic year is to be Schools
year – Higher mentioned. This should be provided in terms of hours and minutes. Example
Secondary Section 7.40 hours in numeric form denoting 7 hours and 40 minutes.
8.b.1 Is CCE being Provide information on whether Continuous and Comprehensive Evaluation is Secondary Coded 1. Yes
implemented at implemented at Secondary level using the appropriate Code. Schools 2. No
Secondary level
8.b.2 Is CCE being Provide information on whether CCE is implemented at Higher Secondary level Higher Coded 1. Yes
implemented at using the appropriate Code. Secondary 2. No
Higher Secondary Schools
level
20Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
9 Whether School Provide information on whether the School Management Committee (SMC) and Secondary and Coded 1. Yes
Management School Management and Development Committee (SDMC) are the same using Higher 2. No
Committee (SMC) the appropriate Code. If No, answer the following question. Secondary
and School Schools
Management and
Development
Committee (SMDC)
are same in the
school
9.(i) Whether School Provide information on the constitution of the School Management and Secondary and Coded 1. Yes
Management and Development Committee (SMDC) using the appropriate Code. If Yes, answer Higher 2. No
Development the following sub‐question. Secondary
Committee has been Schools
constituted
9.(ii) Total Members Provide information on the total male and female members in the School Secondary and Numeric
Management and Development Committee in numeric form. Higher
Secondary
Schools
9.a (i) Representatives of Provide information on the total male and female representatives of the Secondary and Numeric
Parents/Guardians/P Parents/Guardians/PTA in the School Management and Development Higher
TA Committee in numeric form. Secondary
Schools
9.a (ii) Representatives/nom Provide information on the total male and female representatives/nominees Secondary and Numeric
inees from local from local government/urban local body in the School Management and Higher
government/urban Development Committee in numeric form. Secondary
local body Schools
9.a (iii) Member from Provide information on the total male and female members from Educationally Secondary and Numeric
Educationally Backward Minority Community in the School Management and Development Higher
Backward Minority Committee in numeric form. Secondary
Community Schools
9.a (iv) Member from any Provide information on the total female members from any Women Group in Secondary and Numeric
Women Group the School Management and Development Committee in numeric form. Higher
Secondary
21Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
Schools
9.a (v) Member from SC/ST Provide information on the total male and female members from SC/ST Secondary and Numeric
community community in the School Management and Development Committee in Higher
numeric form. Secondary
Schools
9.a (vi) Nominee of the Provide information on the nominee of the District Education Officer (DEO) in Secondary and Numeric
District Education the School Management and Development Committee in numeric form. Higher
Officer (DEO) Secondary
Schools
9.a (vii) Member from Audit Provide information on the number of male and female member from Audit Secondary and Numeric
and Accounts and Accounts Department (AAD) in the School Management and Development Higher
Department (AAD) Committee in numeric form. Secondary
Schools
9.a (viii) Subject experts (one Provide information on the number of male and female subject Experts (one Secondary and Numeric
each from Science, each from Science, Humanities and arts/Crafts/Culture) nominated by District Higher
Humanities and Programme Coordinator (RMSA) in the School Management and Development Secondary
arts/Crafts/Culture) Committee in numeric form. Schools
nominated by
District Programme
Coordinator (RMSA)
9.a (ix) Teachers (one each Provide information on the number of male and female Teachers (one each Secondary and Numeric
from Social Science, from Social Science, Science and Mathematics) of the school in the School Higher
Science and Management and Development Committee in numeric form. Secondary
Mathematics) of the Schools
school
9.a (x) Vice‐Principal/Asst. Provide information on the Vice‐Principal/Asst. Headmaster, as member in the Secondary and Numeric
Headmaster, as School Management and Development Committee in numeric form. Higher
member Secondary
Schools
9.a (xi) Principal/Headmaste Provide information on the Principal/Headmaster, as Chairperson in the School Secondary and Numeric
r, as Chairperson Management and Development Committee in numeric form. Higher
Secondary
Schools
9.a (xii) Chairperson (If Provide information on the Chairperson (If Principal/Headmaster is not the Secondary and Numeric
22Guidelines for Filling‐up U‐DISE Data Capture Format
Q.No Questions Guidelines School Type Variable Type Codes Available
Principal/Headmaste Chairperson) in the School Management and Development Committee in Higher
r is not the numeric form. Secondary
Chairperson) Schools
9.b Number of SMDC Provide information on the number of meetings held of SDMC during the last Secondary and Numeric
meetings held during academic year in single digit numeric form. Higher
the last academic Secondary
year Schools
9.c Whether SMDC has Provide information on whether the School Improvement Plan has been Secondary and Coded 1. Yes
prepared School prepared by the SMDC using the appropriate Code. Higher 2. No
Improvement Plan Secondary 3. Not
Schools Applicable
9.d Separate Bank Provide information on whether a separate Bank Account for SMDC is being Secondary and Coded 1. Yes
Account of the SMDC maintained using the appropriate Code. If Yes, provide the following Higher 2. No
is being maintained information. Secondary 3. Not
Schools Applicable
9.d.1 Bank Name Provide information on the Name of the Bank where the SMDC Bank Account Secondary and Free Text
has been opened. Higher
Secondary
Schools
9.d.2 Branch Name Provide information on the Name of the Branch where the SMDC Bank Account Secondary and Free Text
has been opened. Higher
Secondary
Schools
9.d.3 Account No. Provide information on the Account number of the SMDC Bank Account. Secondary and Free Text
Higher
Secondary
Schools
9.d.4 Account Name Provide information on the Name of the SMDC Bank Account. Secondary and Free Text
Higher
Secondary
Schools
9.d.5 IFSC Code Provide information on the IFSC Code of the Bank where the SMDC Bank Secondary and Free Text
Account is opened. Higher
23Guidelines for Filling‐up U‐DISE Data Capture Format: 2014‐15
Q.No Questions Guidelines School Type Variable Type Codes Available
Secondary
Schools
9.e Whether the School Provide information on the constitution of the School Building Committee (SBC) Secondary and Coded 1. Yes
Building Committee using the appropriate Code. Higher 2. No
(SBC) has been Secondary
constituted Schools
9.f Whether the school Provide information on the constitution of the Academic Committee (AC) using Secondary and Coded 1. Yes
has constituted its the appropriate Codes. Higher 2. No
Academic Committee Secondary
(AC) Schools
9.g Whether the school Provide information on the constitution of the Parent‐Teacher Association Secondary and Coded 1. Yes
has constituted its (PTA) using the appropriate Codes. Higher 2. No
Parent‐Teacher Secondary
Association (PTA) Schools
9.h If yes, number of PTA Provide information on the number of PTA meetings held during the last Secondary and Numeric
meetings held during academic year using the double digit numeric form. Higher
the last academic Secondary
year Schools
Section B 1: Physical Facilities and Equipment
Q.No Questions Guidelines School Type Variable Type Codes Available
1 Status of the School Provide information on the status of the school building using the appropriate All Schools Coded
1. Private
Building Codes. The Codes and their description are as follows:
2. Rented
1. Private: Owned by a private individual or organization. No rent is paid for 3. Governmen
such building (rent free) as the ownership lies with the users. For example, t
private aided school having its own building. 4. Governmen
2. Rented: Owned by any individual or organization for which the t School in
school/management pays rent. a rent‐free
3. Government: The school building belonging to Government Department, building
local body or any such agency (education, tribal welfare, social welfare to 5. No Building
other department) for educational purpose should be considered under 6. Dilapidated
this category. 7. Under
4. Government School in a rent‐free building: Some government schools do Constructio
not have their own building but work from a building/rooms provided by n
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