UNPRECEDENTED TIMES CALL FOR EXTRAORDINARY - Hays CISD
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UNPRECEDENTED
TIMES CALL FOR EXTRAORDINARY
Hays CISD Superintendent Dr. Eric Wright respectfully submits this School
Board Awards Program nomination to the Texas Association of School
Administrators. June 2021.
di▪rec▪tion [dəˈrekSH(ə)n] n. 1. the management or guidance of something or someone. 2. making goals and plans and then solving problems as they arise as one guides an organization.
A YEAR LIKE NO OTHER It is with great pleasure that I introduce to you and endorse the Hays Consolidated Independent School District (Hays CISD) 2020 – 2021 Board of Trustees. There is no question among educators that this school year was the most unprecedented ever because of the coronavirus pandemic. Navigating that challenge alone would be enough to merit honors for any school board. And, while it was the most significant potential barrier to success, it was not the only aspect of the year that required extraordinary leadership in Hays CISD. In May 2020, during the height of the pandemic, the nation endured another shock. We learned of the horrific murder of George Floyd at the hands of police officers in Minneapolis. The reaction across the country was swift and justified. The video was nearly impossible to watch and it exposed, without question, the continued unequal experiences black Americans face in their daily lives. It was a clarion call for continued change and Hays CISD was not immune. During the past 20 years, Hays CISD had been facing a Dr. Eric Wright, Superintendent of Schools long, sometimes contentious reconciliation with a past decision to brand its original high school with symbols of the confederacy. In 1968, like many other schools in the South, Hays High School chose the “Rebels” as its mascot, complete with the Confederate flag as a companion symbol and “Dixie” as its fight song. The district had earlier abandoned the Confederate flag and “Dixie” with the hopes that the “Rebel” mascot could be rebranded into a type of 21 st century rebel – a person who challenges the status quo and brings about positive change. However, the connection to the past was too great and it was clear that the “Rebel” mascot had to go. The community was divided – tradition verses progress. The Board unanimously chose to make the change. While COVID-19 kept many students at home, particularly pre-K and kindergarten students who did not enroll in traditionally high numbers, the growth in the district never slowed. Housing is at a premium. In fact, Hays CISD currently has about 68,000 planned lots to build – the most in any Texas school district. The pandemic caused a planned May 2020 election to be cancelled. It was rescheduled with some pandemic-related adjustments for May 2021, and the district successfully passed more than $191 million in bonds to address growth, facility rehabilitation, and technology needs. The Board drove the process. With increased challenges – the pandemic, reconciling the past, the bond, and even a winter storm like no other! – the work of the district continued. The education of students, the safety of families and staff, and the preparations for the future endured. The Board stood steadfast at the helm, offered help and direction, and guided the district through the most unusual year on record. Unprecedented times called for extraordinary leadership, and the Board met the challenge. I am proud to nominate the Hays CISD Board of Trustees for the 2020 – 2021 School Board Awards Program. Dr. Eric Wright Superintendent of Schools
vi▪sion [ˈviZHən] n. 1. the ability to think about or plan the future with imagination or wisdom. 2. to clearly set organizational direction or purpose.
TABLE OF CONTENTS Meet the Board 1 Functioning as a Policy-Making Body 5 Adhering to Adopted Board Policies 15 Supporting Educational Performance in Accordance with State Established Standards 19 Supporting Educational Improvement Projects & School Transformation Initiatives 25 Commitment to a Code of Ethics 37 Providing Financial Support for the School System 41 Participating in Workshops & Other Performance Improvement Programs 49 Placing the Welfare of Children Served by the School System Above Personal or Political Motives 53 Public Relations Efforts, Including Community Awareness 56 Maintaining Harmonious & Supportive Relationships Among Board Members 63 A Final Thought 67
in▪no▪va▪tion [inəˈvāSH(ə)n] n. 1. the action or process of innovating. 2. introducing a new idea, method, or device.
MEET THE BOARD The Hays CISD Board of Trustees is a diverse group of community members from different personal and professional backgrounds elected to serve the citizens of the district. Members serve three-year terms. Two members are elected at-large, and five are elected from single-member-districts. Members range in length of service and Board experience from more than a decade to first term. Esperanza Orosco Board President 2020 – 2021; Single-Member-District 5 Esperanza Orosco was first elected to the Board of Trustees in 2016. She is a former early childhood and fourth grade bilingual teacher at Hays CISD and has been a part of the district for more than ten years. “As a former bilingual teacher at Hays CISD, my experience in the classroom has given me a unique perspective on the school board. I had the honor of serving as president of the Hays Educators Association/TSTA for seven years, where I advocated for educators, educational support staff, transportation, custodial, and cafeteria staff. My work in that capacity allowed me to interact with employees throughout our district – dedicated individuals who make great things happen daily for our students. During the course of my service on the board, residents and Hays CISD staff have seen us strengthen our academic programs, address issues of rapid growth, and recruit and retain top quality educators. My fellow board members and I have teamed with district leaders to improve the learning environment for our students and working conditions for our education professionals. I have also continued my advocacy by championing issues of compensation and benefits for our employees.” Will McManus Board Vice President 2020 – 2021; Trustee At-Large Will McManus, a long-time resident and member of the Hays CISD community, was elected to the Board of Trustees in 2018. Before Board service, he volunteered in various roles on several campuses and at the district level, from the Buda Elementary PTA to becoming the first person to chair the district’s Facility and Bond Oversight Committee. He and his wife Suzanne were also members of the Hays HS Band Boosters for ten years. Even as a board member, he continues to volunteer his time at the Hays Clothes Closet and as a longtime supporter of the Hays Education Foundation. “My love for this community led us back here so that our children could attend our schools. Their interest and involvement in a variety of activities has enhanced my work on the board.” During his time on the board, the district has made improvements on many fronts, including academics, staff relations, staff morale, community relations, and enhancing the safety and security of students on every single campus. Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 1
Vanessa Petrea Board Secretary 2020 – 2021; Trustee At-Large Vanessa V. Petrea was elected to the Hays CISD Board of Trustees in 2017. Mrs. Petrea has served as PTA president for two Hays CISD elementary schools and previously served on the executive board of the Hays CISD Education Foundation. She and her husband, Micah, have two children attending Hays CISD schools. Mrs. Petrea earned her bachelor’s degree in public relations from The University of Texas and her associate’s degree from Lone Star College in legal assisting. Mrs. Petrea is passionate about education and investing in the next generation of leaders. She feels strongly about social and emotional learning initiatives. Originally from Houston, the Petrea family moved to Hays County in 2005 because of the family-friendly environment and great schools. Since then, the Petrea family has been actively engaged in the community and takes pride in serving others. After her son began kindergarten in 2006, Mrs. Petrea quickly became very active in Hays CISD schools. She served as PTA president at Blanco Vista Elementary (2009/10) and Elm Grove Elementary (2016/17). She has also served as PTA treasurer and vice president of membership at Tobias Elementary and was the PTA communications chair at Carpenter Hill Elementary. Additionally, she enjoys being involved in the Hays CISD Education Foundation’s fundraising efforts. Raul Vela, Jr. Trustee 2020 – 2021; Single-Member-District 1 Raul Vela, Jr. was first elected to the Board of Trustees in 2020. He and his wife Carol are the proud parents of two Hays CISD students, Raul III (Trey) and Ryan. The family has lived in the community for nearly 20 years. Vela is an actively involved community member. Prior to being elected to the Board, he served on a number of school district citizen committees, including the Calendar Committee and the Facilities and Bond Oversight Committee. He has also mentored students at the district’s Impact Center and is engaged in community activities through his church and other youth organizations. Vela believes it’s important to be involved in the school district because education is an investment in tomorrow’s leaders. Citizen involvement allows the school district to be accountable, provide good stewardship of resources, and to insure each and every student is prepared for success. Vela, a United States Army veteran, who from 2003 to 2004, proudly served in Operation Iraqi Freedom. He currently serves as the assistant general manager of a paratransit transportation service provider, MTM Transit, who works with Capital Metro. Page | 2 Unprecedented Leadership: June 2021/School Board Awards Submission
Willie Tenorio, Jr. Trustee 2020 – 2021; Single-Member-District 2 Willie Tenorio, Jr., has been on the Hays CISD Board of Trustees since December 2009. He is a product of the Hays CISD school system. He attended Kyle Elementary, Hays Middle School and is a graduate of Hays High School. He graduated from the University of Texas with a Bachelor of Business Administration in Finance. Willie serves as a board officer for the Mexican American School Board Association (MASBA). Prior to his board service, Willie served on the Hays District Leadership Team (DLT), the 2004 Citizens Bond Committee and as a PTA dad. Willie works for the State of Texas Health and Human Service Commission as a lead business analyst. He works to improve and maintain the computer system that powers the Texas Medicaid program and the Supplemental Nutrition Program. Previously, he served in multiple capacities monitoring federal housing programs, developing policies, interpreting federal regulations, and auditing grant and loan programs. He also served as an accountant. Willie’s family has been involved in education for many years. His father, Willie Tenorio, Sr., worked on the committee that petitioned for an election that resulted in the integration of the Kyle Independent School District in Kyle, Texas. Dr. Michael Sánchez Trustee 2020 – 2021; Single-Member-District 3 Dr. Sánchez has served on the Board since 2018. He grew up in Killeen, Texas, and is the product of the Texas public school system. Dr. Sánchez worked for the Texas Association of School Administrators during the 73rd Legislative session as a policy analyst. And, he taught Early College Start government courses at both Lehman High School and Hays High School. During his time on the Board, Dr. Sánchez has advocated for well managed growth, equity, ensuring that underperforming schools have the resources they need for success, promoting the two-way dual language program in the district, and finding ways for the district to be energy efficient. He was a champion for the district’s decision to purchase its first propane powered school buses. Dr. Sánchez has also worked to ensure that all stakeholders are included in the process of addressing the needs of students and innovative ways to address the educational challenges that accompany fast growth school districts with diverse populations. As the proud parent of four children, all of whom attended Hays CISD elementary, middle, and high schools, Dr. Sánchez, works tirelessly to understand issues and find solutions so that all students and teachers can achieve success. Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 3
Merideth Keller
Trustee 2020 – 2021; Single-Member-District 4
Merideth Keller was first elected to the Hays CISD Board of Trustees in 2010.
Keller’s involvement in Hays schools at the campus level includes a decade’s
worth of service with the Campus Leadership Teams, PTA organizations, and
various booster clubs. She has also served on many district-level committees
such as the Strategic Planning Committee, District Leadership Team, School
Calendar Committee, Bond Action Committees, Growth Impact Committee
and a Principal Hiring Team. In 2004, Keller represented Hays CISD on the
State Comptroller’s Task Force in Student Learning and Instruction.
Merideth and her husband Alan have four children, all Hays CISD students or graduates. Taylor, Addie,
and Aidan are all Hays High School graduates. Liam, who is currently a sophomore at Johnson High School,
is a proud member of the graduating class of 2024. Prior to her most recent roles as a Board member,
community volunteer and full-time parent, Keller managed several businesses with staff and budgetary
responsibilities. Her service to Hays CISD began when her family moved to Buda in 2002.
Citing her work on the Strategic Planning Team, she said, “I am a true believer in procedures and
accountability. I am confident that we can fulfill our obligation to students, teachers, parents and
taxpayers by applying the strategies and best practices resulting from this intensive planning process.”
“The definition of trustee is guardian. I take those words very seriously and I work to provide trusted
leadership to all stakeholders in our district. While I am very student-centered, I also recognize the
important roles of parents, teachers and taxpayers, all of whom deserve representation and advocacy,”
she said.
The Hays CISD Board of Trustees meets to discuss district business during an April 2021 meeting.
Page | 4 Unprecedented Leadership: June 2021/School Board Awards SubmissionFUNCTIONING AS A POLICY-MAKING BODY
You cannot address the 2020 – 2021 school year without discussing the tremendous impact COVID -19
had on everything. The pandemic upended systems, instruction delivery, safety protocols, in-person
participation in traditional school events, and lives. It happened quickly and required many local decisions.
The Hays CISD Board of Trustees provided leadership throughout the pandemic and made policy decisions
based on the best interest of students, employees, and families. Driving factors in the district’s response,
under the direction of the Board, were: health and well-being, allowing as much choice as possible, grace
and understanding, empowering and trusting employees, providing the necessary resources for
employees to do their jobs, and communicating information quickly and with transparency.
COVID-19 RESPONSE EMERGENCY POWERS GRANTED TO THE SUPERINTENDENT
The Board members remained in close contact and consult with the superintendent throughout the
beginnings of the pandemic. However, recognizing that emergency decisions were necessary; and, in the
interest of efficiency and rapid response, on March 16, 2020, the Board transferred emergency powers to
the superintendent to create or suspend certain policies. The authority remained in effect through the
2020 – 2021 school year. This selfless act was necessary to respond to the crisis and demonstrated great
leadership courage by the Board and support for the superintendent. Because of the ongoing, professional
and trusting relationship the Board had developed with its superintendent, and faith it has in district
administration, the temporary transfer of emergency authority was seamless and effective.
Example: The Emergency Authority Resolution. Read the resolution online.
COVID-19 – BACK TO SCHOOL POLICY AND PROCEDURE
It’s difficult in a normal year to make universal decisions
that affect so many people – nearly 21,000 students, more
than 3,000 teacher and employees, and tens of thousands
of parents and caregivers. It was particularly difficult to
make those decisions with sometimes short notice and
rapidly changing guidelines, requirements, and directives
from all levels of government.
On Tuesday, July 14, 2020, the Hays CISD District Leadership
Team (DLT), comprised of representation from every
campus and department, as well as parents and the
community, met to review components of the district’s
master return-to-school plan. This team became the
district’s COVID-19 Response Task Force. The committee
met again on August 3, 2020, to review the work of a
number of sub-committees that were assigned to address
specific issues the district faced as it prepared a plan to
return to school online and in-person.
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 5The Return to School & Response Plan, with the blessing of the Board of Trustees, and derived in part
from the emergency authority granted the superintendent by the Board, encompassed what the district
intended to do, regarding safety and security, health and sanitization, effective delivery of instruction
(both online and in-person), access to technology and internet service for all, meal service for the most
vulnerable families, and the general wellbeing of everyone. The plan was designed to convey, in one place,
all of the policy, procedural, and practice expectations related to returning to school.
Example: The District’s Coronavirus Back to School Response Plan. View the archived plan online
at: https://www.hayscisd.net/theplan
Example: The COVID-19 Survey. In anticipation of creating the district’s Coronavirus Back to
School Response Plan, Board leadership insisted that parents, students, and teachers be surveyed
to provide input on the plan as it was being created. The results are archived online at:
www.hayscisd.net/covidsurveyresults.
GRADE-POINT-AVERAGE (GPA) AND CLASS RANK POLICY REVISIONS
The Board has been engaged in a multi-year
process in reviewing local grade-point-average
calculation policy EIC (Local). They have
previously engaged focus groups and sought
input through surveys from parents, students,
and educators. This school year, 2020 – 2021,
they empaneled a Board-appointed parent and
educator committee to make a final
recommendation package. In May 2021, the
recommendation package, along with a draft
policy was considered by the Board. Action is
pending, following a second reading of the draft
policy. The recommendations included: using
only core classes and languages other than
English in calculations of GPA for class rank,
The Board has created a process by which all stakeholders have
including both the unweighted and weighted substantial input regarding making changes to the district's grade-
GPAs on high school transcripts, reducing the point-average and class rank policy. Hays High School Class of 2021
GPA weight gap between Advanced Placement students are pictured here, enjoying their achievements.
(AP) courses and locally developed coursework
tier levels, reconfiguring the scale upon which Hays CISD reports unweighted grades, not increasing
already assigned grade weight to dual credit courses, and holding any policy changes to begin with the
Class of 2026.
EVALUATION TIME & SUPPORT ALLOWED FOR NEW BOARD POLICIES PRIOR TO DECISIONS
The Hays CISD requires two readings of proposed policy, at least one month apart, prior to adopting new
policy or altering existing policy. This allows ample time for deliberation and consideration of the impact
of policy changes. Additionally, it allows sufficient opportunity for citizens, teacher organizations, parents,
students, and employees to learn about proposed changes and provide feedback to Board members.
Page | 6 Unprecedented Leadership: June 2021/School Board Awards SubmissionINPUT FROM PROFESSIONAL STAFF AND PATRONS INTO THE POLICY-MAKING PROCESS
The Board values input from professional staff and patrons regarding the development of policy. The input
comes from standing, special, and select committees, as well as from individuals, teacher organizations,
and groups of citizens united for particular issues or causes. The Board also utilizes surveys and focus
groups.
Committees:
Example: District Leadership Team (DLT) (Site-Based Decision Making). Hays CISD has an
established site-based decision-making committee at the district level to advise the
superintendent and Board on educational goals and objectives. This committee is known as the
District Leadership Team (DLT). The committee includes representatives who are teachers,
professional staff, parents of students enrolled in the district, business representatives, and
community members. The construct and utilization of the District Leadership Team and Campus
Leadership Teams, are in accordance with the Texas Education Code, Legal/Local Policy, and
written administrative procedure (Sec. 11.251, Sec. 11.252, Sec. 11.253, Sec. 11.254, BQ Legal, BQ
Local, BQA Legal, BQA Local, BQB Legal, BQB Local).
Example: The Board & Superintendent
Student Advisory Panel. The Board &
Superintendent Student Advisory Panel
was created in 2017 to expand
opportunities for student voice to be
included in major district
decisions. Additionally, the group
allows students to serve in important
leadership roles, while learning
powerful lessons about organizational
management, operations, governance,
civic engagement, and collaborative
decision-making. Students remain on
the panel for four years to build
knowledge and comfort in speaking The original student members of the Board & Superintendent
frankly with district leadership. Select Student Advisory Panel are pictured.
Board members, at the discretion of the Board president, dialog with the panel monthly regarding
upcoming agenda items and topics of interest to students.
Group Objectives:
• Dialogue: To discuss with each other and members of administration and the Board of
Trustees happenings and concerns at campuses and within the district as a whole
• Perspective: To review high profile Board of Trustees agenda items and provide a student
viewpoint
• Action: To engage in projects that benefit fellow classmates, the district, and the
community
Learn about this group online at: https://www.hayscisd.net/sap.
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 7Example: Student Health Advisory Committee (SHAC). The School Health Advisory Council
(SHAC) is a group of district and community stakeholders approved by the Board to serve at the
district level to represent the community. Members of the SHAC represent different interests of
the community and the school district, but the majority of members must be parents who are not
employed by the district. The purpose of the SHAC is to assist the Board in ensuring that local
community values are reflected in the district’s coordinated school health related policies,
procedures, strategies, and curriculum.
The SHAC makes recommendations to the Board of Trustees on topics such as:
• Health education
• Physical activity and fitness
• Nutrition education and obesity prevention
• Mental health
• Human sexuality education
• Drug and tobacco prevention
• Safety
• Student and employee wellness
Learn more about the Hays CISD SHAC at: www.hayscisd.net/shac
In addition to the DLT, Board Student Advisory Panel, and SHAC, the Board also utilized special purpose
citizens’ committees to research specific topics, garner feedback, and make recommendations. Some of
these committees were created to make policy recommendations and some of the committees are
written into policy as part of the decision-making process.
Example: Committees Required by Local Policy. The board has written a citizens’ committee
component in policies such as: FC (Local) school attendance areas/rezoning, CW (Local) school
naming, CCA (Local) making bond recommendations.
Example: Committees Created to Inform Special Policy Creation 2020 - 2021. Grade-Point-
Average and Class Ranking Committee. EIC (Local). View draft EIC (Local) policy.
Individual or Group Input & Surveys:
The Board is accessible to the public to accept feedback. Board members have biographical and contact
information available to the public at whatever level each trustee is comfortable sharing. Additionally, the
Board ensures administration maintains a robust web presence regarding activities, major decisions, and
policies on the district website. Most of these specific interest topics have comment features and all of
the material provided in the decision-making process for major topics is shared online for anyone who
seeks it. The district has a general, interactive feedback feature called “Hey Hays?!” and there are a
number of different ways members of the public can participate.
Example: Hey Hays?! Central Feedback Portal. Visit it at https://www.hayscisd.net/heyhays.
Example: Board Bios and Contact Info. Board homepage with member bios and contact
information - https://www.hayscisd.net/board.
Page | 8 Unprecedented Leadership: June 2021/School Board Awards SubmissionExample: General Surveys. Parent and Community Satisfaction Survey, Student Engagement
Survey, Employee Engagement Survey – results are shared publicly. When compiled and
completed, the results of the 2021 surveys will be presented to the Board and posted online.
Past survey results are also online.
Example: District Social Media – Facebook, Twitter, YouTube, Instagram. Board members also
have personal and campaign social media pages from which they engage the community in
community created social media groups.
Example: Perpetual Board Agenda Comment Link – https://www.hayscisd.net/boardcomment.
Speaking at the School Board Meeting:
Members of the public are invited to speak at Board meetings. The public comments portion of the
meeting begins after the Board reconvenes in open session, which is typically at 6:30 p.m. for regular
meetings. Citizens who wish to speak during the public comments portion of the meeting must sign up
before the public portion of the meeting starts, using the form provided at the meeting. Public comments
are limited as outlined in Board policy BED (Legal) and BED (Local). The Board allots approximately 30
minutes total at each meeting for comments from members of the public about school district operations,
with speakers generally getting five minutes each. To accommodate a large number of speakers, the Board
president can either limit individual speaker time or extend the total time for public forum.
The district makes every effort to accommodate citizens who need translation services, chiefly for Spanish
speakers and members of the public who need sign language interpreters.
Example: Request for Translation Services Form. The form is online.
The Hays CISD Board knows that policy is important because it’s about people. Sound policy provides students and employees with
the direction necessary to achieve success. Teacher Iris Hayes is pictured at Fuentes Elementary teaching a student in the district’s
Foundational Learning program.
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 9FORMAL POLICY ESTABLISHMENT OR REVISION DURING THE PRIOR TWO YEARS
The following policies have been formally established or revised during the 2019 – 2020 or 2020 – 2021
school years:
SPRING 2021 HAYS CISD BOARD POLICY ACTIONS
POLICY TITLE DATE ESTABLISHED OR REVISED
AIA(LEGAL) ACCOUNTABILITY - ACCREDITATION AND PERFORMANCE 1/14/2021
INDICATORS
AIB(LEGAL) ACCOUNTABILITY - PERFORMANCE REPORTING 1/14/2021
AIC(LEGAL) ACCOUNTABILITY - INTERVENTIONS AND SANCTIONS 1/14/2021
BE(LEGAL) BOARD MEETINGS 1/14/2021
BJCB(LEGAL) SUPERINTENDENT - PROFESSIONAL DEVELOPMENT 1/14/2021
CBB(LEGAL) STATE AND FEDERAL REVENUE SOURCES - FEDERAL 1/14/2021
CCG(LEGAL) LOCAL REVENUE SOURCES - AD VALOREM TAXES 1/14/2021
CE(LEGAL) ANNUAL OPERATING BUDGET 1/14/2021
CFC(LEGAL) ACCOUNTING - AUDITS 1/14/2021
CKB(LEGAL) SAFETY PROGRAM/RISK MANAGEMENT - ACCIDENT 1/14/2021
PREVENTION AND REPORTS
CO(LEGAL) FOOD AND NUTRITION MANAGEMENT 1/14/2021
COA(LEGAL) FOOD AND NUTRITION MANAGEMENT - PROCUREMENT 1/14/2021
COB(LEGAL) FOOD AND NUTRITION MANAGEMENT - FREE AND REDUCED - 1/14/2021
PRICE MEALS
CQA(LEGAL) TECHNOLOGY RESOURCES - DISTRICT, CAMPUS, AND 1/14/2021
CLASSROOM WEBSITES
CQB(LOCAL) TECHNOLOGY RESOURCES - CYBERSECURITY 1/14/2021
CX(LEGAL) CONTRACTS FOR FACILITIES 1/14/2021
DAA(LEGAL) EMPLOYMENT OBJECTIVES - EQUAL EMPLOYMENT 1/14/2021
OPPORTUNITY
DBA(LEGAL) EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - 1/14/2021
CREDENTIALS AND RECORDS
DCD(LOCAL) EMPLOYMENT PRACTICES - AT - WILL EMPLOYMENT 1/14/2021
DCE(LOCAL) EMPLOYMENT PRACTICES - OTHER TYPES OF CONTRACTS 1/14/2021
DEAA(LEGAL) COMPENSATION PLAN - INCENTIVES AND STIPENDS 1/14/2021
DH(EXHIBIT) EMPLOYEE STANDARDS OF CONDUCT 1/14/2021
DIA(LEGAL) EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, 1/14/2021
HARASSMENT, AND RETALIATION
DP(LEGAL) PERSONNEL POSITIONS 1/14/2021
EHAC(LEGAL) BASIC INSTRUCTIONAL PROGRAM - REQUIRED INSTRUCTION 1/14/2021
(SECONDARY)
EHBC(LEGAL) SPECIAL PROGRAMS - COMPENSATORY / ACCELERATED 1/14/2021
SERVICES
EIF(LEGAL) ACADEMIC ACHIEVEMENT - GRADUATION 1/14/2021
EKB(LEGAL) TESTING PROGRAMS - STATE ASSESSMENT 1/14/2021
EKBA(LEGAL) STATE ASSESSMENT - ENGLISH LANGUAGE LEARNERS / LEP 1/14/2021
STUDENTS
FDD(LEGAL) ADMISSIONS - MILITARY DEPENDENTS 1/14/2021
FFAC(LOCAL) WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT 1/14/2021
FFEB(LEGAL) COUNSELING AND MENTAL HEALTH - MENTAL HEALTH 1/14/2021
FFG(LEGAL) STUDENT WELFARE - CHILD ABUSE AND NEGLECT 1/14/2021
Page | 10 Unprecedented Leadership: June 2021/School Board Awards SubmissionFFH(LEGAL) STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, 1/14/2021
HARASSMENT, AND RETALIATION
FL(LEGAL) STUDENT RECORDS 1/14/2021
GKA(LOCAL) COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES 1/14/2021
GNC(LEGAL) RELATIONS WITH EDUCATIONAL ENTITIES - COLLEGES AND 1/14/2021
UNIVERSITIES
GRA(LEGAL) RELATIONS WITH GOVERNMENTAL ENTITIES - STATE AND 1/14/2021
LOCAL GOVERNMENTAL AUTHORITIES
GRAA(LEGAL) STATE AND LOCAL GOVERNMENTAL AUTHORITIES - LAW 1/14/2021
ENFORCEMENT AGENCIES
CALENDAR YEAR 2020 HAYS CISD BOARD POLICY ACTIONS
POLICY TITLE DATE ESTABLISHED OR REVISED
AF(LEGAL) INNOVATION DISTRICTS 7/17/2020
AF(LEGAL) ACCOUNTABILITY - INTERVENTIONS AND SANCTIONS 1/14/2021
AF(LEGAL) BOARD MEMBERS - ELIGIBILITY / QUALIFICATIONS 7/17/2020
AF(LEGAL) ELECTIONS - POST - ELECTION PROCEDURES 7/17/2020
AF(LEGAL) BOARD MEMBERS - TRAINING AND ORIENTATION 7/17/2020
AF(LEGAL) BOARD INTERNAL ORGANIZATION - CITIZEN ADVISORY 7/17/2020
COMMITTEES
AF(LEGAL) BOARD MEETINGS - PUBLIC PARTICIPATION 2/5/2020
AF(LEGAL) BOARD POLICIES 7/17/2020
AF(LEGAL) PLANNING AND DECISION-MAKING PROCESS 7/17/2020
AF(LEGAL) PLANNING AND DECISION-MAKING PROCESS - DISTRICT - 7/17/2020
LEVEL
AF(LEGAL) PLANNING AND DECISION-MAKING PROCESS - CAMPUS - 7/17/2020
LEVEL
AF(LEGAL) LOCAL REVENUE SOURCES - BOND ISSUES 7/17/2020
AF(LEGAL) AD VALOREM TAXES - EXEMPTIONS AND PAYMENTS 7/17/2020
AF(LEGAL) AD VALOREM TAXES - ECONOMIC DEVELOPMENT 7/17/2020
AF(LEGAL) LOCAL REVENUE SOURCES - APPRAISAL DISTRICT 7/17/2020
AF(LEGAL) ACCOUNTING - FINANCIAL REPORTS AND STATEMENTS 7/17/2020
AF(LEGAL) SAFETY PROGRAM/RISK MANAGEMENT - INSPECTIONS 7/17/2020
AF(LEGAL) SAFETY PROGRAM/RISK MANAGEMENT - SECURITY 7/17/2020
PERSONNEL
AF(LEGAL) SECURITY PERSONNEL - COMMISSIONED PEACE OFFICERS 7/17/2020
AF(LEGAL) EQUIPMENT AND SUPPLIES MANAGEMENT - INSTRUCTIONAL 7/17/2020
MATERIALS CARE AND ACCOUNTING
AF(LEGAL) TECHNOLOGY RESOURCES 7/17/2020
AF(LEGAL) TECHNOLOGY RESOURCES - CYBERSECURITY 7/17/2020
AF(LEGAL) INSURANCE AND ANNUITIES MANAGEMENT - WORKERS' 7/17/2020
COMPENSATION
AF(LEGAL) FACILITY STANDARDS 7/17/2020
AF(LEGAL) INTELLECTUAL PROPERTY 7/17/2020
AF(LEGAL) EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - PRE - 7/17/2020
EMPLOYMENT REVIEWS
AF(LEGAL) EMPLOYMENT PRACTICES 7/17/2020
AF(LEGAL) COMPENSATION AND BENEFITS - VACATIONS AND HOLIDAYS 7/17/2020
AF(LEGAL) TERMINATION OF EMPLOYMENT 7/17/2020
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 11AF(LEGAL) EMPLOYEE STANDARDS OF CONDUCT - REPORTS TO TEXAS 7/17/2020
EDUCATION AGENCY
AF(LEGAL) EMPLOYEE STANDARDS OF CONDUCT - SEARCHES AND 7/17/2020
ALCOHOL / DRUG TESTING
AF(LEGAL) EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, 7/30/2020
HARASSMENT, AND RETALIATION
AF(LEGAL) EMPLOYEE WELFARE - FREEDOM FROM DISCRIMINATION, 7/17/2020
HARASSMENT, AND RETALIATION
AF(LEGAL) PROFESSIONAL DEVELOPMENT - REQUIRED STAFF 7/17/2020
DEVELOPMENT
AF(LEGAL) INSTRUCTIONAL ARRANGEMENTS - CONTRACTS WITH 7/17/2020
OUTSIDE AGENCIES
AF(LEGAL) BASIC INSTRUCTIONAL PROGRAM - REQUIRED INSTRUCTION 7/17/2020
(ALL LEVELS)
AF(LEGAL) CURRICULUM DESIGN - SPECIAL PROGRAMS 7/17/2020
AF(LEGAL) SPECIAL PROGRAMS - SPECIAL EDUCATION 7/17/2020
AF(LEGAL) SPECIAL EDUCATION - ARD COMMITTEE AND INDIVIDUALIZED 7/17/2020
EDUCATION PROGRAM
AF(LEGAL) SPECIAL PROGRAMS - BILINGUAL EDUCATION / ESL 7/17/2020
AF(LEGAL) SPECIAL PROGRAMS - PREKINDERGARTEN 7/17/2020
AF(LEGAL) SPECIAL PROGRAMS - INNOVATIVE AND MAGNET PROGRAMS 7/17/2020
AF(LEGAL) ALTERNATIVE METHODS FOR EARNING CREDIT - COLLEGE 7/17/2020
COURSE WORK / DUAL CREDIT
AF(LEGAL) ACADEMIC ACHIEVEMENT 7/17/2020
AF(LEGAL) ACADEMIC ACHIEVEMENT 7/17/2020
AF(LEGAL) TESTING PROGRAMS - READING ASSESSMENT 7/17/2020
AF(LEGAL) CAMPUS OR PROGRAM CHARTERS - PARTNERSHIP CHARTERS 7/17/2020
AF(LEGAL) EQUAL EDUCATIONAL OPPORTUNITY 7/30/2020
AF(LEGAL) EQUAL EDUCATIONAL OPPORTUNITY 7/17/2020
AF(LEGAL) EQUAL EDUCATIONAL OPPORTUNITY 7/17/2020
AF(LEGAL) ADMISSIONS 7/17/2020
AF(LEGAL) ADMISSIONS - INTRADISTRICT TRANSFERS AND CLASSROOM 7/17/2020
ASSIGNMENTS
AF(LEGAL) ATTENDANCE - COMPULSORY ATTENDANCE 7/17/2020
AF(LEGAL) ATTENDANCE - ATTENDANCE ACCOUNTING 7/17/2020
AF(LEGAL) ATTENDANCE - ATTENDANCE ACCOUNTING 7/17/2020
AF(LEGAL) WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT 7/17/2020
AF(LEGAL) WELLNESS AND HEALTH SERVICES - SCHOOL - BASED HEALTH 7/17/2020
CENTERS
AF(LEGAL) STUDENT WELFARE - CRISIS INTERVENTION 7/17/2020
AF(LEGAL) STUDENT WELFARE - STUDENT SUPPORT SERVICES 10/6/2020
AF(LEGAL) STUDENT WELFARE - STUDENT SUPPORT SERVICES 7/17/2020
AF(LEGAL) COUNSELING AND MENTAL HEALTH - COUNSELING 7/17/2020
FFG(LOCAL) STUDENT WELFARE - CHILD ABUSE AND NEGLECT 7/17/2020
FFH(LOCAL) STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, 7/17/2020
HARASSMENT, AND RETALIATION
FM(LEGAL) STUDENT ACTIVITIES 7/17/2020
FNG(LOCAL) STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND 7/17/2020
PARENT COMPLAINTS / GRIEVANCES
GF(LOCAL) PUBLIC COMPLAINTS 7/17/2020
GKA(LEGAL) COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES 7/17/2020
Page | 12 Unprecedented Leadership: June 2021/School Board Awards SubmissionFALL 2019 HAYS CISD BOARD POLICY ACTIONS
POLICY TITLE DATE ESTABLISHED OR REVISED
AG(LEGAL) HOME-RULE DISTRICTS 11/18/2019
BAA(LEGAL) BOARD LEGAL STATUS - POWERS AND DUTIES 11/18/2019
BOARD MEMBERS - TECHNOLOGY RESOURCES AND
BBI(LEGAL) 11/18/2019
ELECTRONIC COMMUNICATIONS
OFFICERS AND OFFICIALS - DUTIES AND REQUIREMENTS OF
BDAE(LEGAL) 11/18/2019
DEPOSITORY
BE(LOCAL) BOARD MEETINGS 11/18/2019
BED(LEGAL) BOARD MEETINGS - PUBLIC PARTICIPATION 11/18/2019
BJCD(LEGAL) SUPERINTENDENT - EVALUATION 11/18/2019
CBA(LEGAL) STATE AND FEDERAL REVENUE SOURCES - STATE 11/18/2019
CCGB(LOCAL) AD VALOREM TAXES - ECONOMIC DEVELOPMENT 11/18/2019
CDA(LOCAL) OTHER REVENUES - INVESTMENTS 11/18/2019
PAYROLL PROCEDURES - SALARY DEDUCTIONS AND
CFEA(LEGAL) 11/18/2019
REDUCTIONS
CH(LOCAL) PURCHASING AND ACQUISITION 11/18/2019
CK(LEGAL) SAFETY PROGRAM/RISK MANAGEMENT 11/18/2019
CKC(LEGAL) SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS 11/18/2019
CKC(LOCAL) SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY PLANS 11/18/2019
SAFETY PROGRAM/RISK MANAGEMENT - EMERGENCY
CKD(LEGAL) 11/18/2019
MEDICAL EQUIPMENT AND PROCEDURES
SAFETY PROGRAM/RISK MANAGEMENT - SECURITY
CKE(LOCAL) 11/18/2019
PERSONNEL
CKEB(LEGAL) SECURITY PERSONNEL - SCHOOL MARSHALS 11/18/2019
CKEC(LEGAL) SECURITY PERSONNEL - SCHOOL RESOURCE OFFICERS 11/18/2019
CL(LEGAL) BUILDINGS, GROUNDS, AND EQUIPMENT MANAGEMENT 11/18/2019
TRANSPORTATION MANAGEMENT - STUDENT
CNA(LEGAL) 11/18/2019
TRANSPORTATION
CNC(LEGAL) TRANSPORTATION MANAGEMENT - TRANSPORTATION SAFETY 11/18/2019
CQ(LOCAL) TECHNOLOGY RESOURCES 11/18/2019
CQC(LEGAL) TECHNOLOGY RESOURCES - EQUIPMENT 11/18/2019
INSURANCE AND ANNUITIES MANAGEMENT - DEFERRED
CRG(LEGAL) 11/18/2019
COMPENSATION AND ANNUITIES
DEB(LEGAL) COMPENSATION AND BENEFITS - FRINGE BENEFITS 11/18/2019
DEC(LEGAL) COMPENSATION AND BENEFITS - LEAVES AND ABSENCES 11/18/2019
DH(LEGAL) EMPLOYEE STANDARDS OF CONDUCT 11/18/2019
DH(LOCAL) EMPLOYEE STANDARDS OF CONDUCT 11/18/2019
EMPLOYEE STANDARDS OF CONDUCT - REPORTS TO STATE
DHB(LEGAL) 11/18/2019
BOARD FOR EDUCATOR CERTIFICATION
PERFORMANCE APPRAISAL - EVALUATION OF CAMPUS
DNB(LEGAL) 11/18/2019
ADMINISTRATORS
EA(LEGAL) INSTRUCTIONAL GOALS AND OBJECTIVES 11/18/2019
EB(LEGAL) SCHOOL YEAR 11/18/2019
EC(LEGAL) SCHOOL DAY 11/18/2019
EEB(LEGAL) INSTRUCTIONAL ARRANGEMENTS - CLASS SIZE 11/18/2019
INSTRUCTIONAL ARRANGEMENTS - JUVENILE RESIDENTIAL
EEM(LEGAL) 11/18/2019
FACILITIES
EF(LEGAL) INSTRUCTIONAL RESOURCES 11/18/2019
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 13BASIC INSTRUCTIONAL PROGRAM - REQUIRED INSTRUCTION
EHAB(LEGAL) 11/18/2019
(ELEMENTARY)
EHBAC(LEGAL) SPECIAL EDUCATION - STUDENTS IN NONDISTRICT PLACEMENT 11/18/2019
EHBB(LEGAL) SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS 11/18/2019
EHBB(LOCAL) SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS 11/18/2019
EHBF(LEGAL) SPECIAL PROGRAMS - CAREER AND TECHNICAL EDUCATION 11/18/2019
EIC(LEGAL) ACADEMIC ACHIEVEMENT - CLASS RANKING 11/18/2019
EK(LEGAL) TESTING PROGRAMS 11/18/2019
EL(LEGAL) CAMPUS OR PROGRAM CHARTERS 11/18/2019
FC(LOCAL) SCHOOL ATTENDANCE AREAS 11/8/2019
FDC(LEGAL) ADMISSIONS - HOMELESS STUDENTS 11/18/2019
FDE(LOCAL) ADMISSIONS - SCHOOL SAFETY TRANSFERS 11/18/2019
FFAA(LOCAL) WELLNESS AND HEALTH SERVICES - PHYSICAL EXAMINATIONS 11/18/2019
FFAD(LEGAL) WELLNESS AND HEALTH SERVICES - COMMUNICABLE DISEASES 11/18/2019
FFAF(LEGAL) WELLNESS AND HEALTH SERVICES - CARE PLANS 11/18/2019
FFB(LOCAL) STUDENT WELFARE - CRISIS INTERVENTION 11/18/2019
FFBA(LEGAL) CRISIS INTERVENTION - TRAUMA - INFORMED CARE 11/18/2019
FFBA(LOCAL) CRISIS INTERVENTION - TRAUMA - INFORMED CARE 11/18/2019
FL(LOCAL) STUDENT RECORDS 11/18/2019
STUDENT CONDUCT - PROHIBITED ORGANIZATIONS AND
FNCC(LEGAL) 11/18/2019
HAZING
STUDENT CONDUCT - PERSONAL TELECOMMUNICATIONS /
FNCE(LEGAL) 11/18/2019
ELECTRONIC DEVICES
FNCG(LEGAL) STUDENT CONDUCT - WEAPONS 11/18/2019
STUDENT RIGHTS AND RESPONSIBILITIES - STUDENT AND
FNG(LEGAL) 11/18/2019
PARENT COMPLAINTS / GRIEVANCES
FOA(LEGAL) STUDENT DISCIPLINE - REMOVAL BY TEACHER OR BUS DRIVER 11/18/2019
FOB(LEGAL) STUDENT DISCIPLINE - OUT-OF - SCHOOL SUSPENSION 11/18/2019
PLACEMENT IN A DISCIPLINARY ALTERNATIVE EDUCATION
FOCA(LEGAL) SETTING - DISCIPLINARY ALTERNATIVE EDUCATION PROGRAM 11/18/2019
OPERATIONS
GA(LEGAL) ACCESS TO PROGRAMS, SERVICES, AND ACTIVITIES 11/18/2019
GB(LEGAL) PUBLIC INFORMATION PROGRAM 11/18/2019
GBAA(LOCAL) INFORMATION ACCESS - REQUESTS FOR INFORMATION 11/18/2019
RELATIONS WITH EDUCATIONAL ENTITIES - REGIONAL
GNB(LEGAL) 11/18/2019
EDUCATION SERVICE CENTERS
RELATIONS WITH GOVERNMENTAL ENTITIES - INTERLOCAL
GRB(LEGAL) 11/18/2019
COOPERATION CONTRACTS
RELATIONS WITH GOVERNMENTAL ENTITIES - EMERGENCY
GRC(LEGAL) 11/18/2019
MANAGEMENT
Page | 14 Unprecedented Leadership: June 2021/School Board Awards SubmissionADHERING TO ADOPTED BOARD POLICIES
The Board functions based on policy it creates. Legal policy provides the framework for requirements
delineated in law. Local policy provides direction and leadership from the locally elected school board.
PROCEDURES FOR INITIATING, ADOPTING OR CHANGING BOARD POLICIES
Hays CISD has a robust process for making changes to or adopting new policies. The practice is to have
two readings of proposed policy prior to adoption that are at least one month apart. This allows time for
Board members to carefully consider the impact of policy changes. Additionally, it allows ample
opportunity for citizens, teacher organizations, parents, students, and employees to learn about proposed
changes and provide feedback to Board members.
Policies and policy amendments may be initiated by the superintendent, Board members, school
personnel, or community citizens, but generally shall be recommended for the Board's consideration by
the superintendent.
POLICY AVAILABILITY AND ARCHIVES
In addition to all policies being searchable online and
printable and readable in PDF, HTML, or Word document
format, the district maintains an official policy registry
called the “blue book.” This “blue book” local policy
manual is the official policy manual of the district, which
is kept in the central administration office under the
responsibility of the superintendent’s office. As policies
are changed or updated, the district maintains an
archived copy of previous versions of the policy as an
historical record.
This “blue book” local policy manual is the official policy
manual of the district, which is kept in the central
Example: Policy Online - administration office under the responsibility of the
https://pol.tasb.org/Home/Index/621 superintendent’s office.
POLICY REVIEW
Local policies are reviewed frequently and as updates are needed. Approximately each decade, the district
participates in a comprehensive, full policy review. The last full policy review occurred during the spring
of 2014, with the Policy Review Session (PRS) occurring on January 22, 2014, with Board adoption and
ratification of the revised localized policy manual on May 27, 2014.
POLICY GOVERNS EVEN WHEN UNPOPULAR OR WITH OPPOSITION
We live in challenging times. There are real political differences and diverging points of view. With a
student population of more than 20,000, and a parent and community population more than twice as
large, not everyone agrees on everything. Parents want the best for their children and their school district,
but that can mean different things for different families. Additionally, Hays CISD is at a place in its growth
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 15cycle where it is quickly becoming a part of the Austin suburbs – meaning there are people who are new
in town with fresh ideas, and there are those who have been a bedrock part of the district’s success for
decades and generations. It is sometimes a recipe for conflicting philosophies – change verses tradition –
conservative verses progressive. Navigating the political landscape is difficult, which makes policy ever
more important. Policy serves as the guidepost, the rule book, and the instructions.
Lehman High School
Class of 2021 graduates
visit their in-district
elementary schools to
inspire future Hays CISD
graduates. Though not
popular with all parents,
the Board adhered to
policy and required
masks through the end of
the school year.
Example: Masks. The mask debate was one of many discussion points regarding COVID and the
district’s response. Particularly toward the end of the school year, many were ready to stop
wearing masks. The district chose to make masks mandatory through the end of instruction, which
was May 28, 2021. Though not popular, the district’s COVID response plan (with the force and
effect of policy) served as the guiding document. On March 16, 2020, the Board transferred some
emergency authority to the superintendent regarding district policy to streamline the district’s
response to the COVID pandemic. District COVID safety protocols: www.hayscisd.net/covidplan.
Example: Hays High School Mascot Change. During the past 20 years, Hays CISD had been facing
a long, sometimes contentious reconciliation with a past decision to brand its original high school
with symbols of the confederacy. In 1968, like many other schools in the South, Hays High School
chose the “Rebels” as its mascot, complete with the Confederate flag as a companion symbol and
“Dixie” as its fight song. The district had earlier abandoned the Confederate flag and “Dixie” with
the hopes that the “Rebel” mascot could be rebranded into a type of 21st century rebel – a person
who challenges the status quo and brings about positive change. However, the connection to the
past was too great following the 2020 murder of George Floyd and it was clear that the “Rebel”
mascot had to go. The community was divided – tradition verses progress. The Board unanimously
chose to make the change.
In 2015, the Hays CISD Board took ownership of established high school mascots under Policy CW
(Local) Naming of Facilities. Normally, high school mascot selections are not under the purview of
the Board. However, because of its ongoing, contentious nature, the Hays CISD Board created a
policy that placed the decision-making responsibility for the “Rebel” mascot with the Board. They
Page | 16 Unprecedented Leadership: June 2021/School Board Awards Submissionchose to take the leadership mantle and not deflect this decision back to administration or the
campus. Statement regarding Board decision to retire the Rebel Mascot:
https://www.hayscisd.net/rebels.
Example: Delayed School Year Start Date. The pandemic disrupted the entire start to the 2020 –
2021 school year. Districts across the state were faced with important decisions regarding when
to start school, and who would be allowed or required to attend in person. The Board had granted
emergency authority regarding the school calendar to the superintendent to combat COVID. It
was a policy decision they had declared and they stood by him as a delayed start date to in-person
school was implemented.
As with any calendar change decisions, school districts really can’t win. There are quite often
opposing views and opinions because people have different needs for their families. In its plan to
reopen schools for 2020 -2021, Hays CISD said, “The district believes the first line of defense
against COVID is time….” The district delayed the start of school three weeks, and then the date
when students could return in-person for an additional three weeks.
Initially, there were people who needed children in school right away. There were parents who
didn’t want their children to attend in-person at all. Some were upset the delayed start could lead
to a delayed ending to the school year. Others were worried about having devices and internet
service for their children to participate in virtual school. Holding firm to a policy decision took
much work on behalf of school personnel and an even greater amount of support from the Board.
Hays CISD created a safe, back to school plan, that allowed for as much parent choice as possible. Click on the image to see a full-
sized version of the Hays CISD back to school options chart.
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 17em▪pa▪thy [empəTHē] n. 1. the
ability to understand and share the
feelings of another. 2. the ability to
experience a situation the way
another person experiences it.
Page | 18 Unprecedented Leadership: June 2021/School Board Awards SubmissionSUPPORTING EDUCATIONAL PERFORMANCE IN
ACCORDANCE WITH STATE ESTABLISHED STANDARDS
The impact of the COVID-19 pandemic on the 2020 – 2021 school year, and beyond, is yet to be fully
understood. Hays CISD, like all districts in the state, had to effectively reinvent the way instruction was
traditionally delivered. And, the district had to do it in a matter of weeks. The focus of the school year was
to keep students engaged and measure progress, but primarily to hold the line. Arresting learning loss
was paramount in a tumultuous year where, at any given time, between one third to nearly two thirds of
the students weren’t physically present in a classroom. This reality for the school year is evidenced by
decisions at the state level to not officially count most STAAR results in both the spring of 2020 and 2021.
Though the rules, in effect, hold students harmless, the district continued its diligent work. A silver lining
to the year is that we now have clear and incontrovertible evidence that there is no better substitute for
the magic that happens when a child is in a classroom and in the presence and care of a highly qualified
teacher.
Despite the challenges of 2020 – 2021, Hays CISD students enjoyed impressive achievements.
END-OF COURSE ENGLISH I & II STAAR RESULTS
Though official assessment results won't post until the end of June 2021, and the accountability subset
won’t be official until around August 2021, the district’s 2021 English I and English II End-of-Course exams
results showed a general trend of improvement. This bucked the trend for all other STAAR tests in Hays
CISD during the COVID year. In fact, the scores generally beat the 2021 Board established goals, which
were increased targets from 2019.
The district also believes it has reached a distinctive level of participation compared with neighboring
districts. For participation, Hays CISD reached about 80% of students who reported to campus to take the
STAAR tests. Anecdotally, Hays CISD believes its participation rates are about 10 - 20% higher compared
with neighbors and other districts in the network of the Curriculum and Instruction Department’s
leadership team. The district believes its higher participation relates specifically to the positive
relationships built between our campus administration, teachers, students, and families.
Hays CISD Preliminary Board Goal Tracking Data – STAAR Spring 2021
English I End-of-Course Exam English II End-of-Course Exam
Approaches Meets Masters Approaches Meets Masters
2019 Result 63% 52% 6% 68% 52% 8%
2021 Goal 65% 54% 7% 70% 54% 9%
2021 Results 65% 49% 9% 75% 59% 9%
Difference Met Goal -5% +2% +5% +5% Met Goal
Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 19CAREER & TECHNICAL EDUCATION (CTE) SUCCESS
For the past decade, the Board made a conscious decision to support the district’s Career and Technical
Education (CTE) programs. They were an early adopter of the current national trend of supporting
students who wish to seek high paying careers after high school graduation and students who wish to
further their education through career-based programs. The Board added significant line items to bond
initiatives in 2014, 2017, and 2021, that supported CTE programs and were approved by voters. The
success of the efforts is easily measured in the trendline of the number of CTE industry-based certifications
earned by students during the past 10 years.
Beginning with just 11 CTE industry-based certifications earned by students ten years ago, Hays CISD has
seen a consistent, impressive, and increasing trendline of students earning CTE industry-based
certifications. The chart below represents the number of certifications earned, which is now measured in
the thousands. In 2017 – 2018, the number was above the trendline because of a push to have students
earn cyber-security certifications. In 2020 – 2021, the number dropped slightly below the trendline
because of COVID and the challenges that accompanied trying to virtually teach courses that were
dependent on students participating in “hands-on” labs, as many of the CTE courses require.
Over the years, the CTE department has changed focus from quantity of certifications to quality. Energy
is now directed at helping students earn industry-recognized certifications that are on the Texas Education
Agency (TEA) list for A-F accountability. Students earn honor cords for graduation when they pass
Industry-Based Certifications on the TEA list. In 2020 - 2021, the district celebrated 262 seniors who
earned CTE honor cords.
Industry-Based Certifications Earned - CTE
6,000 5,684
5,000 4,092
3,685 3,698
4,000
2,675 2,370
3,000
1,916
2,000
965
1,000 119
11
0
Page | 20 Unprecedented Leadership: June 2021/School Board Awards SubmissionAmong the nearly 4,000 Career and Technical Education (CTE) industry-based certifications Hays CISD students earned in 2020 – 2021 are Texas Commission on Fire Protection (TCFP) Basic Fire Suppression and Emergency Medical Technician (EMT). The certifications, as part of the Hays CISD CTE Fire Academy (in partnership with the Kyle Fire Department), have allowed graduates to immediately be hired by Austin-area fire departments upon graduation. A few of the recent graduates with local firefighting jobs came together in March 2021 to help showcase the program. Pictured are Hays CISD graduates Declan Trevethan (Georgetown FD), Jamesy True-McInerney (Lockhart FD), and James Holdridge (Kyle FD). RECOGNITION FOR EDUCATIONAL PERFORMANCE Pre-pandemic, and using the most recent data awarded for standardized testing, Hays CISD saw a tremendous increase in distinctions from the STAAR test. They grew from all campuses receiving 12 distinctions in 2018 to all campuses earning 28 distinctions in 2019. During that period, distinctions related to growth alone grew from five to ten. Additionally, in 2019, 17 out of the district’s then 22 campuses that were eligible for distinctions were at least in the second quartile or higher of performance. 100% HAYS CISD CAMPAIGN The Hays CISD Board is committed to supporting co-curricular, extra-curricular, and other student clubs and organizations because they believe students who are involved perform better in school. The district set a goal pre-pandemic to connect each child to some type of activity or afterschool opportunity. The Board believes that connected students learn soft skills, practice teamwork, are supported socially and emotionally, and have a generally better overall experience while in school. Hays CISD Board of Trustees: Direction, Vision, Innovation, Empathy, Accountability, Acumen, Resolve Page | 21
TELPAS RESULTS EXCEED BOARD GOALS Texas English Language Proficiency Assessment System (TELPAS) is designed to assess the progress of limited English proficient students. These English language learners make up about 18% of the Hays CISD total student population. They are important to the district and its communities. In 2020, the Board set modest improvement goals based on the 2019 TELPAS data. In most grade levels, the district scores greatly exceeded the improvements envisioned by the Board. CORRECTING DEFICIENCIES IN STUDENT PERFORMANCE The global pandemic has created stress on the education system. Students have not performed as well as they normally do, which is evidenced by an increase in the number of students failing at least one or more subjects. This is a trend across Texas and elsewhere. Part of this COVID education gap is caused by students not attending in-person classes. Students who learned virtually did not perform as well in Hays CISD as those who attended in-person. Also, the social and emotional component of adolescent and student life played a role. Through the Board and Superintendent Student Advisory Panel, Board members and the superintendent heard directly from students who were not emotionally motivated to attend school virtually. They missed their friends. They missed their normal routines. And, they missed their activities. All of this led to achievement gaps that will have to be corrected in the 2021 – 2022 school year, and possibly beyond. Page | 22 Unprecedented Leadership: June 2021/School Board Awards Submission
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