Welcome to Smiley Family Dentistry!
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Welcome to Smiley Family Dentistry! Thank you for choosing our office to meet your dental health care needs. It is our goal to provide you and your family with the highest quality of dental care in a friendly and relaxed environment. In order to keep our standard of care to a level which best serves your dental needs, we ask you to please observe the following guidelines. Payment Policy Payment in full is expected at the time of service. The charges for the services we render reflect the high level of training of the providers in our practice and the high level of care the patient receives. Our office will electronically submit an insurance claim with any supporting documentation required on the patient’s behalf. I understand that my insurance is an agreement between me and my insurance company. I also understand that I am responsible for my balance regardless of my insurance. The patient is also expected to be aware of the provisions of their own insurance coverage. We understand that it is not always possible to pay in full at the time of service. Our office will extend a 90 day payment option for our patients with more extensive treatment plans. 12 month, no interest financing through Care Credit is also available. Please see our accounts manager, for more details. If your account becomes past due and there is not a valid reason for payment delay, appropriate action will be taken to recover the amount due within 90 days of the initial billing. Any cost incurred by our office to obtain payment will also be the responsibility of the patient. Cancellation Policy There are many times when other patients require urgent or emergency treatment and must be seen as soon as possible. When you provide our office with advanced notice of a need to cancel a scheduled appointment, this time can then in turn be allocated to patients in urgent need of treatment. In this way the office can best serve the needs of each of our patients. We request that you provide us with at least 48 hours notice if you need to reschedule an appointment. Continued failure to keep scheduled appointments will result in our not being able to take responsibility for your oral health, and your dismissal as a patient in our practice.
We understand that flat tires, sick children and family emergencies do happen and we do
make allowances for such events. If you are not able to provide us with a 48 hour notice,
please call and advise us of any special circumstances that caused you to miss your
scheduled appointment. We appreciate your understanding of our policies and we look
forward to helping you achieve good dental health.
____________________________ ___/___/___
Authorizing Signature Datesmiley
smiley
family dentistry p.c.
family dentistry p.c.
Christopher J. Smiley, D.D.S.
Christopher J. Smiley, D.D.S.
Stephanie M.J.Benton,
Christopher D.D.S.
Smiley, D.D.S.
Stephanie M. Benton, D.D.S.
3299 Clear Vista Ct., N.E. Stephanie
Suite A Grand M. Michigan
Rapids, Benton, D.D.S.
49525 616 361 0654 www.smileydds.com
3299 Clear Vista Ct., N.E. Suite A Grand Rapids, Michigan 49525 616 361 0654 www.smileydds.com
3299 Clear Vista Ct., N.E. | Suite A | Grand Rapids, Michigan 49525 | 616 361 0654 | www.smileydds.com
PATIENT
PATIENT REGISTRATION
REGISTRATION
PATIENT’S NAME DATE DATE OF BIRTH
PATIENT’S NAME LAST FIRST INITIAL DATE DATE OF BIRTH
LAST FIRST INITIAL
HOW DO YOU WISH TO BE ADDRESSED OTHER FAMILY MEMBERS IN THIS PRACTICE
HOW DO YOU WISH TO BE ADDRESSED OTHER FAMILY MEMBERS IN THIS PRACTICE
SINGLE MARRIED SEPARATED DIVORCED WIDOWED
SINGLE MARRIED SEPARATED DIVORCED WIDOWED
RESIDENCE: STREET STATE ZIP WHOM MAY WE THANK FOR THIS REFERRAL
RESIDENCE: STREET STATE ZIP WHOM MAY WE THANK FOR THIS REFERRAL
CITY
CITY
BUSINESS ADDRESS PATIENT’S SOCIAL SECURITY NUMBER
BUSINESS ADDRESS PATIENT’S SOCIAL SECURITY NUMBER
TELEPHONE: RESIDENCE BUSINESS SPOUSE’S SOCIAL SECURITY NUMBER
TELEPHONE: RESIDENCE BUSINESS SPOUSE’S SOCIAL SECURITY NUMBER
CELL APPOINTMENT CONFIRMATION NUMBER SOMEONE TO NOTIFY
CELL APPOINTMENT CONFIRMATION NUMBER SOMEONE
IN CASE OFTO NOTIFY
EMERGENCY
IN
NOTCASE OF WITH
LIVING EMERGENCY
YOU
NOT LIVING WITH YOU
EMAIL
EMAIL
PATIENT EMPLOYED BY HOW LONG HELD
PATIENT EMPLOYED BY HOW LONG HELD PAYMENT POLICY
PAYMENT POLICY
Patients are asked to settle their accounts at the time of service. We accept Master Card, Visa, and
PRESENT POSITION
Patients are asked to settle their accounts at the time of service. We accept Master Card, Visa, and
PRESENT POSITION Discover, and for more extensive treatment we are willing to extend payment plans.
Discover, and for more extensive treatment we are willing to extend payment plans.
SPOUSE NAME Our office will complete and submit most types of dental insurance claim forms. Please remember
SPOUSE NAME Our office will complete and submit most types of dental insurance claim forms. Please remember
that insurance is a method of reimbursing the patient for dental expenses. Because insurance is
that insurance is a method of reimbursing the patient for dental expenses. Because insurance is
a contract between the patient and their employer or insurance company, the responsibility for
SPOUSE EMPLOYED BY HOW LONG HELD a contract between the patient and their employer or insurance company, the responsibility for
SPOUSE EMPLOYED BY HOW LONG HELD payment of the account is your direct obligation.
payment of the account is your direct obligation.
PRESENT POSITION
PRESENT POSITION CANCELLATION POLICY
CANCELLATION POLICY
If you have to reschedule or cancel an appointment, please give us at least 48 hours notice.
WHO WILL PAY THIS ACCOUNT If you have to reschedule or cancel an appointment, please give us at least 48 hours notice.
Patients who cancel without informing us beforehand may be billed for their missed appointment
WHO WILL PAY THIS ACCOUNT
Patients who cancel without informing us beforehand may be billed for their missed appointment
and repeated cancellations may result in a patient not being rescheduled.
and repeated cancellations may result in a patient not being rescheduled.
BILLING ADDRESS (IF DIFFERENT)
BILLING ADDRESS (IF DIFFERENT)
WE ARE COMMITTED TO PROVIDING YOU WITH QUALITY DENTAL CARE. WHAT ARE YOUR EXPECTATIONS FOR YOU AND YOUR FAMILY’S DENTAL CARE?
WE ARE COMMITTED TO PROVIDING YOU WITH QUALITY DENTAL CARE. WHAT ARE YOUR EXPECTATIONS FOR YOU AND YOUR FAMILY’S DENTAL CARE?MEDICAL DENTAL HISTORY
PATIENT’S
PATIENT’S NAME
NAME
LAST
LAST FIRST
FIRST INITIAL
INITIAL DATE
DATE OF
OF BIRTH
BIRTH
MEDICAL
MEDICAL HISTORY:
HISTORY: DO YOU
DO YOU HAVE
HAVE OR
OR HAVE
HAVE YOU
YOU HAD
HAD ANY
ANY OF
OF THE
THE FOLLOWING?
FOLLOWING? PLEASE
PLEASE INDICATE
INDICATE
WITH CHECK
WITH CHECK MARK.
MARK.
WHEN
WHEN WAS
WAS YOUR
YOUR LAST
LAST COMPLETE
COMPLETE PHYSICAL
PHYSICAL EXAM?
EXAM?
ANY HEART
ANY HEART PROBLEMS
PROBLEMS
DIABETES
DIABETES
PHYSICIAN’S
PHYSICIAN’S NAME
NAME CIRCULATORY PROBLEMS
PROBLEMS EPILEPSY
CIRCULATORY EPILEPSY
RADIATION TREATMENTS
RADIATION TREATMENTS
HEART VALVE
HEART VALVE IMPLANT
IMPLANT
ADDRESS
ADDRESS
EXCESSIVE BLEEDING
EXCESSIVE BLEEDING
HEPATITIS
HEPATITIS
ARE
ARE YOU
YOU UNDER
UNDER AA PHYSICIAN’S
PHYSICIAN’S CARE?
CARE?
HIV
HIV
HERPES
HERPES
ALLERGIES TO
ALLERGIES TO ANESTHETICS
ANESTHETICS
MALIGNANCIES
MALIGNANCIES
PLEASE
PLEASE LIST
LIST MEDICATIONS
MEDICATIONS YOU
YOU ARE
ARE TAKING
TAKING ALLERGIES TO LATEX MEASLES
ALLERGIES TO LATEX MEASLES
ALLERGIES TO MEDICINES OR
ALLERGIES TO MEDICINES OR
RHEUMATIC FEVER
RHEUMATIC FEVER
DRUGS
DRUGS
SCARLET FEVER
SCARLET FEVER
ALLERGIES TO
ALLERGIES TO PENICILLIN
PENICILLIN
SINUS PROBLEMS
SINUS PROBLEMS
ANEMIA
ANEMIA
STROKE
STROKE
BLOOD
BLOOD PRESSURE:
PRESSURE: ARTHRITIS TUBERCULOSIS
ARTHRITIS TUBERCULOSIS
HIGH
HIGH LOW
LOW NORMAL
NORMAL SS /D
/D ARTIFICIAL JOINT
JOINT ULCER
ARTIFICIAL ULCER
DO YOU
YOU SMOKE?
SMOKE?
ASTHMA
ASTHMA
DO
DO YOU
YOU CONSUME
CONSUME ALCOHOLIC
ALCOHOLIC BEVERAGES?
BEVERAGES? PLEASE DESCRIBE
PLEASE DESCRIBE ANY
ANY CURRENT
CURRENT MEDICAL
MEDICAL TREATMENT,
TREATMENT, IMPENDING
IMPENDING
DO
OPERATIONS, OR
OPERATIONS, OR ANY
ANY OTHER
OTHER MEDICAL
MEDICAL OR
OR DENTAL
DENTAL INFORMATION
INFORMATION THAT
THAT
HAVE
\HAVEYOU
\HAVE YOUTAKEN
YOU TAKENMEDICATIONS
TAKEN MEDICATIONSFOR
MEDICATIONS FORWEIGHT
FOR WEIGHTLOSS?
WEIGHT LOSS?
LOSS? MAY POSSIBLY AFFECT YOUR DENTAL TREATMENT.
MAY POSSIBLY AFFECT YOUR DENTAL TREATMENT.
HAVE YOU
HAVE YOU TAKEN
TAKEN MEDICATIONS
MEDICATIONS FOR
FOR OSTEOPOROSIS?
OSTEOPOROSIS?
DENTAL HISTORY:
DENTAL HISTORY: DO YOU
DOES
DOES CLENCH
YOUR
YOUR JAW OR
JAW GRIND
CLICK
CLICK YOUR TEETH?
OR POP?
OR POP?
PURPOSE OF
OF INITIAL VISIT
INITIAL VISIT DOES YOU
HAVE YOUREXPERIENCED
JAW CLICK OR POP?
ANY PAIN OR
OR SORENESS
SORENESS IN
IN THE
THE
PURPOSE HAVE YOU EXPERIENCED ANY PAIN
MUSCLES
MUSCLES OF YOUR FACE OR AROUND THE EAR?
HAVE YOU OF YOUR FACE ANY
EXPERIENCED OR AROUND
PAIN OR THE EAR? IN THE
SORENESS
MUSCLES
DOES FOODOF YOUR
FOOD GET FACE
GET CAUGHT OR AROUND
CAUGHT BETWEEN THE
BETWEEN YOUR EAR?
YOUR TEETH?
TEETH?
ARE YOU AWARE OF A PROBLEM? DOES
ARE YOU
ARE YOU AWARE
AWARE OF
OF AA PROBLEM?
PROBLEM? DOES FOOD GET CAUGHT BETWEEN YOUR TEETH?
HOW LONG SINCE YOUR LAST DENTAL VISIT? ARE ANY
ARE ANY TEETH
TEETH SENSITIVE
SENSITIVE TO:
TO: HOT
HOT COLD
COLD SWEETS
SWEETS PRESSURE
PRESSURE
HOW LONG
HOW LONG SINCE
SINCE YOUR
YOUR LAST
LAST DENTAL
DENTAL VISIT?
VISIT? ARE ANY TEETH SENSITIVE TO: HOT COLD SWEETS PRESSURE
WHAT WAS DONE AT THAT TIME? HOW OFTEN
HOW OFTEN DO
DO YOU
YOU BRUSH
BRUSH YOUR
YOUR TEETH?
TEETH? WHEN?
WHEN?
WHAT WAS
WHAT WAS DONE
DONE AT
AT THAT
THAT TIME?
TIME? HOW OFTEN DO YOU BRUSH YOUR TEETH? WHEN?
DO YOUR
DO YOUR GUMS BLEED
BLEED OR HURT
HURT WHEN BRUSHING?
BRUSHING?
DO YOUR GUMS
GUMS BLEED OROR HURT WHEN
WHEN BRUSHING?
PREVIOUS DENTIST
DO YOU
DO YOU USE DENTAL
DENTAL FLOSS? HOW OFTEN?
PREVIOUS DENTIST BEING TREATED BY AN ORTHODONTIST DO YOU USE
USE DENTAL FLOSS?
FLOSS? HOW
HOW OFTEN?
OFTEN?
PREVIOUS DENTIST
ARE YOU CURRENTLY
(IF SO WHO) OR HAVE A HISTORY OF ORTHODONTIC TREATMENT? DO YOU
DO YOU TAKE
TAKE FLUORIDE
FLUORIDE IN
IN ANY
ANY FORM?
FORM?
HAVE YOU
HAVE YOU MADE
MADE REGULAR
REGULAR VISITS?
VISITS?
HAS ANYBODY
HAS ANYBODY TOLD
TOLD YOU
YOU YOUR
YOUR BREATH
BREATH IS
IS OFFENSIVE?
OFFENSIVE?
WERE DENTAL
WERE DENTAL X-RAYS
X-RAYS RECENTLY
RECENTLY TAKEN?
TAKEN?
HAVE YOU BEEN DIAGNOSED WITH PERIODONTAL DISEASE? HOW DO
HOW DO YOU
YOU FEEL
FEEL ABOUT
ABOUT YOUR
YOUR TEETH
TEETH IN
IN GENERAL?
GENERAL?
HAVE YOU
HAVE YOU LOST ANY
ANY TEETH?
TEETH? WHY?
HAVE YOU LOST
MADE REGULAR VISITS? WHY?
WERE THERE
WERE THERE ANY COMPLICATIONS
COMPLICATIONS AFTER
AFTER TOOTH
TOOTH REMOVAL?
REMOVAL?
WERE DENTALANY
X-RAYS RECENTLY TAKEN? ARE YOU HAPPY WITH THE APPEARANCE OF YOUR TEETH?
ARE YOU
ARE YOU HAPPY
HAPPY WITH
WITH THE
THE APPEARANCE
APPEARANCE OF
OF YOUR
YOUR TEETH?
TEETH?
HAVE YOU LOST ANY TEETH? WHY? HAVE YOU HAD ANY UNPLEASANT DENTAL EXPERIENCES OR ANYTHING
HAVE
HAVE YOU
ABOUTYOU HAD ANY
HAD ANYTHAT
DENTISTRY UNPLEASANT
UNPLEASANT DENTALDISLIKE?
DENTAL
YOU STRONGLY EXPERIENCES OR
EXPERIENCES OR ANYTHING
ANYTHING
HAVE THEY
WERETHEY
HAVE THEREBEEN REPLACED?
ANYREPLACED?
BEEN COMPLICATIONS WHEN?
WHEN? ABOUT DENTISTRY
ABOUT DENTISTRY THAT
THAT YOU
YOU STRONGLY
STRONGLY DISLIKE?
DISLIKE?
AFTER TOOTH REMOVAL?
HOW?
HOW?
HAVE THEY BEEN REPLACED? WHEN? DO YOU HAVE ANY QUESTIONS OR CONCERNS?
DO
DO YOU CLENCH OR GRIND YOUR TEETH?
YOU CLENCH OR GRIND YOUR TEETH? DO YOU HAVE
DO YOU HAVE ANY
ANY QUESTIONS
QUESTIONS OR
OR CONCERNS?
CONCERNS?
HOW?
II CERTIFY
CERTIFY THAT
THAT THE
THE ABOVE
ABOVE INFORMATION
INFORMATION IS
IS COMPLETE
COMPLETE AND
AND ACCURATE.
ACCURATE.
PATIENT’S
PATIENT’S SIGNATURE
SIGNATURE (PARENT
(PARENT OR
OR GUARDIAN
GUARDIAN IF
IF AA MINOR)
MINOR) DATE
DATEChristopher
ChristopherJ J.
Smiley, D.D.S.
Smiley, D.D.S.
Stephanie
Stephanie M.M. Benton, D.D.S.
Benton, D.D.S.
3299Vista
3299 Clear ClearCt.,
Vista Ct., N.E.
N.E. | Suite
Suite A | Grand
A Grand Rapids,
Rapids, Michigan
Michigan 49525 |616
49525 616361
361 0654
0654| www.smileydds.com
www.smileydds.com
PEDIATRIC PATIENT REGISTRATION
CHILD’S NAME ______________________________________________________________________ DATE ________________________________________ DATE OF BIRTH _______________________
LAST FIRST INITIAL
NICKNAME _________________________________________________________________________ SPORTS OR ACTIVITIES ______________________________________________________________
RESIDENCE STREET ________________________________________________________________ HOW DID YOU HEAR ABOUT OUR OFFICE?______________________________________________
CITY_______________________________________ STATE _______________ ZIP _______________ OTHER FAMILY MEMBERS IN THIS PRACTICE ___________________________________________
TELEPHONE ________________________________________________________________________ EMERGENCY CONTACT ______________________________________________________________
APPOINTMENT CONFIRMATION NUMBER _______________________________________________ ___________________________________________________________________________________
PARENT’S EMAIL ADDRESS ___________________________________________________________ ___________________________________________________________________________________
CHILD’S SOCIAL SECURITY NUMBER ___________________________________________________
PAYMENT POLICY
Patients are asked to settle their accounts at the time of service. We accept Master Card, Visa and
Discover, and for more extensive treatment we are willing to extend payment plans.
AGE _________________________________________ WEIGHT______________________________
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WKDWLQVXUDQFHLVDPHWKRGRIUHLPEXUVLQJWKHSDWLHQWIRUGHQWDOH[SHQVHV%HFDXVHLQVXUDQFHLV
MALE FEMALE
DFRQWUDFWEHWZHHQWKHSDWLHQWDQGWKHLUHPSOR\HURULQVXUDQFHFRPSDQ\WKHUHVSRQVLELOLW\IRU
SD\PHQWRIWKHDFFRXQWLV\RXUGLUHFWREOLJDWLRQ
SCHOOL OR DAYCARE NAME _________________________________________________________
CANCELLATION POLICY
NAME OF SIBLINGS__________________________________________________________________
If you have to reschedule or cancel an appointment, please give us at least 48 hours notice.
3DWLHQWVZKRFDQFHOZLWKRXWLQIRUPLQJXVEHIRUHKDQGPD\EHELOOHGIRUWKHLUPLVVHGDSSRLQWPHQW
NAME OF PET/FRIEND _______________________________________________________________ DQGUHSHDWHGFDQFHOODWLRQVPD\UHVXOWLQDSDWLHQWQRWEHLQJUHVFKHGXOHG
WE ARE COMMITTED TO PROVIDING YOU WITH QUALITY CARE. WHAT ARE YOUR EXPECTATIONS FOR YOU AND YOUR FAMILY’S DENTAL CARE?MEDICAL DENTAL HISTORY
PATIENT’S NAME
LAST FIRST INITIAL DATE OF BIRTH
MEDICAL HISTORY: HAS YOUR CHILD HAD ANY OF THE FOLLOWING MEDICAL CONDITIONS?
CHILD’S PEDIATRICIAN ________________________________________________ ADD/ADHD HEART MURMUR
ALLERGIES HEPATITIS
ADDRESS ___________________________________________________________
ANEMIA HIV/AIDS
PHONE _____________________________________________________________ ASTHMA KIDNEY DISEASE
AUTISM LIVER DISEASE
DATE OF LAST EXAM _________________________________________________
BLEEDING DISORDER MENTAL DISORDER
ANY PRESENT ILLNESS? ______________________________________________ COLD/CANKER SORES RHEUMATIC FEVER
DIABETES SLEEP APNEA
CURRENT MEDICATIONS TAKEN________________________________________
EMOTIONAL PROBLEMS TUBERCULOSIS
ALLERGIES OR ADVERSE REACTIONS TO ANY MEDICATIONS? _____________ EPILEPSY/CONVULSIONS TUMORS/CANCER
FAINTING OR DIZZINESS SPECIAL NEEDS/OTHER:
____________________________________________________________________
HEARING PROBLEM ___________________________
____________________________________________________________________ HEART PROBLEM ___________________________
____________________________________________________________________ PLEASE EXPLAIN ANY “YES” ANSWERS ABOVE OR OTHER PROBLEMS
____________________________________________________________________ NOT LISTED:
ALLERGY TO LATEX PRODUCTS? _______________________________________ ____________________________________________________________________
ANY OTHER ALLERGIES? ______________________________________________ ____________________________________________________________________
DENTAL HISTORY: DOES YOUR CHILD:
PURPOSE OF TODAY’S VISIT ___________________________________________ TAKE FLUORIDE SUPPLEMENTS? _______________________________________
____________________________________________________________________ USE A PACIFIER? _____________________________________________________
PREVIOUS DENTIST __________________________________________________ SUCK TUMB OR FINGER? _____________________________________________
DATE OF LAST DENTAL VISIT/LAST XRAY’S _______________________________ SUCK OR BITE LIP? ___________________________________________________
HAS YOUR CHILD SEEN THE ORTHODONTIST? ___________________________ BITE OR CHEW NAILS? ________________________________________________
NAME OF ORTHODONTIST_____________________________________________ GRIND TEETH? ______________________________________________________
LAST ORTHODONTIC VISIT ____________________________________________ CLENCH JAWS? ______________________________________________________
HAS YOUR CHILD HAD DIFFICULTY WITH PREVIOUS DENTAL VISITS? ________ GAG EASILY? ________________________________________________________
____________________________________________________________________ HAVE A HISTORY OF INJURY TO MOUTH OR TEETH? ______________________
HOW OFTEN DOES YOUR CHILD BRUSH?________________________________ SENSITIVE OR PAINFUL TEETH? ________________________________________
HOW OFTEN DOES YOUR CHILD FLOSS? ________________________________ DRINK CITY OR WELL WATER? _________________________________________
I CERTIFY THAT THE ABOVE INFORMATION IS COMPLETE AND ACCURATE.
PARENT’S SIGNATURE DATENotice Of Privacy
Practices
Purpose: This form, Notice of Privacy Practices, presents the information that federal
law requires us to give our patients regarding our privacy practices.
We must provide this Notice to each patient beginning no later than the date of
our first service delivery to the patient, including service delivered electronically,
after April 14, 2003. We must make a good-faith attempt to obtain written
acknowledgement of receipt of the Notice from the patient. We must also have
the Notice available at the office for patients to request to take with them. We
must post the Notice in our office in a clear and prominent location where it is
reasonable to expect any patients seeking service from us to be able to read the
Notice. Whenever the Notice is revised, we must make the Notice available upon
request on or after the effective date of the revision in a manner consistent with
the above instructions. Thereafter, we must distribute the Notice to each new
patient at the time of service delivery and to any person requesting a Notice.
We must also post the revised Notice in our office as discussed above.
© 2002 American Dental Association
All Rights Reserved Reproduction and use of this form by dentists and their staff is permitted. Any other
use, duplication or distribution of this form by any other party requires the prior written approval of the
American Dental Association. This Form is educational only, does not constitute legal advice, and
covers only federal, not state, law (August 14, 2002).Smiley Family Dentistry
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.
PLEASE REVIEW IT CAREFULLY.
THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US.
OUR LEGAL DUTY
We are required by applicable federal and state law to maintain the privacy of your health information. We
are also required to give you this Notice about our privacy practices, our legal duties, and your rights
concerning your health information. We must follow the privacy practices that are described in this Notice
while it is in effect. This Notice takes effect 04-14-2003, and will remain in effect until we replace it.
We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such
changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices
and the new terms of our Notice effective for all health information that we maintain, including health
information we created or received before we made the changes. Before we make a significant change in
our privacy practices, we will change this Notice and make the new Notice available upon request.
You may request a copy of our Notice at any time. For more information about our privacy practices, or for
additional copies of this Notice, please contact us using the information listed at the end of this Notice.
USES AND DISCLOSURES OF HEALTH INFORMATION
We use and disclose health information about you for treatment, payment, and healthcare operations. For
example:
Treatment: We may use or disclose your health information to a physician or other healthcare provider
providing treatment to you.
Payment: We may use and disclose your health information to obtain payment for services we provide to
you.
Healthcare Operations: We may use and disclose your health information in connection with our
healthcare operations. Healthcare operations include quality assessment and improvement activities,
reviewing the competence or qualifications of healthcare professionals, evaluating practitioner and provider
performance, conducting training programs, accreditation, certification, licensing or credentialing activities.
Your Authorization: In addition to our use of your health information for treatment, payment or
healthcare operations, you may give us written authorization to use your health information or to disclose it
to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your
revocation will not affect any use or disclosures permitted by your authorization while it was in effect.
Unless you give us a written authorization, we cannot use or disclose your health information for any reason
except those described in this Notice.
To Your Family and Friends: We must disclose your health information to you, as described in the
Patient Rights section of this Notice. We may disclose your health information to a family member, friend or
other person to the extent necessary to help with your healthcare or with payment for your healthcare, but
only if you agree that we may do so.
Persons Involved In Care: We may use or disclose health information to notify, or assist in the
notification of (including identifying or locating) a family member, your personal representative or another
person responsible for your care, of your location, your general condition, or death. If you are present,
then prior to use or disclosure of your health information, we will provide you with an opportunity to object
to such uses or disclosures. In the event of your incapacity or emergency circumstances, we will disclose
health information based on a determination using our professional judgment disclosing only health
information that is directly relevant to the person’s involvement in your healthcare. We will also use our
professional judgment and our experience with common practice to make reasonable inferences of yourbest interest in allowing a person to pick up filled prescriptions, medical supplies, x-rays, or other similar forms of health information. Marketing Health-Related Services: We will not use your health information for marketing communications without your written authorization. Required by Law: We may use or disclose your health information when we are required to do so by law. Abuse or Neglect: We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others. National Security: We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances. Appointment Reminders: We may use or disclose your health information to provide you with appointment reminders (such as voicemail messages, postcards, or letters). PATIENT RIGHTS Access: You have the right to look at or get copies of your health information, with limited exceptions. You may request that we provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. (You must make a request in writing to obtain access to your health information. You may obtain a form to request access by using the contact information listed at the end of this Notice. We will charge you a reasonable cost-based fee for expenses such as copies and staff time. You may also request access by sending us a letter to the address at the end of this Notice. If you request copies, we will charge you $1.00 for each page, $15.00 per hour for staff time to locate and copy your health information, and postage if you want the copies mailed to you. If you request an alternative format, we will charge a cost-based fee for providing your health information in that format. If you prefer, we will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of this Notice for a full explanation of our fee structure.) Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests. Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency). Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. (You must make your request in writing.) Your request must specify the alternative means or location, and provide satisfactory explanation how payments will be handled under the alternative means or location you request. Amendment: You have the right to request that we amend your health information. (Your request must be in writing, and it must explain why the information should be amended.) We may deny your request under certain circumstances. Electronic Notice: If you receive this Notice on our Web site or by electronic mail (e-mail), you are entitled to receive this Notice in written form. QUESTIONS AND COMPLAINTS If you want more information about our privacy practices or have questions or concerns, please contact us. If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your health information or in response to a request you made to amend or restrict
the use or disclosure of your health information or to have us communicate with you by alternative means
or at alternative locations, you may complain to us using the contact information listed at the end of this
Notice. You also may submit a written complaint to the U.S. Department of Health and Human Services.
We will provide you with the address to file your complaint with the U.S. Department of Health and Human
Services upon request.
We support your right to the privacy of your health information. We will not retaliate in any way if you
choose to file a complaint with us or with the U.S. Department of Health and Human Services.
SMILEY FAMILY DENTISTRY
3299 Clear Vista Ct., N.E. – Suite A
Grand Rapids, MI 49525
(616) 361-0654
Fax (616) 361-9823
E. Mail info@smileydds.comAcknowledgement of Receipt of Notice of Privacy Practices
___________________________________________________________________________
Smiley Family Dentistry, P.C.
* You May Refuse to Sign This Acknowledgment*
I have received a copy of this office’s Notice of Privacy Practices.
Print Name:____________________________________________________________________
Signature:_____________________________________________________________________
Date:_________________________________________________________________________
For Office Use Only
______________________________________________________________________________
We attempted to obtain written acknowledgement of receipt of our Notice of Privacy Practices,
but acknowledgement could not be obtained because:
Individual refused to sign
Communications barriers prohibited obtaining the acknowledgement
An emergency situation prevented us from obtaining acknowledgement
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