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Welcome to SSE’s Virtual Event 2021 The workshop will start shortly
Workshop House Rules
Please note, these workshops will be recorded.
During the workshop, please ensure your camera is turned off
and your microphone is on mute.
You can use the Chat Feature to ask any question you may have,
which will be answered after the presentation, when a Q&A
session will be held.
dposchools@somerset.gov.uk www.supportservicesforeducation.co.uk/p14603 Amy Brittan Kirsty Budge DPO
dposchools@somerset.gov.uk 1. Records Retention 4. Documentation 2. Brexit 5. What if...? 3. Cybersecurity 6. Any Questions?
Round 1 – Records Retention
Pupil and
Retention
IICSA Legal Hold Personnel
Schedule?
Files
Records Retention
• Independent Inquiry into Child
Sexual Abuse – legal hold on
destruction of staff personnel
files and any pupil records held
• Evidence-gathering stage of
inquiry now finished, but legal
hold remains
• Awaiting final report and
recommendations – likely to
recommend 100 year file
retention
Records Retention
• LA Records Management
Team (Andrea Binding) will
provide guidance in due course
• New IRMS toolkit published
2021-22
www.irms.org.uk/schoolstoolkit
• Organise staff personnel files
and student files by year
• Prioritise records for possible
digitisation
© eLIM 2017
Round 2 – Brexit
EU-UK Data Standard
Adequacy
UK GDPR Contractual
Transfers Decision Clauses
International data transfers Post-Brexit (EU/EEA) Post-Privacy Shield (US) 6 month transition Processors (Class Dojo, period to allow Seesaw) should provide adequacy decision to school with Standard be granted by the EU Contractual Clauses
International data transfers Brexit check spreadsheet 40+ tools assessed for Brexit compliance On DPO resources page under ‘Brexit’ www.supportservicesforeducation.co.uk/p14603
Round 3 – Cybersecurity
Online Clear Two-factor
Email
criminals policies authentication
Software Biometric Foreign
Social Media
updates Lock Governments
Text
Pin Password Hackers
message
Malicious Lock
Phone call Pattern
insiders devicesRound 3 – Cybersecurity
Online Foreign Malicious
Hackers
criminals Governments insiders
Email Text
Social Media Phone call
message
Software Lock Two-factor Clear
updates devices authentication policies
Biometric
Pin Password Pattern
LockCybersecurity
http://bit.ly/ncscstaysafe
• Staff training and awareness –
spotting danger signs
• Business continuity plan
• Technical support audit – back-
ups, firewall, updates, security
gaps
• Include in Data Protection
policy (see latest model policy
on DPO resources page)
• ACT PROMPTLY
© eLIM 2017Cybersecurity
On DPO resources page under ‘Staff training and
resources’
www.supportservicesforeducation.co.uk/p14603Cybersecurity
End of term tasks checklist
Data handover form for staff
www.supportservicesfor
education.co.uk/p14603
Consider dedicated
mailboxes for:
• Head
• DSL
• SENCORound 4 – Documentation
MSSNG
VWLS
PRVCY NTCRound 4 – Documentation
MSSNG
VWLS • Pupils/Parents
• Workforce
• Governors
• Recruitment – NEW!
• Simplified Pupil Notice
– NEW!
PRIVACY NOTICERound 4 – Documentation
MSSNG
VWLS
PRVCY MPCT
SSSSMNTRound 4 – Documentation
MSSNG
VWLS • For projects
involving
technology where
there may be
privacy risks - e.g.
CCTV, new MIS
• Complete with DPO
before
implementation
• Not always required
PRIVACY IMPACT – but check
ASSESSMENT • Library on DPO
resources pageRound 4 – Documentation
MSSNG
VWLS
DT SST DTRound 4 – Documentation
MSSNG
VWLS • Also known as
‘Record of
Processing
Activities’ (ROPA)
• Statutory task – if
not completed,
download the latest
template from DPO
Resources page
DATA ASSET AUDITBonus Round – What if?
• Get ready for Centre Assessed
Grades (again)
• Information requests from students
or parents in relation to CAGs
• Guidance documentation on DPO
resources page under ‘COVID’
© eLIM 2017Bonus Round – What if?
• COVID at-home testing privacy
notice
© eLIM 2017Don’t forget your DPO order!
Small schools (Bonus Round – Any Questions?
dposchools@somerset.gov.uk
www.supportservicesforeducation.co.uk/p14603Contact Us
If you would like more information about the services we can
provide, please contact us on:
www.supportservicesforeducation.co.uk
SSE@somerset.gov.uk
@SSESomerset
0300 123 7365You can also read
