West Dorset Swimming Club
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West Dorset Swimming Club
Present Their
December 2021 Open Meet
Supported By
Where Tax doesn’t have to be Taxing
on
4th December 2021 @ 14:00 &
5th December 2021 @ 09:00
Licensed Level 3 (3SW210858)
At
1610 Sports Centre
Coburg Road
Dorchester
Dorset, DT1 2HR
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Further details on
www.swimwestdorset.org.uk
West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
PROGRAMME OF EVENTS
Note: All timings are subject to change
Saturday 4th December
Session 1 Date: Warm Up Start Time Finish Time
04/12/2021 14:00-14:45 14:50 TBA
Event Gender Age Distance & Stroke
1 Male All 400m Freestyle
2 Female All 200m Freestyle
3 Male All 50m Butterfly
4 Female All 50m Backstroke
5 Male All 200m Breaststroke
Session 2 Date: Warm Up Start Time Finish Time
04/12/2021 TBA TBA TBA
Event Gender Age Distance & Stroke
6 Female All 100m Breaststroke
7 Male All 100m Backstroke
8 Female All 200m Backstroke
9 Male All 50m Breaststroke
10 Female All 50m FreestyleWest Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
Sunday 5th December
Session 3 Date: Warm Up Start Time Finish Time
05/12/2021 09:10-09:55 10:00 TBA
Event Gender Age Distance & Stroke
11 Female All 400m Freestyle
12 Male All 200m Butterfly
13 Female All 50m Butterfly
14 Male All 100m Freestyle
15 Female All 100m Individual Medley
16 Male All 100m Breaststroke
Session 4 Date: Warm Up Start Time Finish Time
05/12/2021 TBA TBA TBA
Event Gender Age Distance & Stroke
17 Female All 100m Butterfly
18 Male All 50m Backstroke
19 Female All 200m Breaststroke
20 Male All 200m Freestyle
21 Female All 100m Backstroke
22 Male All 100m Butterfly
Session 5 Date: Warm Up Start Time Finish Time
05/12/2021 TBA TBA TBA
Event Gender Age Distance & Stroke
23 Female All 200m Butterfly
24 Male All 200m Backstroke
25 Female All 100m Freestyle
26 Male All 100m Individual Medley
27 Female All 50m Breaststroke
28 Male All 50m FreestyleWest Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
QUALIFING TIMES
MALE Qualification Age
EVENT 9 10 11 12 13 14 15 OPEN
50m Freestyle Upper Cut off 36.00 33.50 31.10 29.50 27.25 26.30 25.50 24.15
100m Freestyle Upper Cut off 1.19.00 1.13.00 1.08.40 1.04.40 1.01.10 58.50 56.00 53.50
200m Freestyle Upper Cut off 2.50.00 2.42.00 2.29.20 2.22.20 2.15.40 2.08.20 2.04.50 1.59.50
400m Freestyle Upper Cut off 5.50.00 5.35.00 5.13.83 4.52.41 4.38.68 4.25.97 4.21.80 4.10.00
50m Backstroke Upper Cut off 41.50 38.50 36.00 34.10 32.50 30.30 29.60 28.50
100m Backstroke Upper Cut off 1.27.80 1.24.00 1.18.00 1.14.40 1.10.50 1.05.80 1.02.80 59.70
200m Backstroke Upper Cut off 3.00.00 2.53.00 2.46.60 2.38.60 2.29.70 2.22.30 2.16.40 2.09.20
50m Breaststroke Upper Cut off 46.00 44.00 42.80 39.50 37.50 35.70 32.70 31.30
100m Breaststroke Upper Cut off 1.40.00 1.35.00 1.30.80 1.25.80 1.20.50 1.17.20 1.12.20 1.09.20
200m Breaststroke Upper Cut off 3.30.00 3.20.00 3.15.60 3.07.60 2.57.50 2.45.20 2.39.80 2.28.90
50m Butterfly Upper Cut off 40.00 38.00 35.10 32.80 31.00 29.50 28.15 27.20
100m Butterfly Upper Cut off 1.38.00 1.27.90 1.22.40 1.15.90 1.10.80 1.07.80 1.03.60 59.50
200m Butterfly Upper Cut off 3.15.00 3.08.00 3.00.15 2.55.15 2.45.80 2.35.50 2.26.70 2.15.10
100m Individual Medley Upper Cut off 1.32.00 1.23.18 1.17.16 1.12.13 1.07.44 1.04.14 1.02.55 1.00.55
FEMALE Qualification Age
EVENT 9 10 11 12 13 14 15 OPEN
50m Freestyle Upper Cut off 36.00 34.50 31.60 30.24 29.25 28.35 28.12 27.50
100m Freestyle Upper Cut off 1.19.00 1.14.30 1.09.50 1.05.55 1.02.80 1.00.80 59.50 58.00
200m Freestyle Upper Cut off 2.50.00 2.42.00 2.30.75 2.23.70 2.17.40 2.11.20 2.07.80 2.05.00
400m Freestyle Upper Cut off 5.50.00 5.35.00 5.15.56 4.54.26 4.44.12 4.37.11 4.32.89 4.24.63
50m Backstroke Upper Cut off 41.50 39.50 36.10 34.50 32.50 31.50 31.00 30.00
100m Backstroke Upper Cut off 1.27.80 1.24.00 1.18.50 1.15.80 1.10.80 1.08.20 1.07.40 1.04.20
200m Backstroke Upper Cut off 2.58.00 2.53.00 2.46.60 2.40.60 2.30.80 2.26.70 2.23.10 2.18.30
50m Breaststroke Upper Cut off 46.00 44.00 42.90 39.70 37.70 35.85 35.00 34.10
100m Breaststroke Upper Cut off 1.40.00 1.36.00 1.32.80 1.27.10 1.22.00 1.17.90 1.15.20 1.13.90
200m Breaststroke Upper Cut off 3.30.00 3.20.00 3.15.60 3.10.10 3.00.70 2.50.60 2.45.00 2.40.00
50m Butterfly Upper Cut off 40.00 38.00 35.00 33.50 32.50 31.00 30.00 29.00
100m Butterfly Upper Cut off 1.38.00 1.27.90 1.22.65 1.18.00 1.12.60 1.08.20 1.04.00 1.02.00
200m Butterfly Upper Cut off 3.15.00 3.10.00 3.02.00 2.59.00 2.52.80 2.46.50 2.33.40 2.27.70
100m Individual Medley Upper Cut off 1.34.00 1.25.18 1.19.95 1.14.30 1.11.42 1.09.84 1.09.03 1.06.34West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
MEET CONDITIONS
Introduction
1. The objective of this meet is to adhere to the British Swimming philosophy of providing
competition for all and to meet the mission statement "Every swimmer has the
opportunity to swim in appropriate, quality competition to enable them to achieve their
true potential".
2. The meet promoter is Steve Ray meets.swimwestdorset@gmail.com.
3. The pool is 25m long and has anti wave ropes.
Key Information
4. The following table details the meet key information
Meet Name WDSC December 2021 Open Meet
Meet Date 4th & 5th December 2021
Licensed Level 3
Location 1610 Dorchester Sports Centre, Dorchester, DT1 2HR
Closing Date for Entries 5th November 2021
Age up date 4th December 2021
Event Fees for club Hy- 50m, 100m & 200m - £6.00 per event
Tek entries 400m - £6.50 per event
Event Fees for individual 50m, 100m & 200m - £7.00 per event
manual (paper) entries 400m - £7.50 per event
Coaches Passes £20.00 per person for the meet
Spectators Fee £3.00 per person (over 16 years old) per day
General Conditions
5. This competition is held under Swim England Laws and Regulations and Swim England (SE)
Technical Rules of Racing and has been licenced as Level 3 by Swim England.
6. All competitors must be members of an affiliated club, eligible to compete and registered
in accordance with British Swimming laws and technical rules and may enter in the name of
one club only.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
7. For the purpose of this meet, Coaches and Team Managers will be responsible for the
conduct and safety of their swimmers. It is therefore expected that Team Managers will
always remain in the seating areas and/or with their swimmers (see condition 47 for the
expected ratios).
8. The Promoter of this event will adhere strictly to the Health and Safety Laws. It should be
noted that no-one will be permitted into the changing rooms, poolside or
swimming/spectator seating area until the Promoters and/or Meet Referee are satisfied
that these Health and Safety Rules have been met in full. Access to poolside and swimmers’
area will always be limited to swimmers, coaches in possession of a valid coach’s pass,
meet officials, and other personnel necessary for the safe running of the meet.
Photography
9. Anyone wishing to use a device capable of photography or video recording must take note
of the information posters in the venue. The full Guidance on Photography can be found in
Wavepower 2020-2023, which is available on the Swim England website
http://www.swimming.org/swimengland/wavepower-child-safeguarding-for-clubs/.
10. The policy and procedures of 1610 Sports Centre must also be complied with before any
photography or video recording is undertaken.
11. An official event photographer invited by the promoter may be in attendance. If you do not
wish your child to be photographed, you must advise the registration desk on arrival.
Data Protection
12. The Promoter uses a computer, standard and meet management software to manage
entries and results. By submitting and accepting entries to the Meet consent is hereby
given, as required by the Data Protection Bill 2018 (GDPR), to the holding of personal
information on computer. Certain personal data handled such as name, age, club, recorded
and entered times may be made public during or after the meet. All Personal Data will be
retained in a confidential manner and access to such Data will be restricted by the Meet
Promoter and limited to only those operating the Meet Software in order to process
results. Any entry details provided on paper will be destroyed within 1 month of the
completion of the Meet. Entry information will be held by West Dorset Swimming Club &
1610 Dorchester Sports Centre.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
Entries
13. All team entries are required to be submitted electronically using the Hy-Tek Team
Manager software, or TM Lite software and must be accompanied by the Club Summary
Form. Individual swimmer entries ONLY are allowed in paper format using the official meet
entry form enclosed. All entries must have times that currently show on British Swimming
rankings.
14. The following age restrictions apply to the following events:
• 400m Freestyle events are only open to swimmers 10 years and over
15. Entries will be accepted for this meet on a “First Come First Served Basis”. The Promoter
will limit the number of entries should events be oversubscribed. Should it be necessary to
do so, equal numbers of the slowest swimmers from each age group will be removed by
event until the meet fits within the permitted time. The Promoter reserve the right to
reject any entry where payment has not been made by the closing date for entries.
16. The closing date for entries is detailed in the Key Information paragraph 4.
17. All swimmers wishing to enter this meet must be registered as a category 2 member of
their governing body and age will be as detailed in the Key Information paragraph 4.
18. All events will be swum in combined age groups seeded on entry times. Submitted entries
must be in accordance with the attached qualifying times.
19. It is the responsibility of all swimmers/parents and coaches to enter correct times as a
random check will be done on the rankings database to check validity. Entry times should
be Short Course times. Long Course conversions to Short course made using British
Swimming Tables will be accepted.
20. Prior to the meet, clubs/swimmers will receive a printout or email of accepted entries.
Please ensure you check this for accuracy and notify us of any errors as soon as possible.
Strictly no refunds on accepted entries unless supported by a letter from a medical
practitioner.
21. For all entries please supply an email address to enable us to return your
acceptance/rejections and any other information as required.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
Payment
22. Cost for entry is detailed in the Key Information paragraph 4.
23. Please pay by bank transfer to:
West Dorset Swimming Club
BARCLAYS BANK PLC
Sort Code: 20-11-43
Account Number: 53204758
Please use the reference: “clubname L3Dec21” for club entries.
Please use the reference: “swimmername L3Dec21” for individual entries.
24. All payments must be confirmed by email to treasurer.swimwestdorset@gmail.com and
meets.swimwestdorset@gmail.com and include a copy of the Club Summary Form
included in this meet pack.
Swimmers
25. All swimmers must report to the Competition Stewards when instructed to do so. Any
competitor not reporting on time may be excluded.
26. All swimmers must be able to execute a competitive racing dive as laid down in SE law or
they must start in the water from the side of the pool.
27. It is the swimmer’s or their representative’s responsibility to inform a meet official of any
reason why they cannot conform to SE technical rules; this should be done before the
event in which they are taking part commences.
28. No swimmer should topple into the water in the event of a false or faulty start, a proper
shallow dive must be performed.
Timing
29. Electronic placing and timing will be used. The operation of the electronic timing will be in
accordance with Rule SW 13.
30. Please note that the scoreboard is only an indication of placing/times and the final results
will be at the referee’s discretion.
Medals
31. Awards will be made to the top 3 swimmers for each of the classes in the age groups, 9, 10,
11, 12, 13, 14, 15 and Open.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
Officials
32. Clubs are requested to supply a qualified Official for every 7 swimmers entered into the
competition for all sessions. However, the Promoter will not refuse entries from clubs who
are unable to supply qualified Officials. In the event of an insufficient number of Officials
being available for any session, the promoter reserves the right to curtail or otherwise
cancel that session. Officials should provide their licence details and availability with the
form at the end of this pack.
33. All participating officials will be provided with refreshments.
Coaches
34. Coach/Team Manager passes for the whole or part of the meet costs are detailed in the
Key Information paragraph 4.
35. All results will be posted on the West Dorset Swimming Club web-site after the
competition.
36. Passes are restricted to a maximum of 4 per club. It is the responsibility of the attending
clubs to ensure that all Coaches/Team Managers/Chaperones have an up to date DBS
check and wear their passes at all times when on poolside or in the swimmers’ area.
37. Every person poolside at any time must be a registered member of Swim England, Swim
Scotland or Swim Wales.
38. Warm up protocols will be issued to coaches on poolside.
Spectators
39. Spectators will be welcome to the meet subject to any COVID requirements and the
requirements of the pool operator.
40. The charge for spectators is detailed in the Key Information paragraph 4.
Additional Conditions
41. During the meet, rules may be amended by the Meet Referee where necessary to cover
events out of our control and to ensure the meet runs smoothly.
42. The meet may operate over the top starts at the discretion of the referee.
43. The meet will operate Heat Declared Winners (HDW)
44. A secondary strobe light will not be available.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
45. The Promoter reserves the right to exclude any persons from the meet at any time, who
displays inappropriate language or behaviour. This includes, but is not limited to,
swimmers, coaches or spectators.
46. The Promoter does not accept any responsibility for Hy-Tek files that contain incorrect data
and will not make any changes to times or events entered for swimmers in error after the
closing date. Please be aware that any swimmer’s details entered incomplete or incorrectly
on the Hy-Tek file will prevent their times being updated by rankings.
47. The Promoter, West Dorset Swimming Club or 1610 Sports Centre are not responsible for
any swimmers from other clubs. All clubs are expected to follow the SE Wave Power
guidelines on coaches/chaperones to swimmer’s ratio.
48. The Promoter, West Dorset Swimming Club or 1610 Dorchester Sports Centre do not
accept any responsibility for personal property. Lockers are available in the changing
rooms.
49. The Promoter, West Dorset Swimming Club or 1610 Dorchester Sports Centre do not
accept any liability in the event it is necessary to cancel the meet due to circumstances
beyond their control.
50. Coronavirus Information – Leading up to and during the meet, West Dorset Swimming Club
will adhere to the latest Government and Swim England guidance when it comes to Social
Distancing, Face Masks and the entry of Spectators etc. The Promoter reserves the right to
impose additional COVID safety measures over and those of the Government and Swim
England guidance.West Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
CLUB PAYMENT FORM
Club Name
Contact Name
Address
Tel. No
Email
Number Cost Total
Swimmer Entries 50m, 100m & 200m £5.00 each £
Swimmer Entries 400m £6.00 each £
Coaches Passes £20.00 each £
Total Due £
Electronic payment by BACS to:
West Dorset Swimming Club
BARCLAYS BANK PLC
Sort Code: 20-11-43
Account Number: 53204758
Please use the reference: “clubname L4CQOct21”
All payments must be confirmed by email to treasurer.swimwestdorset@gmail.com and
meets.swimwestdorset@gmail.com and include a copy of this Club Summary Form
Check List
BACS Payment Sent
Club Summary Form Emailed
Hy-Tek Entry File EmailedWest Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
OFFICALS FORM
Contact Name
Address
Tel. No
Email
Club Name
ASA Number
DBS Valid Until
Qualification
Referee
Starter
J2
J1
Availability
Session 1 Session 2
Session 3 Session 4 Session 5
Dietary RequirementsWest Dorset Swimming Club Level 3
December 2021 Open Meet Licence Number
4th & 5th December 2021 3SW210858
INDIVIDUAL ENTRY FORM
Full Name Male / Female
Address
Tel. No
Email
Club Name
Date of Birth ASA Number
Events (insert times)
Freestyle 50m 100m 200m 400m
Backstroke 50m 100m 200m
Breaststroke 50m 100m 200m
Butterfly 50m 100m 200m
IM 100m
Number Cost Total
Entries 50m, 100m & 200m £6.00 each £
Entries 400m £7.00 each £
Total Due £
Date Received Payment Made Hy-Tek EnteredYou can also read
