WITH EDUPAY, PAYROLL AND HR FOR ACADEMIES AND MULTIACADEMY TRUSTS IS AWHOLE LOT EASIER - OROVIA EDUCATION
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Simple, efficient, integrated payroll for
Academies and Multi Academy Trusts
With EduPay, payroll and HR for
Academies and Multi Academy
Trusts is a whole lot easier.
EduPay - Payroll made simple Key Features
Exclusively for education. We understand payroll in Employee portal & app
education. Managing term-time workers, scale point
changes, teachers’ and LGPS pensions. Digital payslips and other documents
Simplify your payroll process by removing data Intuitive employee notifications
duplication. Data duplication takes time and introduces
HMRC recognised payroll engine
error- never a good thing in payroll! We hate clicks and
keystrokes and remove as many as possible. Ultra-secure data encryption & data storage
Go Paper free. Payslips, P60s and other documents are Seamless automatic increments
automatically stored in the online portal and can be
accessed by employees through our handy and secure Automatic calculation of term-time contracts
employee portal and app. Much easier to keep track of
and impossible to lose. Automated time-sheet & expense claims
management
EduPay is easy to use and removes the requirement for
skilled payroll knowledge in your higher education
establishment. Simple, intuitive screens lead you through
the process and EduPay takes care of the calculation of
items such as pensions, maternity and sickness.
Contact Details
Call us on: 0113 8800 995
Email us: info@orovia.com
Simple, efficient, integrated payroll software
for Academies and Multi Academy Trusts
EDUPAY – Benefits to you
EduPay will make your working life easier. Designed Accessibility
by education payroll experts and Orovia’s in-house
development team, EduPay is the most sophisticated EduPay is hosted by UKFast, one of the UK’s
solution to education payroll available today. fastest growing, co-located national data centres,
providing security, backup and a 99.99% network
uptime guarantee.
EduPay is fully hosted, so you can use it
anywhere. Implementation
Schedule your payroll to run at a convenient A comprehensive and bespoke setup package is
time- you’re not chained to the office. included. Our experts work with you to ensure
that all staff details are correct and ready for the
Manage single or multiple payrolls centrally or changeover. You’ll be surprised by how easy they
across various faculties/departments with ease. make the migration feel.
Never manually reconcile your payroll again. Training
Pre-emptive messaging keeps employees fully Orovia Education provide onsite training for you
informed about changes to their pay, reducing and your team. The sessions can be tailored to
post-payday queries. suit your needs. Just tell us what you need and
we will plan and deliver your training.
Digital payslips and other documents save paper,
enhance security and never get lost. Support
Eliminate data duplication as EduPay links Your support is provided through our help desk
seamlessly with your BPS budget planner and support team based in our East Yorkshire offices.
many finance systems, creating an innovative
back-end office management system. If our first line support team cannot address your
query in an instant, a product specialist will be on
hand to help.
Our customers also get to know some of our
Join Orovia Education’s support team personally. You are always
welcome to call in and meet the team personally
community with over 4,500 if you’re in the area.
customer within education!
Document
Builder
Use up to date information held within EduPay to auto populate
staffing documents and communications such as contracts,
salary statements and return to work forms.
Instantly autogenerate documents:
Use EduPay to input your organisations contract templates, simply choose a
member of staff from your HR database and have all of their details pulled through.
Vastly reducing workload for back office staff and reducing leading times
common amongst 3rd party providers.
Handle all of your documents in one system:
Send documentation out to be actioned by your staff with e-signature functionality.
Particularly useful in tracking compliance on sensitive data i.e. safeguarding documents
within EduPay. Or streamline your onboarding process by easily creating welcome packs
and sending them out to new starters.
Go paperless:
Go paperless with our electronic signature functionality:
Save your money on paper and ink cartridges and simply create, customise and securely
store as many documents as you need within EduPay.
EduPay is really user friendly, our staff find it very
easy to use. The best system we’ve brought in!
HR Director, 5 school MAT in Kent
Staff Absence Management
Getting a handle on your staff absence is the first step to improving employee
productivity and ensuring the smooth running of your day to day operations.
EduPay makes it simple with automated notifications and bespoke reports.
Clever employee app
The app makes life easier for your employees. They can self-certify sickness, request leave,
and submit timesheets and expense claims via the employee portal and app, all from their
mobile phone or laptop.
Intuitive system & customised reports
Our intuitive system makes it easy for you to monitor absence at trust or school level.
Customise your reporting and have access to the data you need, when you need it. Absence
isn’t just about numbers, so EduPay allows you to report on as many different types and
categories of absence you wish, depending on stakeholder requirements.
Automatic notifications & updates to payroll
Absence and leave requests are sent for approval via the employee app. Once approved by
a manager, any calculations to pay are worked out by EduPay and automatically updated in
payroll- it’s that easy. Any documentation relating to leave is sent and approved by
management via the app, with handy notifications to let you know when something needs
actioning.
Why Choose EduPay?
Award Trusted by Specifically
winning over 4500 designed for
support & MATs & MATs and
software academies academies
Workflow and Compliance
Organise the whole trust’s documentation in a way that is accessible,
uncomplicated and secure. Send documents through to your employee’s portals,
monitor workflow and compliance and take the stress out of onboarding.
Optimise how you send and receive documents
Easily send documents through to selected employees and control who sees what.
Get real-time read notifications for easy compliance tracking and make it quick and easy
for yourself and your employees to send, receive, sign and return documentation.
Onboarding and powerful employee app
All employees can send and receive documents through their employee portal and app.
They can photograph identification, proof of address and signed documentation via the app
and send it through to management. When new starters are given the app, they can input their
information and send across documentation, helping you to tick off onboarding processes before
their start-date.
Secure, paperless storage
Standardised MAT folder structure means that all documents are accessible when you want them.
A single database for all staff means plain sailing during audit and every document organised,
secure and GDPR compliant.
Why Choose EduPay?
Award Specifically Trusted by
winning designed over 4500
support & for MATs and MATs &
service academies academies
EduPay is a dream come true.
User friendly and the support team are
wonderful. Changing provider to EduPay
is the best thing we've done.
Business manager, 5 school MAT, Staffordshire
Workforce
Census
Complete and submit the Workforce Census through EduPay.
No need to update multiple systems like MIS, excel spread sheets
or standalone HR products, simply use your staff information held
within EduPay to produce your Workforce Census.
All of your information in one place
EduPay is one HR database which stores all of the information required to produce the
Workforce Census. By going through your day-to-day process of running payroll and
managing your HR workflow, you are simultaneously keeping up to date your records
needed for the Workforce Census report.
Capture data from the source
Give your employees access to our award-winning self-service portal and App,
allowing them to update their personal information required for the Workforce Census.
Go paperless:
Submission day, made easier
We know the run up to submission can be a stressful time for all involved.
EduPay simply produces the Workforce Census report, from the information
held within the system, in the format required for submission.
Contact Details
Call us on: 0113 8800 995
Email us: info@orovia.com
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