Erasmus+, CEMS, PIM, Bilateral agreements and Double Degree Programmes - Information meeting for students selected for study abroad period in ...
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Erasmus+, CEMS, PIM, Bilateral Information meeting for students
selected for study abroad period in
2019/2020
agreements and Double Degree
SGH Warsaw School of Economics,
Programmes 24 April 2019
Application process
Nominations of
Delivery of CONTACT – delivering of
students to partner
FORM (after the documents to partner
universities –
deadline) university – student’s
International Centre
responsibility
Student is responsible for obtaining it from host university It must contain: • Student’s name and surname, • Name of the host university, • Exact dates of stay, • Signature of Coordinator at host university, • Seal of the host university Dates eligible for calculating the amount of grant: from the beginning of classes (or Orientation Days if it’s mandatory) until the last day of the 1st exam session Template to be downloaded from the International Centre’s website
European Credit Transfer and Accumulation
System (ECTS) is a standard for comparing the study In case of universities
attainment and performance of students of higher (PIM & Bilateral
education across the European Union and other
agreements), which do
collaborating European countries. For successfully
completed studies, ECTS credits are awarded. One
not use ECTS system
academic year corresponds to 60 ECTS credits that there is a conversion
are equivalent to 1500–1800 hours of study in all table from local credit
countries respective of standard or qualification type system into ECTS.
and is used to facilitate transfer and progression You may ask for further
throughout the Union. ECTS also includes a standard information
grading scale, intended to be shown in addition to local Ms. Nadiya Skyba
(i.e. national) standard grades
It is mandatory to declare courses for It’s possible to take less than 30ECTS/semester (or 20ECTS/trimester). 30 ECTS (not less than 24 The minimum of credits for courses related ECTS) in case student has to study major which student takes abroad a surplus of credits from cannot be lower than 18ECTS previous semesters. IMPORTANT – during stay abroad student Each such case is always should take courses related to his/her major subject to Dean’s decision of studies especially if exchange is done in the last semesters of studies. In case student declares lower number of ECTS the final decision is taken by the Dean.
Student delivers:
1. Learning Agreement (2 original copies)
2. Exchange request (2 original copies)
ATTENTION! We accept only LA and exchange agreement filled in on
computer and printed on both sides!
Documents prepared not in accordance with the instructions will not be
accepted.
Departure undertaken without submitting documents will not be recognized.
!
!!
Signed documents (LA and
Application) the student receives
from the CPM and forward to the Receipt of documents from the
appropriate Dean's office (to the Dean's Office - the original LA is
contact person) for the Dean's kept in the Dean's Office, and the
signature. second LA exam is taken by the
student to the receiving university.
Just for the BA students!!! The original, signed by the partner
university, is brought back by the
student in order to settle the stay.
Submission of a complete set of documents: • Learning Agreement (copy) • Exchange request (original) • Student's commitment • Letter of Acceptance • Scan of LA signed by the Host University • Erasmus+: completing the OLS language test before departure
Financial
documents
Binding for Erasmus+, CEMS
and double degree students
eligible for the Erasmus+
scholarship
Documents’ templates and
submission deadlines will
be sent by e-mail
Financial documents shall
be submitted to the box next
to the International Centre
within the prescribed period
Please remember to pick up
your copy of the Agreement after
it is signed by International
Centre (before or after your
return)Erasmus+ KA103
[Programme Countries]
– Grants
Amount of the grant /
Group of countries
month
Denmark, Finland, Ireland, 500 EUR
Liechtenstein, Norway,
Sweden
Austria, Belgium, France, 450 EUR
Germany, Greece, Italy,
the Netherlands, Portugal,
Spain
Bulgaria, Croatia, Czech 400 EUR
Rep., Estonia, Hungary,
Latvia, Lithuania, Romania,
Slovakia, Slovenia, Turkey
http://energyandgold.com/wp-content/uploads/2015/03/euro1.jpgGrant transfer
The grant transfer follows the submission of a set
of documents (including financial documents).
The student receives the grant in 2 installments:
• 70% of the entire grant calculated for the
period included in the Letter of Acceptance
• 2nd installment: amount is based on Letter of
Confirmation. If the period is shorter, the
amount is reduced accordingly
ATTENTION - compensation is paid only after
fulfilling all the procedures on return!The project „Mobility Abroad of Students with Disabilities and those in a Difficult Financial Situation” is implemented under the Operational Program Knowledge Education Development (Program Operacyjny Wiedza Edukacja Rozwój) and supports the transnational mobility of students. The main objective of the project is to raise professional and key competences of students with disabilities and students in a difficult financial situation by implementing part of the education program at a University abroad. SGH applied for a mobility grant in 2019/2020 a.y. based on information from the SGH Scholarship Committee. We are currently waiting for results that we will announce as soon as possible.
The certificate
can be
obtained at the
International
Centre from the
programme’s
The issue of a personal certificate on contact person.
participation in the exchange programme
(for insurance, visa, etc.) takes place after
submission of a set of predeparture
documents by the student.Deliver personally or send by email a copy of compulsory health insurance (EHIC for Erasmus+) + accident insurance (e.g. ISIC or Euro 26) – no later than 1 month before departure In the case of Erasmus+ students, the lack of such confirmation will delay the payment of the scholarship We suggest insurance against theft In the case of trips to "exotic" countries, we ask you to find out about the necessary or recommended vaccinations
The period of stay in the framework of Erasmus+ scholarship can not be shorter than 3 months and must be completed within the same academic year. In case the trip turns out to be shorter than the one recorded in the agreement between the student and SGH (but not shorter than 3 months), the student will be asked to return the undue amount. If the period of actual stay at the host university will be less than 3 months the student will be required to return the entire amount of scholarship.
We appeal for not leaving the exams for the last minute, that is for the resit exam session!!! A student who does not pass the exams for the semester prior to the beginning of his/her exchange mobility will have to get permission from the Dean to go on exchange (in writing). When a student is deleted from the list of students because of the failure to pass the course, he/she will be forced to return from the exchange and return the entire amount of the scholarship (if he/she goes on exchange in the framework of Erasmus +)
MILE STEP – DEPARTURE
PROCEDURES DURING STAY ABROAD
CONTACT DETAILS DURING THE MOBILITY PERIOD (form on the website) – not later than one week from the
beginning of classes at the Partner University
DECLARATION OF CHANGES TO ORIGINAL LEARNING AGREEMENT – no later than one month from the start
of classes at the Partner University:
• Bachelor students - by e-mail
• Master students - by VD
• If there is a need to submit changes again/later [e.g. modules] this should be reported when submitting changes
to LA for the first time [valid for up to 1 month from the start of classes]
COURSE EQUIVALENT PROPOSALS– collecting syllabuses (if applicable)
Obtaining STAMP and SIGNATURE of the coordinator from the receiving university on LA and changes to LA
Obtaining STAMP and SIGNATURE on LETTER OF CONFIRMATION (Erasmus +, CEMS and MPPD with a
scholarship) at the end of stayIMPORTANT
Failure to submit changes to Learning Agreement on time
and making changes without declaring them may result in
serious consequences such as removal from the student
list and return of the scholarship!!!AFTER RETURN Relation from stay or in other words REPORT (electronic version should be sent to the email of the contact person) ERASMUS+ - obligatory online survey on the website of the European Commission (entry in the agreement obliging the Student to complete the form) - OLS language test at the end of your stay
SETTLEMENT OF STUDY abroad
– 4TH VISIT @ INTERNATIONAL CENTRE
TRANSCRIPT OF RECORDS- is sent to by the Host University (Note: sometimes you should
ask for it)
• The relevant grade conversion of receiving universities grades into SGH grades and convertion of credit points into
ECTS is available on the CPM website – procedures after return: Table and principles for converting grades
COURSE APPROVAL FORM
LEARNING AGREEMENT – hard copy with signature and stamp of the Host University + changes to the Learning
Agreement with signature and stamp of the Host University
COURSE EQUIVALENT PROPOSAL FORM (if applicable) - in case student would like to change courses
from the receiving university into SGH courses, signed syllabuses with the consent of the course coordinator of the field
of studies should be submitted in the Dean’s Office
LETTER OF CONFIRMATION signed and stamped by the Host University at the end of mobilitySETTLEMENT OF STUDY ABROAD WITH DEAN’S OFFICE
CPM submits approved documents
to the Dean's Office
The Dean’s Office settles the
student (fills in courses and grades
in the VD, passing the semester)INTERNATIONAL CENTRE – DOCUMENTS TO BE DELIVERED
BEFORE DEPARTURE [FINAL]
Letter of Acceptance
Exchange request (original)
Learning Agreement (copy) + scan of LA signed and stamped by Host University
Exchange Student's Commitment (original)
Mandatory health insurance and accident insurance (copy)
ERASMUS+ – Grant agreement (original)COURSE EQUIVALENTS
DSL DSM
Course Equivalent Proposal The Course Equivalent Proposal Form The Course Equivalent Proposal Form
should be submitted along with other should be delivered to the Dean's Office
documents BEFORE departure, ie student upon arrival, before submitting the
should obtain syllabuses of courses that settlement to the International Centre (the
he/she will take abroad, submit them for form must be signed by the coordinator / s
acceptance to the lecturer of the given of the relevant courses and approved by
course, coordinator of the course or field Dean before it is attached to the settlement
tutors and submit to the Dean’s Office. of the trip). However, it is possible to agree
In the situation when it is not possible to replacements before starting the mobility.
provide a syllabus of the course before the
trip, it should be delivered to the Dean's
office upon arrival
PLEASE NOTE that in the case of recognizing course equivalents, the ECTS grades will be applied to them according to the SGH
grading system, not according to the university in which the student realized the courses.COURSE EQUIVALENTS In order to obtain the recognition of the subject carried out at the partner university as the SGH course equivalent, student must obtain the syllabus of this subject The syllabus is to be accepted by the appropriate coordinator of the subject (in the case of basic subjects) or the tutor of the major or path (specialization and field subjects) Student attaches syllabi to the course equivalent form, which is available on the International Centre website (in pre-departure procedures for students) and submits it to the Dean's Office
DEADLINES
Fall term / the Spring term Spring term
Documents [with all
whole academic (start before (start after
necessary signatures]
year 31.01.2020) 01.02.2020)
Exchange request + Learning
Agreement + Letter of 27 June 2019 21 November 2019 9 January 2020
Acceptance + Student [Thursday] [Thursday] [Thursday]
Commitment
Scan of Learning Agreement
with signature of the host at latest 1 month before the planned mobility
university
Financial documents (just for information at a later date - information will also be sent by email to
Erasmus+ beneficiaries) student accounts in the SGH domain
Copy of heatlh insurance and At latest 1 month before the leave (delivered personally or sent by email
insurance against accidents to contact person at International Centre)IMPORTANT
While abroad on exchange programs, students retain the
rights (and duties) of the SGH student (scholarships,
social, etc., for details see the website of the Students’
Union of SGH).
Having done all the courses at SGH (absolutorium) does
not absolve the student from the obligation to obtain
credits during the study abroad.
It is not possible to obtain a Dean's leave for the period of
exchangeOnline Linguistic Support (OLS) is mandatory for students going on exchange or internship within
Erasmus + program. Currently OLS offers tests and courses in following languages and levels:
Language Language Test Language Course
English, French, Portuguese, Spanish,
Yes Yes – all levels
Dutch, German, Italian
Czech Yes Yes – A1 - A2 level
Bulgarian, Croatian, Danish, Estonian,
Finnish, Greek, Polish, Romanian,
Yes Yes – on A1 level
Slovakian, Swedish, Hungarian,
Lithuanian, Latvian, Slovenian
Before the beginning of mobility each student going for study or placement abroad is obliged to
fill in the online language test.
ATTENTION! Link to the test will be sent to students SGH email address and OLS account must
be established on this email address.On the basis of the test’s result the university may award the interested students with the licence for
online language course. The course will be available during student’s mobility period.
ATTENTION – students whose result will be B1 or lower will receive such licence and will be obliged to
take the online course (OLS system automatically award the licence).
Before the end of mobility students will receive the link to the second language test – the link will be valid
only for few days. The test has to be taken immediately [remember to check your SPAM folder]
Tests before and after the mobility ar MANDATORY.
Failure to fill in one of them will be subject to claiming to return full
amount of Erasmus+ grant.Erasmus+
CEMS with Erasmus+ grant
Double Degree students
Erasmus+ Internships
Ms. Agata KOWALIK MSc. Eng.
room 17 buiding A
@: akowalik@sgh.waw.pl COUNTRIES: Belgium, Croatia,
ph. +48.22.564.98.44 Denmark, Finland, France, the
Netherlands, Norway, Portugal,
OFFICE HOURS FOR STUDENTS: Slovenia, Sweden
Mondays, Tuesdays &Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30
On other days and hours students are served by prior appointment only (with at least 1 day prior notice and
receiving confirmation)Erasmus+
CEMS with Erasmus+ grant
Double Degree students
Erasmus+ Internships
Ms. Marta TYMIŃSKA MSc. Eng.
room 17 building A
@: mtymin@sgh.waw.pl COUNTRIES: Austria, Bulgaria, Czech
ph. +48.22.564.78.23 Republic, Estonia, Germany, Greece,
Hungary, Ireland, Italy, Lithuania, Latvia,
OFFICE HOURS FOR STUDENTS: Slovakia, Spain, Turkey
Mondays, Tuesdays & Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30
On other days and hours students are served by prior appointment only (with at least 1 day prior notice and
receiving confirmation)PIM & Bilateral agreements
(incl. Switzerland), CEMS without
Erasmus+ grant, Freemovers
Ms. Nadiya SKYBA M.A.
room 17 buiding A
@: bilateral@sgh.waw.pl
ph. +48.22.564.97.60
OFFICE HOURS FOR STUDENTS:
Mondays, Tuesdays & Thursdays: 9.30 – 13.00
Wednesdays: 12.30 – 14.30
On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)Deputy Director of the
International Center, ERASMUS+
program , Double Degree
programs
Ms. Małgorzata CHROMY M.A.
room 7 building A
@: mchromy@sgh.waw.pl
Ph. +48.22.564.98.41
OFFICE HOURS FOR STUDENTS:
Mondays, Tuesdays &Thursdays: 11.00 – 13.00;
On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)
45Deputy Head
of International Centre,
CEMS Programme Manager at SGH
Mr. Grzegorz M. AUGUSTYNIAK M.A.
room 12 buiding A
@: august@sgh.waw.pl
ph. +48.22.564.98.42
OFFICE HOURS FOR STUDENTS:
Mondays, Tuesdays &Thursdays: 11.00 – 13.00;
On other days and hours students are served by prior appointment only (with at least 1 day
prior notice and receiving confirmation)PLEASE,
RESPECT OUR OFFICE HOURS!
Students who will show up in our office beyond office hours
without prior notification (and without receiving confirmation
about possibility of meeting) will not be served
Thank you ☺Undergraduate Studies Office
→ Erasmus+ Ms. Katarzyna SMOLIŃSKA M.A.
→ PIM @: ksmolin@sgh.waw.pl
→ bilateral agreements Ph.: +48 22 564 98 56
room 5 building G
→ Double Degree Mgr Magdalena WILCZYŃSKA
programs @: magdalena.wilczynska@sgh.waw.pl
Ph.: +48 22 564 98 56
Pok. 5 bud. G
Vice Dean Prof. Mariusz PRÓCHNIAK
Website
http://administracja.sgh.waw.pl/pl/DSL/zasady/procedury/wyjazdy/Strony/default.aspxGraduate Studies Office
→ Erasmus+ Ms. Diana KRYSIŃSKA M.A.
→ CEMS @: diana.krysinska@sgh.waw.pl
room 56 building G window 2
→ PIM Ph.: +48 22 564 98 84
→ Bilateral agreements
→ Double Degree Ms. Monika ROSIŃSKA M.A.
programs @: monika.rosinska@sgh.waw.pl
room 56 building G window 1
Ph.: +48 22 564 99 44
Vice Dean Prof. Piotr MASZCZYK
Website
http://administracja.sgh.waw.pl/pl/DSM/wyjazdy/Strony/default.aspx
FACEBOOK
https://www.facebook.com/dziekanat.studium.magisterskiego/?fref=tsWe inform you that whole email correspondence between
student and International Centre (CPM)
and/or any other SGH unit (e.g. Dean’s offices) can be done
ONLY through SGH mailing system.
Sending emails from another email address (other than from
SGH account) will not be taken into account. For this reason
please remember about maintaining your account active also
abroad (more info at User Helpdesk website
http://administracja.sgh.waw.pl/en/DPU/Pages/default.aspx)You can also read
