Brilliant Convention Centre, Indore, MP - 4th National Conclave on Mines & Minerals
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4th National Conclave on Mines & Minerals
13 Jul, 2018
Brilliant Convention Centre, Indore, MP
FACT SHEET
The 4thNational Mining Conclave, 13th July 2018, Indore, Madhya Pradesh, India, is being organized
by the Ministry of Mines, Govt. of India in association with Govt. of Madhya Pradesh
Name of the event: 4thNational Mining Conclave
http://mines.gov.in
Date: 13 July, 2018
Venue: BRILLIANT CONVENTION CENTRE
Plot No. 5, Scheme No. 78, Part II
Indore – 452010, Madhya Pradesh, India
www.bccindore.com
Location link: https://goo.gl/maps/aJUwHMGcRXz
Exhibition Timings: 8:30 AM to 06:00 PM on 13th July’2018
Stall Setup day & timing: 11:00 AM onwards on 12 July 2018
Entry: By invitation only
Organizers
Ministry of Mines, Government of India
Shashtri Bhavan,
New Delhi-110001
Email: ram.rashik@nic.in
Phone No: 9278246265, Shri Ram Rashik Mandal
In association with
Department of Mines, Government of Madhya Pradesh
Directorate of Geology and Mining – Madhya Pradesh.
Programmer Coordinator
Mr. Adhir Kumar Mallik
Under Sectary
(Ministry of Mines Government of India)
Industry Partner
FIMI- Federation of Indian Mineral Industries.
Key Contacts
Name Department Phone No. E-mail Id
Mr. Adhir Kumar Under Secretary, Ministry of 98688-17590 ak.malik@nic.in
Mallik Mines, Govt. of India, New
Delhi
Mr. V K Austin Director Mines, Madhya 94254-11719 vineetastin@gmail.com
Pradesh 81206-60665
Mr. Aftab Syed Room Reservation at BCC 73899-37084 fo@bccindore.com
Front office Manager-Brilliant
Convention Centre-Indore
Mr. Hitesh Yadav Exhibition Stall Extra Furniture 7389928482 event@bccindore.com
Requirements
Mr. Shailendra Tale Event Coordinator-Brilliant 73899-37022 Shai_t@brilliantestates.com
Convention Centre, Indore
Mr. Satish Sharma AVP-Events & Operation- 73899-37059 satishs@bccindore.com
Brilliant Convention Centre
Mr Ram Rashik Section Officer, Ministry of 92782-46265 ram.rashik@nic.in
Mandal Mines, Govt. of India, New
Delhi
Tentative Stalls in NCMM Exhibition
Stalls on Auctionable blocks by 11 State Governments - Andhra Pradesh, Chhattisgarh, Gujarat, Jharkhand,
Karnataka, Madhya Pradesh, Maharashtra, Odisha, Rajasthan, Tamil Nadu & Telangana, Stall of Ministry of
Mines on Auctions till now.
Auction Handholding & Post Auction Facilitations (10)
GSI on Explorations & GR Preparations
MECL on Explorations & GR Preparations
MECON on DPGP/Total Station Survey and Boundary Pillars
MSTC on Auction Platform
SBICAP, CRISIL, KPMG, and others on transaction advisors
IBM on Mining Plan
Environment on EC process
Forest on FC process
Mineral and Metal Industry Overview for the investors (10)
NALCO on Aluminium Sector
BALCO on Aluminium Sector
NMDC on Diamond Mining
SAIL on Iron Ore Mining & Steel Sector
HCL on Copper Sector
HZL on Lead and Zinc Sector
MOIL on Manganese
Hutti Gold on Gold Mining
Ultratech on Limestone mining and cement industry
Dalmia Bharat on Limestone mining and cement industry
Exploration & Mineral Development (7)
GSI & MECL – existing stalls
Stalls by State Mineral Development Corporations notified for exploration (CMDC, MPSMC, APMDC, GMDC,
TSMDC, OMC, WBMDTCL) on exploration and mineral development
Please Note-
1. Basic Stall with minimum furniture would be provided in the Exhibition
would be provided free of charge to the organizations invited to put up
stall. Only name branding in from of the Stall shall be pre-printed and
provided along with the Basic stall.
2. The posters to be put up in the stall shall be got printed through BCC or
on their own costs by the respective Organisations.
3. Any additional requirements of furniture, catering, etc. can be pre-
booked through BCC and would be required to bear their own costs.
General Information
1. Please read your Exhibitor Service Manual Carefully
The Information it contains will help you, save time, money.
2. Helpful Reminders about Ordering
a. Be sure to order your essential services in advance, including additional electrical
services, Furniture, Other Special requests.
b. Place your orders with payments to ensure that your order is fulfilled. Try not to order
on-site as last minute requests may not be fulfilled.
c. Bring copies of all your advance order forms for ready reference.
3. Helpful Reminders on Shipping:
Exhibitor may get the material shipped at the following address, if required
Address: Brilliant Convention Centre
Plot no. 05, Scheme No. 78, Part-II
Vijay Nagar, Indore
Pin: 452010 (M.P.) India.
Desk Phone: +91-7312552626, 2552424, 4026260, 4026261
4. On-site:
a. Set up booth on time
b. Try not to change or cancel your order on site.
5.Booth Equipment and Services
The exhibitors can be provided with extra electrical and furniture on payment, if request for
such services isreceived before 05th July 2018 along with payment
6. Exhibitor Publicity & Promotional Services
A. Printed Promotional Material
Exhibitors may distribute printed promotional materials, gifts, giveaways etc. from within
their own stand.However, no such distribution/promotion should be done from outside the
stand area or from any othercommon area within or near the tradeshow premises. No
banners, posters etc should be put up anywhere withinthe Exhibition Complex, unless
expressly authorized in writing by the organizers. Exhibitors may also note that putting up
of hoardings, banners, posters etc on roads & other common area, without permission of
therespective Municipal Corporation is an offence, attracting penalty.
7. Time Schedule for Booking Services
Services Deadline
a. Additional electrical services 10th July 2018
b. Extra Furniture booking 05July 2018
c Other Special requests 05July 2018
8.Security
a. Hand carried items or equipment going out of the exhibition hall will required an exit
pass. A companyletterhead with item description and the quantity must be mentioned.
b. Round the clock security arrangements have been made. However, exhibitors are
requested to cover their merchandise and preferably also block theentrance to their stands
by using temporary curtains, rope barriers or furniture before leaving every day. Nosecurity
staff other than those authorized by the organizers will be allowed in exhibition halls. The
halls will besealed during non-show hours and hence nobody will be permitted to remain in
the exhibition hall after theexhibition has closed for the day.
c. While the show organizers will maintain security surveillance at all times throughout the
exhibition,exhibitors are reminded that goods will be risk-prone immediately after the show
closes on the final day. Pleasebe sure that your stand is not left unattended at this time.
Particular care should be taken of small portableitems, tools and instruments and high value
items.
d. For security reasons unattended packages/objects are liable to be removed instantly.
9. In-haIl Freight Handling
BCChas been appointed as the logistics service provider.To provide security, safety and
protection against damage to the exhibition hall and in the interest of anefficient, co-
ordinate move-in and move-out of goods, no exhibitor’s trucks, cars, fork lifts, or
handlingequipment (trolleys, lift jacks, etc.,) will be allowed inside the exhibition hall.All
exhibitors are required to give weight, dimension, and power requirements of each exhibit
before 30 March 2018. You may contact Mr. Shailendra Tale 73899-37022,
shail_t@brilliantestates.com for any requirements, on the paid basis.
10.No Delivery / Replenishment / Removal of exhibits during exhibition hours
Removal or delivery of exhibits and other exhibition stores in and out of the exhibition hall
during theexhibition hours is not permitted. Such removal, delivery or replenishment of
stock may only be carried outbefore opening hours in the morning or after closing time in
the evening. To remove any item or yourdisplay from the Hall during the show days ‘EXIT
PASS’ must be obtained from the Organizer’ Office. This isnecessary for security reasons.At
the end of the show on 13th July 2018, exhibitors may arrange for packing and clearance of
their exhibits.All goods must be removed from the site by 11:30PM on 13July 2018. After
that time, materials standand exhibits will be considered abandoned and will be disposed of
and penalty for unauthorized occupationof CTC premises will be levied.
12.Manning of Stands / Audio / Video Equipment
All booths must be properly staffed and remain operational throughout the exhibition hours
of the exhibition.Exhibitors should not participate in any activity, which causes or is likely to
cause annoyance to visitors or otherexhibitors. In particular, audio / visual display
equipment must be positioned and sound levels so adjusted toavoid disturbance to
neighboring booths. In the event of any disagreement, the decision of show organizers
inthis matter is final.
13.Dilapidations
Exhibitors are responsible for the cost of making well or replacing any damages or
dilapidations to the exhibitionpremises, whether caused by themselves, their agents,
contractors or by any person or persons employed orengaged on their behalf by such
agents or contractors. The cost of making good any damage will be assessedby the official
shell scheme contractor and charged to the exhibitor.
14. Observance of Rules & Regulations
All Exhibitors and their personnel must observe the rules and regulations stated in this
exhibitor’s manual, andthe Rules & Regulations accompanying the exhibitor’s contract,
while working or present in the exhibition halls.
15.Safety and Behavior
a. Public Safety is of paramount importance.
b. No person present inside the exhibition halls is to behave or act in a manner that may
cause harm, injuryor damage to other persons or exhibits, nor to exhibition hall property or
fixtures.
c. Exhibitors, their staff, agencies/contractors must take all precautions while operating
machines, handlingtools, materials, etc. and ensure no untoward incidents happens at any
cost
d. Additional precautions should be taken for demonstration, operation of electrical
equipment’s, movingparts, etc. In the event of your exhibits having any moving parts, the
movement of such parts must berestricted within the allotted stall area.
e. Exhibitors will be fully responsible and liable for any damage, untoward incident
happened out of theiractions/inactions.
16.Return of Rental Furniture
Please check that nothing is left inside drawers or cupboards when returning the furniture
to the contractor
17.Schedule for handing over of exhibition space to participants/ moving in exhibits/ dismantling of
booths
ON SITE SCHEDULE FOR EXHIBITORS**
Handing over of built up stalls –12th July 11:00 Hours
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Power supply for machinery testing –12th July 13:00 Hours
--------------------------------------------------------
Cut off time for m/c, forklift etc. to come in –12 th July 9:00 Hours
--------------------------------------------------------
House Keeping –12th July’2018 MIDNIGHT
---------------------------------------------------------
Inauguration of exhibition 13thJuly’2018 9:00Hours
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Dismantling of stalls –13th July18:00 Hours
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Handing over of hall to Brilliant Convention Centre for final cleaning –13thJuly 24:00
Hours
---------------------------------------------------------
20. Display and Stand Decoration - Guidelines
Construction and decoration of stands will be governed by the following guidelines.
a. Products / exhibits particularly the operative machines must be placed at least 1 meter
away from theboundary of open sides of the stand. No part of any exhibit should project
out of the stand boundaries.
b. All machines / equipment should be placed in such a way that they would indicate the
normal operatingposition on the shop floor.
c. Grouting or drilling in the walls / floor is not allowed. However, in case of heavy
machines, Exhibitors maybe allowed to install at their own cost concrete blocks /
platforms on the polyethylene sheet withoutdamaging the floor.
d. Display panels, name boards, sample holders, photographs and other display materials
are permitted inthe stand subject to the condition that their height does not exceed 2.5
mtrs.
e. Show-cases are permitted subject to the condition that their height does not exceed 2.5
mtrs and they areplaced atleast 1 mtr away from the open side of the stand.
f. Spotlights, small machine lamps or reading lamps are permitted, provided these are
fitted along the standstructure erected within the limits of above mentioned specified
heights.
g. Exhibitors should not take support of any permanent structure in Exhibition hall for
decoration purposes.J. Electrical wiring should conform to safety standards.
k. Noise levels should be within the permissible limits.
l. The height of any exhibit or panels should not exceed 2.5 mtr.
m. EXHIBITORS MUST BEAR THE RESPONSIBILITY FOR PERFORMANCE AND BEHAVIOUR OF
THEIR APPOINTEDCONTRACTORS.
n. No suspensions are to be made from the ceiling of the Exhibition Halls. No fixing be made
to the floor,walls or any part of the buildings.
o. A suitable floor covering, such as carpet or matting must be provided for all stands.
23. Storage, Cleaning & Removal of Waste
Arrangements for storage facilities for package cases, surplus materials, etc may be
coordinated with Officiallogistics service providers. Service charges are payable to the
logistics service agency.During the move-in, construction of stands and removal of exhibits,
the passage ways in the exhibition halls mustnot be obstructed with exhibits, construction
materials or debris. Contractors of stalls are responsible forremoving their own off-cuts /
waste each day of build and break down.Exhibitors are requested to place the waste bins in
the aisle at the closing hours of the show each day, fromwhere it will be removed by the
cleaners. The Show Organizers reserve the right to invoice Exhibitors for placingexcessive
packing materials, discarded crates or cartons and stand building materials on the aisles.
Exhibitors areadvised to use waste-bins in their stalls for throwing waste material.
24. Liabilities & Insurance
The Show Organizers will not accept liability for loss or damage to any exhibit or injury to
exhibitor’s personnelat any time. It would be advisable for the exhibitors to take Insurance
Policies.
25. Exhibit Weight / Sizes
All exhibitors have to give the details of their exhibits including weight, dimension, and
power requirements before05July 2018.
26.Stand Fittings Regulations (Official Shell Scheme)
a. No additional stand fittings or display may be attached to the shell stand structure. No
nailing or drillingwill be allowed. If you required assistance in hanging or displaying your
exhibits, please consult the officialShell Contractor. Please note that internal dimension of
shell-scheme stands are approximately 5 cm smallerthan the contracted area as the walls
are contained within the booth.
b. No Painting or wall papering of the shell stand panels will be allowed. Exhibitor who wish
to have panelspainted must inform the official shell scheme contractor who will provide
estimates on cost involvedc. No financial credit will be given by the organizers for any package item not utilized.
27. Package Details (Shell Scheme)
1.PANELS: Using white colour polycorm laminated panels of 950 mm width and 2380 mm
height and fixingpowder coated vertical pillars on the sides and horizontal channels at the
top and bottom.
2. NAME BOARD: Using colour laminated board and fixing in between 2 Nos of horizontal
channels at thefascia. Names - Preparing the participant’s names using white vinyl and fixing
on the name board.
3. ELECTRICALS: 2 Nos spotlights and 1 no, 5 amps power socket will be provided for every 9
sq.m ofBuilt-up stall.
4. FURNITURE: 1 no. table with white frill, 2 nos chairs and 1 wastepaper bin will be
provided for every stall 9 sq.mtr. stall, carpeted area
5. Shell scheme–Contact Person at BCC
You may contact Mr. Shailendra Tale (+91-7389937022, shail_brilliantestates.com for any
additional support required for to build up your stall on paid basis.Reference image (Shell Scheme)
One Sided Open
ORGANISATION
2380 MM
950 MM
Two Sided OpenSTAND FITTING SERVICES ON EXTRA CHARGEBLE BASIS AVAILABLE AT BCC
S. Rate (Rs.
No. Items Per No./Per day Pictures of Furniture
Laminated Table
1 Size: width 1mtr. x depth ½ mtr 500
Height : 30” inch
2 350
Easy Arm Chair
3 Single Glass Shelves 300
Size: width 39” x depth 10 ”
4 Full Glass Counter 2000
Size: width 40”x20"x39
6 Half Glass Counter 1500
Size: Height 40”x20”x20”
Full Tall Showcase
7 Size: Height 84”x20”x39”
3000
(Inclusive 2 glass shelves 1 wooden
shelves ( Extra Shelves 250/- each )
Half Tall Showcase
Size: width ½ mtr. x depth ½ mtr.
8 Height: 7 ft. 1500
(Inclusive 2 glass shelves 1 wooden
shelves
( Extra Shelves 250/- each)
Tall Showcase (L- Shape)
Size: width 1 ½ mtr. x depth ½ mtr.
9 Height: 7 ft. 3750
(Inclusive 2 glass shelves 1 wooden shelves
( Extra Shelves 600/- each )
Round Glass Counter
10 Size: width 1 ½ mtr. x depth ½ mtr. 3500
Height: 39”Pictures of Furniture
S. Rate (Rs.
Items Per No. /Per day
No.
11 Wire mesh Stand 1000
Size: 72” x 36”
12 Partition Wall Panel 750
Size: width 38 inch x length 8 ft
13 Entry Door ( With Door & Key ) 2750
14 Round Table with Glass Top 700
15 Bar Stool 500
16 Black Executive Sofa (2 Seater) 2000
17 Centre Table 700
18 Saree Stand 450
19 Spot Light 150
20 Plug Point 10021 Mattel Light 300
22 Banquet Chair Cushioned with Cover 95
and Bow
23 3 Seater Sofa( Black or White ) 1500
24 2 Seater Sofa 800
25 Table with Frill 150
Rs. 70 per
26 Plant Pot
day
Rs.25/- per
Rate of per KVA power for additional
27 KVA per
power
hour
28 Dustbin 50
Rs. 7/- per
29 Carpet Red color/ gray/ blue sq ft30 Brochure Stand Rack Style Rs.500/-
31 Brochure Stand Twin Pocket Rs.2000/-
Rs. 450 per
32 Tea Table
day
Rs. 2000 per
33 TV 32 inch
day
Rs. 2250 per
34 TV 42 inch
day
Rs. 2500 per
34 TV 50 inch
day
Rs. 1500 per
35 Printer
dayRs. 200/- for
1 days + Per
20 ltr. water
36 Water Dispenser (Health Plus)
bottle
charges @
Rs.75/-
Rs. 800 per
37 Security
8 hour shift
Rs. 800 per
38 Housekeeping
8 hour shift
Rs. 2500 per
39 Female Hostess
8 hour shift
Rs. 1000 per
40 Male Volunteer
8 hour shift
Rs. 1500 per
41 Female Volunteer
8 hour shift
Iron Framing WITH flex (Mounting & Rs. 40 per
42
Installation) sq. ft.
Iron Framing WITHOUT flex Rs. 30 per
43
(Mounting & Installation) sq. ft.
Wooden Framing WITH flex Rs. 45 per
44
(Mounting & Installation) sq. ft.
Wooden Framing WITH flex Rs. 35 per
45
(Mounting & Installation) sq. ft.
46 Standee (6x3) Rs. 750
47 Roll up Standee(6x3) Rs. 1250
Please note: We need your consolidated requirement 10 days ahead. Taxes shall be as applicable
extra. To book any item, you may contact (Mr. Hitesh Yadav 91-7389928482 of Brilliant
Convention Centre Indore)You can also read
