TRADE PROPOSAL - Congress 2018 South African Equine Veterinary Association - SAEVA
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South African
South African Equine Veterinary Association
Equine Veterinary Association
Congress
CONGRESS 20182018
South African
GoudiniVeterinary
Equine Spa | 12-15Goudini
February
Spa 2018
Association
13 - 16 February 2018
CONGRESS 2018
Goudini Spa
13 - 16 February 2018
MAIN SPEAKERS
MAIN SPEAKERS
Virginia Reef Dr Angus Adkins
Clinical Specialties: Cardiology, Ultrasound Registered Specialist in Equine Surgery, Director
Research Areas: Diagnostic ultrasonography, BVSc FANZCVS
Equine cardiology 1989 University of Melbourne
Virginia Reef Dr Angus Adkins
Clinical Specialties: Cardiology, Ultrasound Registered Specialist in Equine Surgery, Director
Research Areas: Diagnostic ultrasonography, BVSc FANZCVS
Equine cardiology 1989 University of Melbourne
TRADE PROPOSAL
50 years
50 years
Letter from Chairman
Dear Trade Partner
The South African Equine Veterinary Association (SAEVA) will be hosting its annual conference from 12-15 February
2018 at the Aventura Resort, Goudini Spa, in Cape Town. As always, the SAEVA Congress will prove to be a memorable
experience, combining top science and a fine social programme.
At the start of the conference we will be setting aside a session for exhibitors and sponsors to introduce their company
(2 minutes each) Please provide us with a single power point slide introducing your company/products.
The congress will be structured around the usual 4 days. The theme will centre on Diagnostic Imaging.
Various sponsorship opportunities are available for your company in addition to a stand in the exhibition hall eg.
South African
Sponsorship of speakers, social functions and or 15 minute slots in the programme. The programme will allow enough
time for delegates to visit the trade exhibition. Morning and afternoon breaks will be 35 - 45 minutes each with a 50 -
Equine
60 minutes break for lunch. The exhibition area Veterinary
will form a central Association
hub where all meals will be served. To book and/or
CONGRESS 2018
to obtain additional information, please contact Madaleen Schultheiss by email conferences@vetlink.co.za.
Regards Goudini Spa
Dr Manfred Rohwer 13 - 16 February 2018
CHAIRMAN
MAIN SPEAKERS
Speakers
Virginia Reef Dr Angus Adkins
Virginia Reef
Clinical Specialties: Cardiology, Ultrasound Warwick Bayly
Registered Specialist Anthony Goodhead
in Equine Surgery, Director
Diagnostic Imaging
Research Areas: Diagnostic ultrasonography,
Equine cardiology
Equine1989 Medicine
BVSc FANZCVS
University of Melbourne
Opthalmology
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
Preliminary Outline
MAIN PROGRAMME
Sunday, 11 February 2018 Registration
19:00 Happy Hour
Cocktail dinner at Trade (Included for scientific program delegates)
PRELIMINARY PROGRAMME OUTLINE
Monday, 12 February 2018
Wednesday, 14 February 2018
08:00 Opening of Congress
08:15 Lecture 08:00 Lectures
08:50 Lecture 08:40 Lectures
09:30 Trade Introduction 09:20 Sponsored session
10:00 Sponsored session 09:35 Lectures
10:15 Tea 10:10 Tea
10:55 Lectures 10:50 Lectures
11:30 Lectures 11:30 Lectures
12:05 Lectures 12:10 Lectures
12:40 Lectures 13:00 Lunch
13:00 Lunch 14:00 Lectures
14:00 Lectures 14:40 Lectures
14:35 Lectures 15:10 Tea
15:10 Tea 16:00 Trade break down after tea/Lecture
16:00 AGM/Happy Hour 20:00 Robin Rous Gala Dinner
20:00 South African Braai Thursday, 15 February 2018
08:00 Lectures
Tuesday, 13 February 2018 08:40 Lectures
09:20 Sponsored session
08:00 Lectures 09:35 Lectures
08:40 Lectures 10:10 Tea
09:20 Sponsored session 10:50 Lectures
09:35 Lectures 11:30 Lectures
10:10 Tea 12:10 Lectures
10:50 Lectures 13:00 Lunch
11:30 Lectures 14:00 Lectures
12:10 Lunch 14:40 Lectures
13:10 Lectures 15:10 Close of conference
13:45 Lectures
14:30 Sport afternoon
& Free evening
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
Sponsorship Opportunities
Book now and save 10%! (Booked and paid before 15/12/2017)
*Increase 10% after 15/12/2017
A: Exhibition space (floor space)
Option A = R13 750 (*R15 125)
Option B = R10 340 (*R11 374)
Showcase your company’s products and services with a package that will include:
• Exhibition space (3x2m floor space, including a table and two chairs) on MONDAY, TUESDAY and WEDNESDAY
• Logos of exhibitors displayed at opening session
• Free inclusion of 1 page insert in conference bag which all delegates will receive.
To be included, material must to be delivered to the venue one day before the start of congress.
• Sponsor acknowledgement in SAEVA quarterly Equine Veterinary publication - the Equine Health Update
• Different categories are available, subject to availability at time of booking. Please see floorplan
All exhibitors receive a 1 minute slot at the opening to introduce their staff/products
NEW: Day package included for ONE trade delegate
Please note: Floor space only - Shell Scheme available at additional cost.
Day delegate package at R520 pp per day
B: Registration and Proceeding Sponsorship R20 000 (R22 000*)
Benefits:
• Logo placement in official programme that will be published on website, circulated by email and published as
pocket programme
• Full page Advert on Outside back cover and Inside Front cover of proceedings
• Company logo on front page of proceedings
• Company logo on SAEVA website
• Branding - branded conference bags,pens and note pads and lanyards to be provided, logo on namebadges
• Company banners (maximum of 2) can be displayed at registration table
• Company representative welcome delegates at registration table
• Conference registration fee waived for 1 delegate to scientific programme (vets only), inclusive of basic stand
C: Session Sponsor R11 600 (R12 760*)
Company may utilise 15 minutes during the scientific programme to launch a product. The presentation should
preferably be of scientific value and needs to be approved by scientific commitee. Limited availability.
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
D: Happy Hour (Sunday & Monday) R9 250 (R10 175*)
Benefits
• Exclusive right to brand the bar area
• Short address to delegates during function
• Branding outside of the conference room and exhibition room during Happy Hour (2 hours)
E: Function Sponsor P.O.A.
Benefits
• Logo placement in official programme that will be published on website and circulated by email
• Company name will be printed next to event being sponsored
• Branding of company on prominently displayed signs, and menus
• Company banners can be displayed at the entrance to the function
• Company logo on SAEVA website
• Address to all delegates during Gala dinner
• Conference registration fee waived for 1 delegate to scientific programme (vets only)
F: Inserts in Proceeding bags R800 per Insert
Golf/Prize sponsorship: Insert in conference bag/Golf prize sponsorship: You may book a product insert into the conference
bags at R400 (exhibitors) or at no charge if you sponsor a golf or spot prize
Prices exclude VAT PLEASE BOOK ON THE WEBSITE
Schedules
MARKETING SCHEDULE IMPORTANT DATES
16 August 2017 Booking of stands open
September: Save the date distribution to
full database - mail and sms, website 1 December 2017 Early booking close
Advert In Vetnews
30 January 2018 Accommodation released
October: Follow up Bulk mail - main speakers
Sun, 11 February 2018
and article in EHU 11h00 Trade/Exhibition build up
Advert In Vetnews 18h00 Welcome Cocktail
November: Follow up bulk mail, feature more info Monday, 12 February 2018
08h00 Conference Start
on programme
17h00 Day End
Advert in Equine Health Update Braai
December: Second follow up and article in EHU Tuesday, 13 February 2018
Advert In Vetnews 08h00 Programme Start
16h00 Day End
Free evening
January: Open registration and early bird
registration, last chance for early bird Wednesday, 14 February 2018
08h00 Programme Start
February: Reminder to register 16h00 Trade Stand Break up
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
Sponsorship Opportunities
• Space allocation will be guarantee your exhibition
made on a “first come first space. Confirmation upon
serve” basis receipt of order number.
• Exhibitor pass includes • Accommodation must be
lunch & refreshment booked before February
breaks during the 2018 for the discounted
conference programme. group rates.
S c i e n t i f i c Ve t e r i n a r i a n s • Exhibitor stand includes a
need to register for the table and two chairs, no
scientific programme to shell scheme. No Gazebos
Seating Area attend allowed
• The receipt of an • Drawing not on scale
application does not
2m
Refreshments
STANDS: (early bird rate)
Category A:
R13 750
Category B:
32m
R10 340
Lecture hall
/ client: [CLIENT NAME HERE]
Door
Patio
+27 21 526 3200
Montague Gardens
Unit 9&11 Sixth Street
/ show: [SHOW NAME HERE]
[ This concept and its content is the copyright © GL events Oasys | All rights reserved | Any redistribution or reproductionof part or all of the content in any form is prohibited |
Seating Area
Door
FH
BOLAND & GOUDINI
3m
FH
You may not, except with our express written permission, distribute or commertially exploit the content. ]
FH
SCALE - 1:100
(Durban) - tel: +27 31 563 1023, fax: +27 31 563 3244
Branches: (Cape Town) - tel: +27 21 526 3200, fax: +27 21 552 1841
Head Office: (Johannesburg) - tel: +27 11 210 2500, fax: +27 11 680 9940
Refreshments Boland
Single Phase Plug
Fire Hydrant
Goudini Lectures
5x2 Exhibitors
/ a.e: [A.E NAME HERE]
FH
15m
www.oasys.co.za
/ designer: [DESIGNER NAME HERE]
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
Accommodation
SLANGHOEK VILLAS (8 UNITS) » Spacious open plan kitchen/living area with a 4-plate
stove in the kitchen
These villas offer accommodation for six people and have
» Bathroom with shower, bath, basin and toilet
the following:
» Main bedroom with a double bed Upstairs:
» Two bedrooms with two single beds each » Main bedroom with double bed
» Two bathrooms, one with a bath and a second with a » Second bedroom with two single beds
shower, toilet and basin » Bathroom with bath, basin and toilet
» Air conditioning in the main bedroom and living area » Verandah
» Covered braai facility on the veranda
Outside:
» Private veranda off each bedroom
» Veranda with built-in, covered braai facilities
5-BED BADSBERG (1 UNIT) » Covered parking
This unit has the following: 6-BED BOLAND HOUSES (10 UNITS)
» Main bedroom with built-in double bed
These single level units have the following:
» Second bedroom with three built-in single beds
» Main bedroom with a double bed
» Open plan kitchen/living area with a two-plate hob
» Two other rooms each with two single beds
in the kitchen
» Open plan kitchen/living area with a four-plate hob
» Bathroom with shower, basin and toilet
» Two bathrooms, one with a bath, basin and toilet,
4-BED BADSBERG (20 UNITS) second with a shower and basin
» Built-in covered braai facilities and covered parking
These duplex loft units have the following:
RONDAVELS (101 UNITS)
Ground floor:
» Open plan kitchen/ living area with a two-plate stove These units have the following:
in the kitchen and two built-in single beds » Private bedroom with a double bed
» Full bathroom with bath, shower, toilet and basin » Two single beds in the living area
» Open plan kitchen
Upstairs:
» Bathroom with shower, toilet and basin
» Bedroom with double bed
» Bathroom with toilet and basin
8-BED BOLAND HOUSE (8 UNITS)
These double storey units have the following:
Ground floor:
» Main bedroom with double bed
» Second bedroom with two single beds
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.com
Venue
AT K V R E S O
RT
S
Venue
G
& Facilities
OU
D I N I S PA
atkv goudini spa
Conferencing Portfolio
Your boardroom in the Boland
Accommodation Rates
Excluding VAT
INCLUDING Breakfast
Standard Rondawels Badsberg Slanghoek Villas
(Close to conference centre - basic accommodation) Single R 1730
Single R 930 Double R 955
Double R 539 Triple R 750
Triple R 430 Four R 700
Five R 640
Boland Chalets
Single R 1730
Double R 955
Triple R 750
Four R 700
Five R 640
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.comCOMPANY INFORMATION (Please type or print clearly)
Exhibitor/Sponsor Name ___________________________________________________________________________
Address ________________________________________________________________________________________
City _________________________ Province __________________________________________________
Postal code ___________________
Phone _______________________ VAT number _______________________________________________
Email __________________________________________________________________________________________
Contact person: Name__________________________________________________________ Title__________
To give us indication of your needs, please fill in the below. When you are ready to book, visit the website and book:
Accommodation Yes No Nights__________ Unit type ______________ Amount of units______________
Check in and check out dates of units: _______________________________________________________________
______________________________________________________________________________________________
The following sponsorship opportunities will be available during the SAEVA conference.
1 EXHIBITION SPACE (Floor space only:3X3m) Category A 3x3m Category B
(First paid, first served. Stand selection will only be confirmed upon receipt of payment)
EXHIBITION PREFERENCES
First choice: Stand nr ___Second choice:Stand nr ____Special request/requirements ____________________
2 SPONSORSHIP OPPORTUNITIES (Only confirmed once paid/order nr received)
B. REGISTRATION SPONSOR
C. SESSION SPONSOR DAY:______________________________________
D. HAPPY HOUR SPONSOR: ______________________________________
F. EVENT SPONSOR
Gala dinner ____________________
Braai _________________________
G. Prize/Golf/Inserts
3 COMPANY EMPLOYEES ATTENDING
Exhibition space excludes lunch and teas for trade delegates. Please indicate all delegates attending
Name 1 _________________________ Lunch&Teas Dinners Breakfast Days attending:_________________
Name 2 _________________________ Lunch&Teas Dinners Breakfast Days attending:_________________
Name 3 _________________________ Lunch&Teas Dinners Breakfast Days attending:_________________
Name 4 _________________________ Lunch&Teas Dinners Breakfast Days attending:_________________
The undersigned expressly represents, warrants and covenants to SAEVA (and its representatives) that: (1) the signatory is authorized to bind the Exhibitor to the rules and terms governing the Exposition hereof,
including the Rules and Regulations set forth in this document, (2) the signatory has read, understand and agrees to the Regulations, (3) SAEVA reserves the right to list the Exhibitor in its marketing materials, and
(4) the signatory understands that this contract is a legally binding instrument between the SAEVA and the Exhibitor, but only upon acceptance in writing by the SAEVA. Any changes hereto and/or to the Regulations
must be made in writing and signed by both the Exhibitor and SAEVA
Exhibitor’s Authorized Signature _______________________________________________________________________________
Name (please print name) ____________________________________________________________________________________
Title ___________________________________________________________ Date______________________________________
I HAVE READ THE TERMS AND CONDITIONS AND AGREE TO IT
Terms and Conditions: *Entrance to meals, teas and functions will be by way of registration name tag/meal ticket, supplied to the delegate/partner at registration. Delegates for scientific programme have to pay for dinner as dinners are not
included in the registration fee. Registration will only be confirmed once full and final payment has been received (Copy of proof of payment must be faxed to VETLINK with registration form). Cancellations after 30 days before the event will
be subject to a 50% cancellation fee; “No Show” or cancellation after 30 days before the event will be subject to a 100% cancellation fee. All cancellations or changes must be submitted in writing. Telephonic cancellations will not be accepted.
Disclaimer: The Congress Organising Committee, Vetlink, or any party appointed to act on behalf of the committee, will do everything possible to ensure that your attendance at the Congress will be as comfortable and beneficial as possible.
The Organising Committee, Vetlink, it’s appointed agents or other sub-contractors act on the basis that they attend to the arrangement of the congress for the convenience of the Congress delegates. They perform all tasks on condition that
the Organising Committee, member of its management team, Vetlink or its appointed agents or other sub-contractors cannot be held responsible for loss, damages or inconvenience, howsoever arising, including negligence experienced by
delegates of the Congress; including the journey to/from the congress: neither can they be held responsible for any unforeseen partial or total cancellation of the event: neither will any refunds be entertained other than set out above. The
program is subject to change without notice. By completing and forwarding your registration form you agree to the above conditions.
Contact
SCIENTIFIC COMMITTEE: Dr Terry Casey
CONGRESS CONTACT DETAILS: Vetlink Conferences, Tel 012 346 1590, www.saeva.co.za
CONGRESS WEBSITE: www.vetlink.co.za www.saeva.co.za
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.comRules & Regulations
SAEVA/VETLINK reserves the right to prohibit any exhibit, part thereof, or proposed exhibit that, in its
EXHIBITION RULES & REGULATIONS: opinion, is not suitable or in keeping with intentions and/or purposes of
the organization.
Kindly peruse this document. In signing and returning the document you agree to the content.
1. EXHIBITION SPACE: The cost of each exhibition space includes months before conference start date – Deposit forfeited;
one table, two chairs. Exhibits shall be so arranged as not excess of deposit paid will be refunded in full.• 60 days and
to obstruct the general view, nor hide the exhibits of others. less before conference start date – Full amount of fee is due. In
No gazebo’s allowed. No banners outside of allocated the event of cancellation or reduction of contracted space,
stand allowed. Bring your own extention cord to connect to and subject to the above cancellation charges schedule,
electrical outlets. SAEVA/VETLINK shall retain the right to resell cancelled space
2. The Exhibitor is solely and fully responsible for its own exhibit without rebate or allowance to the Exhibitor
material and stand contents, and should insure its exhibit 8. AMENDMENT TO RULES: SAEVA/VETLINK reserves the right
against loss or damage from any cause whatsoever. All to interpret, amend and enforce these 8. TERMINATION
property of the Exhibitor is understood to remain in its care, OF EXHIBITIONIn the event that the premises in which the
custody and control in transit to or from within the confines of Exhibition is or is to be conducted shall become, in the sole
the exhibit hall. discretion of SAEVA/VETLINK, unfitfor occupancy, or in the
3. LIABILITY: Upon approval of this contract by an authorized event the holding of the Exhibition or the performance of
Exhibitor representative, it is expressly understood that SAEVA/VETLINK under the Exhibit Reservation Contract (of
the Exhibitor has read and agrees to abide by the SAEVA/ which these Rules and Regulations are a part) are substantially
VETLINK liability policies outlined below. SAEVA/VETLINK, or materially interfered with by virtue of any cause or causes
and all organizations and individuals who are employed not reasonably within the control of SAEVA/VETLINK, said
by or associated with it, in connection with this Exhibition, Contract and/or the Exhibition (or any part thereof) may be
will not assume responsibility and shall be held harmless by terminated by SAEVA/VETLINK. SAEVA/VETLINK shall not be
all Exhibitors for damage or loss resulting from fire,theft, or responsible for delays, damage, loss, increased costs, or other
any other cause whatsoever, including accident or injury to unfavourable conditions arising by virtue of cause or causes
exhibitors, their employees and agents, the public, or others. not reasonably within the control of SAEVA/VETLINK. If SAEVA/
The Exhibitor agrees to pay promptly for any and all damages VETLINK terminates said Contract and/or the Exhibition (or
to the exhibition building or its equipment incurred through any part thereof) as aforesaid, then SAEVA/VETLINK (or its
carelessness or otherwise, of Exhibitor or its employees or representatives) shall not be liable to the Exhibitor other
agents. than for a prorated refund of such Exhibitor’s space price
4. INSURANCE SAEVA or VETLINK or the venue does not maintain payment determined on the basis of the number of Exhibition
insurance covering EXHIBITOR’S property or employees. days remaining. For purposes hereof, the phrase “cause or
It is the sole responsibility of the EXHIBITOR to obtain public causes not reasonably within the control of SAEVA/VETLINK”
liability insurance, business interruption insurance, property shall include, but not by way of limitation: fire,casualty,
damage insurance, and workers’ compensation insurance flood,epidemic, earthquake or inclement weather; explosion
covering and protecting EXHIBITOR against all such losses as or accident; blockade or embargo; governmental restraints;
referenced in these Guidelines. restraints or orders of civil defence or military authorities;
5. PAYMENT SCHEDULE: a Non-refundable, non-transferable terrorism or threat of terrorism, act of public enemy, riot, or
deposit of 25% is due at least 10 days from the date this signed civil disturbance; strike, lockout, boycott, or other labour
agreement is received by Vetlink to reserve your exhibition disturbance; inability to secure sufficientlabour, technical,
space. The balance must be paid on or before 2 weeks or other personnel; failure, impairment, or lack of adequate
before the event. If the balance due is not paid on or before transportation facilities; inability to obtain, or condemnation,
this date, the conference organiser reserves the right, without requisition, or commandeering of necessary supplies or
further notice, to reduce or release said space to other equipment; local, state, or Federal law, ordinances, rule,
exhibitors. No space will be reserved or assigned unless both order decree, or regulation, whether legislative, executive,
the deposit and signed contract are received. or judicial, and whether constitutional or unconstitutional; or
6. ALCOHOL SERVING AND CONSUMPTION Exhibitors are not Acts of God rules as it deems proper to assure the success of
permitted to serve alcohol from and/or within the confines the Exhibition
of their booth space nor within the exhibition hall, without
written permission from the conference organisers and a
signed service agreement. PAYMENTS
7. CANCELLATION / SPACE REDUCTION Any cancellation, space Direct Deposits:
reduction requests, or requests for changes of this contract Vetlink cc
must be made in writing and forwarded to the organisers at FNB Brooklyn
PO Box 232, Groenkloof, SOUTH AFRICA, 0182 or vetlinkinfo@ Acc Nr: 62301029676
mweb.co.za. Cancellations or space reductions will be Branch Code: 251345
subject to charges according to the following schedule:• Cheques: Vetlink
More than three months before conference start date –
Eligible for full refund.• More than 60 days and less than three
Conference Coordinator
Tel: 012 346 1590
admin@vetlink.co.za|www.vetlink.co.za
REGISTER: www.vetlink.co.za
Log your CPD points with the Vet360 App
Available from the App or Play store now! http://vet360app.comYou can also read
